Site_Showing_Questions_-_Dog_Tooth_Bend_EWP.pdf

PRE-BID MEETING NOTES; August 23, 2016, 9:30 am USDA-NRCS, Tamms Service Center, Tamms, Illinois Dog Tooth Bend EWP Channel Clearing and Excavation Conducting pre-bid meeting: John Grab, COR and Vicki Supler, CO (by teleconference)

Meeting Start time @ 9:30 AM

Met at field site @10:45 AM

Meeting adjourned in field @ 11:15 AM

QUESTIONS FROM MEETING:

1. Q: Are the ditches marked what side to place spoil on? A: Location are indicated on the plans.

2. Q: What happens if spoil gets washed back into the ditch? A: Until a reach of the ditch is certified as being completed, by NRCS, it’s the contractor responsibility.

3. Q: Are there any seeding requirements? A: There is no seeding associated with this project.

4. Q: How should the piles of woody debris be placed? A: As noted in the plans. Plans do state piles will not be placed closer than 300 ft.

5. Q: Access all right of entry and what about crop damage? A: As long as the contractors uses the noted access location noted on drawings you will not be liable for damages. Contractor are encouraged to stay within access routes and work area limits.

6. Q: Follow-up to question 5. Do contractors have to list landowners as added insureds? A: The landowners have a signed agreement with the Alexander-Pulaski SWCD that indicated they will allow access. The government has obtained land rights assurance to perform the work. It is not necessary to name landowners as additional insured.

QUESTIONS FROM THE SITE VISIT:

1. Q: How will we determine if excavation is completed? A: NRCS will conduct a checkout survey with survey grade GPS to ensure quality control. NRCS will not be provided continuous grade checks for contractor. It’s the contractor’s responsibility to maintain the specified grades and cross-sections as noted on the plans and check there own progress on maintaining these.

2. Q: Do we need to check out own work as we go? A: Yes, then responded with same answer as question 1 above.

3. Q: Is there any elevation stakes? A: yes there are some and NRCS will set more upon request when construction starts.