0914 Albany Fire Life_final specs bound 072309.pdf

FINAL TURNOVER SPECIFICATIONS

Recovery – Albany Fire and Life Safety System Improvements

Main Building and West Annex Building for

USDA Agricultural Research Service

Pacific West Area Western Regional Research Center

Albany, CA

23 July 2009

Prepared by

& Hughes Associates, Inc.

USDA AGRICULTURAL RESEARCH SERVICE Recovery – Albany Fire and Life Safety Western Regional Research Center System Improvements Albany, CA Main Bldg. and West Annex Bldg.

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

DIVISION 0 – BID DOCUMENTS

DIVISION 1 – GENERAL REQUIREMENTS

Section 01010 Summary of Work

Section 01016 Safety During Construction

Section 01040 Project Coordination

Section 01105 Special Conditions

Section 01370 Schedule of Values

Section 01400 Quality Control

Section 01420 Sources for Reference Publications

Section 01500 Temporary Controls

Section 01560 Environmental Protection

Section 01600 Materials and Equipment

Section 01631 Products and Substitutions

Section 01700 Contract Closeout

Section 01732 Selective Demolition

Section 01740 Warranties

Section 01781 Project Record Documents

DIVISION 2 – SITEWORK

Section 02713 Underground Fire Service Mains

DIVISION 3 – CONCRETE – Not Used

DIVISION 4 – MASONRY – Not Used

DIVISION 5 – METALS – Not Used

TABLE OF CONTENTS TOC - 2

DIVISION 6 – WOOD AND PLASTICS – Not Used

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

Section 07841 Penetration Firestopping

DIVISION 8 – DOORS AND WINDOWS – Not Used

DIVISION 9 – FINISHES – Not Used

DIVISION 10 – SPECIALTIES – Not Used

DIVISION 11 – EQUIPMENT – Not Used

DIVISION 12 – SPECIALTIES – Not Used

DIVISION 13 – SPECIAL CONSTRUCTION – Not Used

DIVISION 14 – CONVEYING SYSTEMS – Not Used

DIVISION 15 - MECHANICAL

Section 15300 Standpipe Systems

DIVISION 16 – ELECTRICAL

Section 16722 Fire Alarm System

SUMMARY OF WORK 01010 - 1

SECTION 01010 - SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Project consists of upgrades to an existing fire standpipe system at USDA Agricultural Research Service, Western Regional Research Center, Albany, California.

1. Project Location: Main Bldg. and West Annex Bldg., Albany, California.

2. Owner: United States Department of Agriculture.

3. Architect Identification: The Contract Documents were prepared for Project by:

TECTONICS

1500 Park Ave.

Emeryville, CA 94608 Tel: (510) 740-2400 Fax: (510) 740-2405

4. Fire Protection Engineer Identification:

Hughes Associates, Inc.

2225 E. Bayshore Rd., Ste. 241 Palo Alto, CA 94303-3220 Tel: (650) 903-5000 Fax: (650) 903-5001

1.2 CONTRACT

A. Project will be constructed under a general construction contract.

1.3 PROJECT DESCRIPTION

A. The Work consists of the provision of all material, labor, and equipment for a new fire standpipe system to serve existing stairways of the Main Building and West Annex Building as shown on the Drawings and in the Specifications. Provide core drilling for pipe penetrations through existing construction with the necessary care and caution. Replace existing fire department connection with new. Connect new piping systems to the existing fire protection systems and the existing fire pump discharge mains. Connect new tamper switches to the existing Simplex-Grinnell addressable fire alarm control panel signal initiation circuits for all new alarm devices.

1.4 USE OF PREMISES

A. Limit use of the premises to construction activities in the areas indicated. The Government will occupy the existing buildings during construction.

SUMMARY OF WORK 01010 - 2

1. Limit use of the premises for work, storage and access. Confine operations to immediate work areas. Do not disrupt occupant activities beyond the limits of construction. Any work that may be disruptive to Location operations requires prior approval from the Contracting Officer. Submit written requests to perform potentially disruptive work to the Contracting Officer, a minimum of 15 days prior to the date scheduled for the work. Work activities deemed by the Contracting Officer to be overly disruptive to Location Operations shall be performed between the hours of 6:00pm and 6:00am, Monday - Friday, or on weekends.

2. Coordinate use of premises by all subcontractors.

3. Relocate stored products that interfere with the operations of the Government or other contractors.

4. Request additional storage areas needed for Contractor operations under this Contract.

5. Keep driveways and entrances serving the premises clear and available for Government operations at all times.

B. The Contractor is responsible for maintaining stairways and elevators accessible to the facility's occupants at all times during the construction. If the construction is required to temporarily close any stairway or elevator, the Contractor shall submit for Contracting Officer approval a proposal indicating dates when stairways and/or elevators will be closed and proposed alternate routes for the occupants, a minimum of 15 days before the scheduled closure. In all cases, stairways shall remain unobstructed for emergency exit. Prior approval must be obtained from the Contracting Officer for non-personnel use (e.g., transport of materials and equipment) of any elevators.

1.5 WORK UNDER OTHER CONTRACTS

A. Cooperate fully with other contractors performing work in the facility without interfering with or delaying work under this Contract.

1.6 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's MasterFormat numbering system.

B. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Specifications are in numeric sequence; however, the sequence is incomplete. Consult the Table of Contents at the beginning of the Specifications to determine numbers and names of sections in the Contract Documents.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract

Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words

SUMMARY OF WORK 01010 - 3

shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.7 DESIGN UNITS AND CONVENTIONS

A. This project is designed using inch-pound (English) measurements as the basis for design and construction. The existing facility construction is based on inch-pound (English) units of measure. Any metric units provided are for informational purposes only.

1.8 PROJECT MEETINGS

A. Pre-Construction Conference.

1. Government will schedule a Pre-Construction Conference before starting construction, at a time convenient to the Government, but no later than 20 days after Contract award.

2. Attendees Required: Contracting Officer; the Government’s A/E consultants; other

ARS personnel at WRRC; the Contractor and its superintendent; major subcontractors;

manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

3. Government will oversee the Pre-Construction Conference and record minutes.

4. Agenda: Discuss items of significance that could affect progress, including the following:

a. Distribution of Contract Documents.

b. Submission of list of subcontractors, list of products, schedule of values and progress schedule.

c. Designation of personnel representing the parties in the Contract and the

Government.

d. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders and Contract closeout procedures.

e. Scheduling.

f. Use of premises by Government and Contractor.

g. Government's requirements and continuous occupancy.

h. Construction facilities and controls provided by the Government.

i. Temporary utilities.

j. Security and housekeeping procedures.

k. Procedures for testing.

l. Procedures for maintaining record documents.

m. Requirements for startup of equipment.

n. Inspection and acceptance of equipment put into service during construction period.

B. Progress Meetings.

SUMMARY OF WORK 01010 - 4

1. Contracting Officer will schedule Government-administered project meetings throughout progress of the Work, as needed. Conduct Contractor-administered progress meetings at the Project Site at regular intervals. Notify the Government of such meetings, a minimum of 7 days prior to the meeting. Coordinate dates of Contractor-administered progress meetings with preparation of the payment request.

2. Attendees: Government representatives, job superintendent, subcontractors and suppliers. Government will define the appropriate agenda topics for Government-administered progress meetings; Contractor shall do same for Contractor-administered progress meetings.

3. Contracting Officer will oversee Government-administered progress meetings, record minutes and distribute copies within 7 days; Contractor shall do same for Contractor-administered progress meetings.

4. Minimum Agenda:

a. Approval of minutes of previous meetings.

b. Review of Work progress.

c. Field observations, problems and decisions.

d. Identification of problems which impede planned progress.

e. Review of submittals schedule and status of submittals.

f. Review of off-site fabrication and delivery schedules.

g. Maintenance of progress schedule.

h. Corrective measures to regain projected schedules.

i. Planned progress during succeeding work period.

j. Coordination of projected progress.

k. Maintenance of quality and work standards.

l. Effect of proposed changes on progress schedule and coordination.

m. Other business relating to Work.

C. Coordination Meetings.

1. Conduct project coordination meetings at regular intervals convenient for all parties involved. Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special pre-installation meetings.

2. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved.

3. Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.9 PROGRESS SCHEDULE

A. Prepare and maintain a Progress Schedule. The Schedule shall be the Contractor's working schedule and used to plan, organize and execute the work, record and report actual performance and progress, and show how the Contractor plans to complete all remaining work.

B. Contractor may submit his standard, modified CPM format to the Government for approval.

CPM shall be generated, updated and plotted via a computer-based system.

C. Show construction by activity, with dates for beginning and completion of each element of construction.

1. Identify work of separate stages or separate floors and other logically-grouped activities.

SUMMARY OF WORK 01010 - 5

D. Show accumulated percentage of completion of each item, and total percentage of Work completed, as of the first day of each month.

E. The Progress Schedule shall identify all work activities involved in the project that will impact existing occupied spaces of the facility. This schedule is to be updated on a bi-weekly basis to reflect current construction conditions.

F. The Contractor will not be permitted to begin any work activities on site, except for mobilization, until the submission and approval of an acceptable baseline schedule, including accompanying subcontractor certifications.

G. Submittals:

1. Submit initial schedules within 15 days after date of Contract award. After review, re-submit required revised data within 10 days.

2. Submit revised Progress Schedule with each Application for Payment. Failure to submit the updated revised Progress Schedules will be grounds for rejecting applications for payment at the Government's option.

3. For Progress Meetings, provide copies of the updated Progress Schedule for all attendees.

4. Acceptance by the Government of the Contractor's Progress Schedule is advisory only and does not relieve the Contractor of the responsibility for accomplishing the work within each and every Contract-required milestone and completion date. Omissions and errors in the accepted Progress Schedule do not excuse performance, which is not in compliance with the Contract. Acceptance by the Government in no way makes the Government an insurer of the Progress Schedule success or liable for time or cost overruns flowing from its shortcomings. The Government disclaims any obligation or liability by reason of Government acceptance of or acquiescence to the Progress Schedule.

1.10 WORK IN EXISTING BUILDING

A. Coordinate disposition of all removed material and equipment with the Contracting Officer.

B. Provide materials to match existing construction unless specified elsewhere in these contract documents. Provide materials which comply with local codes, CBC, CFC, NFPA and UL, and properly apply to their intended function.

C. It is highly recommended that prospective contractors, subcontractors, and material suppliers participate in the Pre-Bid Jobsite Visit, in order to inspect the job and become familiar with existing conditions prior to bidding. Include cost of work required to accommodate existing conditions in bid proposal.

D. Relocate existing material required to accommodate the new construction, whether or not the existing material is shown on Drawings. Notify Contracting Officer of such material and its proposed relocation, and do not relocate without prior approval from the Contracting Officer.

E. Removal of equipment or systems identified on Drawings to be removed, including supports, appurtenances, and accessories associated with equipment or systems.

F. Connect to new system as required, that equipment which is existing and is to remain, such that it maintains its proper operation.

SUMMARY OF WORK 01010 - 6

G. Remove with care equipment to be relocated. Repair or replace damaged equipment as required, at no cost to the Government.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION 01010

SAFETY DURING CONSTRUCTION 01016 - 1

SECTION 01016 - SAFETY DURING CONSTRUCTION

PART 1 GENERAL

1.1 SUMMARY

A. This Section provides specific additional information to augment the general requirements of the Contract regarding safety during construction and start-up of the Work under this Contract defined by the General and Supplementary Conditions.

B. Refer to Section 01105, Special Conditions, for information relating to this Section.

1.2 RESPONSIBILITY FOR SAFETY

A. The Contractor shall perform all work in compliance with all applicable safety requirements for the duration of the Contract and is solely responsible for conditions at the job site, including safety of all persons and property during the Contract period. This requirement shall apply continuously and not be limited to normal working hours.

1.3 FEDERAL, STATE, AND LOCAL SAFETY REQUIREMENTS

A. Safety provisions shall conform to the Federal and State Departments of Labor, Occupational Safety and Health Act (OSHA), and all other applicable federal, state, and local laws, ordinances, codes, the requirements of this section, and any regulations that may be specified elsewhere in these Contract Documents. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor's failure to thoroughly familiarize himself with the specified safety provisions shall not relieve him from compliance with the obligations or relieve him of the penalties described in these documents.

B. It is recognized that OSHA Standard 1919:1200, "Hazard Communication Standard" does apply to the construction industry and adherence to this standard is required on this jobsite.

1.4 CONSTRUCTION SAFETY PROGRAM

A. The Contractor shall appoint, for the duration of this Contract, a qualified supervisory employee to develop and/or supervise a Contractor's job safety program that shall effectively implement the required safety provisions. The Contractor shall submit to the Government, within 10 working days after the start of construction, four (4) copies of the job safety program adopted and to be enforced by the Contractor during the performance of the work. The Government is not responsible for safety enforcement, precautions and programs in connection with the construction work.

1.5 ACCIDENT REPORTS

A. If death or serious injuries or serious damages are caused, the accident shall be reported immediately by telephone or messenger to the Government. In addition, the Contractor shall promptly report in writing to the Government all accidents in connection with the work, giving full details, names, and statements of witnesses. This reporting requirement is in addition to all

SAFETY DURING CONSTRUCTION 01016 - 2

normally required reports by federal, state, and local agencies and organizations.

B. If a claim is made by anyone against the Contractor or any subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the Government, giving full details of the claim.

1.6 FIRE PREVENTION AND PROTECTION

A. Contractor shall execute all work in a fire-safe manner. Provide and maintain on the site adequate fire-fighting equipment capable of extinguishing incipient fires. Contractor shall comply with applicable federal, state, and local fire-prevention regulations. Where these regulations do not apply, applicable parts of the National Fire Prevention Standard for Safeguarding Building Construction Operations (NFPA No. 241) shall be followed.

B. For hot work operations, the Contractor shall obtain a burn permit from the Facilities Engineer (Tom Moreno, 510-559-5622). All hot work operations shall be under the supervision of a competent person, who will be identified as the Fire Prevention Program Manager. Permits shall be available for inspection by the Government. Fire watchers shall be assigned no other duties.

A permit shall not be issued until:

1. It has been determined that hot work can be safely conducted at the desired location.

2. Combustibles have been moved away or covered by an approved tarpaulin.

3. The atmosphere is not flammable.

4. A fire watch (with dedicated extinguisher) is posted for the duration of the work and for 30 minutes thereafter (60 minutes for torch-applied roofing operations to ensure that sparks or drops of hot metal do not start fires). All cracks or openings in floors shall be safely covered or closed.

C. All gas-cutting and welding equipment and operations shall be in accordance with the applicable sections of NFPA 51, "Standard for the Design and Installation of Oxygen-Fuel Gas Systems for Welding, Cutting and Allied Processes," and NFPA 51B, "Standard for Fire Prevention in Use of Cutting and Welding Processes."

D. Smoking inside the building (including attic and roof) is strictly prohibited. Smoking is permitted outdoors, except where specifically prohibited, or within 25 feet of a doorway, operable window, vent, or outside air intake. Contractor shall designate outdoor smoking areas for use by project personnel, and provide safe receptacles for disposal of smoking materials at those locations. The Contractor is advised that combustible, volatile substances are stored and utilized at the project site, and the presence of such substances may not be readily apparent to Contractor personnel.

E. Contractor shall remove accumulations of combustible waste material, dust, and debris from the structure and its immediate vicinity at the end of each work shift or more frequently as necessary for safe operations. Rubbish shall not be burned. Materials susceptible to spontaneous ignition, such as oily rags, shall be appropriately stored.

F. Temporary lights shall be equipped with guards to prevent accidental contact with the bulb.

Temporary lighting fixtures that operate at temperatures capable of igniting ordinary combustibles shall be fastened securely so they will not come in contact with combustible materials.

Temporary lights shall be equipped with heavy-duty electrical cords with connections and insulation maintained in safe condition. Temporary lights shall not be suspended by their electrical cords. Splices shall have insulation equivalent to that of the cable. Temporary wiring

SAFETY DURING CONSTRUCTION 01016 - 3

shall be removed immediately upon the completion of the construction or purpose for which the wiring was installed.

G. There shall be a readily available means to notify the fire department of a fire or injury.

Generally, this can include a fire alarm box connected to the temporary smoke detector system or telephones near the facility. The Contractor shall immediately notify the fire department in case of fire.

H. At least one usable stairway in each building wing shall be provided at all times.

I. Contractor shall provide and maintain at all times first aid equipment.

J. The Contractor shall develop a written fire prevention, fire suppression, and emergency evacuation plan. The Government shall be provided four (4) copies of the plan. The Contractor shall ensure that its on site personnel are trained in emergency and evacuation procedures.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

END OF SECTION 01016

PROJECT COORDINATION 01040 - 1

SECTION 01040 - PROJECT COORDINATION

PART 1 GENERAL

1.1 CORRESPONDENCE

A. Contractor shall be responsible for all postage and handling of all correspondence generated by the Contractor. The Government will not be responsible for distributing Contractor correspondence.

B. Contractor shall be responsible for all applications and associated fees required for this project’s

1.2 COORDINATION

A. Coordinate construction operations included in various Sections of these Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum accessibility for required maintenance, service and repair.

3. Make provisions to accommodate items scheduled for later installation.

4. Contractor shall be responsible for coordination of all material and equipment deliveries, and shall have an authorized representative on site to accept such deliveries. Government will not accept material and equipment deliveries on behalf of the Contractor.

B. Verify that utility requirement characteristics of operating equipment are compatible with building utilities. Coordinate work of various Sections having interdependent responsibilities for installing, connecting to and placing in service such equipment.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules.

2. Delivery and processing of submittals.

3. Progress meetings.

4. Contract closeout activities.

D. After Government acceptance of the Work, coordinate access to the site for correction of defective work and work not in accordance with Contract Documents with the Facilities Engineer (Tom Moreno, 510-559-5622), in order to minimize disruption of Government operations.

E. Conservation: Coordinate construction operations to ensure that operations are carried out with consideration given to conservation of energy, water and materials.

1. Salvage materials and equipment, if any, involved in the performance of, but not incorporated into the Work.

PROJECT COORDINATION 01040 - 2

1.3 DOCUMENT CONFLICTS

A. The Contractor shall keep on the jobsite, a copy of the drawings and specifications, and shall at all times allow the Contracting Officer access thereto. Anything mentioned in the specifications and not shown on the drawings, or shown on the drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both. In case of difference between drawings and specifications, the specifications shall govern. In case of discrepancy in the figures in the drawings, or in the specifications, the matter shall be promptly submitted to the Contracting Officer, who will make a determination in writing within 7 days. Any adjustment by the Contractor without such a determination shall be at his own risk and expense. The Contracting Officer shall furnish, from time to time, such detailed drawings and other information as considered necessary, unless otherwise provided.

1.4 PRE-CONSTRUCTION CONFERENCE

A. Government will schedule a Pre-Construction Conference.

B. Refer to Section 01010, Summary of Work, Para. 1.8.A.

1.5 PROGRESS MEETINGS

A. Refer to Section 01010, Summary of Work, Para. 1.8.B.

1.6 GOVERNMENT OCCUPANCY AND THE LIMIT OF OPERATIONS FOR THE CONTRACTOR

A. During Contractor's performance of the work, the Government will continue to occupy spaces which are adjacent to the project. Disruptions to Government-occupied spaces including, but not limited to, interruption of utility services (including HVAC/R, power, water and fire suppression), elevated noise levels, hazardous or objectionable fumes and odors, dust, and other hazards and nuisances which adversely and unduly affect the Location working environment will not be permitted without prior approval of the Government. Requests for such disruptions shall be submitted to the Contracting Officer in writing a minimum of 15 days prior to the scheduled start of disruptive work. If the Government deems such work sufficiently disruptive as to render the Government-occupied space(s) as uninhabitable while the work is being performed, the work may need to be performed outside of USDA, Albany normal work hours.

1.7 SUBMITTALS

A. Staff Names: Within 15 calendar days of commencement of construction operations, submit a list of the Contractor's principal staff assignments, including the superintendent and other personnel in attendance at the Project Site. Identify individuals and their duties and responsibilities. List their addresses and telephone numbers.

B. The Contractor shall provide four (4) copies of a written plan, with drawings, indicating how the

Contractor will maintain egress throughout the project.

C. Assemble and coordinate closeout submittals specified in Section 01700, Contract Closeout.

PROJECT COORDINATION 01040 - 3

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

3.2 CLEANING AND PROTECTION

A. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to assure protection from damage or deterioration at Substantial Completion.

B. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction operations to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Air contamination or pollution.

7. Water or ice.

8. Solvents.

9. Chemicals.

10. Light.

11. Radiation.

12. Puncture.

13. Abrasion.

14. Heavy traffic.

15. Soiling, staining, and corrosion.

16. Bacteria.

17. Rodent and insect infestation.

18. Combustion.

19. Electrical current.

20. High-speed operation.

PROJECT COORDINATION 01040 - 4

21. Improper lubrication.

22. Unusual wear or other misuse.

23. Contact between incompatible materials.

24. Destructive testing.

25. Misalignment.

26. Excessive weathering.

27. Unprotected storage.

28. Improper shipping or handling.

29. Theft.

30. Vandalism.

END OF SECTION 01040

SPECIAL CONDITIONS 01105 - 1

SECTION 01105 - SPECIAL CONDITIONS

PART 1 GENERAL

1.1 TECHNICAL REPRESENTATIVE

A. The technical representative (Contracting Officer’s Representative) (COR) will be a United States Department of Agriculture, Agricultural Research Service employee appointed by the Contracting Officer (CO). The duties of the COR will be delineated in a letter prepared by the CO, and a copy will be provided to the Contractor no later than concurrent with issuance of the Notice-to-Proceed.

1.2 CONSTRUCTION DRAWINGS AND SPECIFICATIONS

A. The Construction Drawings and Specifications are the property of the Government and shall not be used for any purpose other than that indicated by the Contract.

1.3 BARRIERS REQUIREMENT

A. The Contractor shall be responsible for providing barriers as required to prevent public entry to construction areas, to allow for Government's use of site and to protect existing facilities and adjacent properties from damage from construction operations and placing all barricades, lighting, and safety devices during construction activities.

1.4 SAFETY

A. The Contractor shall have prior approval from the Government before any exit or exit access is obstructed or closed. The closing or obstructing of exits is discouraged and shall be prevented whenever feasibly possible. No padlock, chain, or other securing device shall be used to prevent escape from the egress side of an exit or exit access while the construction area is occupied. This does not preclude securing the area at night as long as it does not affect the exit from non-construction areas.

B. The Contractor shall immediately call 9-911, the Government, the Location Environmental, Health and Safety Manager (Mr. David Orong, 510-559-6059) and Environmental Protection Agency (EPA) for reportable spill of hazardous substances or materials, and oils or other petroleum pollutants. The Contractor shall then institute appropriate spill control measures/procedures as soon as possible. The Contractor is responsible for all spill mitigation/cleanup expenditures associated with the spill/release.

C. The Contractor shall comply with all confined space entry procedures that are required while performing work in accordance with OSHA & Safety requirements.

D The Contractor shall comply with all Lockout/Tagout procedures that are required while performing work in accordance with OSHA & Safety requirements.

E. The Contractor shall report to the Government all OSHA reportable injuries and illnesses to Contractor employees within 24 hours of the injury or illness. All lost-time cases shall be reported to the appropriate authorities and the Government within 8 hours. Submit an updated copy of the OSHA Injury and Illness Log monthly. A copy of the Contractor's

SPECIAL CONDITIONS 01105 - 2

accident investigation reports shall be forwarded to the Government within 24 hours of the accident time.

1.5 WEEKENDS/AFTER-HOURS NOTIFICATION OF EMERGENCIES

A. The Contractor shall supply names and telephone numbers of Contractor personnel that could be contacted in the event of an emergency during non-work hours.

1.6 HAZARDOUS MATERIALS

A. All work performed using hazardous materials that off-gas, in occupied buildings, that are or produce toxic/volatile organic compounds shall be accomplished outside normal work hours, unless it is possible to contain the toxic material, or vent the volatile organic compounds to the outside.

1. Volatile: The definition of volatile in the context of hazardous materials is vaporizable; off-gassing.

B. Submit four (4) copies of a plan for containment and prevention of release of hazardous material to the Government and approved prior to commencement of any activities involving toxic materials or volatile organic compounds. Examples of tasks where off-gassing of toxic materials and volatile organic compounds will occur include painting with epoxy or enamel base paints, installing carpet using an organic base mastic, installing epoxy resin fiberglass duct, use of adhesives, use of some cleaning agents, and caulking with a solvent-based material. These examples are only a few of the possible operations that can generate toxic material or volatile organic compounds in occupied buildings and that may require work to be performed outside of normal work hours.

C. Provide the Government with copies of all Material Safety Data Sheets (MSDS) for all hazardous materials to be used, prior to the start of work.

1.7 CONTROL

A. Much of the research at this facility is conducted with delicate scientific instruments which are highly susceptible to airborne dust. During construction, dust is inevitable in certain remodeling operations; therefore, the Contractor shall control dust particles by sealing off areas with dust-tight barriers, plastic covers, and dust-free materials, as indicated by the contract and/or applicable federal, state, and local regulations. If protective barriers are not used in an area utilized by employees, then the dust produced from the operation shall be immediately vacuumed with a HEPA-type vacuum cleaner. Protection of furniture, equipment, and structure by use of clean drop cloths is mandatory. All finish surfaces and equipment shall be thoroughly cleaned to the satisfaction of the Government at the completion of the work.

1.8 COORDINATION OF WORK OPERATIONS

A. The work to be performed under this Contract is at an active facility.

SPECIAL CONDITIONS 01105 - 3

1.9 MOVING AND PROTECTION OF PROPERTY

A. Any and all damage to Government property, resulting directly or indirectly by the Contractor's operations, shall be repaired or replaced by the Contractor at no additional cost to the Government and to the satisfaction of the Government.

1.10 PARKING

A. All personnel under the auspices of the Contractor, including subcontractors, material suppliers/deliverers, vendors, and jobsite visitors/guests, shall park company and private vehicles in designated parking areas on the south side (last row of stalls) of the employee main parking lot. Location visitor parking is reserved for short-term (less than 2 hours) stays. Except for deliveries (i.e., vehicles which are loading/unloading), parking is not permitted in Location driveways (or otherwise unmarked paved areas), Main Building courtyard or fire lanes. Violation of the above policy shall be grounds for loss of parking privileges and/or removal of violating party from the project. For personnel under the Contractor's auspices, the Contractor's project superintendent shall be responsible for enforcing this policy at all times.

B. The Contractor's employees shall comply with all signs/traffic regulations indicating "No Parking," fire zones, etc., and shall not park in unauthorized areas. For personnel under the Contractor's auspices, the Contractor's project superintendent shall be responsible for enforcing this policy at all times.

1.11 JOBSITE PROCEDURES, RESTRICTIONS, AND SECURITY

A. The Contractor's project superintendent shall ensure that all personnel under the Contractor's auspices, including subcontractors, material suppliers/deliverers, vendors, and jobsite visitors/guests, stay within the project work limits and do not enter other areas and buildings/facilities while onsite, unless prior arrangements have been made with the Facilities Engineer (Tom Moreno, 510-559-5622, Room 3012).

B. Short-term visitors/guests under the Contractor's auspices shall be accompanied by a Contractor escort while on site.

C. All personnel under the Contractor's auspices shall log in and log out on a Contractor Personnel Log-In/-Out Sheet, as found at the end of this Section. This form shall be attached to the Contractor Daily Report for each work shift. The Contractor's project superintendent shall be responsible for implementing and maintaining this procedure.

D. USDA, Albany will provide temporary I.D. badges for use by personnel under the Contractor's auspices. Such personnel entering or performing work at USDA, Albany shall obtain a temporary I.D. badge from the Contractor's project superintendent and shall visibly display same while on site. The project superintendent shall account for all temporary I.D.

badges at the end of each work shift and immediately notify the Facilities Engineer (Tom Moreno, 510-559-5622, Room 3012) in the event of lost/unaccounted-for temporary I.D.

badges.

E. USDA, Albany will provide temporary card keys. Temporary card keys will be issued to the Contractor's project superintendent for use by personnel under the Contractor's auspices.

Temporary card keys will allow access to the employee main parking lot, the Main

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Building, and the West Annex Building. The project superintendent shall be responsible for the temporary card keys and immediately notify the Facilities Engineer (Tom Moreno, 510- 559-5622, Room 3012) in the event of lost/unreturned temporary card keys. A $10 fee will be assessed for each lost/unreturned temporary card key.

F. The Contractor's project superintendent shall submit a completed ARS Form 230 (as well as all subsequent revisions) for each non-citizen who performs work at the jobsite under the Contractor's auspices, to the Facilities Engineer (Tom Moreno, 510-559-5622, Room 3012).

A completed ARS Form 230 must be submitted prior to that non-citizen commencing work onsite.

1.12 STAGING AREA

A. The staging area shall be established following contract award.

1.13 EQUIPMENT AND TRAILERS

A. The Contractor shall ensure that large specialized equipment and trailers used on the job are identified with both the name and telephone number of the owner and/or lessor. Coordinate jobsite locations with the Government.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. Water and electricity, if easily accessible and readily available, will be made available to the Contractor by the Government at no cost to the Contractor. The water and electricity will be provided from the existing system outlets and supplies to enable the Contractor to perform the work under this contract. Availability does not include connections or hookups to electric utilities or water mains. The locations, if readily available, of the temporary connection points will be designated by the Government prior to permitting connections.

All associated costs of labor and/or equipment required for connection shall be borne by the Contractor. Electric energy shall not be used for heating. If electric service is not readily available, the Contractor shall provide portable generators for electric power.

B. Personnel under the Contractor's auspices will not be permitted to use Government sanitary facilities (i.e., restrooms, sinks/lavatories, drinking water fixtures, etc.). Contractor shall be responsible for providing temporary sanitary facilities for its personnel and maintaining them in a clean and tidy condition.

1.15 INTERRUPTION OF UTILITIES/FACILITIES

A. Do not interrupt existing utilities/facilities without first obtaining written permission from the Government. A written request for a desired minor outage shall state the reason, date, and duration of the proposed outage, and be submitted a minimum of 15 days prior to the proposed outage. All utility/facility interruptions that are expected to exceed one hour, and which will adversely affect Government-occupied spaces and/or Location operations, shall be performed outside of normal work hours. All work to be performed outside of normal work hours is subject to Government approval and availability of Government staff. Major outages that require more than normal preparation will be scheduled by the Government and may require up to four weeks’ prior written notification.

B. Make all temporary and final connections to existing utility services.

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C. All utility/facility services, including but not limited to HVAC, water, electricity and telecommunications systems must be operational at all times except during approved periods of interruption. These systems are to remain functional at the conclusion of each construction work shift.

1.16 SUPERVISION OF WORK

A. Project Superintendent:

1. The Project Superintendent shall have a minimum of 5 years of experience as a superintendent, inspector, QC Manager, project manager or construction manager on similar size and type construction contracts which included the major trades that are part of this Contract.

2. Designate an alternate for the Project Superintendent at the work site to serve in the event of the designated Project Superintendent’s absence.

3. The credentials of the Project Superintendent and of the Project Superintendent alternate shall be approved by the Government prior to the start of on-site construction activities.

B. The superintendent/foreman shall be able to read, write, speak, and fully understand the English language, and have full authority to act for the Contractor.

1.17 PERSONNEL BEHAVIOR

A. The project site is a scientific community, which conducts exacting research in all agricultural production fields. Ongoing research in areas where construction work is in progress cannot be interrupted. Contractor personnel shall conduct themselves in a professional manner, with a minimum of noise and confusion. Boisterous or discriminatory conduct and profane language on the job site is strictly prohibited. Cooperation with building occupants shall be deemed essential to assure the progress of the Government's work. Contractors shall wear proper attire at all times.

1.18 WORK OUTSIDE REGULAR HOURS

A. USDA, Albany normal work hours are Monday-Friday, 6am-6pm excluding federal holidays. If the Contractor is to perform work outside USDA, Albany normal work hours or on Saturday, Sunday, or federal legal holidays, a request must be submitted at least 5 working days in advance to the Contracting Officer. This shall allow ample time for satisfactory arrangements to be made for inspecting the work progress.

1.19 SEVERE WEATHER WARNING REQUIREMENTS

A. When a severe weather warning has been issued for the area in which construction is being performed, the Contractor shall take immediate action to secure structures, materials, and equipment on the job site. This action will ensure protection from damage as a result of strong surface winds, thunderstorms, or other weather-related conditions. These requirements are applicable 24 hours a day, 7 days a week.

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1.20 ENVIRONMENTAL PROTECTION

A. Provide and maintain environmental protection during the life of the Contract as defined herein. Environmental protection shall be provided to correct conditions that might endanger the environment during construction operations.

B. Definition of Contaminants

1. Sediment: Earth that has been eroded and transported by runoff water.

2. Solid Waste: Discarded solid materials resulting from construction activities.

3. Rubbish: A variety of combustible and noncombustible wastes such as paper, boxes, glass, crockery, metal and lumber scrap, tin cans, etc.

4. Debris: Combustible and noncombustible wastes such as asbestos, ashes, and waste materials resulting from demolition and construction work.

5. Sanitary Wastes:

a. Sewage: Waste which is considered domestic sewage.

b. Garbage: Refuse and scraps resulting from preparation of food.

c. Rubble: Fill materials generated from concrete, masonry, asphalt construction, and natural earth resulting from excavations.

6. Hazardous Waste: A hazardous waste is any material or substance not excluded from regulation as a hazardous waste. Hazardous waste exhibits the characteristics of hazardous substances and could be a mixture of solid waste and hazardous waste. Any discarded commercial chemical product or chemical compound is to be considered hazardous waste in terms of handling and disposal procedures.

C. Noise: The maximum use of "low-noise emission products," as certified by the Environmental Protection Agency, shall be required when available. Blasting or the use of explosives will not be permitted.

D. Clean Air/Clean Water

1. Do not use equipment that has emissions which exceed limitations under the Clean Air Act and the facility's Title 5 Permit. Steps shall be taken to prevent the discharge of pollutants into or on any land or water.

2. Burn-Off: Burn-off of ground cover will not be permitted.

E. Erosion and Sediment Control Measures: Sediment control shall conform to the State of California sediment control rules and regulations.

F. Storm Water Pollution Prevention: Take all steps necessary to prevent pollutants from coming in contact with storm water discharge. The most significant high-risk areas for storm water contamination will be identified by the USDA and the Contractor prior to commencing work. Preventive measures and best management practices (BMPs) shall be developed and implemented in potential risk areas.

1.21 CONTROL AND DISPOSAL OF SOLID, CHEMICAL AND SANITARY WASTES

A. Wastes shall be placed in Contractor-furnished, closed metal containers which are emptied on a regular schedule. Handling and disposal shall be conducted in a manner to prevent contamination of the site and other areas.

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B. Disposal of Rubbish and Debris: Materials defined in Article 1.20 above shall be disposed of off of Government property.

1. In the event the Contractor or subcontractor should dump rubbish/debris at any area of the project site, the Contractor shall be required to retrieve this rubbish/debris and dispose of off of Government property and transported to a certified landfill.

2. Provide proof of an approved, certified landfill prior to the removal of lead contaminated materials and asbestos material. All dump tickets from the approved landfill shall be provided to the Government.

C. Garbage: Dispose of all garbage off of Government property. Garbage shall be kept in Contractor-furnished sealed metal containers and disposed of daily. The preparation, cooking, or disposal of food on the project site is strictly prohibited.

D. Sewage, Odor and Pest Control: Chemical toilets or comparably effective units shall be utilized in accordance with federal, state, and local regulations. Wastes shall be periodically collected and removed from the project site by a licensed sewage disposal contractor. Measures shall be taken to control pests and to mask or eliminate undesirable odors. Chemical toilets shall be cleaned/serviced by a licensed company at least every 2 weeks.

E. Disposal of Hazardous Waste: Materials defined in Article 1.20 above shall be disposed of using the following guidelines:

1. Hazardous waste must be disposed of at an EPA approved Treatment, Storage, and Disposal Facility (TSDF) in accordance with applicable Federal, State, and Local regulations.

2. Prior to transporting waste off-site, the contractor must:

a. Submit a Waste Profile Sheet to Government for review and signature.

b. The Government will enter the applicable EPA ID number on the Waste

Profile Sheet which will be returned to the Contractor.

c. If applicable, provide a copy of the TCLP results from analysis performed to identify the waste as hazardous e.g., lead concentrations above 0.5 mg/l).

d. Notify the Government 24 hours before hazardous waste is to be removed from the site to ensure someone will be available to check the shipment and sign the appropriate paperwork.

3. To transport the waste off-site, the Contractor shall:

a. Provide a completed Hazardous Waste Manifest and its supporting documentation to the Government during the loading of the transportation vehicle. If the shipment is approved, the Government will sign the Manifest and supporting documents. Transport all waste in accordance with Federal, State, and local Department of Transportation regulations.

b. Provide appropriate copies of the Hazardous Waste Manifest and supporting documents to the Government.

c. If the shipment is not approved, the manifest will not be signed and the material may not be removed from the site. All costs incurred due to an unapproved shipment are the responsibility of the Contractor.

4. Lead Contaminated Materials: Debris containing lead contamination at 0.5 mg/l or higher, determined by either analysis prior to or after demolition/renovation, shall be handled as Hazardous Waste in accordance with Article 1-20 above.

Transportation of this material off-site shall be accomplished by an approved DOT method. In most cases, lead contaminated debris will be placed in a sift-proof, roll-

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off container or trailer, covered by a secured tarp. If shipment is not approved due to improper methodology or inadequate transportation vehicle, the manifest will not be signed and the material may not…