AG-9AB5-S-17-0076_Response_to_RFIs_and_Questions.pdf

1. QUESTION: Was there a previous contract. If so can we get awardee and price?

ANSWER: This is a new requirement.

QUESTION: As Per paragraph 1 on page 62 of 64, Under Factor 2-Relevant Performance it states to list projects within the past six(3) years. We request that we be allowed to list projects within the past six years.

Answer: It is a typo error. The Relevant Past Performance needs to be with the past three (3) years.

The Government will only accept list of projects within the past three years.

2. QUESTION: Please consider moving the bid date and time to allow the use of Fed-X for bid delivery.

ANSWER: The solicitation due date will be extended to August 16, 2017 at 12:00 noon to allow extra time for the submission of proposal.

3. QUESTION: As we read the solicitation, the Bid Bond is on the overall IDIQ, and not the sample

Task Order. When we order a bond we need to give the bonding company a ‘project value’; we can do this for the sample project, but not the IDIQ. We do not think this is your intention, please review.

ANSWER: The bid bond is at task order level and on the IDIQ level. Each task order will states whether bid bond is required or not.

4. QUESTION: Page 4 of 64: “… offeror must complete areas 1, 2 and 3…”

a. Item 3 does not appear to ask for a response, please clarify.

ANSWER: Offeror only completes #1 and 2.

5. QUESTION: Page 56 of 64, L-9, item 9:

a. Part a) “… two (4)…” – please clarify.

ANSWER: Provide four (4) copies

b. Part b) “… see # 7 below…” – I believe you intended to say “11” in lieu of “7”. – Please clarify.

ANSWER: Correct.

6. QUESTION: Page 62 of 64, Factor 2, Para. (1), with reference to “… the solicitation release date…”, which is used in several locations:

a. Are we to use the “Posted Date” or the “Original Posted Date”? – Please clarify.

ANSWER: Use the solicitation posted date of July 13, 2017

b. Also, there is a minor typo in the first line “… six (3) years…”

ANSWER: It is three (3) years.

7. QUESTION: Page 62 of 64, Factor 2, Para. 1, last sentence regarding “… will be collected in sealed envelopes and submitted…”

a. Please clarify exactly how we are to do this; one evaluation per envelope? So if we have five evaluations – 5 different envelopes?

ANSWER: Yes, one envelope per evaluation/survey.

i. We need to submit multiple copies of the proposal, (either 1 original and 4 copies – or this may change per our question #1 above).

ANSWER: Must submit a total 4 (four) copies of the proposal (1 original and 3 copies)

ii. If we end up submitting 5 hard copies, each with 5 envelopes, the ultimate number of envelops would be 20. 25. (We would have been the ‘low bidder’ with this math…)

ANSWER: For the Relevant Past Performance survey. The Government only need one set of the

Relevant Past Performance per survey. Make sure to submit the required number of surveys.

8. QUESTION: With regard to the Task Order portion of the solicitation: Page 44 of 64 (IDIQ); J-3 states that each Task Oder will have a SF-1442; however the ‘seed project’, the task order does not appear to have a SF-1442.

ANSWER: SF-1442 Solicitation, Offer, and Award (Construction, Alteration, or Repair) or other approved forms.

9. QUESTION: On Page 62 of 64 Under Factor 2-Relevant Past Performance it states to collect the

PPQ’s in “sealed envelopes”. Can we provide the PPQ’s without them being in a sealed envelope?

ANSWER: The government will only accept the Relevant Past Performance surveys in sealed envelopes. All unsealed envelopes will be rejected.

10. QUESTION: Also we already have PPQ’s that have been prepared from previous Federal

Contracts thru the CPARS/CCASS Performance Evaluation process. Can we use these Forms instead of the ones that have been provided?

ANSWER: To be consistent, we will only accept the Relevant Past Performance survey form we posted in Federal Business Opportunity (FBO) website.

11. QUESTION: Mr. Chua, is there a mandatory pre-bid conference for this project?

ANSWER: It is not mandatory to attend the pre-bid conference, however, it is highly encourage.

12. QUESTION: Is it a requirement for the WOSB Prime Offeror to have a Contractor’s License in the

State of California to be considered for potential award under this solicitation?

ANSWER: Please refer to FAR Clause 52.236-7 -- Permits and Responsibilities (Nov 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

13. QUESTION: Will the Forest Service accept completed Contractor Performance Assessment

Reports (CPARs) for Relevant Past Performance Projects in lieu of having the ‘Relevant Past

Performance Questionnaire’ completed by the Client?

ANSWER: To be consistent, we will only accept the Relevant Past Performance survey form we posted in Federal Business Opportunity (FBO) website.

14. On Page 56 of the RFP under L.9 Preparation of Proposals, paragraph 9 states “Offerors should submit two (4) copies of their proposal, dated and signed by an official of the company.” Can you please verify if the number of copies is two (2) or four (4). Is this an original in addition to this many copies, or this many in total?

ANSWER: Offeror must submit a total 4 (four) copies of the proposal (1 original and 3 copies)

On Page 56 of the RFP under L.9 Preparation of Proposals, paragraph 11 describes the Proposal Package as including the following items:

Tab A – STANDARD FORM 1442/AMENDMENTS

Tab B – GENERAL/ADMINISTRATION DATA

TAB C – TECHNICAL PROPOSAL

Tab C-1 – Technical Capability

Tab C-2 – Relevant Past Performance

Tab C-3 - Geographic Location

TAB D – CONTRACTOR PRICE PROPOSAL

15. QUESTION: The price proposal is included within the same binder as the technical proposal, yet the evaluation procedures describe that the TEB will evaluate and assign rankings to Factors 1, 2, and 3 first (as described in Tables M-1a, M-1b, and M-1c) and then assign an overall adjectival rating (page 64). It appears that the price and technical proposals should be in separate binders, can you please clarify this requirement?

Answer: The proposal shall be packaged in one binder and tabbed in accordance with L.9. The price proposal of the seed projects and bid schedule (section B) will be removed from the binder and evaluated separately.

16. QUESTION: On page 57 of the RFP, there is no heading L.10 after L.9. Is there a missing section there?

ANSWER: There is no missing section in Section L. It is a numbering error. L.11 needs to be L.10 and

L.12 needs to be L.11

17. QUESTION: On page 57 of the RFP, heading L.11 refers to an Experience Questionnaire. The paragraph under the heading is cut off after the word “the” in the fifth line. Can you please revise this to provide the complete information? Also, can you please include this information within section L.9 so we know where to include this attachment within the proposal?

Answer: L.9 should read:

The Offeror shall complete the attached Questionnaire (Relevant Past Experience form), which shall be an attested statement of technical capability, business organization, and workforce available for the contemplated work, which may be required to determine contractor’s ability to successfully complete the contract. The government expressly reserves the right to reject any offer in which facts as to business organization, workforce, financial resources, experience or past performance on previous similar contracts, compared with the requirements of the solicitation.

18. QUESTION: Since no RFIs have been posted publicly on FBO to date and the RFI cutoff will occur before they will be posted, would the government consider allowing an additional 48 hours after the answers are posted for additional questions that may arise from these answers or a resulting amendment?

ANSWER: See question #2

19. QUESTION: Can we be sent the sign in list from the job walk yesterday?

ANSWER: See attached.

20. QUESTION: Is the Road Construction IDIQ Contract just for Woman Owned Business only?

ANSWER: Yes, the solicitation is set aside for woman owned small business.

21. RFI: What is the purpose of providing unit prices in Section B if each project will be competed individually?

ANSWER: The purpose of providing unit prices in Section B is for the Government to evaluate the offeror core pricing structure, to set a standard pricing, and to determine price reasonableness.

22. RFI: It was stated on job walk that it is optional for the Offeror to submit pricing on seed project. If this is the case, what is the relevancy of Section B being included in the Technical

Evaluation?

Answer: see response #21

23. RFI: Is Section B going to be used in instances where Sole Sourcing is used?

Answer: see response #21

24. RFI: Would you consider extending the due date to Tuesday or later during the week of 8/14. It is very difficult to get a FedEx delivery to arrive on a Monday morning by 10 AM.

ANSWER: See response #2

25. RFI: Please provide location of Barrow excavation site for pay item 20404 on Roads 23S16, 24S07, 24S25, 24S94 of the Cedar Fire BAER road rehabilitation.

ANSWER: Locations for borrow excavation material will be identified as needed in the vicinity of the location where the material is needed. Cut banks and thru cuts on roads are commonly used as borrow sources for limited amounts of material.

26. QUESTION: Is owner providing survey, what will be provided?

ANSWER: As explained during the pre-bid meeting, see Project Staking under General Notes on

Drawings sheet 2.

27. QUESTION: Identify location of borrow sites as required for seed projects?

ANSWER: Locations for borrow excavation material will be identified as needed in the vicinity of the location where the material is needed. Cut banks and thru cuts on roads are commonly used as borrow sources for limited amounts of material.

28. QUESTION: Should we anticipate any costs for construction water?

ANSWER: As explained during the pre-bid meeting, see Developing Water Supply and Watering under

General Notes on Drawings sheet 2. Approved water sources on federal lands have no costs. If the contractor negotiates for the use of a private water source, the contractor is responsible for any associated cost.

29. QUESTION: Please confirm that only one copy of each PPQ is required as discussed at pre-job walk.

ANSWER: For the Relevant Past Performance survey. The Government only need one set of the

Relevant Past Performance per survey. Make sure to submit the required number of surveys.

30. QUESTION: Confirm equipment inspection will not be required when relocating within project boundaries.

ANSWER: Correct. The forest botanist said there are no known populations of noxious weeds within the project area. Equipment inspections will be required initially when arriving to the project area;

but no further inspections will be required within the project area.

31. QUESTION: Will rip rap be available on site or borrow pit location for re-use?

ANSWER: See Riprap under General Notes on Drawings sheet 2. Commercial source is the planned riprap source. Any proposed riprap collection in the project area must have site specific approval by the COR.

32. QUESTION: How do we get access to the Contracting Officers (office) to hand carry the proposal in a timely manner?

ANSWER: There will be someone at the front desk to accept the proposal.

33. QUESTION: During the pre-bid conference, it was mentioned the contractor could choose a prefer location of work. Please confirm.

ANSWER: Correct. Offeror must select the forest(s) listed under Section A of the solicitation they would like to support.

34. QUESTION: Do the bidding Contractor’s need to be Licensed in California?

ANSWER: See response # 12

35. QUESTION: Do we need to submit Pricing Proposals on the Cedar Baer seed project and/or the 2 seed projects that were provided by Amendment #1 to be considered for this IDIQ award?

ANSWER: Offerors are not required to submit pricing for the seed projects to be considered for an award. However, the offeror is required to provide pricing listed under Section B

36. QUESTION: I believe it was stated at the job walk we did not need to submit Pricing Proposals to be considered for IDIQ Awards.

ANSWER: See response #36

37. QUESTION: Does the contractor requires a California Contractors License to perform the work on this IDIQ.

ANSWER: See response #12

38. QUESTION: With this submission for an IDIQ contract, do we have to bid on the first task order?

ANSWER: See response #35