Attachment_1_-_STATEMENT_OF_WORK.pdf

Navigational Aids Maintenance AG-94TZ-S-12-0077 Attachment 1

PERFORMANCE STATEMENT OF WORK (PWS)

SECTION I – GENERAL

1.1 SCOPE OF WORK.

The contractor shall provide any and all labor, equipment, supervision, transportation, services, supply’s/parts necessary to maintain a system of navigational aids on six reservoirs within Tonto National Forest and one reservoir on Coconino National Forest . Maintenance includes maintaining all existing components of navigational aids, including all components of buoy lines. And making all needed repairs, monitoring lake-level fluctuations and making needed adjustments to buoy locations. Navigational aids include hazard and controlled use buoys and buoy lines. Also included is on two mile beacon light. This statement of work consists of completing the tasks/subtasks in SECTION V to the performance requirements of SECTION VII.

The level of effort to perform the work is estimated to be a crew of 3 individuals for 260 days per calendar year, plus all other expenses associated with performance of the work, such as equipment, travel, etc.

1.2 LOCATION DESCRIPTION.

The following list represents an approximate number of buoys and beacon lights by national forest unit and reservoir as of the date of this solicitation. The actual number of buoys varies as lake levels fluctuate.

In addition to the number of buoys at Roosevelt Lake, an additional 25 buoys may be required if the lake level rises and all boat ramps that are currently out of the water become unable, which will require additional buoys to be installed that are not listed in Exhibit A.

Tonto National Forest reservoirs:

1. Roosevelt Lake – 214 hazard buoys, 169 controlled use buoys

2. Apache Lake – 147 hazard buoys, 49 controlled use buoys

3. Canyon Lake - 54 hazard buoys, 57 controlled use buoys

4. Saguaro Lake – 57 hazard buoys, 55 controlled use buoys, 1 beacon light

5. Horseshoe Lake – 4 controlled use buoys

6. Bartlett Lake – 259 hazard buoys, 114 controlled use buoys

Coconino National Forest reservoir:

1. Upper Lake Mary – 60 buoys

Attached Exhibit A includes the existing Geographic Positioning System (GPS) location of all makers (buoys). The beacon light is located on Saguaro Lake. The Lakes are located within the Tonto and Coconino National Forests within Maricopa, Gila, and Coconino Counties, Arizona.

See attached map.

1.3 CONTRACTOR REPRESENTATIVE.

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.4 PUBLIC INTERACTION

It is likely the contractor will encounter the public/water users in the performance of this contract. The contractor shall exercise patience, courtesy, and helpfulness when dealing with the public and refer questions pertaining to National Forest to the appropriate Ranger District. When the contractor visually observes mooring on buoy markers, the contractor1 shall advise the public that this is prohibited and they may be reported to the Forest Service. Infractions reported to the Forest Service shall include boat number, type of boat and number of occupants.

1.5 OPERATING PLAN

The Contractor shall provide an operating plan within 1 0 days after award to be approved by the contracting officer. The contractor shall address the following items in the operating plan:

1. Base of operation location

2. Vehicle identification and contact list

3. Safety procedures

4. Security for government owned markers

5. Maintenance schedule

6. Response time for each lake

1.6 INSURANCE

The contractor shall be required to carry public liability and property damage insurance for the operation of vehicles and watercraft, in the amounts established by applicable State laws. In any event, the contractor must carry liability insurance and property damage insurance of not less than $100,000 for injury or death to one person, $300,000 for injury or death to two or more persons, and $100,000 for damage to property. The contractor shall name the Forest Service as additionally insured. The contractor shall furnish proof of insurance upon award of contract.

The insurance policy shall bear an endorsement requiring the issuing company to give 10 days prior written notice to the Forest Service of cancellation or material change.

SECTION II- DEFINITIONS

2.1 STANDARD DEFINITIONS.

2.1.1 ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AOL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.1.2 DEFECTIVE SERVICE. A unit of service, which contains one or more defects, or nonconformance with specified requirements.

2.1.3 PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.1.4 QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

2.1.6 GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

2.1.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.1.8 QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS, including contractor's plans, program, and inspections.

SECTION III – GOVERNMENT FURNISHED PROPERTY, MATERIALS,

SERVICES

Government shall furnish any new buoy as requested by contractor and agreed to by the government.

The government will make available funds identified for buoy purchases by the contractor. These funds will be added to the contract and the contractor will be responsible for ordering and delivery of the buoys to the COR/Contractor mutually agreed to identified storing location.

These buoys upon delivery to the storage location will become property of the Government.

The model numbers of existing buoys are Rolyan model B1147 for hazard buoys which weigh approximately 50 LBS. Rolyan model B1428SW for control use buoys which weigh approximately 105

LBS.

SECTION IV – CONTRACTOR FURNISHED ITEMS/SERVICES

Contractor shall furnish everything needed to perform this contract except Government-furnished navigational aids buoys.

a. Replacement Parts/Supplies shall be equal to the items currently in use, as listed below. All replacement parts/supply’s installed within the Lakes becomes property of the United States government. Damaged or unusable supplies are to be disposed of in an approved County landfill.

1. 5/16’’ inch proof coil chain, zinc plated.

2. Galvanized steel 5/16’’ inch screw pin shackles with alloy pin.

3. ½’’ inch polypropylene twisted truck rope. (Referred to as California truck rope)

4. Galvanized rope thimbles ½’’ minimum size.

5. Anchors made with reinforced 4000 psi cement, with internal and external 5/16’’ inch proof coil chain, zinc plated.

6. Each hazard buoys takes one 75 LBS. anchor.

7. Each control use buoy takes one 137 LBS. anchor.

8. Two mile solar-powered beacon light, manufactured by Rolyan Buoys, beacon light model B343SLC two miles.

b. Contractor Vehicles and Watercraft used in the performance of this contract shall be marked with the contractor’s company name and phone number. The marking shall be clearly visible for the purpose of easy identification. The contractor shall use best management practices identified in the “Handbook for Marina Operations and Recreation Boater” (EPA-841-B-03-001) for all watercraft used in the performance of this contract.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND

CRITICAL SUBTASKS

The following tasks are to be performed to the quality performance requirements shown on the Performance Requirements Summary table in Section VII.

5.1 Inspection and Maintenance of buoy markers and two mile beacon light.

5.2 Inspection and Maintenance of all buoy lines components.

5.3 Single set buoys adjustments due to lake level fluctuations.

SECTION VI- GOVERNMENT PUBLICATIONS/INDUSTRY

STANDARDS/STATE STANDARDS, GOVERNMENT

STANDARDS/TECHNICAL EXHIBITS·

See Attachments to Solicitation

SECTION VII – PERFORMANCE REQUIREMENTS SUMMARY

REQUIRED

SERVICE

STANDARD

ACCEPTABLE

QUALITY

LEVEL OR

PERFORMANCE

REQUIREMENT

METHODS

OF

SURVEILLAN

CE

MAXIMUM

PAYMENT

FOR

MEETING

PERFORMAN

CE

REQUIREME

NT

5.1 Inspection and

Maintenance on buoy markers And beacon light.

--The buoy system on Bartlett Lake, Roosevelt Lake, Apache Lake, Canyon Lake, and Saguaro Lake is inspected weekly. Horseshoe Lake is inspected every three weeks. Lake Mary is inspected after ice out. The buoy system is inspected for Damage, wear, positioning, and operation. Needed repairs or adjustments are made promptly.

---Hazard buoys are repaired within 24 hours and Control buoys are repaired within 48 hours of notification of damage.

---Two Mile solar Beacon light is inspected once a month and replaced if needed.

---Inspections and maintenance work is documented on a log and saved by contractor.

3 occurrences of defective service

Periodic visual inspections

Review of maintenance log

100%

5.2 Lake Mary

inspections and maintenance

Lake Mary first site visit and inspection and maintenance after ice out. Usually the Tuesday before Easter. Maximum site visits per year five.

Inspections and maintenance before each major holiday during the summer boating season.

3 occurrences of defective service

Periodic visual inspections

Review of maintenance log

100%

5.3 Buoy marker

Adjustments due to lake-level Fluctuations.

--Lake levels are monitored while performing inspections and maintenance.

--Salt River Project is contacted monthly to inquire of any anticipated changes.

--Buoy marker locations are Adjusted according to lake-level fluctuations.

--Hazards during lake fluctuations are located and marked immediately, and notifications made to the Government.

--Maintain GPS database and maps of buoy marker system.

--The clearance depth of hazard buoys is 6 feet.

--If a hazard buoy becomes grounded due to lake fluctuations, contractor will reposition it to appropriate level and location.

95% Visual Inspection

100%