AH-000-240-003 Pre-Bid Meeting Minutes.pdf
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- Solicitation number
- BPM043206
- Issued by
- Howard County, Elkridge CDP, Maryland
About this file
This document contains the pre-bid meeting minutes for project AH-000-240-003, a Loading Dock Entrance Enhancement project at the Maryland School for the Deaf Facility in Ellicott City, Maryland. The project is being procured through a Competitive Sealed Bid process by the Maryland Department of General Services (DGS). The project requires 120 calendar days to complete with $250 per day in liquidated damages. The meeting provided an overview of the project scope, which includes removing the existing curb and sidewalk, installing a new concrete apron system with bollards, and modifying the existing door entrance configurations. The meeting addressed contractor access, facility policies, material and equipment staging, and utility locating responsibilities.
The contract will be awarded to the responsive and responsible bidder who submits the lowest bid price. The project is classified as a small business reserve solicitation. Contractors were informed of the working hours, non-smoking policy, and proper dress code requirements. The DGS Project Manager, Procurement Officer, and A/E representative were in attendance to answer questions from the potential bidding contractors.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: April 10, 2024 @ 10am
DGS PROJECT NO. AH-000-240-003
PROJECT TITLE/ LOCATION: Loading Dock Entrance Enhancement at Maryland School for the Deaf Facility
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Competitive Sealed Bids COMAR 21.05.02 (Contract award to Responsive and Responsible Bidder who submits the Lowest Bid Price).
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 calendar days
LIQUIDATED DAMAGES: $ 250.00 per day
PROCUREMENT OFFICER: Lakecia Dingle DGS PROJECT MANAGER: Wayne Howell
A/E REPRESENTATIVE: N/A
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mr.
Howell opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Mr. Wayne Howell, DGS Project Manager discussed the following:
a. Working hours are from 7a.m. to 3:30p.m. Monday through Friday excluding government Holidays. Once contract is approved contractor can begin, but no interruption to facility services will be allowed and progress may be diverted to vacation or off hour time.
Delay expenses for inadvertent manifestations shall be the obligation of the contractor.
b. Smoking or possession of tobacco products is prohibited on the MSD-C Property.
c. Proper dress attire is required while working on Property. No clothing with off-color depictions or obscenities.
d. Contractor will coordinate with facility staff, all movement of equipment and personnel.
e. Storage for materials and equipment on the MSD-C Facility is limited. Job box & equipment can be located adjacent to the site on grounds.
Questions and Answers:
1. Contractor inquired about facility access?
Response from PM: Contractor will have access to job site during Normal working hours.
2. Contractors enquired about lavatory access?
Response from PM: The contractor will be able to utilize Facility restroom.
3. Contractors enquired about damage to adjacent areas?
Response from PM: The contractor will be responsible for the repair Of any damage to facility or grounds.
4. Contractors enquired about storing ladders and tools in compound?
Response from PM: Equipment and tools can be stored at the site.
5. Contractors enquired about utility locating at the site?
Response from PM: The contractor will be responsible for utility locating.
File details come from the government source that posted it. Updated .