Industry_Day_Presentation.pptx

National Geospatial Services Forest Service Wide Enterprise ID/IQ Contract

Pre-Proposal Conference

RFP AG-84JC-S-17-0002

21 June 2017

Caring for the Land and Serving People

Geospatial Technology and Applications Center (GTAC)

The information contained in this briefing is not all inclusive of the solicitation requirements. Select areas are highlighted for pre-proposal discussion purposes only. Offerors must follow all of the instructions in the solicitation.

Pre-Proposal Conference Purpose Improve Contractors’ understanding of Government requirements Encourage industry feedback on Government requirements and source selection evaluation methodology Improve Government’s understanding of Contractor issues Encourage competition resulting in best value to the Government Foster efficiency in proposal preparation, proposal evaluation, and contract award

Improve Contractor/Government Relations

Pre-Proposal Conference ROEs General Information Point of contact for pre-proposal conference concerns or RFP questions is Mary Shinney, CO, mshinney@fs.fed.us These slides, list of attendees, and questions collected along with answers will be posted to FBO following the conference Exception: Questions asked during one-on-one conferences where the offeror identifies, and the Government substantiates, that the question is proprietary to their approach Solicitation information subject to change – watch FBO posting Today’s Goal – open/candid dialog between Contractors and Government

Pre-Proposal Conference ROEs One-on-One Sessions Offered on a “first-come, first-serve” basis – all time slots now full No “waiting list” offered No future conferences or one-on-one sessions planned however, ask questions or submit ideas for improvement to the CO at any time!

Offered as a way to capture unfiltered feed-back on the solicitation Will not exceed 1 hour in duration

Forest Service Mission Sustain the health, diversity, and productivity of the Nation’s forests and rangelands to meet the needs of present and future generations Decision-makers need access to high-quality information about resource conditions, trends, stressors, and the impacts of land use and land management activities at multiple scales, across multiple jurisdictions.

Forest Service Geospatial Strategy (2016-2020) Integrated geospatial data for use in spatial analysis and delivery of products and services are suitable and available to support the Agency mission Data is identified, accessible, stewarded, and managed throughout the lifecycle Geospatial technology meets requirements, and is secure, integrated, and managed Agency employees are informed, trained, skilled, supported, and inspired Agency geospatial governance authorities, structures, and processes are established, integrated, transparent, understood, and business driven Mission Overview

National Geospatial Services – “Enterprise-Level Contract Vehicle” In keeping with USDA Procurement Advisory No. 101B, “Shared First Policy”, provide a strategic-level vehicle for geospatial services Decrease issuance/administration of multiple contracts across the agency Reduce duplication of effort among various FS units Improve FS unit interoperability / Identify and implement best practices Encourage cross-functional geospatial technology development and training Reduce overall cost to the Government Integrate, improve, and/or standardize geospatial platforms when appropriate Identify synergies across individual tasks Data and resource sharing across FS units Mission Overview

Estimated Schedule to Award

Acquisition Approach Multiple award Indefinite Delivery/Indefinite Quantity (“D” type) contract Period of Performance potential of 5 years plus up to 6 months 1 year base period 4 each 1-year options Option to Extend Services Clause (up to 6-months) Contract ceiling $25M Minimum guarantee $2,500k NAICS: 541990, All Other Professional, Scientific, and Technical Services (size standard $15M) 100% Small Business Set-Aside Pricing Arrangements: Firm Fixed Price, Labor Hour, Cost-Reimbursable

RFP Highlights Options evaluated at time of award Award may be made without discussions Recruitment and retention of key personnel is crucial Some positions/qualifications may be hard to find Government has onerous on-boarding of new personnel How is your management team going to add value to the Government if picking up incumbent staff?

Source Selection Approach Evaluation Factors Factor 1 – Technical Approach/Risk Factor 2 – Past Performance Factor 3 – Cost/Price Section M, Para. 2.1.4 Relative Importance of Factors “The Technical Approach/Risk factor is more important than Past Performance. When combined, the Technical Approach/Risk and Past Performance factors are significantly more important than Cost/Price” Section M, Para. 2.2 Factor 1 Technical Approach/Risk “A separate rating will not be assigned for each sub-factor and only one rating will be applied to the Technical Approach/Risk factor.”

“Deficiencies identified will render the entire proposal Unacceptable and therefore unawardable.”

Factor 1 – Technical Approach/Risk Sub-factor A – Program Management Sub-element – Organizational Structure Sub-element – Program Management Plan Sub-element – Key Managers/Personnel Sub-element – Staffing Plan Sub-factor B – Compensation, Recruitment and Retention Sub-element – Professional Employee Compensation Plan Sub-factor C – Technical Approach Sub-factor D – Sample Task

Factor 2 – Past Performance Recent – Within the last five (5) years (Section L, Para. 3.1) – not newly awarded Relevant – Pertains to the requirements in the RFP PWS Questionnaires may be returned early – follow up with your PoCs

Factor 3 – Cost/Price Provide your fully burdened rates for the labor categories listed in Schedule B Rates will be fixed in the resulting contract and used for pricing purposes under individual task orders

Other Considerations Watch the FedBizOps posting for updates Proposal preparation shall not be on Government systems provided under another contract Information provided must be substantiated – burden of proof lays on the Offeror – Government will not go looking for information to fill in gaps.

Conclusion

Any follow-up questions or comments may be emailed to:

mshinney@fs.fed.us

Geospatial Technology and Applications Center http://www.fs.fed.us/gstc/ image3.jpg image1.png image2.png