AGR2400000020_Solicitation Documents.pdf

REQUEST FOR QUOTATION

Sit-Down Electric Rider Lift Truck 4,000lb.

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Agriculture to establish a contract for the one-time purchase of, Sit-Down Electric Rider Lift Truck 4,000lb.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 Contract Item means Sit-Down Electric Rider Lift Truck as more fully described by these specifications.

2.2 Pricing Page means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 Solicitation means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division..

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Sit-Down Electric Rider Lift Truck 4,000lb.

3.1.1.1 Sit-Down Electric Rider Lift Truck must be 36 volt.

3.1.1.2 Sit-Down Electric Rider Lift Truck must come with a charger.

3.1.1.3 Sit-Down Electric Rider Lift Truck must be a maximum of 88 high at any point with forks , of the ground.

3.1.1.4 Sit-Down Electric Rider Lift Truck must be UL Classification Type and freezer ready.

3.1.1.5 Sit-Down Electric Rider Lift Truck must have forks with minimum of long with a minimum of 1.5

3.1.1.6 Sit-Down Electric Rider Lift Truck must have Side-shifter.

3.1.1.7 Sit-Down Electric Rider Lift Truck must be a 4 wheeled lift truck.

3.1.1.8 Sit-Down Electric Rider Lift Truck must have a minimum of 20 inches between the tires on the steer axle.

3.1.1.9 Sit-Down Electric Rider Lift Truck must have tilt steering.

3.1.1.10 Sit-Down Electric Rider Lift Truck must have a minimum lift capacity of 4,00lb.

3.1.1.11 Sit-down Electric Rider Lift Truck must have a maximum lift capacity of 4,200lb.

3.1.1.12 Sit-Down Electric Rider Lift Truck must be a maximum of from the ground and again must be a maximum of

3.1.1.13 Sit-Down Electric Rider Lift Truck must have Grey SB 350 battery connector.

3.1.1.14 Sit-Down Electric Rider Lift Truck must have a mast that can allow the forks to reach a minimum of 198 inch.

3.1.1.15 Sit-Down Electric Rider Lift Truck must have a mast

capable of -5° forward and +5° back.

3.1.1.16 Sit-Down Electric Rider Lift Truck must not have auto breaking of any kind.

3.1.1.17 Sit-Down Electric Rider Lift Truck must be freezer capable to 0° Fahrenheit.

3.1.1.18 Sit-Down Electric Rider Lift Truck must have a minimum

12 months / 2,000 hours powertrain warranty, must include all parts and labor at no additional cost.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by reviewing the attached pricing page and completing the unit price, extended amount, grand total and bidder/vendor information. Any costs associated with delivery should be included in the item price. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order. Vendor shall deliver the Contract Items by September 1st of 2024 after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 4496 Cedar Lakes Dr, Ripley WV 25271.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Item and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses.

If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of shall either be replaced, or the Agency shall receive a full credit or refund for the

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be shall not charge a restocking fee if returned products are in a resalable condition.

Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.

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