Response_Packet_PDF.pdf

Smith River NRA Offices Janitorial Response Packet Page 1 of 9

SF 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

QUOTER TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 783663

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

AG-9AC7-S-16-0022

6. SOLICITATION ISSUE DATE

1/11/2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SANDRA VINCENT

Email: svincent02@fs.fed.us

b. TELEPHONE NUMBER

530-226-2408 Office

530-226-2474 Fax

8. OFFER DUE DATE/

1/26/2016

4:30 PM Local Time

9. ISSUED BY 10. THIS ACQUISITON IS

USDA FOREST SERVICE

N. CALIFORNIA ACQUISITION SVC AREA

3644 AVTECH PARKWAY

REDDING, CA 96002

FAX 530-226-2474

UNRESTRICTED OR SET ASIDE: 100% FOR

SMALL BUSINESS

NAICS: 561720 EMERGING SMALL BUSINESS

HUBZONE SMALL BUSINESS

SIZE STANDARD SERVICE-DISABLED VETERAN-

$18.0 million 8(A) OWNED SMALL BUSINESS

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO (PERFORMANCE LOCATION)

SMITH RIVER NRA

10600 HIGHWAY 199 GASQUET, CA 95543

16. ADMINISTERED BY CODE

SEE BLOCK 9

17a. CONTRACTOR/ OFFEROR

NAME:

18a. PAYMENT WILL BE MADE BY:

ALL INVOICES MUST BE

SUBMITTED VIA THE INVOICE

PROCESSING PLATFORM AT

WWW.IPP.GOV.

PAYMENT WILL BE MADE BY

EFT (ELECTRONIC FUNDS

TRANSFER).

ADDRESS:

PHONE: DUNS #:

EMAIL:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (21. x 23.)

SMITH RIVER NATIONAL RECREATION AREA OFFICES JANITORIAL SERVICES, SIX RIVERS NF

Base Year Services: Feb 2016 – Jan 2017

Services 2x per week

12 MO $__________ $__________________

Option Year 1 Services: Feb 2017 – Jan 2018

Services 2x per week

12 MO $__________ $__________________

Option Year 2 Services: Feb 2018 – Jan 2019

Services 2x per week

12 MO $__________ $__________________

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND

52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR

52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE (1)

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED ______________________ YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.ipp.gov/ https://acquisition.gov/far/current/html/52_212_213.html#wp1179124 https://acquisition.gov/far/current/html/52_212_213.html#wp1179465

Smith River NRA Offices Janitorial Response Packet Page 2 of 9

AG-9AC7-S-16-0022

SUBMISSION OF QUOTES

There is no need to return any portion of the solicitation that is not part of a quote.

Email submission of quotes is preferred, to svincent02@fs.fed.us. Quotes by fax of up to 20 pages are acceptable to 530-226-2474. Quoters should call 530-226-2408 to confirm the fax was received. Quotes may be mailed/ delivered to: USDA FS NCASA | 3644 Avtech Parkway | Redding, CA 96002.

RESPONSE REQUIRED TO BE CONSIDERED FOR AWARD

I. SAM (System for Award Management) Entity

SAM is a government database for Contractor business and payment information. Quoters must have a DUNS

Number and an Active SAM Entity to receive award.

1. Quoters with an Active SAM Entity shall provide their DUNS Number.

2. Quoters without an Active SAM Entity shall:

a. Complete and return FAR Provision 52.212-3, Offeror Representations and Certifications –

Commercial Items. The Provision is provided in the Solicitation Provisions section.

b. Quoters may submit quotes before SAM Entity Registration/ Activation is complete, but are advised that Activation can take 10+ days to process after Registering and that award may follow as soon as one day after the Solicitation closes. Award cannot be made without an Active SAM

Entity and the Government may not delay award while an Entity becomes Active.

It is 100% FREE to obtain a DUNS No. or SAM Entity or to contact the FSD through official sources.

To obtain a DUNS Number: http://fedgov.dnb.com/webform

To Register or Renew a SAM Entity: www.sam.gov Register Quick Start Guide: https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations.pdf

Renew Quick Start Guide: https://www.sam.gov/sam/transcript/Quick_Guide_for_Updating_or_Renewing_CCR-SAM_Registrations.pdf

To contact the SAM Helpdesk (The Federal Service Desk, or FSD): www.fsd.gov

II. AGAR Provision 452.209-70 (Provided)

All quoters shall fill out AGAR Provision 452.209-70 (Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction, Deviation 2012-01, Alternate 1) and provide it with the quote.

III. Response to Evaluation Factors (Technical and Price Criteria)

All quoters must respond to all Evaluation Factors as described in the Evaluation Factors section and include all specifically requested information. Incomplete responses may not be considered.

IV. Optional Response Forms are provided as a courtesy for responding to non-price criteria. Quoters are responsible to submit sufficient information for the Contracting Officer to evaluate the quoter’s qualifications in accordance with evaluation criteria provided. Quoters are not limited to use of the Optional

Response Forms and may use other means instead of, or in addition to, the optional forms.

V. Site Visit (Pre-Quote)

No official site visit is scheduled, but interested parties are urged and expected, prior to submitting a quote, to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim or contract price adjustment after award. See Gov’t Points of Contact to schedule a site visit.

NOTE REGARDING OPTION YEARS: Options may be exercised unilaterally by Government. By accepting award, the Contractor is agreeing to perform or secure services for any and all awarded Option(s) if/when exercised by the Government.

mailto:svincent02@fs.fed.us http://fedgov.dnb.com/webform http://www.sam.gov/ https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations.pdf https://www.sam.gov/sam/transcript/Quick_Guide_for_Updating_or_Renewing_CCR-SAM_Registrations.pdf http://www.fsd.gov/

Smith River NRA Offices Janitorial Response Packet Page 3 of 9

AGAR Provision 452.209-70

AGAR 452.209-70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a

Felony Conviction (FEB 2012) -- Alternate I (FEB 2012) (DEVIATION)

(a.) Awards made under this solicitation are subject to the provisions contained in the Consolidated

Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs

(2) and (3) of this representation.

(b.) The Offeror represents that –

(1) The Offeror is , is not (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American

Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If

Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has , has not (check one) been convicted of a felony criminal violation under

Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has , has not (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

(3) The Offeror does , does not (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Name of Company

Name of Company Representative

Date http://www.dm.usda.gov/procurement/policy/docs/USDAFARDeviation03-22-2012Solicitation.pdf

Smith River NRA Offices Janitorial Response Packet Page 4 of 9

EXPERIENCE AND PAST PERFORMANCE QUESTIONNAIRE

Instructions: Please use spaces below to respond to evaluation criteria. Additional or supplementary pages may also be submitted. Please list N/A for inapplicable items.

1. Quoter's Name, Address, Email, Telephone Number & DUNS Number 2. Type of Business Name: ____ Company

____ Corporation

____ Partnership

____ Individual / Sole

Proprietor / Owner-Operator

Address:

Email:

Telephone:

DUNS #:

Name of proposed janitor(s) (on-site routine service provider(s)):

Name and title of any other proposed persons (inspectors, supervisors, managers, etcetera):

Relevant Experience of Janitorial Service Provider(s):

Relevant Experience of Contractor (as prime contractor or employer of janitorial service providers, if applicable):

Smith River NRA Offices Janitorial Response Packet Page 5 of 9

Past Performance References: Space is given for up to three each (Janitor(s) and supervisory personnel) as applicable; please add more space if needed.

Reference Name and

Company / Agency

Reference Contact Phone

Number

Description of Services Performed

Have you ever failed to complete any work awarded to you? ____ YES ____ NO If "yes", please specify location(s) and reason(s):

Understanding of the Requirement: Did you visit the site? If not, how did you obtain information about the site sufficient to quote?

CERTIFICATION: By submission of this form the quoter certifies that all of the statements made above are complete and correct to the best of the quoter’s knowledge and that any persons named as references are authorized to furnish the Forest Service with any information needed to verify my capability to perform this project.

Smith River NRA Offices Janitorial Response Packet Page 6 of 9

QUALITY CONTROL PROGRAM

(Additional pages may be used.)

Performance Areas 1. Plan to Inspect and Ensure Contract Compliance

Each Service Day Services

Carpeted Flooring

Non-Carpeted Flooring

Waste Baskets and Sanitary

Napkin Dispensers

Recycling Bins

Drinking Fountains

Coffee Room

All Furniture and Bookshelves

Books, Instruments, Working and Seating Surfaces

Toilet Fixtures and Traps, Seats, Urinals and Wash

Basins

Restroom Mirrors, Shelves, Dispensers and Piping

Paper Towels, Toilet Tissue, Toilet Seat Covers, Receptacle

Liners, Hand Soap and

Dispensers

Smith River NRA Offices Janitorial Response Packet Page 7 of 9

Wall Surfaces

Telephones

Monthly Services

Landings and Steps to All

Outside Entrances

Entrance Doors and Adjacent

Glass (Both Sides)

Desks, Venetian Blinds, Building Doors, Baseboards, Partition Trim, Windowsills, Frames, Ventilation and

Return Grills

Upholstered Furniture

Furnace Filters

Countertops, Doors, Moldings, Baseboards, Restroom Wall

Coverings and Restroom

Partitions

High Walls and Ceiling

Surfaces

Light Fixtures and Bulbs

Picture Glass, Clocks and

Windowed Bookcases (Both

Sides)

Office Space Partitions

Smith River NRA Offices Janitorial Response Packet Page 8 of 9

Twice Yearly Services

Windows

Uncarpeted Flooring

Other Areas

Any other areas not specifically listed

1. Plan to address deficiencies, notify employees of deficiencies in their area of responsibility (if applicable), and ensure corrective action (see Contractor’s Quality Control Plan requirements in solicitation):

2. A description of actions the Contractor shall take in the event that the primary service provider(s) become unavailable to provide janitorial services for an extended period of time (longer than three consecutive routine service days).

Smith River NRA Offices Janitorial Response Packet Page 9 of 9

3. Plan to ensure that all issued keys, access cards or identification items are not lost, misplaced, or used by unauthorized persons:

4. As applicable, specify equipment available for this contract.

Any other comments may be added on additional pages.