FINAL BOUND SPECS 4-9-10.pdf

BID SET SPECIFICATIONS

INSECTARY GREENHOUSES

(Phases III-V) for

USDA Agricultural Research Service

Pacific West Area Parlier, CA

Project No. PA-100-08

31 March 2010

Prepared by

INSECTARY GREENHOUSES 0873A

SECTION 00 01 15

LIST OF DRAWINGS

01/07

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings, Maps and Specifications."

1.2 CONTRACT DRAWINGS

Contract drawings are as follows (the "A" following a sheet number differentiates the sheet from a similar sheet that may be contained in the Phase II, Insectary Headhouse project that is not included in this Contract):

DRAWING TITLE

NO.

T1A TITLE SHEET

T2A GENERAL NOTES, ABBREVIATIONS, SYMBOLS/LEGENDS

GT1 BORING LOGS

C1.1A TOPOGRAPHIC SURVEY

C2.1A SITE IMPROVEMENTS

C3.1A CIVIL DETAILS

A0.1A PHASING PLAN - PHASES II THRU V

A1.1A ARCHITECTURAL SITE PLAN

A2.2A FLOOR PLAN - INSECTARY GREENHOUSE GH1 (PHASE III)

A2.3A FLOOR PLAN - FEEDER PLANT GREENHOUSE GH2 (PHASE IV)

A2.4A FLOOR PLAN - ADDITIONAL FEEDER PLANT

GREENHOUSE GH3 (PHASE V)

A3.2A BUILDING SECTIONS - INSECTARY GREENHOUSE (GH1)

(PH. III)

A3.3A BUILDING SECTIONS - FEEDER PLANT GREENHOUSE (GH2)

(PH. IV)

A3.4A BUILDING SECTIONS - ADDITIONAL FEEDER PLANT

GREENHOUSE (GH3) (PH. V)

A3.6A EXTERIOR ELEVATIONS - INSECTARY GREENHOUSE (GH1)

(PH. III)

A3.7A EXTERIOR ELEVATIONS - FEEDER PLANT GREENHOUSE (GH2)

(PH. IV)

A3.8A EXTERIOR ELEVATIONS - ADDITIONAL FEEDER PLANT

GREENHOUSE (GH3) (PH. V)

A8.1A DOOR SCHEDULE & DETAILS

A8.2A ROOM FINISH SCHEDULE

A9.2A DETAILS

S0.1A STRUCTURAL GENERAL NOTES

S2.2A FOUNDATION PLAN - INSECTARY GREENHOUSE (GH1) (PH. III)

S2.3A FOUNDATION PLAN - FEEDER PLANT GREENHOUSE (GH2)

(PH. IV)

S2.4A FOUNDATION PLAN - ADDITIONAL FEEDER PLANT

GREENHOUSE (GH3) (PH. V)

S3.1A FOUNDATION & FOOTING DETAILS

S3.2A FOUNDATION & FOOTING DETAILS

M0.1A MECHANICAL GENERAL NOTES, ABBREVIATIONS & LEGEND

DOCUMENT 00 01 15 Page 1

DRAWING TITLE

NO.

M0.3A MECHANICAL EQUIPMENT SCHEDULES

M0.4A MECHANICAL EQUIPMENT SCHEDULES

M1.1A MECHANICAL SITE AND KEY PLAN

M2.3A MECHANICAL GROUND FLOOR PLAN - PHASE III

M2.4A MECHANICAL GROUND FLOOR PLAN - PHASE IV

M2.5A MECHANICAL GROUND FLOOR PLAN - PHASE V

M3.1A MECHANICAL SECTION - PHASE III

M3.2A MECHANICAL SECTION - PHASE IV & V

M4.1A HVAC SEQUENCE OF OPERATION

M4.2A HVAC CONTROL DIAGRAM

M5.1A MECHANICAL TYPICAL DETAILS

M5.2A MECHANICAL TYPICAL DETAILS

P0.1A PLUMBING GENERAL NOTES, ABBREVIATIONS AND LEGEND

P0.2A PLUMBING EQUIPMENT SCHEDULES

P1.1A PLUMBING SITE AND KEY PLAN

P2.3A PLUMBING FLOOR PLAN - PHASE II

P2.4A PLUMBING FLOOR PLAN - PHASE IV

P2.5A PLUMBING FLOOR PLAN - PHASE V

P4.2A PLUMBING PIPING SCHEMATIC DIAGRAM - PHASE III

P4.3A GAS PIPING SCHEMATIC DIAGRAM - PHASE III

P4.4A PLUMBING PIPING SCHEMATIC DIAGRAM - PHASE IV AND V

P5.1A PLUMBING TYPICAL DETAILS

P5.2A PLUMBING TYPICAL DETAILS

E0.1A ELECTRICAL SYMBOLS, ABBREVIATIONS & GENERAL NOTES

E1.1A ELECTRICAL UNDERGROUND DUCT, SITE PLAN & KEY PLAN

E1.2A SINGLE LINE DIAGRAM

E2.1A GREENHOUSE 1 POWER PLAN (PH. III)

E2.2A GREENHOUSE 1 LIGHTING PLAN (PH. III)

E2.3A GREENHOUSE 2 POWER PLAN (PH. IV)

E2.4A GREENHOUSE 2 LIGHTING PLAN (PH. IV)

E2.5A GREENHOUSE 3 POWER PLAN (PH. V)

E2.6A GREENHOUSE 3 LIGHTING PLAN (PH. V)

E3.1A ENLARGED PLAN, DETAILS & SECTIONS

E3.2A (ALTERNATE BID) GROUNDING PLAN, SECTIONS & DETAILS

E3.3A SECTIONS AND DETAILS

E3.4A SECTIONS

E4.1A PANEL SCHEDULES

E4.2A GREENHOUSE CONTROL WIRING DIAGRAM & LIGHT FIXTURE

SCHEDULE

1.3 Boring Logs

The Government does not guarantee that borings indicate actual conditions, except for the exact locations and the time that they were made.

Subsurface data, not specified or indicated, have been obtained by the Government at this Location. The data are available for examination by prospective bidders in the office of the Contracting Officer at the Location.

1.4 Subsurface Data

Subsurface data, not specified or indicated, have been obtained by the Government at the Location. The data are available for examination by prospective bidders in the office of the Contracting Officer at the Location. The soils report is included as part of the solicitation.

DOCUMENT 00 01 15 Page 2

-- End of Document --

DOCUMENT 00 01 15 Page 3

SECTION 00 22 13

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

08/08

PART 1 GENERAL

1.1 BID ITEMS

The bid item shall be a lump sum price for the following items:

0001. Base Bid price includes the following:

0001A. Price for the entire work, complete in accordance with the drawings and specifications, but excluding work described in Additive Bid Item No. 3. (See previous Phase II Insectary Headhouse project for Additive Bid Items No. 1 and No. 2.)

0001B. Additive Bid Item No. 3 - Price includes the following:

0001B.1 Price for providing a new diesel-fueled emergency generator set and all associated work, complete in accordance with drawings and specifications. Work includes but is not limited to: Concrete pad;

generator set; automatic transfer switch; sub-base tank with weatherproof/sound-attenuated enclosure; PVC conduit for batteries.</ITM>

0001C. Deductive Bid Item A - Price includes the following:

0001C.1 Price to deduct from Base Bid for removing the scope of Work for two (2) Grow Rooms (GH1-03 and GH1-06) and their associated utilities from Phase III, Greenhouse 1 (GH1). Vestibule GH2-03 shall remain in the Base Bid but is to be relocated north, adjacent to Corridor GH1-C1. Deducted work includes but is not limited to: concrete slabs, foundations and CMU stem walls associated with the deducted Grow Rooms; greenhouse framing, doors, and wall and roof panels; HVAC units and concrete curbs;

power and lighting as shown on the Drawings. Minor revision to CMU opening for relocation of one door and one sink.

0001D. Deductive Bid Item B - Price includes the following:

0001D.1 Price to deduct from Base Bid for removing the scope of Work for four (4) Grow Rooms (GH1-03, GH1-06, GH1-02 and GH1-05) and their associated utilities from Phase III, Greenhouse 1 (GH1).

Vestibule GH2-03 shall remain in the Base Bid but is to be relocated north, adjacent to Corridor GH1-C1. Deducted work includes but is not limited to: concrete slabs, foundations and CMU stem walls associated with the deducted Grow Rooms; greenhouse framing, doors, and wall and roof panels; HVAC units and concrete curbs; power and lighting as shown on the Drawings. Minor revision to CMU opening for relocation of one door and one sink.

1.2 BID NOTES

a. Award will be made on the total sum of Bid Item 0001A and the sum of the revision(s) under Additive Bid Item 0001B, less the revision(s) under Deductive Bid Item 0001C and Deductive Bid Item 0001D. For Additive and Deductive Bid Items, bidders shall enter

DOCUMENT 00 22 13 Page 1

Additive and Deductive prices in the spaces provided.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

DOCUMENT 00 22 13 Page 2

SECTION 00 41 00

BID SCHEDULES

01/07

PART 1 GENERAL

1.1 BASIS OF BIDS

1.1.2 Bid Items

This contract is solicited with bid items. A description of the bid items is contained in Standard Form SF 1442, "Solicitation, Offer and Award."

DOCUMENT 00 41 00 Page 1

Bid Items Form

(i) Basis of Bid for Item 0001A shall be the entire work complete in accordance with the drawings and specifications, but not including the work indicated or specified to be provided under Additive Bid Item No. 3.

Bid Item 0001A $_______

(ii) Basis of Bid for Item 0001B, Additive Bid Item No. 3, shall be the addition of the following work complete:

Provision of all work in connection with a new diesel-fueled emergency generator set and all associated work, complete in accordance with drawings and specifications. Work includes but is not limited to: Concrete pad;

generator set; automatic transfer switch; sub-base tank with weatherproof/sound-attenuated enclosure; PVC conduit for batteries.

Bid Item 0001B $_______

(iii) Basis of Bid for Item 0001C, Deductive Bid Item A, shall be the deduction of the following work complete:

Removal of all work in connection with two (2) Grow Rooms (GH1-03 and GH1-06) and their associated utilities from Phase III, Greenhouse 1 (GH1).

Vestibule GH2-03 shall remain in the Base Bid but is to be relocated north, adjacent to Corridor GH1-C1. Deducted work includes but is not limited to:

concrete slabs, foundations and CMU stem walls associated with the deducted Grow Rooms; greenhouse framing, doors, and wall and roof panels; HVAC units and concrete curbs; power and lighting as shown on the Drawings. Minor revision to CMU opening for relocation of one door and one sink.

Bid Item 0001C $_______

(iv) Basis of Bid for Item 0001D, Deductive Bid Item B, shall be the deduction of the following work complete:

Removal of all work in connection with four (4) Grow Rooms (GH1-03, GH1-06, GH1-02 and GH1-05) and their associated utilities from Phase III, Greenhouse 1 (GH1). Vestibule GH2-03 shall remain in the Base Bid but is to be relocated north, adjacent to Corridor GH1-C1. Deducted work includes but is not limited to: concrete slabs, foundations and CMU stem walls associated with the deducted Grow Rooms; greenhouse framing, doors, and wall and roof panels; HVAC units and concrete curbs; power and lighting as shown on the Drawings. Minor revision to CMU opening for relocation of one door and one sink.

Bid Item 0001D $_______

-- End of Document --

DOCUMENT 00 41 00 Page 2

SECTION 01 11 00

SUMMARY OF WORK

01/08

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 2114 (2006a) Standard Terminology for Sustainability Relative to the Performance of Buildings

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E 2114, Section 01 35 40.00 20 ENVIRONMENTAL MANAGEMENT, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

SD-01 Preconstruction Submittals

Upon receipt of Government Furnished Equipment, the Contractor shall submit records in accordance with paragraph entitled, "Government Furnished Property," of this section.

Submit the following items to the Contracting Officer:

Utility Outage Requests Utility Connection Requests Excavation Permits Welding Permits

SECTION 01 11 00 Page 1

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The work includes the provision of one or more new greenhouse building(s) and related civil, architectural, structural, mechanical, plumbing and electrical work. Greenhouse 1 (GH1) will be used as an agricultural research greenhouse and Greenhouses 2 and 3 (GH2 and GH3) as feeder plant greenhouses. An existing adjacent headhouse (Phase II) is not included in the current scope of work.

1.4.2 Location

The work shall be located at the United States Department of Agriculture, Agricultural Research Service, San Joaquin Valley Agricultural Sciences Center, 9611 S. Riverbend Ave., Parlier, CA 93648, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.5 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

Sheet T1.A through E4.2A - See Specification Section 00 01 15.

Five sets of full-size contract drawings and specifications will be furnished to the Contractor without charge. Reference publications will not be furnished.

Contractor shall immediately check furnished drawings and notify the Government of any discrepancies.

1.6 WORK RESCHEDULING

Contractor shall allow for a maximum of 3 calendar days where construction activity is prohibitive. Further allowance for 2 calendar days of excavation and subsurface activity abeyance shall be imposed where other construction activities are permitted. Government will provide 24-hour notification each time the restrictions are invoked.

Normal duty hours for work shall be from 7 a.m. to 5 p.m., Monday through Friday. Requests for additional work shall require written approval from the Contracting Officer 7 days in advance of the proposed work period.

1.7 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and to the Contracting Officer. The overall goal for design, construction, and operation is to produce buildings that meet the functional program needs and incorporate the principles of sustainability.

Specifically:

a. Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion. Minimize offsite environmental impact.

b. Use the minimum amount of energy, water, and materials feasible to meet the design intent. Select energy and water efficient equipment and strategies.

c. Use environmentally preferable products and decrease toxicity level

SECTION 01 11 00 Page 2 of materials used.

d. Use renewable energy and material resources.

e. Optimize operational performance (through commissioning efforts) in order to ensure energy-efficient equipment operates as intended.

Consider the durability, maintainability, and flexibility of building systems.

f. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building.

g. Reduce construction waste through reuse, recycling, and supplier take-back.

1.8 OCCUPANCY OF PREMISES

Existing adjacent buildings will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of access roads.

1.9 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which will remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.10 ON-SITE PERMITS

1.10.1 Utility Outage Requests and Utility Connection Requests

The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed but indicated in locations to be transversed by piping, ducts, and other work to be installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

Work shall be scheduled to hold outages to a minimum.

Utility outages and connections required during the prosecution of work that affect existing systems shall be arranged for at the convenience of the Government and may be scheduled outside the regular working hours or on weekends.

Contracting Officer may permit utility outages at his/her discretion.

SECTION 01 11 00 Page 3

Contractor shall not be entitled to additional payment for utility outages and connections required to be performed outside the regular work hours.

Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 10 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.10.2 Excavation and Welding Permits

ACTIVITY SUBMISSION DATE SUBMISSION FORM

Excavation Permits 14 calendar days prior to work Welding Permits 7 calendar days prior to work

Permits shall be posted at a conspicuous location in the construction area.

Burning of trash or rubbish is not permitted on Project Site.

1.11 LOCATION OF UNDERGROUND FACILITIES

1.11.1 Notification Prior to Excavation

Notify the Contracting Officer at least 72 hours prior to starting excavation work.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 11 00 Page 4

SECTION 01 20 00.00 20

PRICE AND PAYMENT PROCEDURES

07/06

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 (2005) Construction Equipment Ownership and Operating Expense Schedule, Vol 1-12

1.2 SUBMITTALS

SD-01 Preconstruction Submittals

Schedule of prices

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and additive and deductive prices therefor.

1.3.2 Construction Categories

Divide detailed breakdown into each construction category, stated in this contract. Subcontractors who may be involved in work under more than one of these categories shall be advised of this requirement in order to furnish such data without delay. Construction categories given above may be modified by the Contracting Officer as necessary during course of work.

1.3.3 Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. Identify the cost for site work, and include incidental work to the 5 foot line. Identify costs for the building, and include work out to the 5 foot line. Work out to the 5 foot line shall include construction encompassed within a theoretical line 5 feet from the face of exterior walls and shall include attendant construction placed beyond the 5 foot line.

1.3.4 Schedule Requirements for HVAC TAB

The field work Section 23 08 00.00 20, "HVAC Testing/Adjusting/Balancing" shall be broken down in the Schedule of Prices and in the Construction Progress Documentation by separate line items which reflect measurable deliverables. Specific payment percentages for each line item shall be determined on a case by case basis for each contract. The line items shall be as follows:

SECTION 01 20 00.00 20 Page 1

a. Approval of Design Review Report: The TABS Agency is required to conduct a review of the project plans and specifications to identify any feature, or the lack thereof, that would preclude successful testing and balancing of the project HVAC systems. The resulting findings shall be submitted to the C.O. to allow correction of the design. The progress payment shall be issued after review and approval of the report.

b. Approval of the pre-field engineering report: The TABS Agency submits a report which outlines the scope of field work. The report shall contain details of what systems will be tested, procedures to be used, sample report forms for reporting test results and a quality control checklist of work items that must be completed before TABS field work commences.

c. Season I field work: Incremental payments are issued as the TABS field work progresses. The TABS Agency mobilizes to the project site and executes the field work as outlined in the pre-field engineering report. The HVAC water and air systems are balanced and operational data shall be collected for one seasonal condition (either summer or winter depending on project timing).

d. Approval of Season I report: On completion of the Season I field work, the data is compiled into a report and submitted to the C.O. The report is reviewed, and approved, after ensuring compliance with the pre-field engineering report scope of work.

e. Completion of Season I field QA check: Contract QC and Government representatives meet the TABS Agency at the jobsite to retest portions of the systems reported in the Season I report. The purpose of these tests are to validate the accuracy and completeness of the previously submitted Season I report.

f. Approval of Season II report: The TABS Agency completes all Season II field work, which is normally comprised mainly of taking heat transfer temperature readings, in the season opposite of that under which Season I performance data was compiled. This data shall be compiled into a report and submitted to the Government.

On completion of submittal review to ensure compliance with the pre-field engineering report scope, progress payment is issued.

Progress payment is less than that issued for the Season I report since most of the water and air balancing work effort is completed under Season I.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause "FAR 52.232-27, Prompt Payment Construction Contracts."

SECTION 01 20 00.00 20 Page 2

a. The Contractor's invoice certified by QC, on the form furnished by the C.O. for this purpose, showing in summary form, the basis for arriving at the amount of the invoice. Submit original and five copies.

b. The Contract Performance Statement on the form furnished by the Government for this purpose, showing in detail, the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract.

Submit original and two copies.

c. Final invoice shall be accompanied by Final Release Form.

d. Updated construction and equipment delivery schedules (two copies).

e. Contractor Safety Self-Evaluation Checklist (original)

1.5.2 Mailing of Invoices

a. All invoices shall be forwarded with specific marking on the envelope. This marking shall be in the front lower left hand corner, in large letters, "INVOICES - ENCLOSED."

b. Invoices not completed in accordance with Contract requirements will be returned to the Contractor for correction of the deficiencies.

c. Final invoices not accompanied by Final Release Form will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer, be subject to reductions and/or suspensions permitted under the FAR and agency regulations including the following in accordance with "FAR 32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this Contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up-to-date record drawings not current as stated in Contract Clause "FAC 5252.236-9310, Record Drawings."

SECTION 01 20 00.00 20 Page 3

1.6.2 Payment for Materials Offsite

Payments may be made to the Contractor for materials stored off construction site under the following conditions:

a. Conditions described in the paragraph entitled "Payments to the Contractor";

b. Material within a distance of 50 miles by streets and roads to the county of the construction site;

c. Materials adequately insured and protected from theft and exposure;

d. Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as steel, machinery, pipe and fittings, and electrical cable are acceptable; items such as plastic panels are not;

e. Materials in transit to the job site or storage site are not acceptable for payment; and

f. Conditions specified in "FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts."

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 20 00.00 20 Page 4

SECTION 01 32 01.00 10

PROJECT SCHEDULE

08/08

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

SD-01 Preconstruction Submittals

Project Schedule;

1.3 QUALITY ASSURANCE

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall be experienced in scheduling projects similar in nature to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including construction sequences, is required. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress

SECTION 01 32 01.00 10 Page 1 payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination, by the Contracting Officer, that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2 Level of Detail Required

SECTION 01 32 01.00 10 Page 2

Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 60 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate and deliver.

3.3.2.3 Mandatory Tasks

The following tasks must be included and properly scheduled:

a. Submission of mechanical and electrical systems layout drawings.

b. Submission and approval of O & M manuals.

c. Submission and approval of as-built drawings.

d. Submission and approval of testing and air balance (TAB).

e. Contractor's pre-final inspection.

f. Correction of punchlist from Contractor's pre-final inspection.

g. Government's pre-final inspection.

h. Correction of punch list from Government's pre-final inspection.

i. Final inspection.

3.3.2.4 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: inspections, utility tie-in and Government Furnished Equipment (GFE).

3.3.2.5 Activity Responsibility Coding (RESP)

Assign responsibility Code for all activities to the Prime Contractor, Subcontractor or Government agency responsible for performing the activity. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals and Government Furnished Equipment (GFE). Code all activities not coded with a Government Responsibility Code to the Prime Contractor or Subcontractor responsible to perform the work. Activities shall not have more than one Responsibility

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Code. Examples of acceptable activity code values are: DOR (for the designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE). Unacceptable code values are abbreviations of the names of subcontractors.

3.3.2.6 Activity Work Area Coding

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew, from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a building. Activities shall not have more than one Work Area Code. Not all activities are required to be Work Area coded. A lack of Work Area coding will indicate the activity is not resource or space constrained.

3.3.2.7 Contract Changes/Requests for Equitable Adjustment (REA) Coding

(MODF)

Assign Activity code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by the Contracting Officer, with a Contract Changes/REA Code. Key all Code values to the Government's modification numbering system. Any activity or sequence of activities added to the schedule as a result of alleged constructive changes made by the Government may be added to a copy of the current schedule, subject to the approval of the Contracting Officer.

Assign Activity codes for these activities with a Contract Changes/REA Code. Key the code values to the Contractor's numbering system. Approval to add these activities does not necessarily mean the Government accepts responsibility and, therefore, liability for such activities and any associated impacts to the schedule, but rather the Government recognizes such activities are appropriately added to the schedule for the purposes of maintaining a realistic and meaningful schedule. Such activities shall not be Responsibility Coded to the Government unless approved. An activity shall not have more than one Contract Changes/REA Code.

3.3.2.8 Contract Line Item (CLIN) Coding (BIDI)

Code all activities to the CLIN on the Contract Line Item Schedule to which the activity belongs. An activity shall not contain more than one CLIN Item Code. CLIN Item code all activities, even when an activity is not cost loaded.

3.3.3 Scheduled Project Completion and Activity Calendars

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is acknowledged by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive.

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Original durations must account for anticipated normal adverse weather.

The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.3.1 Project Start Date

The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called "Start Project"( or NTP). The "Start Project" activity shall have an "ES" constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

3.3.3.2 Schedule Constraints and Open Ended Logic

Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an "LF" constraint date equal to the contract completion date for the project, and with a zero day duration or by using the "project must finish by" date in the scheduling software. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero fee float" or "zero total float" are typically prohibited. There shall only be 2 open ended activities:

Start Project (or NTP) with no predecessor logic and End Project with no successor logic.

3.3.3.3 Early Project Completion

In the event the Preliminary or Initial project schedule calculates an early completion date of the last activity prior to the contract completion date, the Contractor shall identify those activities that it intends to accelerate and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. The last activity shall have a late finish constraint equal to the contract completion date and the schedule will calculate positive float. The C.O. will not approve an early completion schedule with zero float on the longest path. The Government is under no obligation to accelerate activities for which it is responsible to support a proposed early contract completion.

3.3.4 Interim Completion Dates

Constrain contractually specified interim completion dates to show negative float when the calculated early finish date of the last activity in that phase is later than the specified interim completion date.

3.3.4.1 Start Phase

Include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged, and a zero day duration.

3.3.4.2 End Phase

Include as the last activity for a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity

SECTION 01 32 01.00 10 Page 5 shall have an "LF" constraint date equal to the specified completion date for that phase and a zero day duration.

3.3.4.3 Phase "X" Hammock

Include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" hammock activity shall be logically tied to the earliest and latest activities in the phase.

3.3.5 Default Progress Data Disallowed

Do not automatically update Actual Start and Finish dates with default mechanisms that may be included in the scheduling software. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process shall match those dates provided from Contractor Quality Control Reports.

3.3.6 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Correct out of sequence progress that continues for more than two update cycles by logic revision, as approved by the Contracting Officer.

3.3.7 Negative Lags and Start to Finish Relationships

Lag durations contained in the project schedule shall not have a negative value. Do not use Start to Finish (SF) relationships.

3.3.8 Calculation Mode

Schedule calculations shall retain the logic between predecessors and successors even when the successor activity starts and the predecessor activity has not finished. Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") will not be allowed.

3.3.9 Milestones

The schedule must include milestone activities for each significant project event including but not limited to: foundation/substructure construction complete; superstructure construction complete; building dry-in or enclosure complete to allow the initiation of finish activities; and permanent power complete.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD, reports, and network diagrams required for each submission are contained in paragraph

SUBMISSION REQUIREMENTS.

3.4.1 Preliminary Project Schedule Submission

Submit the Preliminary Project Schedule, defining the Contractor's planned operations for the first 90 calendar days for approval within 15 calendar

SECTION 01 32 01.00 10 Page 6 days after the NTP is acknowledged. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 60 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. Detail it for the first 90 calendar days. It may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as previously specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required Plan and Program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as any other non-construction activities intended to occur within the first 60 calendar days. Schedule any construction activities planned for the first 90 calendar days after NTP. Constrain planned construction activities by Government acceptance of the associated design package(s) and all other specified Program and Plan approvals. Activity code any activities that are summary in nature after the first 90 calendar days with Responsibility Code (RESP) and Feature of Work code (FOW1, FOW2, FOW3).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 32 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Initial Schedule shall be at a reasonable level of detail as determined by the Contracting Officer.

3.4.3 Periodic Schedule Updates

Based on the result of the meeting, specified in PERIODIC SCHEDULE UPDATE MEETINGS, submit periodic schedule updates. These submissions will enable the Contracting Officer to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgment of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.4.4 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11, Appendix A. This exact structure is mandatory, even if some fields are not used. A template SDEF compatible schedule backup file (sdef.prx) is available on the QCS website:

www.rmssupport.com. The SDEF format is as follows:

Field Activity Code Length Description

1 WRKP 3 Workers per Day 2 RESP 4 Responsible Party (e.g. GC, subcontractor, ARS) 3 AREA 4 Area of Work 4 MODF 6 Modification or REA number 5 BIDI 6 Bid Item (CLIN) 6 PHAS 2 Phase of Work 7 CATW 1 Category of Work 8 FOW1 10 Feature of Work (used up to 10 characters in length) 9 FOW2 10 Feature of Work (used up to 20 characters in length) 10 FOW3 10 Feature of Work (used up to 30 characters in length)

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3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Data CD's

Provide two sets of data CD's containing the project schedule in the backup format. Each CD shall also contain all previous update backup files. File medium shall be CD. Label each CD indicating the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and file name. Each schedule shall have a unique file name as determined by the Contractor.

3.5.2 Narrative Report

Provide a Narrative Report with the Preliminary, Initial, and each Periodic Update of the project schedule, as the basis of the progress payment request. The Narrative Report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government the Contractor's thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities that, based their calculated late dates, should have either started or finished during the update period but did not.

3.5.3 Approved Changes Verification

Include only those project schedule changes in the schedule submission that have been previously approved by the Contracting Officer. The Narrative Report shall specifically reference, on an activity by activity basis, all changes made since the previous period and relate each change to documented, approved schedule changes.

3.5.4 Schedule Reports

The format, filtering, organizing and sorting for each schedule report shall be as directed by the Contracting Officer. Typically reports shall contain: Activity Numbers, Activity Description, Original Duration, Remaining Duration, Early Start Date, Early Finish Date, Late Start Date, Late Finish Date, Total Float, Actual Start Date, Actual Finish Date, and Percent Complete. The following lists typical reports that will be requested. One or all of these reports may be requested for each schedule submission.

3.5.4.1 Activity Report

A list of all activities sorted according to activity number.

3.5.4.2 Logic Report

A list of detailed predecessor and successor activities for every activity in ascending order by activity number.

3.5.4.3 Total Float Report

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A list of all incomplete activities sorted in ascending order of total float. List activities which have the same amount of total float in ascending order of Early Start Dates. Do not show completed activities on this report.

3.5.4.4 Earnings Report by CLIN

A compilation of the Contractor's Total Earnings on the project from the NTP to the data date. This report shall reflect the earnings of specific activities based on the agreements made in the schedule update meeting defined herein. Provided that the Contractor has furnished a complete schedule update, this report shall serve as the basis of determining progress payments. Group activities by CLIN item number and sort by activity number. This report shall: sum all activities coded to a particular CLIN and provide a CLIN item percent earned value; and complete and sum CLIN items to provide a total project percent complete. The printed report shall contain, for each activity: the Activity Number, Activity Description, Original Budgeted Amount, Total Quantity, Quantity to Date, Percent Complete (based on cost), and Earnings to Date.

3.5.5 Network Diagram

The network diagram is required for the Preliminary, Initial and Periodic Updates. The network diagram shall depict and display the order and interdependence of activities and the sequence in which the work is to be accomplished. The Contracting Officer will use, but is not limited to, the following conditions to review compliance with this paragraph:

3.5.5.1 Continuous Flow

Diagrams shall show a continuous flow from left to right with no arrows from right to left. Show the activity number, description, duration, and estimated earned value on the diagram.

3.5.5.2 Project Milestone Dates

Show dates on the diagram for start of project, any contract required interim completion dates, and contract completion dates.

3.5.5.3 Critical Path

Clearly show the critical path.

3.5.5.4 Banding

Organize activities as directed to assist in the understanding of the activity sequence. Typically, this flow will group activities by category of work, work area and/or responsibility.

3.5.5.5 S-Curves

Earnings curves showing projected early and late earnings and earnings to date.

3.6 PERIODIC SCHEDULE UPDATE MEETINGS

Conduct periodic schedule update meetings for the purposes of reviewing the Contractor's proposed out of sequence corrections, determining causes for

SECTION 01 32 01.00 10 Page 9 delay, correcting logic, maintaining schedule accuracy and determining earned value. Meetings shall occur at least monthly within five days of the proposed schedule data date and after the Contractor has updated the schedule with Government concurrence respecting actual start dates, actual finish dates, remaining durations and percent complete for each activity it intends to status. Provide a computer with the scheduling software loaded and a projector during the meeting which allows all meeting participants to view the proposed schedule update during the meeting. The meeting and resultant approvable schedule update shall be a condition precedent to a formal submission of the update as described in SUBMISSION REQUIREMENTS and to the submission of an invoice for payment. The meeting will be a working interactive exchange which will allow the Government and the Contractor the opportunity to review the updated schedule on a real time and interactive basis.