Agency Specifications.doc
DOC document 82 KB Posted
- Attached to
- (BID) Audio-Visual System Huntsville Lab
- Solicitation number
- SRC0000024116
- Issued by
- Madison County, Alabama
About this file
This document is an Invitation to Bid (ITB) issued by the Alabama Department of Forensic Sciences (ADFS) for the procurement and installation of an audio-visual system for a facility conference room. The ITB details the minimum requirements for the audio-visual components, including a WUXGA projector, camera extension controller, HDMI over Ethernet transmitters and receivers, a 4K multiformat switcher, an A/V network switch, an A/V processor, ceiling-mounted speakers and microphones, wireless microphone transmitters and handheld microphones, and associated cabling and mounting hardware. The supplier must have staff with specific AV and Cisco certifications to ensure successful installation and integration with the existing Cisco Meraki network and Cisco WebEx video conferencing system. The supplier is responsible for providing all necessary supplies, installing and configuring the system, and providing a one-year warranty on products and installation services.
The ITB does not specify any pricing terms, set-asides, or funding information. The supplier is responsible for providing all necessary equipment and labor to complete the installation, and the ADFS will not provide any loading dock or unloading assistance at the delivery location.
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Other files
| File | Type | Posted |
|---|---|---|
| Additional Terms and Conditions.docx | DOCX document | |
| Updated Agency Specifications.doc | DOC document | |
| Agency Specifications.doc | DOC document | |
| RFB Standard Terms and Conditions.pdf | ||
| RFB Standard Terms and Conditions.pdf | ||
| Additional Terms and Conditions.docx | DOCX document |
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Text version
Invitation to Bid – Huntsville Audio-Visual System August 23, 2024
I. STATEMENT OF PURPOSE
The Alabama Department of Forensic Sciences (ADFS) is providing this Invitation to Bid (ITB) for a qualified supplier to provide equipment for and install an audio-visual system.
All qualified suppliers wishing to submit a response to this ITB must be able to provide and install an audio-visual system that meets the specifications detailed below.
II. MINIMUM REQUIREMENTS
| Description |
| Qty |
| 1) |
| WUXGA Projector |
Specification: ceiling mounted, 8000 lumens, 10w HD with motorized zoom lens—21.8 mm—49.8 mm.
Outputs/inputs: must have 1 VGA input(DB15), 2 HDMI inputs, 1 display port input, 1 RJ45 supporting A/V output, and 1 RJ45 supporting Ethernet LAN connection
| 2) |
| Projector Mounting Kit |
Specification: Suspended ceiling mount, 35 lb load capacity with power protection circuit
| 3) |
| 8” Suspended Ceiling Kit Plate for Projector Wiring |
Specification: white, duplex, and double duplex knockouts interoperable with the projector mounting kit specified in #2
| 4) |
| Camera Extension Controller |
Specification: HDMI input and IP control to support PTZ remote camera operation over 10BaseT Ethernet (Cisco camera to Cisco CODEC) with 12v power on the camera unit’s end.
| 5) |
| HDMI Over Ethernet Transmitter |
Specification: CAT6 support, supports 4K60 4:4:4 video, HDR10+, and HDCP 2.3, wall mounted, interoperability with #6
| 6) |
| HDMI Over Ethernet Receiver |
Specification: CAT6 support, supports 4K60 4:4:4 video, HDR10+, and HDCP 2.3, surface mounted, interoperability with #5
| 7) |
| 4K Multiformat Switcher, Receiver, and Scaler |
Specification: 3 system inputs with interoperability with #5 and #6 above, 2 HDMI inputs, 1 scaling HDMI output, rack-mountable and compatible with rack mount tray specified in #19
| 8) |
| 26-port A/V Network Switch |
Specification: 24 1Gbps POE++ ports @1440w, 2Gbps ports, 4 1Gbps SFP Ports with A/V and multicast with external system control interfacing interoperable with #9
| 9) |
| Audio and Video and Control Processor |
Specification: 8x8 Dante channels, 8 local analog I/O channels, mic line input with phantom power, 2 RS-232 control connections. Interoperable with #8 above, rack-mountable, and compatible with rack-mount tray specified in #19
| 10) |
| 4-inch Full-Range, Low Profile Networked Ceiling Mount Speakers |
Specification: 24w POE+, 8ohms, RJ-45 connector, 100Hz to 20kHz frequency range.
| 11) |
| Ceiling Array Microphone |
Specification: Square, white, 24” down drop, low-frequency directionality, and speaker localization supporting Cisco camera tracking
| 12) |
| Microphone Transmitter and Microphone |
Specification: Body-worn transmitter with integrated omnidirectional mic, TA4F input jack for lavalier microphone, interoperable with frequency band Z10.
| 13) |
| Lavalier Microphone |
Specification: Cardioid design, 1.2m cable with TA4F connector, interoperable with frequency Z10
| 14) |
| Wireless Transmitter Handheld Microphone |
Specification: With BETA58A capsule, interoperable with frequency Z10
| 15) |
| 2-Channel Access Point Transceiver for Microphones |
Specification: Supports 2-channel access for wireless microphones, DSP audio processing, POE powered, auto assignment of frequencies, wall/ceiling mounted, Dante compatible, and interoperable with Z10 frequency
| 16) |
| Charging Station for Microphone Transmitters. |
Specification: 2 channels for both a body-worn transmitter and a handheld microphone, compatible with items #12 and #14
| 17) |
| Wall Mount Equipment Cabinet |
Specification: 26” wide, 2’ tall, welded steel with locking plexiglass front door
| 18) |
| Rack Mounted Power Unit for Equipment Cabinet |
Specification: 9 outlets, 5-15, 15A, mountable in the Equipment Cabinet specified in #17
| 19) |
| Rack Mounted Tray and Panels for Equipment Cabinet |
Specification: Rack-mounted panel to mount up to four audio components in a 1U 19” rack to mount equipment specified in lines #7, #9, #28, and #29 into the equipment rack specified in #17
| 20) |
| Rack Ventilation Panel |
Specification: Perforated panel for 19” standard rack
| 21) |
| Network Cable Connectors |
Specification: RJ45 CAT6A Connectors, quantity 50
| 22) |
| Network Cable |
Specification: 4-pair 23 AWG solid, twisted, and shielded cable NEC type CMR and CEC type CMR FT4. Third-party verified to ANSI/TIA-568C Category 6 performance, 1000’ spool
| 23) |
| Multi-Conductor Cable |
Specification: 7-strand annealed bare copper conductors, plenum-rated PVC alloy insulation, twisted, shielded with drain out, plenum-rated PVC alloy jacket, NEC CMP, CEC CMP FT6, RoHS compliant, 1000’ spool
| 24) |
| HDMI Cable 10’ |
Specification: HDMI v1.4 standard with Ethernet, black, male-to-male connectors, 10 feet long
| 25) |
| HDMI Cable 6’ |
Specification: HDMI v1.4 standard with Ethernet, black, male-to-male connectors, 6 feet long.
| 26) |
| Projector Screen |
Specification: Electric projector screen, 133” diagonal viewable, 65” viewable height, 116” viewable width, HD (16;9) format, gray surface color, front projection with ambient light rejection, tensioned 1 gain, black border
| 27) |
| Video Endpoint A/V Processor |
Specification: Software configurable, allows local or distributed HDMI video switching, integrated A/V bridging, and an interoperable control fabric shared with items #8, 9, and 28.
| 28) |
| Serial Controller to Connect Non-Networked Devices to Control Fabric |
Specification: 4 bi-directional RS232 ports, POE capable, interoperable with control fabric in the core processor in item #27, rack-mountable and compatible with rack mount tray specified in #19
| 29) |
| GPIO Controller for Non-Networked A/V Devices |
Specification: 8 logic inputs, 8 logic outputs, POE capable, rack-mountable, and compatible with rack mount tray specified in #19
30) If the supplier wishes to ship any audio-visual system components directly to the facility, they must be scheduled for indoor delivery to:
ADFS Huntsville Regional Laboratory
5050 Technology Drive NW
Huntsville, AL 35805
There is no loading dock at this facility. A delivery truck equipped with a lift gate may be necessary to unload heavy items.
31) The supplier will install and configure the audio-visual system to create a facility conference room equipped with an overhead projector, electric projector screen, ceiling-mounted system-connected microphones and speakers, and handheld and body-worn microphones.
a. The supplier must have one or more individuals on staff who have one of the following audio-visual certifications establishing the necessary skills/experience for the successful installation and configuration of the system components detailed in this ITB:
Dante Level 1 & Level 2 Audio
Crestron DM T & D 4k Video
Q-Sys Level One
Shure Microflex Advanced Audio
32) The supplier must configure and interface the audio-visual system with a Cisco video conferencing camera system CODEC and an external camera provided by ADFS.
a. The supplier must have one or more employees on staff who have one of the following Cisco certifications establishing the necessary skills/experience for the successful integration with the existing ADFS Cisco Meraki network and Cisco WebEx video conferencing system:
Cisco Meraki Solutions Specialist
Cisco Certified Network Associate (CCNA)
Cisco Certified Design Expert (CCDA)
Cisco Certified Networking Professional (CCNP)
33) The supplier is responsible for providing the necessary supplies to complete the system’s installation and configuration and removing all packaging materials from the facility.
34) The supplier must provide a one-year warranty on products free from material and workmanship defects and conform to all specifications. The supplier must provide a one-year service installation/replacement warranty for replacing defective equipment installed.
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