Agency Request For Quotation.pdf

KENTUCKY DEPARTMENT OF MILITARY AFFAIRS

AGENCY REQUEST FOR QUOTATION

INSTRUCTIONS

1. Each quotation shall be submitted on the Agency Request For Quotation form

2. Specifications used in the Request for Quotation are intended to be open and nonrestrictive.

References to brand names, catalogs, etc. are to establish a minimum standard of quality and do not preclude Buyer’s consideration of bids of comparable quality. However, all bidders shall provide the brand name and catalog number of product bid if bidding other than specified on the

Request for Quotation.

3. Quotations shall be submitted indicating unit price, total extension for each item, and grand total of the quotation. Firm prices are required. In case of error in the extension prices, the unit price will govern.

4. All prices quoted shall be on the basis of FOB Destination, all freight prepaid, to the ordering agency address specified on the Request for Quotation.

5. All commodities shall be new and current (latest) model, unless otherwise specified.

6. DMA reserves the right to award the items separately or all to one bidder based on the best interest of the Commonwealth. If bidding on an all-or-none basis, it shall be specified on the quotation.

7. The Commonwealth is exempt from federal excise taxes. Bidders shall not include such tax in the quotation.

8. KENTUCKY SALES AND USE TAXES: Sales of tangible personal property or services to the

State of Kentucky and its constitutional agencies are not subject to state sales or use taxes.

9. Any order based on this quotation shall be issued by a Purchase Order contract. No delivery or billable work is authorized until a valid Purchase Order has been fully executed. The Purchase

Order shall represent the entire agreement between both parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon the Purchase Order.

10. The Commonwealth’s acceptance of the quote indicated by the issuance of a Purchase Order shall create a valid contract consisting of 1) the written Purchase Order, 2) the bidder’s Request for Quotation response, and 3) the Kentucky Revised Statute (KRS) 45A. No change or modification to the Purchase Order shall be authorized without the approval of the Administrative

Services Purchasing Branch Manager.

11. The laws of the Commonwealth of Kentucky shall govern contracts or orders placed as a result of the quote. The rights and obligations of the parties shall be determined in accordance with the laws of the Commonwealth of Kentucky. Furthermore, the parties agree than any legal action that is brought on the basis of an order resulting from this quotation shall be filed in the Franklin

County Circuit Court of the Commonwealth of Kentucky. Any offer conditioned upon governance by the laws of a state other than Kentucky shall not be considered.

KENTUCKY DEPARTMENT OF MILITARY AFFAIRS

AGENCY REQUEST FOR QUOTATION

THIS IS NOT AN ORDER

Return Address: Bluegrass Station, 5751 Briar Hill Rd.

Bldg. 18, Lexington, KY 40516

Business Hours: 8:00 a.m. – 4:00 p.m.

For Information Call: Joe Barrett Telephone Numbers: Voice: 859-293-4224 Fax: 859-293-4215 Email Address:

Quotation No: RFQ 095 2100000123

Date Issued: 5/12/21 Closing Date: 5/21/21 Closing Time: 1:00 PM

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NOTE TO VENDORS: PLEASE COMPLETE AND RETURN BY FAX OR EMAIL TO

1) All blanks MUST be completed.

2) All quotes shall be F.O.B. Destination, Freight Prepaid.

3) Multiple bids will be rejected.

4) You may mail, fax, email, hand-deliver or return quote by courier.

Item No.

Description Quantity Unit Unit Price

Total

1.

2.

3.

Service Location:

Bluegrass Station 5751 Briar Hill Road Lexington, KY 40516

The vendor will diagnose and repair a starting problem on one (1) 2007 Ford F350 6.0 liter diesel truck.

The vendor will diagnose and repair the front passenger side tire that is continually going flat on one (1) John Deere 310D backhoe.

The vendor will replace the hydraulic pump on one (1) John Deere zero turn mower.

If any of the units cannot be repaired on site, the vendor’s bid must include the price for towing the unit(s), either by the vendor or a third party hired by the vendor, to the vendor’s facility from 5751 Briar Hill Road, Lexington, KY 40516 and returning the unit(s) to 5751 Briar Hill Road.

The vendor’s bid must include all parts, labor, tools and supplies necessary to complete the repairs.

The vendor’s bid must cover completing the repair of all three pieces on equipment.

Each

Grand total to complete the repair of all three pieces of equipment: $

READ INSTRUCTIONS – BIDDERS MUST PROVIDE ALL INFORMATION REQUESTED AND SIGN QUOTATION

We submit the above prices and agree to make delivery within _______calendar days after receipt of order. This offer is good for ______calendar days from the date this quotation is opened. In submitting the above, it is expressly agreed that, upon proper acceptance by the agency indicated herein of any or all items bid above, a contract shall thereby be created with respect to the items accepted. All contracts shall be awarded in accordance with the laws of the Commonwealth of Kentucky.

Partial payments are prohibited unless other-wise specified.

FIRM_______________________________________________________

SIGNED BY__________________________________________________

NAME & TITLE______________________________________________

(Type or Print)

EMAIL ADDRESS_____________________________________________

ADDRESS___________________________________________________

City State Zip Code

PHONE NO. ___________________________

FAX NO. ______________________________

DATE ________________________________

FED ID _______________________________