Agenda and Sign In.pdf

Oregon Department of Transportation Region 4 Office 63055 N Hwy 97 ,Bend, Oregon 97703-5765

Facilities Management Section

Cell 541-554-4775

Pre-bid Agenda_Adel New Duplex.doc Page 1 of 3

Project: Adel Maintenance Station New Employee Duplex

ITB/BID Solicitation No.: S-73000-00001891/35143 Date: 2/9/2022 Time: 11:00 A.M.

ALL BIDS DUE: February 24th, 2022 at 2 pm. All bids are to be submitted in

OregonBuys per the ITB.

Joni is the single point of contact for the project. All questions or emails need to go to her. Email address: Joni.a.sirovatka@odot.oregon.gov

VOLUNTARY PRE-BID MEETING AGENDA

1. Introductions

a. PM: ODOT Facilities Project Manager: Jesse Powning

b. Assistant PM: ODOT Facilities Project Manager: Howard Miller

c. Steve Anderson, ODOT Transportation Maintenance Manager

2. Attendance Sign in Sheet

3. Project Summary:

a. No changes discussed in this pre-bid meeting are binding unless an addenda is posted to Oregon Buys.

b. Bids must be submitted through Oregon Buys before 2/24/2022 at 2:00 PM. Bid tab will be posted to Oregon Buys and a live reading will be held virtually via TEAMS (Link info in ITB).

c. If this project is $50,000 or higher it must be BOLI wage rates including BOLI forms with each draw request.

d. This project will be required to be bonded. (See ITB)

e. This project is to follow the General Conditions for public improvement Contracts dated January 1, 2012 Edition.

f. Method of Award – Award will be made to the bidder with the lowest combination of base bid and deductive alternates that ODOT chooses to award.

g. Any questions or substitution requests need to be submitted no less than 5 days before bid opening.

h. Single point of contact is Joni Sirovatka. All questions need to be emailed to Joni at joni.a.sirovatka@odot.oregon.gov. Please don’t call, text, or email me or anyone at ODOT other than Joni with questions regarding this bid.

mailto:Joni.a.sirovatka@odot.oregon.gov mailto:joni.a.sirovatka@odot.oregon.gov

Pre-bid Agenda_Adel New Duplex.doc Page 2 of 3

4. Scope of Work

a. Build new employee duplex per plans and specifications or provide design build for a modular duplex according to specifications.

i. Building permit application process is already underway with Lake County and planning approval has been granted.

Permit apps have been submitted with contractor listed as

TBD.

ii. Take over the lead on the county permitting process and complete all requirements to obtain a permit

iii. Pay for all building permits, Septic and Plumbing, Electrical, Mechanical permits and any other required permits.

iv. Make provisions for inclement weather (such as wind, snow, rain and freezing temps) to protect all concrete and plumbing during construction.

v. Include all onsite utilities and connections, for power, water, septic, phone & data, propane (Gas) & other utilities as needed.

b. All work needs to take place by normal maintenance station operation hours: 6:00 am to 6:00 PM. Different hours can be considered if agreed upon and approved by the Project Manager.

c. BEFORE BIDDING: it is the contractors & suppliers responsibilities to field verify all site, building dimensions, specifics, openings, material types and limitations.

d. If contractors, subs, or suppliers need access to the site after today’s pre-bid they need to contact Jesse to set that up.

Jesse.powning@odot.oregon.gov 541-554-4775

e. Contractor will provide their own toilet facilities, phone, communication, temporary power, water to use during construction

f. Submittals, shop drawings, product data and samples will be required for all products used on the project regardless of whether or not they are listed in the specifications. All products need to be approved by the Project Manager prior to installation.

g. Contractor is to provide the Project Manager a Project Schedule as listed in the specifications.

h. Substantial completion: November, 1 2022.

i. Final completion: November 15, 2022.

mailto:Jesse.powning@odot.oregon.gov

Pre-bid Agenda_Adel New Duplex.doc Page 3 of 3

5. Staging Area(s) & Storage of materials are to be reviewed prior to work beginning and will be discussed at the pre-construction meeting.

6. A pre-construction meeting will be held after the Notice To Proceed is delivered and before the contractor mobilizes on the jobsite. At this meeting the contractor will need to provide the project schedule. There will also be regular progress meetings held throughout the duration of the project.

7. This site will continue to be used by ODOT crews during the project and the gate access will be arranged upon award and discussed at the pre-construction meeting with Steve Anderson and Jesse Powning.

8. All invoices are to be sent to Project Manager: Jesse Powning for one progress payment which will be made monthly. All BOLI certified payroll must be included with each draw request. Invoicing to include a Schedule of Values as illustrated in the General Conditions.

9. ODOT does not pre-pay for any material or work. Nor can ODOT entertain a change order for increased cost of materials prior to or after bid date.

Contractor can order and stock materials onsite and can bill for those materials with project manager approval.

10. The contract has liquidated damages of $1000 per calendar day if the substantial completion date is not met.

11. Project closeout doc’s, O&M manuals, warranties, and lien releases are required prior to final payment.