Attachment 4 Model Report Outline.pdf

Attachment C – Report Outline

TABLE OF CONTENTS AND REPORT FORMAT

TABLE OF CONTENTS AND REPORT FORMAT

(Based on ASTM 1527-05)

1 Summary

2 Introduction

2.1 Purpose

2.2 Detailed Scope-of-Services

2.3 Significant Assumptions

2.4 Limitations and Exceptions

2.5 Special Terms and Conditions

2.6 User Reliance

3 Site Description

3.1 Location and Legal Description

3.2 Site and Vicinity General Characteristics

3.3 Current Use of the Property

3.4 Descriptions of Structures, Roads, Other Improvements on the Site (including heating/cooling system, sewage disposal, source of potable water)

3.5 Current Uses of the Adjoining Properties

4 User Provided Information

4.1 Title Records

4.2 Environmental Liens or Activity and Use Limitations

4.3 Specialized Knowledge

4.4 Commonly Known or Reasonably Ascertainable Information

4.5 Valuation Reduction for Environmental Issues

4.6 Owner, Property Manager, and Occupant Information

4.7 Reason for Performing Assessment

4.8 Other

5 Records Review

5.1 Standard Environmental Record Sources

5.2 Additional Environmental Record Sources

5.3 Physical Setting Source(s)

5.4 Historical Use Information on the Property

5.5 Historical Use Information on Adjoining Properties

6 Site Reconnaissance

6.1 Methodology and Limiting Conditions

6.2 General Site Setting

6.3 Exterior Observations

6.4 Interior Observations

7 Interviews

7.1 Interview with Owner

7.2 Interview with Site Manager

7.3 Interviews with Occupants

7.4 Interviews with Local Government Officials

7.5 Interviews with Others

8 Additional Services/Non Scope Considerations

9 Findings

10 Opinion

Include the following statement:

I offer the following opinion as to whether the all appropriate inquiry conducted in accordance with 40 CFR Part 312 has identified conditions indicative of releases or threatened releases of hazardous substances, pollutants, contaminants, petroleum and petroleum products, and controlled substances on, at, in, or to the subject property…

10.1 Additional Investigations (if recommended)

11 Data Gaps

Include the following statement as part of the discussion on data gaps

I am identifying the following data gaps (as defined in 40 CFR Part 312.10) in the information developed as part of the all appropriate inquiry that affects my ability as an environmental professional to identify conditions indicative of releases or threatened releases of hazardous substances, pollutants, contaminants, petroleum and petroleum products, and controlled substances on, at, in, or to the subject property. I am also including comments regarding the significance of said data gaps on my ability as an environmental professional to provide an opinion as to whether the all appropriate inquiry has identified conditions indicative of releases and threatened releases….

12 Conclusions

13 Deviations

14 References

15 Signature(s) and Qualification(s) of Environmental Professional(s)

The environmental professional must place the following statements in the report

‘‘[I, We] declare that, to the best of [my, our] professional knowledge and belief, [I, we] meet the definition of Environmental Professional as defined in § 312.10 of this part.’’

‘‘[I, We] have the specific qualifications based on education, training, and experience to assess a property of the nature, history, and setting of the subject property. [I, We] have developed and performed the all appropriate inquiries in conformance with the standards and practices set forth in 40 CFR Part 312.’’

16 Appendices

16.1 Site (Vicinity) Map

16.2 Site Plan

16.3 Site Photographs

16.4 Record Search Documentation

16.4. a. Historical Research Documentation (aerial photographs, fire insurance maps, historical topographical maps, etc.)

16.4. b. Regulatory Records Documentation

16.4. c. Land Acquisition Screening Worksheet 1: RECORDS SEARCH

16.5 Interview Documentation

16.5. a. Worksheet 2: INTERVIEWS WITH PAST and PRESENT OWNERS, OPERATORS, and OCCUPANTS

16.6 Site Reconnaissance Documentation

16.6. a. Worksheet 3: SITE VISIT SURVEY-VISUAL ON-SITE INSPECTION OF THE

PROPERTY AND OF ADJOINING PROPERTIES

16.7 Special Contractual Conditions between User and Environmental Professional

16.8 Qualification(s) of the Environmental Professional(s)

1. Summary

2. Introduction: Include descriptions of: the purpose and objectives of the assessment; methodology used to complete the inquiry; any significant assumptions made; limitations and exceptions; any modifications or deviations from the final AAI rule requirements or agency guidance and protocol.

3. Site Description: Provide property location and legal description; describe site and vicinity general characteristics; provide current and historic use/s of the property; descriptions of structures, roads, utilities and other improvements on the site (including heating/cooling system, sewage disposal, source of potable water);

site topography, geology, and surface/ground water resources; and current and historic uses of the adjoining properties.

4. User Provided Information: Describe any information provided by the prospective landowner, or user, to the environmental professional. This information may include: title records; information of recorded environmental cleanup liens; recorded activity and use limitations (e.g., engineering controls, land use restrictions, institutional controls); specialized knowledge or experience held by the user related to the property or nearby properties;

valuation reduction of the property for environmental issues.

5. Records Review: Describe the records that were reviewed to complete the inquiry including: physical setting sources (e.g., topographic maps); historical use sources and information on the property and adjoining properties (e.g., aerial photographs, fire insurance maps, street directories, newspaper archives); federal, state, tribal, and local records or databases of government records; and other environmental record sources (e.g., prior investigation reports, tank/transformer inventories, spill records, permits, etc.).

6. Site Reconnaissance: Describe the methodology used to conduct the visual inspection of the subject and adjoining properties. Include: when and who performed the reconnaissance; physical imitations (e.g., snow-covered ground, limited access, safety concerns, etc.); general site setting; exterior observations; and interior observations. Additional information on evidence of staining, spills, odors, stressed vegetation, corrosion, pools of liquids, discolored water, ground surface alterations, and other conditions that might suggest a release or threatened release of hazardous substances also may be provided.

7. Interviews: Provide a description of when and with whom the interviews were conducted (e.g., current property owner and occupants, site manager, attorneys, financial manager, local/state/federal government officials, past site owners and occupants) and the method used to conduct the interviews (e.g., in person, written, telephone). If property is abandoned, this section may describe which neighboring property owners were interviewed and if applicable, which past owners and occupants were interviewed.

8. Findings: Describe the results of the assessment including the identified known or suspected environmental conditions, historical environmental conditions, and de minimis conditions. Also include findings related to, but not limited to: current and historic site usage; adjoining and nearby properties; hazardous substances and petroleum products; non-hazardous, solid, and hazardous waste management; water pollution; pits, ponds, and lagoons; drains and sumps; waste water; wells; septic systems; spills or releases; air emissions; storage tanks and drums; soil and groundwater contamination, polychlorinated biphenyls (PCB) contaminants, or other contaminants.

9. Opinion: This section of the report must include the environmental professional’s opinion(s) as to whether the inquiry identified conditions indicative of releases or threatened releases of hazardous substances on, at, in, or to the subject property and must include the following statement:

I offer the following opinion as to whether the all appropriate inquiry conducted in accordance with 40 CFR Part 312 has identified conditions indicative of releases or threatened releases of hazardous substances, pollutants, contaminants, petroleum and petroleum products, and controlled substances on, at, in, or to the subject property…

The report also must an opinion regarding any additional appropriate investigation that is necessary to detect the presence of contamination at the property.

10. Data Gaps: Document and discuss significant data gaps that affect the ability of the environmental professional to identify conditions indicative of releases or threatened releases. The following statement must be included as part of the discussion on data gaps:

I am identifying the following data gaps (as defined in 40 CFR Part 312.10) in the information developed as part of the all appropriate inquiry that affects my ability as an environmental professional to identify conditions indicative of releases or threatened releases of hazardous substances, pollutants, contaminants, petroleum and petroleum products, and controlled substances on, at, in, or to the subject property. I am also including comments regarding the significance of said data gaps on my ability as an environmental professional to provide an opinion as to whether the all appropriate inquiry has identified conditions indicative of releases and threatened releases….

11. Conclusions: Summarize all identified conditions indicative of releases or threatened releases of hazardous substances (or environmental conditions) connected with the property.

12 References:

13 Signature(s) and Qualification(s) of Environmental Professional(s)

The environmental professional must place the following statements in the report

‘‘[I, We] declare that, to the best of [my, our] professional knowledge and belief, [I, we] meet the definition of Environmental Professional as defined in § 312.10 of this part.’’

‘‘[I, We] have the specific qualifications based on education, training, and experience to assess a property of the nature, history, and setting of the subject property. [I, We] have developed and performed the all appropriate inquiries in conformance with the standards and practices set forth in 40 CFR Part 312.’’

14 Appendices

14.1 Site (Vicinity) Map

14.2 Site Plan

14.3 Site Photographs

14.4 Record Search Documentation

14.4.a. Historical Research Documentation (aerial photographs, fire insurance maps, historical topographical maps, etc.)

14.4.b. Regulatory Records Documentation 14.4.c. Land Acquisition Screening Worksheet 1: RECORDS SEARCH

14.5 Interview Documentation

14.5.a. Worksheet 2: INTERVIEWS WITH PAST and PRESENT OWNERS, OPERATORS, and OCCUPANTS

14.6 Site Reconnaissance Documentation

14.6.a. Worksheet 3: SITE VISIT SURVEY-VISUAL ON-SITE INSPECTION OF THE

PROPERTY AND OF ADJOINING PROPERTIES

14.7 Qualification(s) of the Environmental Professional(s)