Exhibit_-_UpperSevierCSE_SOW20170516_BCedit.docx

DOCX document 95 KB Posted

Attached to
Upper Sevier CSE (Dixie National Forest) Federal contract opportunity
Solicitation number
AG-84N8-S-17-0147
Issued by
Department of Agriculture Forest Service R4-Intermountain Region

About this file

Exhibit - Upper Sevier CSE

View the file

Other files for this federal contract opportunity

Other files attached to Upper Sevier CSE (Dixie National Forest), newest first.
File Type Posted
Exhibit_4a_-_Work_Item_1_-_Preliminary_List_of_Survey_Sites.xlsx XLSX spreadsheet
Exhibit_6_-_Fuels_Data_Collection_Data_Sheets.docx DOCX document
Exhibit_7_-_T_and_E_Noxious_Plant_List.xlsx XLSX spreadsheet
Exhibit_4b_-_Work_Item_2_-_Preliminary_List_of_Survey_Sites.xlsx XLSX spreadsheet
S-17-0147.doc DOC document
Exhibit_4d_-_Work_Item_4_-_Preliminary_List_of_Optional_Survey_Sites.xlsx XLSX spreadsheet
Exhibit_3_-_General_Vicity_Map.pdf PDF
Exhibit_4c_-_Work_Item_3_-_Preliminary_List_of_Fuels_Survey_Sites.xlsx XLSX spreadsheet
Attachments_to_Solicitation.docx DOCX document

On GovTribe

Work with this file on GovTribe

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

USDA Forest Service Upper Sevier Watershed Stand Exams Statement of Work for Contract

USDA FOREST SERVICE 3-15-2017

Contents

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK3
A. INTRODUCTION3
Scope of Contract3
Location and Description3
B. DEFINITIONS4
C. GOVERNMENT FURNISHED PROPERTY4
D. CONTRACTOR WORK REQUIREMENTS and STANDARDS6
D.1. General Specifications.6
D.2. Resource Protection Conditions:6
D.3. Work Plan and Schedule:6
D.4. Technical Specifications6
D.5. Data Collection Specifications9
D.6. Data Entry13
D.7. Standards13
D.8. Quality Control13
E. INSPECTION and ACCEPTANCE14
E.1. Compliance Inspection14
E.2. Inspection of Work14
F. DELIVERIES OR PERFORMANCE17
F.1. METHOD OF PAYMENT17
F.2. DELIVERIES17
F.2.1. Contract Performance Time and Required Rate of Progress17
F.2.2. Contract Time.17
AGAR 452.211-74 Period of Performance (FEB 1988)17
F.2.3 Resource Protection Conditions.17
F.2.4 Work Plan and Schedule.17
F.3. Performance Summary18
G. GOVERNMENT FURNISHED PROPERTY (See Sec C)19
H. SPECIAL CONTRACT REQUIREMENTS19
I. CONTRACT CLAUSES19
J. LIST of ATTACHMENTS19
LIST OF EXHIBITS19
Exhibit 1 – SAMPLE DESIGN SPECIFICATIONS20
Exhibit 2 – LIST OF ACCEPTABLE SITE TREE SPECIES21
Exhibit 3 – Preliminary List of Survey Sites22
Exhibit 4 – GENERAL VICINITY MAP22
Exhibit 5– Exam Inspection Form22
Exhibit 6– T&E, Noxious Plant List22
Exhibit 6– SCA Wage Determination22

Supplies or Services and Prices/Costs Schedule of Items

Work Item

Sub Item/Description

Unit of measure

Quantity Variable Plot Unit Price Fixed Plot Unit Price

Price

001
1. Stand Exam Data Collection Services
Plot
319
$
$
$
002
1. Stand Exam Data Collection Services
Plot
843
003
1. Fire Effects Monitoring
Plot
250

NA

004
1. Optional Work Item – Stand Exam Data Collection Services
Plot
1838

TOTAL $

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

A. INTRODUCTION

The purpose of this contract is to provide plot inventory, fuels monitoring and stand examination data. It involves locating and establishing plots, measuring and recording trees, habitat types, and fuels data. The stand examination data provides information to help guide land manager’s decisions.

Scope of Contract The scope of this contract is to furnish all labor, tools, equipment, transportation, and incidentals necessary to conduct reliable timber stand examinations and fuels monitoring. The work performed and the data collected shall be in compliance with the terms, specifications, conditions, and provisions of this solicitation and the current version of the Common Stand Exam Field Guide for Region 4. The Contractor’s electronic data shall successfully transmit to the USDA Forest Service FSVEG System using the computer equipment on the Dixie National Forest.

This contract is a Performance Based, firm-fixed price contract.

Location and Description The project is located on the Dixie National Forest. The Dixie National Forest is headquartered in Cedar City, UT which is located approximately 205 miles south of Salt Lake City or 190 miles northeast of Las Vegas, NV. The project area is accessed by Federal Highways, State Highways, County Roads, and Forest Roads. A small portion of the project area may be behind locked gates, access will be provided. Maps showing the general area and more specific locations are attached in the Exhibits Section.

Access.

Access to the project area is from U.S. Highway 89 and Utah Highways 12, 14, 20, 22, 143, and 153, paved two lane highways open year round. Other access roads are one lane, native surface, recommended for use by high clearance vehicles. Other access roads may be overgrown and need to be cleared to gain access before use. Contractor is responsible for clearing and maintaining access roads during the project.

Fire Control.

(a) Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

B. DEFINITIONS

Calendar Days. Every day shown on the calendar, Sundays and holidays included.

Contracting Officer’s Representative (COR). The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the COR are defined in the letter of designation issued by the Contracting Officer

Quality Assurance. The actions taken by the Government to assess the results to determine that they meet contract requirements. The methods for quality assurance are described in the Quality Assurance Surveillance Plan (QASP).

Quality Control. Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements. The methods for inspecting for quality control are described in the Contractor’s Quality Control Plan (QCP).

C. GOVERNMENT FURNISHED PROPERTY

The property and services that will be provided by the Government are as follows:

Item #
Item
Description
Where, When, How
3.1
General Area Map
Overview of project area and compartments
Provided in Exhibit 3
3.2
Digital Orthophoto Quadrangle (DOQ) Maps
One set of DOQ maps covering the areas to be sampled.
Provided at pre-work conference.
3.3
Topo maps (includes declination)
One set of topo maps covering the areas to be sampled.
Provided at pre-work conference.
3.4
Common Stand Exam User’s Guide, appendices, and data collection forms
Two copies of the USDA Forest Service’s Common Stand Exam User’s Guide, appendices, and data collection forms
Available from the internet website

http://www.fs.fed.us/nrm/fsveg/index.shtml

3.5
Fire effects Monitoring Protocols for FSVeg
Two copies of manual and associated data collection forms.
Provided at pre-work conference.
3.6
Publications
One copy of each publication needed to determine Plant Associations or Habitat Types.
Provided at pre-work conference.
3.7
Aids to Determining Fuel Models for Estimating Fire Behavior: GTR-INT122
One copy of the publication
Provided at pre-work conference if required.
3.8
Forest Visitor’s Map or transportation map
One copy of map
Provided at pre-work conference.
3.9
Use of Premises permit
Permit to occupy the national forest in excess of time limits imposed in standard orders.
Provided when needed.
3.10
Common Stand Exam Inspection Form
One copy of inspection form
Provided at pre-work meeting.
3.11
Wage Determination Sheet

Section J, Exhibit 7

3.12
Portable Data Recorder software for CSE
One copy on compact disk or can be downloaded from the internet site : http://www.fs.fed.us/nrm/fsveg/index.shtml

Provided at pre-work conference.

3.13
PC-based data entry software (MS Windows operating system required)
One copy on compact disk or can be downloaded from the internet site at:

http://www.fs.fed.us/nrm/fsveg/index.shtml

Provided at pre-work conference.

3.14
GPS technical specifications
GPS datum and waypoints provided to plot centers
Provided at pre-work conference
3.15
Rebar (24 inch)
Rebar required to monument plot center for each fuels monitoring plot.
Provided at pre-work conference.

All maps and other unused Government-furnished items shall be returned to the Government upon completion of the job or upon request of the Contracting Officer. Replacement cost for any lost, damaged, or unused Government property (rebar) that is not returned, shall be deducted from the Contractor’s final payment at the replacement cost.

D. CONTRACTOR WORK REQUIREMENTS and STANDARDS D.1. General Specifications.

Accessibility: The Contractor shall be responsible for obtaining all necessary permission to gain access to sample locations. If the Contractor cannot obtain permission to access a sample location, the Contractor must notify the Government in writing.

Accessibility may be determined from maps, aerial photographs, or digital orthophoto maps which will be furnished by the Forest Service. Contractor shall be responsible for adhering to the USDA Forest Service travel management plan, including yearlong or seasonal closures to motor vehicles, unless authorization is obtained. Maps and photos may indicate that a road goes to the stand; however, vehicle access may be difficult or restricted. Stand locations may necessitate that Contractor walk to the stand or acquire some other means of travel.

Most roads are accessible between the months of May through October, though high clearance vehicles may be necessary on some roads. A four-wheel drive, high clearance vehicle is recommended if these roads become saturated with water. The Government assumes no responsibility to maintain roads in a passable condition.

D.2. Resource Protection Conditions:

Contractors are expected to respond to sensitive resource conditions, i.e. walk to plots where road conditions are poor/wet.

D.3. Work Plan and Schedule:

The Contractor shall prepare a work plan and schedule that demonstrates that work will be completed within the performance period described in Section F.2.2. The Contractor shall provide a general plan with the technical proposal. A supplementary plan and schedule shall be provided after contract award.

The Contractor shall advise the Contracting Officer of any periods that the Contractor will not be working, not specified in the accepted Work Plan.

The Contractor may update the work plan when work is in progress and submit for approval to the Contracting Officer.

D.4. Technical Specifications A. Plot Locations

1. The Contractor shall locate plots within stands using GPS coordinates provided by the Government. (Exhibit 4)

B. Plot Center Identification/Flagging

a. Work Item 001, 002, and 004

1. The Contractor shall use flagging to facilitate the location of plot center. The Contracting Officer's Representative and Contractor will jointly select the flagging color to be used. Flagging shall be at least 12 inches long after tying.

2. The Contractor shall securely tie flagging in three locations within 10 feet from plot center, leaving at least a 12-inch streamer. Flagging shall be inter-visible.

3. The Contractor shall identify sample plot centers by tying a piece of flagging to a nail or wire stake and sinking it into the ground. Upon inspection, the center of the nail/wire stake shall be used as plot center. Flagging for plot center shall be securely attached to the nail/wire stake, with the location, stand, plot, surveyor initials and date written in black permanent marker on the flagging, e.g. 003001-0001-01 JD 07/01/2013.

4. Sample plots shall not be taken on roads or road right-of-ways. Road right-of-ways shall be defined as the bottom of the fill slope to the top of the cut slope. Actual plot location shall be offset 1 chain at perpendicular from any road.

b. Work Item 003

5. The Contractor shall use rebar (24 inch) to facilitate the location of plot center. Upon inspection, the center of the rebar stake shall be used as plot center. Flagging for plot center shall be securely attached to the rebar stake, with the location, stand, plot, surveyor initials and date written in black permanent marker on the flagging, e.g. 003001-0001-01 JD 07/01/2013.

6. The Contractor shall securely tie flagging in three locations within 10 feet from plot center, leaving at least a 12-inch streamer. Flagging shall be inter-visible. The Contracting Officer's Representative and Contractor will jointly select the flagging color to be used. Flagging shall be at least 12 inches long after tying.

7. Sample plots shall not be taken on roads or road right-of-ways. Road right-of-ways shall be defined as the bottom of the fill slope to the top of the cut slope. Actual plot location shall be offset 2 chains at perpendicular from any road.

C. Handheld GPS Units

The Contractor shall set up the GPS receiver and software as referenced below:

1. The Contractor shall provide a GPS receiver that has the ability to obtain the stated accuracy standard of ± 15 meters in the horizontal dimension.

2. All GPS data shall be collected using geographic coordinate system Latitude/Longitude, and Geodetic Datum NAD83 for work Items 001, 002, and 004. Geodetic Datum WGS84 will be used for Work Item 003.

3. The latitude and longitude of established plot center will be entered into the plot data form.

D. Recording Requirements

The forms for data collection are provided in the exhibits. The data fields to be collected on each form are enumerated in the Supplemental Specifications. All data is to be submitted to the government in the specified electronic data format.

Data shall be recorded electronically using one or more of the following:

1. Government provided ExamsCE program. The ExamsCE program runs on several types of PDR style computers with the Windows CE or Windows Pocket PC 2003 operating system.

2. Government provided ExamsPC program. The ExamsPC data entry program runs on computers with the Windows 7 operating systems. This may require data to be recorded on paper forms in the field and then entered into the ExamsPC program prior to delivery to the Government.

E. Qualifications

The success of this field inventory is dependent primarily on the Contractor's professionalism and expertise. It is necessary that the Contractor's staff meet certain standards. A crew can consist of one or more individuals. Minimum technical qualifications are specifically defined as follows:

1. Each crew must have a crew leader with undergraduate courses in mensuration, tree identification, plant identification, silviculture, and ecology and three months prior experience collecting data for Forest inventory or vegetation classification.

2. Each crew leader must also have the additional following minimum qualifications:

a. Proficient in the interpretation of aerial photography and associated maps.

b. Ability to distinguish between stand types both in the field and on original or photocopied aerial photographs.

c. Knowledge in the use of hand held compass, pacing, and map measurements.

d. Ability to accurately identify necessary tree, shrub, forb, and grass species needed for identifying local habitat types.

e. Knowledge of rating tree defects and parasitic plants.

f. Knowledge of common forest insect pests and diseases.

g. Familiar with habitat typing.

h. Knowledge of and proficient in determining fuel model designations.

i. Proficient in the use of forest measurement equipment.

Specific technical experience may be substituted for a given educational requirement.

The Contractor shall designate crew leaders for each crew. The crew leader shall be the individual responsible for ensuring plot measurements are taken in accordance with the accuracy standards.

The Contractor, by signing an offer, agrees to use only personnel meeting these qualifications for performance of the work specified herein. The Government reserves the right to make determinations of employees' qualifications and any employee who does not meet the above described qualifications may be requested to leave the worksite with the contractor responsible for the re-collection and resubmitting any data supplied by that employee.

D.5. Data Collection Specifications The Contractor shall measure and record data for each sample plot to complete the Setting Form, Plot Form, Tree Data Form, Vegetation Composition Form, and Ground Surface Cover Form in accordance with the current version of the Common Stand Exam Field Guide for R4 and this contract. The Contractor shall measure and record data for each sample plot to complete the Setting Record, Plot photos, Comment Sheets, Plot Form, Tree Data Form, Wildlife Log Tally, Shrub Cover and Composition, Ground Surface Cover, and Down woody Material (Brown’s Transect) in accordance with the current version of the Fire Effects Monitoring Protocols for FSVeg, Dixie and Fishlake National Forests and this contract. If the contract specifications differ from the Fire Effects Monitoring Protocols for FSVeg, Dixie and Fishlake National Forests, the contract shall take precedence.

D.5.1.Setting Data The Contractor shall complete one Setting Form for each setting (stand) in accordance with the Common Stand Exam Field Guide for R4. An X in the table below indicates required fields that are to be completed by the Contractor. All other fields shall not be collected. For this contract the Project Name will be Upper Sevier CSE.

Setting Data Form

Field Number
Field Description
Required
Data Source
1
Project Name
X
Government
2
Proclaimed Region
X
Government
3
Proclaimed National Forest
X
Government
4
District
X
Government
5
Location
X
Government
6
Stand Number
X
Government
7
Ownership
8
State
9
County
10
Administrative Forest

Government

11
Exam Date
X
Contractor
12
Photo ID
13
Exam Level
X
Government
14
Exam Purpose
X
Government
15
Stratum
16
Existing Vegetation Composition Type
X
Government
17
Potential Vegetation Reference
X
Contractor
18
Potential Vegetation
X
Government
19
Structure
20
Capable Grow Area
21
Fuel Model
X
Contractor
22
Elevation
X
Contractor
23
Aspect
X
Contractor
24
Slope
X
Contractor
25
Slope Position
X
Contractor
26
Acres
X
Government
27
Radial Growth Interval
X
Government
28
Radial Growth Interval #2
29
Height Growth Interval
X
Government
30
Fuel Photo Reference
X
31
Precision Protocol
X
Government
32
Examiner
X
Contractor
33
Remarks
X*
Contractor
34
Damage Category
35
Damage Agent
36
Damage Severity
37
Species of Management Interest
38
User Code
39
Sketch Map
40
Traverse Notes

*Include comments on noteworthy conditions, such as fire history including presence of fire scars and cardinal orientation, presence of plantation, thinning treatments, and damage that most negatively affects the stand. Record anything else that might be of management interest. If the contract is having GPS issues, this could also be noted. Space limited to 255 characters.

D.5.2. Sample Design Data The contractor shall use the Sample Design Form in Exhibit 1 as the template for all plots.

For Work Items 1, 2, and 4 for each setting, the Contractor shall select an appropriate BAF to achieve 4 - 8 trees per variable plot or select fixed plot design for woodland (pinyon pine and/or juniper spp. mixed) stands. The Contractor shall record the BAF or fixed plot size used for a stand on the sample design form. The BAF for this contract can be 10, 20, 30 or 40, unless otherwise agreed upon by COR and examiner. The fixed plot size used to measure trees > 5” DBH/DRC shall be 1/10 acre.

All sample design fields, whether required by this contract or not, are included on the design form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

D.5.3. Plot Data The Contractor shall collect plot data in accordance with the Common Stand Exam Field Guide for R4. An X in the table below indicates a required field. All other fields shall not be collected.

Plot Data Form

Field Number
Field Description
Required
Data Source
1
Plot Number
X
Site List
2.1
Latitude
X
Contractor
2.2
Longitude
X
Contractor
3
Capable Grow Area
X
Contractor
4
Aspect
X
Contractor
5
Slope
X
Contractor
6
Slope Position
X
Contractor
7
Slope Horizontal Shape
8
Slope Vertical Shape
9
Elevation
X
Contractor
10
Existing Vegetation
11
Potential Vegetation
12
Plot History
X
13
Plot History Date
X
14
Fuel Model
X
15
Residual Descriptive Code

Contractor

16
Distance to Seed Wall
17
User Code
18
Plot Remarks
X
Contractor

D.5.4.Tree Data The Contractor shall collect and record Live Tree Data in accordance with the Common Stand Exam Field Guide for R4. An X in the table below indicates a required field. All other fields shall not be collected.

Tree Data Form

Field Number
Field Name
Intensive Plot
Data Source
1
Plot Number
X
Contractor
2
Tag ID
X
Contractor
3
Tree Status
X
Contractor
4
Tree Class

Contractor

5
Site/GST
X*
Contractor
6
Species
X
Contractor
7
Tree Count
X
Contractor
8
DRC Number Stems
X
Contractor
9
DBH/DRC
X
Contractor
10
Height
X
Contractor
11
Height to Crown
12
Radial Grow
GST only >3”
Contractor
13
Radial Grow 2
14
Height Grow
GST only <3”
Contractor
15
Age
GST only
Contractor
16
Crown Ratio
X
Contractor
17
Crown Class
X
Contractor
18
Crown Width

Contractor

19
Wildlife Use

Contractor

20
Log/Snag Decay
X
Contractor
21
Cone Serotiny

Contractor

22
Damage Category
X
Contractor
23
Damage Agent
X
Contractor
24
Damage Part

Contractor

25
Damage Severity
X
Contractor
26
Tree Remarks
If Applicable
Contractor

*List of acceptable Site Tree species, See Exhibit 2, Variable Radius Live and Dead Tree Plot: The Contractor shall select and use a basal area factor (BAF) that will result in 4 - 8 live trees per plot on the variable plot for each stand. Tally all live and dead trees greater than or equal to 5 inches DBH. If a 10 BAF does not provide the required 4 - 8 trees per variable plot, the Contractor will not be required to use a lower BAF.

Heights on dead trees (snags) with broken tops can be estimated.

1/10 Acre Fixed Radius Down Log Plot: Tally all down logs 12 inches in diameter that fall within the 1/10 acre fixed plot (37.2 feet radius from plot center).

1/100 Acre Fixed Radius Live Tree Plot: Tally all trees less than 5 inches DBH that fall within the 1/100 acre fixed plot (11.8 feet radius from plot center).

D.5.5. Vegetation Composition Data The contractor shall use a 1/100-acre plot (11.8 feet radius) to collect ocular estimates of plant life. Record vegetation data on the Vegetation Composition And Surface Cover Form according to the Common Stand Exam Field Guide for R4, as required by Cover by Life Form (Form 1) and Cover by Species and Layer (Form 2). Record only the dominant four (4) species for each life form having >=1% cover (DOM4), any threatened or endangered plant species, any noxious plant species listed in Exhibit 6.

An X in the table below indicates a required field. All other fields shall not be collected.

Vegetation Composition Data Form

Field Number
Field Name
Intensive Plot
Data Source
1
Plot Number
X
Contractor
2
Life Form
X
Contractor
3
Layer Code
X
Contractor
4
Species
X
Contractor
5
Cover Percent
X
Contractor
6
Predominant Height
X
Contractor
7
Predominant DBH
8
User-Defined Data
9
Remarks
If applicable
Contractor

D.5.6. Down Woody Data The Contractor shall record down woody material for all exams requiring Brown’s Transect information according to the following chart and in accordance with Common Stand Exam Field Guide for R4. An X in the table below indicates a required field. . All other fields shall not be collected.

Down Wood Data Form- Brown’s Protocols

Field Number
Field Description
Required
Data Source
1
Plot Number
X
Contractor
2
First Duff
X
Contractor
3
Second Duff
X
Contractor
4
Fuel Depth
X
Contractor
5
Twig 1 (0-.24)
X
Contractor
6
Twig 2 (.25-.99)
X
Contractor
7
Twig 3 (1.0-2.99)
X
Contractor
8
Piece Count
X
Contractor
9
Decay Class
X
Contractor
10
Diameter
X
Contractor
11
Diameter Large End
12
Diameter Small End
13
Piece Length
X
Contractor

D.6. Data Entry The Common Stand Exam and Fire effects Monitoring data is required in electronic format that duplicates the ExamsPC programs. The electronic data shall successfully run through Pre-Edit Program, and load into the FSVeg database without fatal errors. The electronic data shall successfully transmit to the Forest Service computer equipment at the Powell Ranger District.

The file naming convention for the .pdr files submitted for each batch of completed work will be agreed upon at the pre-work meeting.

For a listing of PDRs that support this software, see Section C – Government Furnished Property. Data must be readable by the Government’s computers. No adjustments will be made due to program errors that result in data errors or loss of data.

D.7. Standards Common Stand Exam User’s Guide and appendices VERSION 2.12.6 March 2015 and Fire Effects Monitoring Protocols for FSVeg.

D.8. Quality Control The Contractor shall prepare a Quality Control Plan to describe methods and procedures to ensure quality. The Contractor shall inspect the work in accordance with the accepted Quality Control Plan. All Contractor quality control records shall be provided to the Government at the time a block of data is submitted for acceptance. All records shall be signed and dated by the person who conducted the inspection.

The government will review the quality control performed by the contractor as well as any required paper forms, electronic data, or other work submitted to determine whether the quality is sufficient for inspection.

Quality Control Plan: Required to be submitted in the solicitation as part of the evaluation factors for award. The Quality Control Plan must address how the contractor plans on meeting the Acceptable Quality Level (AQL) of key tasks in the Performance Requirements Summary within the Performance Work Statement. The Quality Control Plan is a key component in Performance Based contracts and tells the Government how the contractor plans on inspecting themselves during performance to meet the AQL.

E. INSPECTION and ACCEPTANCE An inspection block, as established by the Government, will contain a minimum of 50 plots and a maximum of 100 plots, and will consist of complete stands. The initial inspection may be done on less than 50 plots if requested by Contractor.

E.1. Compliance Inspection The CO will, by formal review, determine if the specified progress and methods of work are being carried out. Failure to comply with specified work standards may be cause for termination of the Contractor’s right to proceed.

E.2. Inspection of Work The Government shall inspect the site examinations to determine compliance with contract specifications and to provide a basis for payment. The Contractor shall submit completed site information within seven (7) days after completion of each block to the CO.

Completed work, consisting of required electronic data will be turned in for inspection in blocks.

Inspection will only be made on completed stands. When electronic data is provided, the inspection will be based on a printout of the electronic data. Within each block, at least 10% of the plots shall be selected for inspection to determine if the prescribed work standards have been met. This shall constitute the minimum sample plot inspection for determining satisfactory performance. Pass-fail inspection for compliance to other work standards and procedures shall be performed on all blocks.

The Government shall make the initial inspection of each block of completed stands within 10 calendar days without cost to the Contractor. No charge shall be made for the first re-work inspection on the Contractor's first work block that fails. Thereafter, any re-inspection required due to the Contractor reworking a block shall be at the Contractor's expense (actual damages).

E.2.1. Demonstration of Inspection Procedures Upon written request from the Contractor, the Government will perform one demonstration inspection of one sample plot at no cost to the Contractor as an example of inspection procedures and demonstration of potential problems. The Contractor shall accompany the Government inspector on the inspection.

E.2.2. Determination of Acceptable Work An inspection, as stated above, will be performed by the Government for the evaluation of contract specification compliance. The following will be used for determination of acceptable or unacceptable work:

1. Pass-fail check of specified standards and procedures for each block.

Site examinations deficient in any of the following specifications are unacceptable on a "pass-fail" basis and will be returned to the Contractor with the entire block for rework. The determination of non-compliance with these items may be made during the office edit or during field inspection. Many of the following items appear on the Inspection Point Score Calculation Form included in the exhibits.

a. All completed forms and electronic data not submitted to the Forest Service in a timely manner after Contractor completion.

b. Forms that are illegible or cannot be reproduced on a copying machine.

c. Electronic data that cannot be read by Government computers.

d. Stands failing to meet minimum tree/plot averages where specified when a lower BAF could be selected, unless the Government specified the BAF used.

e. Located plot centers not within acceptable distance of plot location based on Government provided data or where plot location bias is evident.

f. Stands having less than the prescribed number of sample plots examined.

g. Stands that have a sample plot center outside the stand boundary as identified on the stand map or DOQ.

h. Any sample plot center which cannot be located because of improper plot center labeling or because of improper reference point labeling, or for any other reason attributable to non-compliance with specifications.

i. Stands with less than the minimum number of site and/or growth trees (as specified).

j. Stands submitted with incomplete information on any form, paper or electronic. This includes Remarks and the Stand Sketch Map and Traverse Notes.

k. Any form with inaccurate stand location and stand number data.

l. Stands where government supplied information are incompletely or inaccurately transcribed onto the forms.

m. Stands in which plots are not evenly distributed throughout each stand, if the Government has not pre-located plots.

n. Stands with an error or incomplete information in a field designated “Unacceptable” in the Point Value column (A) on the Common Stand Exam Inspection Form (See attachments).

o. Stands where sample plots are established within a roadway as defined in D.4.B.4.

2. Point deduction for each deficient entry or procedure on an inspection site.

Acceptable tolerance levels for individual measurements are shown on each Exam Inspection Form located in the exhibits. Any item or measurement indicated by inspection to be outside these tolerance levels will be assigned a point deduction. Point deductions will be calculated separately for each form. An inspection/payment block may fail based on an individual form score or on the total form score calculation.

The number of errors for each field for the entire inspection/payment block is recorded in column 'B', "Number of Errors". The Point Deduction, column 'C', is calculated by multiplying the number of errors, column B, by the "Point Value", column 'A'. The Point Deductions are then totaled at the bottom of column 'C' in the "Total Deductions" field (D). This is then divided by the number of stands, plots, or tree data records inspected- Field (E) to calculate the "Form Score" -Field (F). Field (E) is the number of stands, plots, or tree data records actually inspected for that Form.

In determining pass/fail for Form Score or Total Score for inspections the government score will prevail.

3. Error Trend.

If during inspection of selected plots or review of submitted data, the Government determines an error trend is occurring in the information being recorded by the Contractor, the Government will notify the Contractor of the findings. If the same trend continues in future inspection blocks, the blocks will be returned for rework even if the blocks have passing inspection scores. For example, all tree heights are measured taller by 15% when 10%+/- is the tolerance. Even though all other measurements are within tolerance the work could be returned for correction.

If during inspection of selected plots or review of submitted plot sheets, the Contractor’s inspection determines a similar discrepancy is occurring in the information being recorded, the Contractor shall ensure that their personnel are made aware of the findings to prevent further occurrences. In addition, if the Contractor notices a discrepancy trend developing while inspecting plots on the ground, he/she may visit plots not selected in the random sample, to inspect the field(s) in question. These plots will be used to determine if a discrepancy trend does exist, not for payment purposes. The Contractor shall ensure that their personnel are made aware of the findings to prevent future occurrences. Discrepancies found on initial inspection plots are subject to point deduction.

4. Rework of Unacceptable Work

The Government reserves the right to require unacceptable blocks, as determined under Section C. Determination of Acceptable Work, to be reworked. Upon written notification by the CO that a block is unacceptable, the Contractor may be required to complete and submit rework before beginning work on another block. The Government will specify rework requirements for each unacceptable block. In the case of data errors, the Government can require that they be corrected. In the case of plot location errors, the Government may require that the plots be relocated and measured.

5. Correction of Data Errors

A. Pass-fail failures require correction of errors throughout the block.

B. Point deduction failures require:

· For failure due to a Form Score: Correct individual items or measurements in the Form that failed. (i.e., if Tree Form fails, then only that form would need to be reworked). This may require revisiting all stands and sample plots in the block.

· For failure due to a Total Score: Correct all items and measurements on all forms. This may require revisiting all stands and sample plots in the block.

· For a failure due to a Form Score and a Total Score:. If a block fails due to both a Form score and a Total score, then the rework will be the same as for a Total score failure.

C. Trend error failures require rework of all items identified as having an error trend.

D. Correction of Plot Location Errors: Incorrectly located plots shall be relocated and measured.

The Government will re-inspect blocks of data that have been reworked to determine compliance.

If reworked and re-inspected blocks fail during the first re-inspection, additional rework may be allowed at the discretion of the CO. Failure to pass inspection may result in contract default.

6. Re-inspection upon Contractor Request

If the original inspection results are not acceptable to the Contractor, a re-inspection may be requested, in writing, up to seven (7) days after receiving notification of unacceptable work. If the re-inspection confirms the results of the original inspection, the Contractor shall reimburse the Government for actual costs incurred for performing re-inspection. If re-inspection indicates that work does meet acceptable standards, the Government assumes the cost of re-inspection.

F. DELIVERIES OR PERFORMANCE

F.1. METHOD OF PAYMENT

A. Payments- Payments will be made on the number of sample plots within an inspection/payment block if that block has been accepted. Payment may be made for partially completed blocks as determined by the Government. No payment will be made for unacceptable blocks.

B. Deductions- Deductions from payments will be made for the following conditions:

1. Re-inspection costs will also be deducted for any block that was reworked (other than the first re-inspection).

F.2. DELIVERIES

F.2.1. Contract Performance Time and Required Rate of Progress

The Contractor shall maintain progress at a rate that will assure completion within the performance period. The minimum acceptable rate of progress will be calculated by dividing the total units of work for each item by performance time specified.

F.2.2. Contract Time.

The Contractor shall start work promptly after receipt of a Notice to Proceed. The Contractor shall maintain progress at a rate that will assure completion within the stated contract time.

AGAR 452.211-74 Period of Performance (FEB 1988) The period of performance of this contract is from the date of issuance of award (anticipated to be by August of 2017, through December 31, 2018.

The Government will issue A Notice to Proceed as soon as weather and ground conditions are favorable for work on one or more of the areas. Contract time will start (1) on the date specified on the Notice to Proceed, if the notice is hand-delivered; or (2) Contract Time will start on the third-day after the post office has issued a Notice of Certified Mail to the Contractor.

F.2.3 Resource Protection Conditions.

None F.2.4 Work Plan and Schedule.

The Contractor shall prepare a work plan and schedule that demonstrates that work will be completed within the performance period described in Section F. The Contractor shall provide a general plan with the technical proposal. A supplementary plan and schedule shall be provided after contract award, but 5 days before start of work.

F.3. Performance Summary The following describes the major items in the contract with the incentives and deductions for the work described.

Work Statement
Performance Standard
Gov’t Method of Assessment
Incentive/

deduction

Stand Exam Data Collection, C.4.3

Quality meets or exceeds acceptable performance standard in C.4.3

COR or inspector conduct periodic monitoring of operations and random plot inspections consistent with QASP.
The Contractor’s quality will be reflected in the performance evaluation either as positive or negative incentive.

If Contractor achieves acceptable performance quality, the Contractor will receive unit price as incentive.

If Contractor does not achieve at least acceptable performance quality, rework at no expense to the Government. If rework does not meet acceptable performance quality, negative incentive would be no pay, termination for default, and/or adverse performance evaluation.

Quality Control D.8 and E.2.

Contractor maintains good quality control on all aspects of operation Actions not consistent with contract specifications are corrected as per the Quality Control Plan.
COR or inspector randomly sample work and observe operations.
The Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative incentive.

Achieving acceptable quality control is necessary to receive full unit price as positive incentive.

If Contractor does not achieve at least acceptable performance quality, rework at no expense to the Government. If rework does not meet acceptable performance quality negative incentive would be, no pay, termination for default, and/or adverse performance evaluation.

The Government may charge for re-inspection of a block in accordance with Section E.2.

Contractor and Government passes pass-fail check of specified standards. Contractor and Government’s verification scores < 5.0 and Total Score < 10.0.
COR or inspector randomly observe Contractor inspection per Quality Assurance Plan. Review Contractor inspection forms.

Work Plan and Schedule F.2.4.

Work meets schedule as per the accepted work plan. Contractor inspection completed to meet timeframes.
COR and inspector conduct periodic monitoring. Government inspection completed to meet timeframes.
The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Completing work on schedule is necessary to receive full unit price as positive incentive.

Work not completed on schedule is subject to Default and may result in assessment of actual costs.

G. GOVERNMENT FURNISHED PROPERTY (See Sec C)

H. SPECIAL CONTRACT REQUIREMENTS

1. Use of Premises permits may be required for contractor’s camp if it exceeds local occupation time limit.

2. The Contractor shall advise the Contracting Officer of any periods that the Contractor will not be working, not specified in the accepted Work Plan.

3. The Contractor may update the work plan when work is in progress and the Contracting Officer may accept the updated work plan.

I. CONTRACT CLAUSES

J. LIST of ATTACHMENTS

LIST OF EXHIBITS

1. Sample Design Specifications

2. List of Acceptable Site Tree Species

3. General Area Map

4. Preliminary List of Sites

5. CSE Exam Inspection Form

6. Fuels Data Collection Sheet

7. Threatened and Endangered , Noxious Plant List

8. SCA Wage Determination

Exhibit 1 – SAMPLE DESIGN SPECIFICATIONS The following specifies the sample design to be used. The contractor will need to include the sample design with each stand.

REGION: 04 PROC. FOREST: 07 DISTRICT: 03 LOCATION: ____ STAND NO.___________

Form

Sample Selection Method

XXX

Sample Expansion Factor

XXXXX.X

Starting Azimuth

XXX

Subpop.

Filter

XXXXXXXX

Selection Criteria Number

XX

Subpop.

Variable

XXX

Subpop.

Minimum Value

XXXX.X

Subpop.

Maximum Value

XXXX.X

TREE
BAF
XXX
LIVE
1
DBH
5.0
999.9
LIVE
2
DRC
5.0
999.9
TREE
BAF
XXX
DEAD
3
DBH
5.0
999.9
DEAD
4
DRC
5.0
999.9
TREE
FRQ
10
DOWN
5
DIA
12.0
999.9
5
LGT
8.0
999.9
TREE
FRQ
100
LIVE
6
DBH
0.1
4.9
LIVE
7
HGT
0.5
4.4
LIVE
8
DRC
0.1
4.9
VEG
FRQ
100
LIVE
9
CVR
0.5
100
DNWDY
TRN
8
DOWN
10
DIA
.01
.24
DOWN
11
DIA
.25
.99
DNWDY
TRN
12
DOWN
12
DIA
1.00
2.99
DNWDY
TRN
50
DOWN
13
DIA
3.00
99.9

1. Using a XX BAF, sample standing live trees 5.0” DBH/DRC and larger

2. Using a XX BAF, sample standing dead trees 5.0” DBH/DRC and larger

3. Using a 1/10th acre plot, sample down dead trees 12” DIA and larger with a length of 8’ or more.

4. Using a 1/100th acre plot, sample DBH live trees between 0.1” and 4.9 “ DBH, live trees between 0.5’ and 4.4’ in height, and DRC live trees between 0.1” and 4.9” DRC

5. Using a 1/100th acre plot, sample vegetation with a cover percentage between 0.5% (trace) and 100%.

6. On an 8 foot transect measure dead down woody material .01 to .24 inches in diameter and .24 to .99 inches in diameter.

7. On a 12 foot transect measure dead down woody material 1 to 2.99 inches in diameter.

8. On a 50 transect measure dead down woody material 3 to 99.9 inches in diameter.

9. On a 1/100 acre plot measure the ground surface cover for all cover types that cover 1% or more of the plot.

Exhibit 2 – LIST OF ACCEPTABLE SITE TREE SPECIES

Scientific Name
Common Name
Symbol
Abies concolor
white fir
ABCO
Abies grandis
grand fir
ABGR
Abies lasiocarpa
subalpine fir
ABLA
Abies lasiocarpa var. arizonica
corkbark fir
ABLAA
Abies lasiocarpa var. lasiocarpa
subalpine fir
ABLAL
Abies magnifica
California red fir
ABMA
Larix lyallii
Subalpine Larch
LALY
Larix occidentalis
western larch
LAOC
Libocedrus decurrens
Incense Cedar
LIDE
Picea engelmannii
Englemann spruce
PIEN
Picea glauca
white spruce
PIGL
Picea pungens
blue spruce
PIPU
Pinus albicaulis
whitebark pine
PIAL
Pinus aristata
bristlecone pine
PIAR
Pinus balfouriana
foxtail pine
PIBA
Pinus banksiana
jack pine
PIBA2
Pinus contorta
lodgepole pine
PICO
Pinus edulis
Common Pinyon Pine
PIED
Pinus flexilis
limber pine
PIFL2
Pinus jeffreyi
Jeffery pine
PIJE
Pinus lambertiana
sugar pine
PILA
Pinus monophylla
Singleleaf Pinyon Pine
PIMO
Pinus monticola
western white pine
PIMO3
Pinus nigra
Austrian pine
PINI
Pinus ponderosa
ponderosa pine
PIPO
Populus angustifolia
narrowleaf cottonwood
POAN3
Populus balsamifera
balsam poplar
POBA2
Populus balsamifera ssp. trichocarpa
black cottonwood
POBAT
Populus deltiodes ssp. wislizeni
Rio Grande cottonwood
PODEW
Populus deltoides
eastern cottonwood
PODE3
Populus deltoides ssp. monilifera
plains cottonwood
PODEM
Populus fremontii
Fremont cottonwood
POFR2
Populus L.
cottonwood
POPUL
Populus tremuloides
quaking aspen
POTR5
Populus x acuminata
lanceleaf cottonwood
POAC5
Pseudotsuga menziesii
Douglas-fir
PSME
Pseudotsuga menziesii var. glauca
Rocky Mountain Douglas-fir
PSMEG
Tsuga mertensiana
mountain hemlock
TSME

Exhibit 3 – GENERAL VICINITY MAP

[See attached file] Exhibit 4a – Work Item 1 - Preliminary List of Survey Sites Exhibit 4 is a preliminary list of survey sites for the Upper Sevier Watershed Stand Exam Contract. Final site and plot selection is dependent on ongoing site re-delineation updates. A final list of sites, plot locations, and GPS coordinates will be provided at the pre-work meeting.

[See attached file] Exhibit 4b – Work Item 2 - Preliminary List of Survey Sites

[See attached file] Exhibit 4c– Work Item 3 - Preliminary List of Fuels Survey Sites

[See attached file] Exhibit 4d– Work Item 4 - Preliminary List of Optional Survey Sites

[See attached file] Exhibit 5 – CSE Exam Inspection Form

[See attached file] Exhibit 6 – Fuels Data Collection Data Sheet

[See attached file] Exhibit 7– T&E, Noxious Plant List

[See attached file] Exhibit 8– SCA Wage Determination

[See attached file]

File details come from the government source that posted it. Updated .