AHEC-17922-R_Transport Gas Contracting_FINAL.pdf

AURARIA HIGHER EDUCATION CENTER

REQUEST FOR PROPOSAL (RFP) COVER SHEET

Date: April 19, 2017 RFP Number: AHEC-17922-R

Return all Sealed Proposals to:

Auraria Higher Education Center – See section 1.13 for delivery instructions

Purchasing Agent: Stacy Steelman, CPPB

RFP Opening Date: May 19, 2017 RFP Opening Time: 2:00 p.m. (Mountain)

Transport Gas Contracting

Auraria Higher Education Center

Per the attached specifications, terms and conditions

F.E.I.N.: Terms:

(Minimum of Net 45) Delivery Date:

Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City: State: Zip:

Phone Number: Fax Number:

IMPORTANT: The following information must be on the outside of the RFP Return Envelope:

RFP Number – Opening Date and Time

Please be advised that telegraphic or electronic responses cannot be accepted directly in the Procurement Office as a sealed proposal. Offerors are urged to read the RFP thoroughly before submitting a proposal.

Offeror is required to submit Federal employer Identification Number (FEIN).

This sheet must be completed, signed and submitted with proposal.

AHEC-17922-R

TABLE OF CONTENTS

SECTIONS PAGE

Table of Contents

SECTION 1: ADMINISTRATIVE INFORMATION

SECTION 2: BACKGROUND, OVERVIEW, AND SCOPE

SECTION 3: MINIMUM AND PREFERRED QUALIFICATIONS

SECTION 4: INFORMATION REQUIRED FROM OFFERORS

SECTION 5: COSTS

SECTION 6: OFFEROR RESPONSE FORMAT

SECTION 7: EVALUATION

ATTACHMENTS – Separate Documents

Attachment A: Model Contract

Attachment B: Vendor Disclosure Statement

Attachment C: PERA Certification

Attachment D: W-9

APPENDICES

Appendix A: List of Potential Buildings – Page 22

Appendix B: Building Location Map (Separate Document)

SECTION 1: ADMINISTRATIVE INFORMATION

1.1.1

1.1 ColoradoVSS and Registration

The State of Colorado has transitioned to a new financial management system called the Colorado Operations Resource Engine (CORE). Solicitations for most State Agencies (Agencies) and State Institutions of Higher Education (Institutions) will be posted on a new website, ColoradoVSS.

Solicitation details for goods and services, as well as construction notices on ColoradoVSS are public and do not require registration; however, any updates or modifications to this Request for Proposal (RFP) will be published using ColoradoVSS, so it is important to be registered. There is no cost to register on ColoradoVSS.

To become a registered supplier on ColoradoVSS:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

1.2 Official Means of Communication

During the solicitation process for this RFP, all official communication between AHEC’s Procurement Office and offerors will be via postings on the ColoradoVSS. AHEC will post notices that will include, but not be limited to, modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of the apparent winning offeror. It is incumbent upon offerors to carefully and regularly monitor ColoradoVSS for any such notices.

1.3 State of Colorado Solicitation Instructions/Terms and Conditions

Any proposal submitted in response to this RFP is subject to the Terms and Conditions contained herein and the State of Colorado Solicitation Instructions/Terms and Conditions found on ColoradoVSS.

1.4 Purpose of the RFP

The Auraria Higher Education Center (AHEC), Metropolitan State University of Denver (MSU Denver), and Community College of Denver (CCD) or “Participating Institutions” are seeking a qualified Transport Gas Service Company (TGSC) to provide transport gas to the Auraria Campus.

1.5 Term of the Contract

The initial term of the contract resulting from this RFP is anticipated to be for a period of one (1) calendar year commencing upon contract execution. If the Participating Institutions require these same services after that time, the contract may be extended for up to an additional four (4) years in one-year increments for a total term not to exceed five (5) years. The Participating Institutions reserve the right to cancel the contract at any time without cause, upon written notice given thirty (30) days in advance.

The Participating Institutions will give written documentation to the contractor as to the reason for cancellation. Authorized services performed for the Participating Institutions will be paid for through the cancellation date.

1.6 Number of Awards

The Participating Institutions intend to award one contract as a result of this RFP, depending on offerors' abilities to service the campus.

1.7 RFP Cancellation

AHEC reserves the right to cancel this entire Request for Proposal, at any time, without penalty.

1.8 Document Information

This document, including attachments, constitutes a formal Request for Proposal (RFP) and is a competitive procurement; therefore, the offeror must carefully follow the instructions herein in order to be considered fully responsive to the RFP. AHEC reserves the right to reject a proposal that is determined to be incomplete, or which does not follow the required structure and format; however, when such statements are innocent or inadvertent in the opinion of AHEC, AHEC further reserves the right to either request clarifications or waive them as informalities.

1.9 Issuing Office

This RFP is issued on behalf of the Participating Institutions by the AHEC Procurement Office. The AHEC Procurement Office is the sole point of contact concerning this RFP. The AHEC Procurement Office is the procurement authority for the Participating Institutions and as such issues their solicitations.

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1.10 Schedule Of Activities

Listed below are specific and estimated dates and times of actions related to this RFP. The actions with specific dates must be completed as indicated unless otherwise changed by AHEC. In the event that AHEC finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a modification to this RFP on ColoradoVSS. There may or may not be a formal notification issued for changes in the estimated dates and times.

Activity Date and Time (Mountain Time)

Request for Proposal Notice Published on ColoradoVSS

April 19, 2017

Written Inquiry Deadline April 28, 2017 5:00PM

Modification Issued with Answers to Written Inquiries (if necessary)

May 9, 2017 5:00PM (Estimated)

Proposal Submission Deadline May 19, 2017 2:00PM

Oral Presentations, if required Week of May 22, 2017 (Estimated)

Best and Final Offers (BAFOs), if required Week of May 22, 2017 (Estimated)

Notice of Award June 5, 2017 (Estimated)

Contract Signing No later than July 1, 2017

Contract Period

From Contract signing through one (1) year.

Resulting Contract may be extended for up to an additional four (4) years in one-year increments for a total term not to exceed five

(5) years at the sole discretion of the Participating Institutions.

1.11 Written Inquiries

Offerors may make written inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. The AHEC Procurement Office prefers that all inquiries be sent by e-mail to:

Procurement Office, Auraria Higher Education Center Fax: (303) 556-2093

E-mail: stacy.steelman@ahec.edu AND Kristin.anzara@ahec.edu

RFP # AHEC-17922-R

Address written inquiries to: Stacy Steelman, CPPB AND Kristin Anzara

Response to offeror's inquiries (if required) will be published as a modification on ColoradoVSS in a timely manner. The only official responses to an offeror’s inquiries are those responses that are published as a modification on ColoradoVSS. Offerors should not rely on any other statements, either written or oral, that alter any specification or other term or condition of this RFP. Offerors are responsible for monitoring ColoradoVSS for publication of modifications to this solicitation.

1.12 Modifications or Withdrawals of Proposals

Proposals may be modified or withdrawn by the offeror prior to the established due date and time.

1.13 Proposal Submission

Proposals must be received on or before the date and time indicated in the Schedule of Activities. Late proposals will not be accepted. It is the responsibility of the offeror to ensure that AHEC receives the proposal on or before the proposal opening date and time, regardless of the delivery method used.

Offerors mailing their proposals shall allow sufficient mail delivery time to ensure receipt of their proposals by the time specified. The proposal package shall be delivered or sent by mail to:

Auraria Higher Education Center Procurement Office

Attn: Stacy Steelman, CPPB

RFP # AHEC-17922-R

Mailing Address (US Mail): Campus Box K, P.O. Box 173361, Denver, CO 80217-3361

Courier, Delivery Service, or hand delivery: 1201 5th Street, Suite 370, Denver, CO 80204

The Request for Proposal cover page MUST be signed in ink by the offeror or an officer of the offeror legally authorized to bind the offeror to the proposal. The signed RFP cover page must be included with the proposal copy that is marked ORIGINAL. Proposals which are determined to be at a variance with this requirement may not be accepted. Proposals must be submitted and sealed in a package.

The outer envelope of the package must show the following information:

OFFEROR’S NAME

RFP NUMBER

PROPOSAL DUE DATE AND TIME

1.14 Alterations in Proposals

Proposals made in pencil shall be rejected. Alterations in cost figures shall be rejected unless initialed in ink by the person responsible for, or authorized to make decisions as to the cost specified. Proof of authorization shall be provided upon request. The use of “white out” is considered an alteration.

1.15 Addendum or Supplements to Request for Proposal

In the event that it becomes necessary to revise any part of this RFP, a modification notice will be sent via ColoradoVSS. Modifications will generally consist of the following: clarifications, scope changes, time and/or date changes. Offerors must acknowledge all modifcations in their proposal.

1.16 Oral Presentations/Site Visits

Offerors may be asked to make oral presentations. Such presentations will be at the offeror's expense.

The Evaluation Committee may require a site visit if warranted by the nature of the requirements and the offeror’s response. Evaluation Committee members have the right to modify an offeror’s evaluation based on information provided in oral presentations and/or site visits. Oral presentations and site visits may be considered in determining the apparent successful offeror(s).

1.17 Best and Final Offers (BAFOs)

AHEC reserves the right to request BAFOs for this solicitation. Evaluation Committee members have the right to modify an offeror’s evaluation based on information provided in a BAFO. BAFOs may be considered in determining the apparent successful offeror(s).

1.18 Acceptance of RFP Terms

A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of the offeror or an officer of the offeror legally authorized to execute contractual obligations shall indicate acknowledgment of this condition. A submission in response to this RFP acknowledges acceptance by the offeror of all terms and conditions including compensation, as set forth herein.

Offeror shall identify clearly and thoroughly any variations between its proposal and the AHEC's RFP.

Failure to do so shall be deemed a waiver of any rights of the offeror to subsequently modify the terms of performance, except as outlined or specified in the RFP.

1.19 Confirmation of Submission

Offerors may send an e-mail message to the Purchasing Agent of record indicating that the proposal has been sent and requesting confirmation by return e-mail upon AHEC’s receipt of proposal. If offeror requires confirmation, it is the offeror's responsibility to confirm in this way receipt of the proposal in advance of the posted deadline.

1.20 Protested Solicitations and Awards

Any actual or prospective offeror or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to AHEC’s Director of Procurement and Distribution Services. The protest must be submitted in writing within seven (7) working days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

With regard to the emphasized language above, it is important for bidders to note that a challenge to the solicitation’s requirements, or specifications, must be made within seven (7) working days of when the protest item is known.

Announcement of the Notice of Intent to Award will be made via a posting on ColoradoVSS. The requirement for timely submission of any protest (7 working days) will begin on the first working day following posting of the award notice on ColoradoVSS.

1.21 Confidential/Proprietary Information

Any restrictions of the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. Written requests for confidentiality shall be submitted by the offeror with the proposal. The offeror must state specifically which elements of the proposal are to be considered confidential/proprietary.

Confidential/proprietary information must be readily identified, marked and separately packaged from the rest of the proposal. Co-mingling of confidential/proprietary and other information is NOT acceptable. Neither a proposal, in its entirety, nor proposal cost information, will be considered confidential and proprietary. Any information that will be included in any resulting contract cannot be considered confidential.

AHEC will make a written determination as to the apparent validity of any written request for confidentiality. In the event AHEC does not concur with the offeror's request for confidentiality, the written determination will be sent to the offeror. Ref. Section 24-72-201 et. seq., C.R.S., as amended, Public (open) Records.

1.22 RFP Response Material Ownership

AHEC has the right to retain the original proposal response and other proposal response materials for its files. As such, AHEC may retain or dispose of all copies as is lawfully deemed appropriate. Proposal response materials may be reviewed by any person after the "Notice of Intent to Make an Award" has been posted on ColoradoVSS, subject to the terms of Section 24-72-201 et seq., C.R.S., as amended, Public (Open) Records. AHEC has the right to use any or all information/material presented in reply to the RFP, subject to limitations outlined in the paragraph, Confidential/Proprietary Information (above). Offerors expressly agree that AHEC may use the materials for all lawful State purposes, including the right to reproduce and distribute copies of the material submitted for purposes of evaluation, and as part of the resulting contract, and to make the information available to the public in accordance with the provisions of the Colorado Open Records Act.

1.23 Proposal Costs

Proposal costs must be firm for a minimum of ninety (90) days after proposals are due. Estimated proposal costs are not acceptable. Proposal costs will be considered to be your best and final offer, unless otherwise stated in the RFP. The proposal cost will be considered in determining the apparent successful offeror(s).

1.24 Multiple Proposals from a Single Offeror

Offerors may submit multiple proposals; however, each proposal must conform fully to the requirements for proposal submission. Each such proposal must be submitted separately and labeled as Proposal #1, Proposal #2, etc. on each page included in the response. Alternate Financial Proposal options are allowed and do not constitute multiple proposals.

1.25 Selection of Proposal Notice

An Evaluation Committee will review and evaluate offers submitted and make a recommendation for award. This selection will be for award to the responsible offeror whose proposal is determined to be most advantageous to the Participating Institutions. AHEC will post a "Notice of Intent to Make an Award" on ColoradoVSS which will announce the selected.

1.26 Notice of Intent to Award

AHEC reserves the right to make an award on receipt of initial proposals, so offerors are encouraged to submit their most favorable proposal at the time established for receipt of proposals. Offerors not meeting the requirements identified in the RFP shall be ineligible for further consideration. AHEC may conduct discussions with offerors in the competitive range for the purpose of promoting understanding of the Participating Institutions’ requirements and the offeror’s proposal, to clarify requirements, make adjustments in services to be performed, and in prices. Changes to proposals, if permitted, will be requested in writing from offerors.

1.27 Award of Contract

Award(s) will be made to the responsible offeror(s) whose proposal(s) will be the most advantageous to the Participating Institutions, costs and other factors considered. In the event the parties are unable to enter into a contract, AHEC may elect to cancel the "Notice of Intent to Make an Award" and make the award to the responsible offeror whose proposal would subsequently have received the award.

1.28 Acceptance of Proposal Content

The contents of the proposal of the successful Offeror will become contractual obligations if acquisition action ensues. Failure of the successful Offeror to accept these obligations in a state contract, purchase order, or similar authorized acquisition document may result in cancellation of the award and such Offeror may be removed from future solicitations.

1.29 Standard Contract

The successful Offeror is required to enter into a formal contract with AHEC. The contract will incorporate standard contract terms (including Special Provisions) into any contract resulting from this RFP. These terms are included in the attachment labeled “Attachment A” to this RFP (model contract).

Offerors must clearly identify any exceptions to the contractual terms and conditions described in this RFP, and provide justification and alternative language in their proposal response. Offerors are strongly encouraged to seek advice from legal counsel regarding such contractual exceptions.

Offerors should not assume any term or condition in this RFP or Model Contract is negotiable. In the event the parties are unable to negotiate contract terms that are fully satisfactory to AHEC within a reasonable period of time, at AHEC’s sole discretion, AHEC may elect to enter into negotiations with another offeror within the competitive range. If a “Notice of Intent to Make an Award” has been issued, and the parties are unable to enter into a contract that is fully satisfactory to AHEC within a reasonable period of time, AHEC may elect to cancel the “Notice of Intent to Make an Award” and commence contract negotiations with another offeror within the competitive range.

1.30 Ownership of Contract Products/Services

Proposals, upon established opening time, become the property of AHEC. All products/services produced in response to the contract resulting from this RFP will be the sole property of AHEC, unless otherwise noted in the RFP. The contents of the successful Offeror's proposal will become contractual obligations.

1.31 Incurring Costs

AHEC is not liable for ANY cost incurred by offerors prior to issuance of a legally executed contract, purchase order, or other authorized acquisition document. No property interest, of any nature, shall occur until a contract is awarded and signed by all required parties. All costs incurred in the response to the RFP are the sole responsibility of the offeror.

1.32 Non-Discrimination

Offerors shall comply with all applicable state and federal laws, rules and regulations involving non-discrimination on the basis of race, color, religion, national origin, age or sex.

1.33 Rejection of Proposals

AHEC reserves the right to reject any and all proposals, waive informalities and minor irregularities in proposals received as determined by AHEC, and to accept any portion of a proposal or all items proposed if deemed in the best interest of the Participating Institutions. Failure of an offeror to provide any information requested in this RFP (and in the manner or format required) may result in disqualification of the proposal.

1.34 Parent Company

If an offeror is owned or controlled by a parent company, the name, main office address and parent company's tax identification number shall be provided in the proposal. The tax identification number of the offeror responding to the RFP must be provided. The offeror must be a legal entity with the legal right to contract.

1.35 News Releases

News releases pertaining to this RFP shall NOT be made prior to execution of the contract without prior written approval by AHEC.

1.36 Certification of Independent Price Determination

Except as otherwise disclosed with particularity, through its submission of an offer, the offeror certifies that the prices and other terms in the offer have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the offer by any other competing offeror. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing offeror. No attempt has been made or will be made by the offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

1.37 Prime Contractor

The Participating Institutions will consider the selected offeror to be the sole point of contact with regard to contractual matters including the performance of services and the payment of any and all charges.

There may be areas for use of subcontractors or partners in this project. AHEC encourages use of small businesses wherever viable. If you are using subcontractors, your proposal must list the subcontractors, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor. If the Vendor fails to notify AHEC and the Participating Institutions of its intent to use subcontractors in the proposal submittal, the proposal may be considered a void offer.

Subcontractors will be allowed only by written permission of AHEC and the Participating Institutions.

1.38 Taxes

The Participating Institutions, as purchasers, are exempt for all federal excise taxes under Chapter 32 of the Internal Revenue Code and from all state and local government use taxes (ref. Colorado Revised Statutes Chapter 39-26-114(a)). Seller is hereby notified that when materials are purchased in certain political sub-divisions (for example – City of Denver) the seller may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado. This sales tax will not be reimbursed by the Participating Institutions.

1.39 Assignment and Delegation

Except for assignment of antitrust claims, neither party to any resulting contract may assign or delegate any portion of the agreement without the prior written consent of the other party.

1.40 Legislative Changes

AHEC reserves the right to amend any resulting contract in response to legislative changes, which affect the services related to this RFP.

1.41 Order of Precedence

In the event of any conflict or inconsistency between terms of this Request for Proposal and the proposal (offer), such conflict or inconsistency shall be resolved first, by giving effect to the terms and conditions of the resulting contract, second to the Request for Proposal, and third, to the proposal.

1.42 Availability of Funds

Financial obligations of the Participating Institutions, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void, without penalty to the Participating Institutions.

1.43 Venue

The parties agree that venue for any action related to performance of this contract shall be in the City and County of Denver, Colorado.

1.44 Offeror Proposed Terms and Conditions

Except as specified in the offeror’s proposal, the submission of the offeror’s proposal will indicate its acceptance of the terms and conditions. Offerors must disclose in their proposals terms and conditions, or required clarifications, of terms and conditions consistent with these instructions. AHEC reserves the right to clarify terms and conditions not having an appreciable effect on quality, price/cost risk or delivery schedule during post-award formalization of the contract.

1.45 Contract Cancellation

AHEC reserves the right to cancel for cause, any contract resulting from this RFP, by providing timely written notice to the contractor.

1.46 Insurance

The contractor shall procure, at its own expense, and maintain for the duration of the contract, the insurance coverage as described in the attached Model Contract (Attachment A).

1.47 Past Performance

Each offeror’s past performance will be reviewed as part of the Participating Institutions’ overall evaluation. This evaluation will take into account past performance information submitted as a part of such offeror’s proposal including, but not limited to, information regarding predecessor companies, key personnel who have relevant experience, and subcontractors performing major or critical aspects of the service(s), if such information is relevant. Offeror’s without a record of relevant past performance or for whom information on past performance is not available will receive a neutral past performance rating.

The Participating Institutions will consider offeror’s performance on past or current contracts with requirements similar to the Participating Institutions’ requirements for this contract. The Participating Institutions will consider information provided by offeror regarding any problems encountered on the identified contracts and any associated corrective actions.

1.48 References

The Participating Institutions may contact the references provided by an offeror (primary sources) to validate the offeror’s experience. Other individuals and entities, (secondary sources) identified as possessing relevant information during the course of discussions with the references provided by an offeror, also may be contacted by the Participating Institutions. The Participating Institutions reserve the right to consider representations by these individuals or entities (secondary sources) concerning project scope, timeliness of performance, project management capabilities, and other information relevant to determining the quality of an offeror’s past experience and demonstrated capabilities.

1.49 FERPA/HIPPA

Successful contractor and consultant must adhere to Federal FERPA (Family Education Rights and Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) regulations.

1.50 Conflicts of Interest

Offeror avers that to his/her knowledge, no Participating Institution employee has any personal or beneficial interest whatsoever in the service or property described herein. See CRS §24-18-201 and

CRS §24-50-507.

The signatory hereto avers that he/she is familiar with CRS §18-8-301, et seq. (Bribery and Corrupt Influence) and CRS §18-8-401, et seq. (Abuse of Public Office) as amended, and that no violation of such provisions is present.

1.51 Quantities

While the quantities stipulated in this solicitation will be used by the Participating Institutions for determining the Offeror who best meets the specifications, it is hereby agreed and understood that AHEC and the Participating Institutions has the right to adjust/reduce the quantities ordered in conjunction with this solicitation based upon budgetary restrictions, or economies or efficiencies obtained.

SECTION 2: BACKGROUND, OVERVIEW, AND SCOPE

2.1 Background

The Auraria Higher Education Center (AHEC), Metropolitan State University of Denver (MSU Denver), and Community College of Denver (CCD) are seeking a qualified Transport Gas Service Company (TGSC) to provide transport gas to the Auraria Campus. The Auraria Campus is located at the corner of Auraria Parkway and Speer Boulevard.

The Auraria Campus consists of close to 150 acres and 2.5 million square feet of classroom, laboratory, office, and support facilities. The scope of the proposal will be to provide natural gas to only a select number of buildings as identified in the RFP.

The Auraria Campus consists of 53 classroom and service buildings on 150 acres of land, and is utilized by approximately 45,000 students and over 3,000 full-time employees.

Natural Gas Providers – Xcel Energy provides natural gas to the majority of buildings on the campus. Tiger Natural Gas provides natural gas to the Tivoli and the King Center.

Distribution System Ownership – N a t u r a l gas is delivered to the buildings on the campus through lines owned by Xcel Energy.

Metering Capabilities – Most of the buildings that have a natural gas service have a meter. Several of the historic buildings on 9th Street have shared services and there are no sub-meters.

Special Features – NA Cost – $0.54 per Therm calculated using total invoice amount during the last 12 months.

2.2 Overview

Locations served are listed in Appendix B, attached hereto. The contract resulting from this request for proposal shall be to supply the buildings identified with transport natural gas required to meet the needs of the buildings.

The scope of the proposal will be to provide natural gas to the building locations as specified in Appendix B. Appendix A summarizes the natural gas consumption history for the last two (2) fiscal years for the buildings included in this request for proposal.

2.3 Scope of Work – Selected Contractor(s) Responsibilities and Requirements

2.3.1 The goal of the project is to set up an exclusive agreement for the supply of natural gas with a single supplier to the identified buildings on the Auraria Campus.

2.3.2 The Participating Institutions will accept for consideration only proposals with full requirement, no swing, no nominations, and 100% fully balanced pricing based in the Colorado Interstate Gas (CIG) index.

2.3.3 The Participating Institutions are seeking a contract for the supply of transport natural gas services for the listed facilities in Appendix A. There will be two pricing periods:

winter and summer with pricing as requested the Cost Section.

2.3.4 The Contractor shall be responsible for installing and maintaining any necessary fixtures and/or facilities, including meters, up to the point of delivery.

2.3.5 Contractor shall produce accurate monthly billings that include all of the charges associated with the transport of natural gas to the Participating Institutions’ facilities.

This billing will also include those components for which the Participating Institutions have financial responsibility (loss, transport, service and facility, and firm capacity).

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SECTION 3: MINIMUM AND PREFERRED QUALIFICATIONS

3.1 Minimum Qualifications of Offerors

3.1.1 Proposing firms must be from established natural gas producers, brokers, marketers, or utility companies who have access to more than one supplier of natural gas from which producers, brokers, marketers or utility companies are able to make sales to the Participating Institutions.

3.1.2 The selected supplier must provide a firm supply of natural gas without interruption, subject only to “force majeure.”

3.1.3 The selected firm supplying natural gas under this proposal must have a current Gas

Transportation Agreement and established credit with Xcel Energy.

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SECTION 4: INFORMATION REQUIRED FROM OFFERORS

Each proposal response to this RFP must contain the following information:

4.1 Include a cover letter introducing company, fully describing corporate organization, history of company, including size and number of years in business, and financial position. Also summarize offeror’s qualifications, and detail any exceptions to this RFP (please note that exceptions may make your proposal non-responsive).

4.2 Provide principal contact information for this RFP, including address, telephone number, e-mail, and website (if applicable).

4.3 Offeror’s must affirm and demonstrate they are able to provide all items outlined in Section 2.3, Scope of Work – Selected Contractor(s) Responsibilities and Requirements, of this RFP.

4.4 Offerors must demonstrate they meet all of the Minimum Qualifications stated in Section

3.1 and include all information requested in Section 3.1.

4.5 Discuss and include analysis and evaluation of:

a. Current market conditions

b. Current/historical usage tracking, billing, account management

4.6 Past Performance and References:

1. Information from references (a minimum of three (3) must be provided)

a. Provide address, primary point of contact, phone number and email address

2. Past performance

a. Description of services rendered

b. History of natural gas supply service

c. Volume sold

d. Interruptions of service

e. Any other pertinent information

3. Please list public entity references, if any

4.7 Please discuss any Value Added Components of proposal:

1. Incentives

2. Program or equipment offerings

SECTION 5: COSTS

Cost proposals should include the following:

5.1 Proposed pricing from index

a. Prices quoted should be firm for the contract period (for first year)

b. Prices should be dekatherms

c. All prices shall include all charges up to the City Gate, inclusive of all upstream supply charges.

d. Pricing should indicate premiums or discounts from the CIG first of month firm gas.

e. Pricing Plan shall include all supplier add-ons for delivery of natural gas to the campus. (Only add ons declared during the RFP process will be paid on the selected agreement).

5.2 Creative pricing strategies

a. Details on additional enhancements that can provide improved service or savings.

Winter months: October, November, December January, February, March and April Summer months: May, June, July, August and September

Year One Proposal Pricing – With option to renew for Four (4) additional One (1) year terms:

Index: Premium/Discount from CIG First of Month for Firm – Full Requirements delivery to the City Gate.

Transport Gas per DTh for summer months $________________ (Estimated quantity to be used for evaluation purposes is 8,570 DTh)

Index: Premium/Discount from CIG First of Month for Firm – Full Requirements delivery to the City Gate.

Transport Gas per DTh for winter months $________________ (Estimated quantity to be used for evaluation purposes is 39,270 DTh)

Monthly Historic Volumes in DTh

Average Natural Gas Monthly Volumes in Dth

FY 15 and FY 16 Month Quantity - DTh May 2,632 June 2,079 July 854

August 1,446 September 1,562

Summer Total 8,573

October 3,035 November 6,629 December 9,589 January 7,604 February 5,680

March 3,892 April 2,843

Winter Total 39,272

SECTION 6: OFFEROR RESPONSE FORMAT

Following are the response requirements for this RFP. All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at AHEC’s discretion, render the response non-responsive.

6.1 Technical Proposal:

One (1) original, three (3) copies, and one electronic (1) copy (computer disk or thumb drive) of the technical proposal must be submitted. Original must be signed in ink by the authorized representative of the offeror. Proposals must be submitted in a sealed package, clearly marked on the outside. Proof of authority of the person signing shall be furnished upon request.

6.2 Cost Proposal (See Section 5: Costs):

One (1) original and one (1) copy of the cost information submitted sealed in a separate package from the technical proposal, clearly marked “Cost Proposal” on the outside. Cost Proposal must be submitted under separate packaging. Failure to meet this requirement may render proposal as non-responsive.

6.3 Proposal Organization:

To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed in Section 4: Information Required from Offerors. Proposals that are determined to be at a variance with this requirement may not be evaluated.

All pages, except pre-printed technical inserts, must be sequentially numbered. An identifiable (i.e., protruding) tab sheet should precede each proposal section.

The proposal (hardcopies) should be typed and submitted on 8 ½ x 11 paper (front and back), stapled in the upper left hand corner, or spiral bound on the left side. Proposals will be limited to fifteen (15) pages maximum. Resumes and cost information do not count towards page maximum.

AHEC desires and encourages that proposals be submitted on recycled paper, printed on both sides. While the appearance of proposals and professional presentation is important, the use of non-recyclable or non-recycled, glossy paper is discouraged.

6.4 Public Employees’ Retirement Association (PERA) and W-9

Include these forms as provided in Attachment B and Attachment C with Proposal. A current PERA Certification and a W-9 form will be required from the successful offeror(s).

SECTION 7: EVALUATION

7.1 Process

Failure of the offeror to provide any information requested in this RFP may result in disqualification of the proposal.

The specifications within this RFP represent the minimum performance necessary for response. An evaluation will be conducted and award will be made to the offeror whose proposal is determined to be most advantageous to the Participating Institutions considering the evaluation factors set forth below.

The AHEC Procurement Office will review all responses to this RFP prior to submitting them to an evaluation committee. Evaluators are expected to independently evaluate proposals, followed by group discussion. After thorough discussion and ultimately forming a consensus, the committee may submit a recommendation to award of the proposal that most likely meets or exceeds the requirements, reflecting cost considerations, and in the best interest of the Participating Institutions to the AHEC Procurement Office. Prior to any recommendation to award, the committee may request any or none of the following: oral presentations, clarifications, and best and final offers (BAFOs).

The technical factors will be assessed based on the soundness of the offeror’s approach and the offeror’s understanding of the requirements. Assessments may include a judgment concerning the potential risk of unsuccessful or untimely performance, and the anticipated amount of the Participating Institutions’ involvement necessary (beyond that reasonably necessary), to insure timely, successful performance. The selection ultimately is a business judgment that will reflect an integrated assessment of the relative merits of proposals using the factors identified in this RFP. The Participating Institutions reserve the right to reject any (or all) proposals that pose, in the judgment of the Participating Institutions, unacceptable risks of unsuccessful or untimely performance, unacceptable resources requirements, or costs exceeding the budget constraints.

7.2 Evaluation Criteria

Those proposals that meet the minimum qualifications will then be evaluated on the following, in no particular order:

7.2.1 Offeror Capabilities

7.2.2 Analysis and Evaluation

7.2.3 Cost Proposal

7.2.4 Past Performance and References

7.2.5 Value Added Components

7.3 Determination of Responsibility of Offeror

7.3.1 AHEC Procurement Rules state that an RFP award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to AHEC taking into consideration the price and the evaluation factors set forth in the RFP. AHEC reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror.

7.3.2 Factors to be considered in determining whether the standard of responsibility has been met include whether an offeror has:

7.3.2.1 Available the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain them as necessary to indicate the capability to meet all contractual requirements;

7.3.2.2 A satisfactory record of performance;

7.3.2.3 A satisfactory record of integrity;

7.3.2.4 Legal authority to contract with AHEC; and

7.3.2.5 Supplied all necessary information in connection with the inquiry concerning responsibility.

7.3.3 The offeror shall supply information requested by AHEC concerning the offeror’s responsibility. AHEC reserves the right to request further information as it deems necessary to determine the offeror’s responsibility. If the offeror fails to supply the requested information, AHEC shall base the determination of responsibility upon any available information, or may find the offeror non-responsible if such failure is unreasonable.

List of Potential Buildings

Appendix A

FAC #

Building

ADDRESS GSF

Year Built

FY 16

DTh

Total

Building Use

1017 Administration 1201 5th Street 126,772 1999 848 Class/Admin

1033 Early Learning Center 950 9th Street 18,426 1976 1,345 Daycare

1044 Facilities Mgmt. Bldg. 1156 7th Street 19,301 1965 1,083 Offices/Shops

King Center

855 Lawrence

Way

181,719

2001 11,428

Assembly/

Offices/Class

1081 Library Media Center1 1155 10th St 184,832 1975 525 Library

Seventh St. Classroom

1250 7th Street

25,141 1965 1,184 Class/Lab

St. Cajetan’s

1190 9th Street

17,047

1929 1,338 Assembly

Tivoli

900 Auraria

Parkway

324,100

1890 15,480 Student Union

Faculty Club

1041 9th Street

2,483

899 Restaurant

1030 Confluence 800 Curtis Street 87,052 2013 1,197 Class/Admin

1029 Clear Creek 1030 St Francis

Way 7,128 1979 2,042 Admin/

1131 Student Success 1201 Larimer

Street 152,917 2012 2,963 Class/Admin

1121 Regency Athletic Facility 1600 West Colfax 23,834 2015 962 Sports

Metro State Hotel and

Hospitality Center

1190 Auraria

Parkway 130,093 2012 4,524 Hotel/Class

Total 45,818

TOTAL 1,319,271 Square Feet

1 Library Building was converted from steam to natural gas in 2016.