AHEC-15909-R_Questions and Answers_FINAL.pdf
PDF 53 KB Posted
- Solicitation number
- RFP GMAA 2015000072 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is a Questions and Answers (Q&A) record from the Auraria Higher Education Center (AHEC) for RFP AHEC-15909-R, a Financial/Enterprise Resource Planning (ERP) System procurement. AHEC sought an all-inclusive ERP system capable of integrating time and attendance data from existing time clocks and enterprise software, with all functional requirements operating within a single integrated platform. The organization clarified that it would not outsource payroll operations and indicated neutrality regarding cloud-based versus on-premises deployment models. AHEC specified an employee base of approximately 379 full-time employees and 300-400 part-time employees. The agency noted that participation in prior Request for Information (RFI) demonstrations did not confer competitive advantage or disadvantage to vendors, and that demonstrations might be conducted as part of the RFP evaluation process. The question submission deadline was October 23, 2014, at 12:00 PM Mountain Time, with no further questions accepted beyond that date.
The Q&A document indicates that AHEC was conducting an open solicitation expecting proposals from qualified ERP vendors and was not engaging in vendor discussions outside the formal questions and answers process. No specific pricing terms, contract term duration, renewal options, funding amounts, or award dates are detailed in this Q&A document. The record reflects AHEC's preference for a comprehensive, integrated solution rather than multiple disparate systems or outsourced services, emphasizing system compatibility and data interoperability across all functional modules.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B_AHEC-15909-R_PERA Certification.pdf | ||
| AHEC-15909-R_AHEC ERP_FINAL.docx | DOCX document | |
| Attachment C_AHEC-15909-R_W-9.pdf | ||
| Attachment A_AHEC Model Contract.pdf | ||
| Appendix B_Interface Summary.pdf | ||
| Appendix A_Basic Functional Requirements.docx | DOCX document |
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Text version
Answers to Questions Request for Proposal (RFP) – AHEC‐15909‐R
Financial/Enterprise Resource Planning (ERP) System Auraria Higher Education Center (AHEC)
This document contains all questions submitted by the deadline specified in the RFP. Vendors’ inquiries are in black text and AHEC’s answers are in red text.
Q1. Does AHEC want an all‐inclusive system that has time and attendance in it, or can the time and attendance information be imported into the GL?
A1. AHEC prefers an all inclusive, but must be able to import data from our existing time clocks and attendance enterprise software.
Q2. Does AHEC want an all‐inclusive system that will have all of your requirements (see page
18) in one system so everything “talks to each other.”
A2. Yes.
Q3. Payroll – are you all open to outsourcing your payroll?
A3. AHEC is not open to outsourcing payroll.
Q4. How many employees do you all have?
A4. AHEC has 379 full time employees and 300‐400 part time employees.
Q5. Since we did not come onsite for the first round of demonstrations, does this put us at a disadvantage?
A5. AHEC did demonstrations as part of our Request for Information (RFI) process, but participation in those does not give vendors an advantage or disadvantage. As noted in Section 1.16 of the RFP, AHEC may elect to do demonstrations as a part of the RFP process.
Q6. Do you all want a cloud based system?
A6. AHEC is neutral on whether or not the system is cloud‐based.
Q7. Who else are you all considering? Are you considering ERP providers?
A7. This is an open solicitation and we expect to receive proposals from qualified vendors.
Q8. This is why we like to have a 45‐1 hours conversation even for RFPS. This is a large system that you all will be spending a great deal of money. We want to make sure that we are fit from the beginning so we do not waster any of your time or ours.
A8. At this time we are not able to have discussions with vendors outside of questions and answers. The deadline for questions was 10/23/14 at 12PM Mountain Time, and no more questions will be accepted.
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