Attach 01 Specifications 9 MAY 12.doc

TABLE OF CONTENTS

The following listed documents comprise the Project Manual for the Rocky Mountain Research Station, Moscow Greenhouse Renovation, Moscow, Idaho. Numbering of Divisions conforms to CSI Format for Building Specifications; Divisions and Sections not appearing are not applicable.

project manual

TECHNICAL SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

011000

SUMMARY

013100

PROJECT MANAGEMENT AND COORDINATION

013300

SUBMITTAL REQUIREMENTS

014000

QUALITY REQUIREMENTS

014200

REFERENCES

015000

TEMPORARY FACILTIES AND CONTROLS

017300

EXECUTION

017329

CUTTING AND PATCHING

017400 Cleaning and Waste Management 017416 Site Maintenance

017419

CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700

CLOSEOUT PROCEDURES

017823

OPERATION AND MAINTENANCE DATA

017900

DEMONSTRATION AND TRAINING

DIVISION 02 – EXISTING CONDITIONS

024119

SELECTIVE DEMOLITION

028200 -

ASBESTOS REMEDIATION

DIVISION 03 – CONCRETE

033000

CASTS-IN-PLACE CONCRETE

DIVISION 05 – METALS

051200

STRUCTURAL STEEL FRAMING

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000

ROUGH CARPENTRY

061600

SHEATHING

064023

INTERIOR ARCHITECTURAL WOODWORK

066400

PLASTIC PANELING

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

072100

THERMAL INSULATION

073113

ASPHALT SHINGLES

074213

INSULATED METAL WALL PANELS

074600

SIDING

076200

SHEET METAL FLASHING AND TRIM

079200

JOINT SEALANTS

DIVISION 08 – OPENINGS

081113

HOLLOW METAL DOORS AND FRAMES

085200

WOOD WINDOWS

087100

DOOR HARDWARE

088000

GLAZING

088400

PLASTIC GLAZING

DIVISION 09 – FINISHES

092900

GYPSUM BOARD

096513

RESILIENT BASE AND ACCESSORIES

099113

EXTERIOR PAINTING

099123

INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

101400

SIGNAGE

102800

TOILET, BATH, AND LAUNDRY ACCESSORIES

104413

FIRE EXTINGUISHER CABINETS

104416

FIRE EXTINGUISHERS

DIVISION 13 --SPECIAL CONSTRUCTION

131230

SPECIAL CONSTRUCTION GREENHOUSE

DIVISION 22 – PLUMBING

220517

SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518

ESCUTCHEONS FOR PLUMBING PIPING

220529

HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220719

PLUMBING PIPING INSULATION

221116

DOMESTIC WATER PIPING

221316

SANITARY WASTE AND VENT PIPING

223400

FUEL-FIRED DOMESTIC WATER HEATERS

224100

PLUMBING FIXTURES

DIVISION 23 – MECHANICAL

230517

SLEEVES AND SLEEVE SEALS FOR HVAC PIPING

230518

ESCUTCHEONS FOR HVAC PIPING

230519

METERS AND GAGES FOR HVAC PIPING

230523

GENERAL-DUTY VALVES FOR HVAC PIPING

230529

HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230593

TESTING, ADJUSTING, AND BALANCING FOR HVAC

230719

HVAC PIPING INSULATION

231123

FACILITY NATURAL-GAS PIPING

232113

HYDRONIC PIPING

232123

HYDRONIC PUMPS

232500

HVAC WATER TREATMENT

233423

HVAC POWER VENTILATORS

235216

CONDENSING BOILERS

235533

FUEL-FIRED UNIT HEATERS

238239

UNIT HEATERS

DIVISION 26 – ELECTRICAL

260519

LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526

GROUNDING AND BONDING FOR ELECTRICALSYSTEMS

260529

HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533

RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260548

VIBRATION AND SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS

260553

IDENTIFICATION FOR ELECTRICAL SYSTEMS

262416

PANELBOARDS

262726

WIRING DEVICES

262813

FUSES

262913

ENCLOSED CONTROLLERS

265100

INTERIOR LIGHTING

DIVISION 27 – COMMUNICATIONS

270000

TELECOMMUNICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283100

FIRE DETECTION AND ALARM

END OF TABLE OF CONTENTS

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Project Description.

B. Specifications.

C. Contractor’s use of Site and Premises.

D. Government Use of the Site.

E. Project Sequencing.

F. Meals and Lodging.

G. Permits.

1.2 PROJECT DESCRIPTION

A. Project: Renovation of a Headhouse and Greenhouse

B. Owner:

United States Department of Agriculture, Forest Service

Rocky Mountain Research Station

1221 South Main Street

Moscow, Idaho 83843

C. Owner-Furnished Items: The Government will NOT furnish products for this contract other than those items listed in the specifications and or drawings as remove and reuse and or as reuse.

D. The project consists of a structural upgrade / repair and renovation of an existing 2,516 s.f. research Headhouse and Greenhouse. The project consists of retrofitting the existing glass greenhouse with a new polycarbonate skin and new greenhouse equipment. The Headhouse and Greenhouse will both be fully updated with new Mechanical and Electrical systems, as well as a host of new energy upgrades. Contractor should be aware that there are numerous Additive or Deductive Items which may affect the overall scope of the project.

E. The elevation of the site is approximately 2,579 feet above mean sea level. The construction site can experiences both extremely hot and cold temperatures, with snow on the ground typically from mid-November to mid-March.

F. The Work specified herein and indicated on the drawings consists of a number of different construction disciplines, all of which dovetail to create the finish project. The Work is summarized as follows:

1. Buildings: Structural work & upgrade of the existing Greenhouse (Bay 1, Bay 2 and Bay 3), Structural work & upgrade of the existing Headhouse.

2. Site Utility: New connection to the existing sanitary sewer.

1.3 SPECIFICATIONS

A. Retain this Article if work under this Contract depends on successful completion of work performed under other contracts and vice versa. See Evaluations.

B. The specifications establish the construction procedures and materials to be employed throughout.

C. Some variation in construction details will be allowed with prior approval of the Contracting Officer for off-site construction of subsystems or total units, provided that the final product is equal to or superior to that shown and specified. Use of the finish materials shall remain as specified or as shown on the drawings.

D. Off-site construction of major subsystems or the units themselves will require the contractor to notify the Contracting Officer of progress and schedules to permit full inspection for conformance with the contract.

E. Submit shop drawings for approval for all components that are in variance from that specified or shown on the drawings or that vary in dimension, slope, configuration, etc. The Government retains the right to reject any component or system that in its opinion is not fully comparable to that specified herein.

Retain paragraph and subparagraph below if work under other contracts is expected to be complete before work under this Contract begins; revise to suit Project. See Evaluations for model text.

Retain paragraph and subparagraph below if work under other contracts will be conducted concurrently with work under this Contract; revise to suit Project. See Evaluations for model text.

Copy and re-edit subparagraph below for each separate contract.

1.4 CONTRACTOR USE OF SITE AND PREMISES

A. General During the construction period, the Contractor shall have full use of the areas shown on the drawings. Care should be taken in areas where native vegetation is to remain to minimize disruption and damage. Where trenching is required in areas of undisturbed native vegetation, pay particular attention to equipment access points and protection of trees and other natural features. The Contractor’s use of the premises is limited only by the Government’s need to maintain certain operations during the course of construction.

B. General: Limit use of the premises to construction activities in areas indicated; allow for Government operations and use by the public as detailed below.

1. Confine operations to areas shown on the drawings.. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Contracting Officer, Owner’s employees, and emergency vehicles and public at all times. Do not use these areas for parking or storage of materials. Refer to the Site Plan for approved staging areas.

1.5 GOVERNMENT USE OF THE SITE

A. Full Government Occupancy and use: The Government will occupy and use the site, building and other existing buildings during the entire construction period. Cooperate with the Government during construction operations to minimize conflicts and facilitate Government usage. Perform the work so as not to interfere with Government's day-to-day operations.

B. The Government will continue to operate a greenhouse adjacent to the work area. The Contractor is to prepare an action plan describing how the Government’s goal for operations will be implemented. The Contractor will present their plan at the pre-construction meeting. At a minimum the plan should include the following:

1. Demonstrate that Contractor will not limit access to the adjacent Greenhouse and or other buildings at the site.

2. Staging area for contractor is designated on Site Plan.

3. Utilities serving the existing Greenhouse are to remain in service during the period of construction.

4. Contractor is responsible for repair damage done due to normal use of the site by construction operations

1.6 PROJECT SEQUENCING

A. General: Project shall be sequenced by General Contractor to allow construction and completion of project by date specified in Bidding Documents.

Retain paragraph and subparagraphs below if Project site will be accessible to other parties or if parts of a building being renovated will be occupied during construction; revise to suit Project. See Evaluations for model text.

Insert other paragraphs, as appropriate, describing additional limitations on use of site by construction personnel. See Evaluations for model text.

Retain paragraph below if the Work involves existing occupied building; otherwise, delete.

Insert additional paragraphs specifying specific limitations on use of existing building. See Evaluations for model text.

1.7 MEALS AND LODGING

A. Commercial facilities are available in Moscow, Idaho which is essentially adjacent to the site.

1.8 PERMITS

A. Obtaining, and paying for Permits required for any portion of the contract by County, State, or Federal laws or regulations shall be the responsibility of the Contractor. Permits that may be required under this contract include but are not limited to all permits related to demolition and disposal of demolished items, removal, storage, hauling and dumping of environmental hazards. There may be other items that require permits that have not been previously discusses. Those items that require permits that have not been previously discussed will be the responsibility of the Contractor.

B. Contractor will obtain all required permits from all government agencies for oversize (length and or width) and overweight loads.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

SECTION 011400 -WORK RESTRICTIONS

PART 4 - GENERAL

1.1

ALL ONSITE WORK ACTIVITIES:

A. Install appropriate safety signs to inform the public and government employees of construction activity.

1.2 WORK HOUR RESTRICTIONS

B. On-Site Work Hours: Work shall be performed from 7 a.m. to 6 p.m. Monday through Friday.

Other On-Site Work Hours: The Contractor must provide the Contracting Officer with 2 calendar days advanced notice Monday, Tuesday or Wednesday and 4 calendar days advanced notice on Thursday or Friday to perform work at times other than 7 a.m. to 6 p.m. Monday through Friday. Notices cannot be submitted on Saturday, Sunday or Federal holidays.

C. Existing Utility Interruptions: Do not interrupt utilities serving the facility without prior approval from the Contracting Officer. The Contractor shall submit a request to interrupt utilities to the Contracting Officer at least 7 calendar days in advance of the interruption. The submittal request shall include the utilities that will be interrupted and an estimated duration of the interruption.

1.3 CONTRACTOR USE OF PREMISES

D. General:

1. During the construction period other contracts may be occurring at the site.

2. While performing the work the Contractor shall take reasonable precautions to protect adjacent properties from damage. The Contractor, at no additional cost to the Government, shall restore any damage or injury caused by the Contractor in the course of this work.

E. Sanitation: Sanitation facilities are to be provided by contractor.

F. Utilities:

1. Water: Water is available at the site. Limited water usage from Government taps is acceptable.

2. Electrical Power: Electrical power is available at the site.

Contractor will be responsible for all connections, and disconnects related to their needs while ensuring not to overload the service.

PART 5 - PRODUCTS (Not Used)

PART 6 - EXECUTION (Not Used)

END OF SECTION 011400

SECTION 011700

HEALTH AND SAFETY REQUIREMENTS

PART 7 - GENERAL

1.1 DESCRIPTION

A. The work of this section consists of establishing an effective accident prevention program and providing a safe environment for all personnel and visitors.

1.2 SUBMITTALS

B. Accident Prevention Program: Before on-site work begins, submit for approval an accident prevention program. If the program requires any revisions or corrections, the Contractor shall resubmit the program within 14 calendar days. No progress payments will be processed until the program is approved. The program shall include at a minimum:

1. Name of responsible supervisor to carry out the program.

2. Weekly and monthly safety meetings.

3. First aid procedures.

4. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, government personnel, and the Contractor's employees. Identify the work included under each phase by reference to specification section or division numbers.

5. Training, both initial and continuing.

6. Planning for possible emergency situations, such as floods, fires, cave-ins, slides, explosions, power outages, and wind storms. Such planning shall take into consideration the nature of construction, site conditions, and degree of exposure of persons and property.

C. Submit a copy of test reports, as required by OSHA, for personnel working with hazardous materials.

D. Submit a brief report of safety meetings and safety inspections.

E. Upon request, submit proof of employees' qualifications to perform assigned duties in a safe manner.

1.3 QUALITY ASSURANCE

F. Clauses entitled "Accident Prevention" and "Permits and Responsibilities" of the General Provisions. In case of conflicts between Federal, state, and local safety and health requirements, the most stringent shall apply. Equipment or tools not meeting OSHA requirements will not be allowed on the project sites. Failure to comply with the requirements of this section and related sections may result in suspension of work.

G. Qualifications of Employees

1. Ensure that employees are qualified to perform their assigned duties in a safe manner.

2. To as great an extent as possible, do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

3. Operators of vehicles, mobile equipment, hoisting equipment, and hazardous plant equipment shall be able to understand signs, signals, and operating instructions, and be capable of operating such equipment. Provide operating instructions for all equipment. Newly hired operators shall be individually tested by an experienced operator or supervisor to determine if they are capable of safely operating equipment.

1.4 ACCIDENT REPORTING

H. Reportable Accidents: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. Within 7 calendar days of a reportable accident, fill out and forward to the CO a DI-134 form, which may be obtained from CO.

I. All Other Accidents: The Contractor shall report all other accidents to the CO as soon as possible and assist the CO and other officials as required in the investigation of the accident.

PART 8 - PRODUCTS

1.5 FIRST AID FACILITIES:

A. Provide adequate facilities for the number of employees and the type of construction at the site.

1.6 PERSONNEL PROTECTIVE EQUIPMENT:

B. Meet requirements of NIOSH and MSHA and ANSI where applicable.

PART 9 - EXECUTION

1.7 EMERGENCY INSTRUCTIONS:

A. Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

1.8 ESCAPE ROUTES:

B. Provide and maintain adequate escape routes at all times in accordance with the Life Safety Code (NFPA 101-91). No corridor, aisle, stairway, door, or exit shall be obstructed or used in a manner that interferes with escape routes.

1.9 PROTECTIVE EQUIPMENT

C. Inspect personal protective equipment daily and maintain in a serviceable condition. Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual.

D. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

1.10 SAFETY MEETINGS

E. As a minimum, conduct weekly 15-minute "toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite.

F. Conduct monthly safety meetings for all levels of supervision. Notify the CO so that he may attend. These meetings shall be used to review the effectiveness of the Contractor's safety effort, to resolve current health and safety problems, to provide a forum for planning safe construction activities, and for updating the accident prevention program. The contractor’s representative will enter the results of the meetings into their daily log.

1.11 HARD HATS AND PROTECTIVE EQUIPMENT AREAS

G. A hard hat area will be designated by the CO. The hard hat area shall be posted by the Contractor in a manner satisfactory to the CO.

H. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times. As a minimum, provide six hard hats for use by visitors. Change liners before reissuing hats.

1.12 TRAINING

I. Provide adequate training to ensure prompt and efficient first aid.

J. Train and instruct each employee exposed to hazardous material in safe and approved methods of handling and storage. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

END OF SECTION 011700

Copyright 2002 and 2005 by The American Institute of Architects (AIA)

Exclusively published and distributed by Architectural Computer Services, Inc. (ARCOM) for the AIA

Copyright 2004 and 2005 by The American Institute of Architects (AIA)

Exclusively published and distributed by Architectural Computer Services, Inc. (ARCOM) for the AIA

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

This Section uses the term "Architect." Change this term to match that used to identify the design professional as defined in the General and Supplementary Conditions.

Verify that Section titles referenced in this Section are correct for this Project's Specifications; Section titles may have changed.

PART 10 - GENERAL

10.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

Adjust list below to suit Project.

1. Coordination Drawings.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. See Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

10.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

10.3 COORDINATION

Requirements in this Article expand requirements in the General Conditions. Delete if the General Conditions suit Project requirements and specific actions required.

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

10.4 SUBMITTALS

Delete requirement for Coordination Drawings below if installation is completely shown on Shop Drawings. Coordinate with individual Sections.

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems and greenhouse equipment.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

Revise first subparagraph below to establish a standard sheet size and format.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 22 by 34 inches.

3. Number of Copies: Submit 3 opaque copies of each submittal. Contracting Officer will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections.

10.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: All participants and others involved will be informed of date and time of each meeting by the authorized representatives of Officer Representative.

2. Agenda: Authorized representatives of Officer Representative shall prepare the meeting agenda. The agenda will be distributed to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved. The meeting minutes will be distributed to everyone concerned, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Contracting. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Contracting Officer, Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises.

m. Work restrictions.

n. Contracting Officer's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: Contractor will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to the Contracting Officer each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule:

1) The progress meeting schedule shall be a rolling three week schedule. At a minimum the schedule will shows the duration of each planned work item and actual work accomplished in the prior week; and the proposed work items and duration of each work item for the next two weeks.

2) Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

3) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Contractor will record and distribute to Contracting Officer the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

10.6 REQUESTS FOR INTERPRETATION (RFIs)

Revise this Article to suit Project, special Owner requirements, and office practice.

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

3. RFI forms to be completed by Contractor, sent to the Contracting Officer. Electronic versions may be transmitted.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. RFI number, numbered sequentially.

5. Specification Section number and title and related paragraphs, as appropriate.

6. Drawing number and detail references, as appropriate.

7. Field dimensions and conditions, as appropriate.

8. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

9. Contractor's signature.

10. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

C. Hard-Copy RFIs:

1. Identify each page of attachments with the RFI number and sequential page number.

D. Contracting Officer Action: Contracting Officer will review each RFI, determine action required, and return it. Allow 14 days for Contracting Officer’s response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Incomplete RFIs or RFIs with numerous errors.

2. Contracting Officer’s action may include a request for additional information, in which case Contracting Officer’s time for response will start again.

E. On receipt of Contracting Officer’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Contracting Officer within five days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. RFI number including RFIs that were dropped and not submitted.

4. RFI description.

5. Date the RFI was submitted.

Retain one of two subparagraphs below. First is for use with AIA Document A201; second is for use with EJCDC Document 1910-8.

6. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

7. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PART 11 - PRODUCTS (Not Used)

PART 12 - EXECUTION (Not Used)

END OF SECTION 013100

SECTION 013200 – construction Progress Documentation

PART 13 - GENERAL

13.1 SUMMARY:

A. Work included in this Section includes the requirements for the submittal of the Contractor's proposed work schedule and schedule of values for the project.

13.2 SUBMITTALS:

A. The submittal of a Gantt Chart prepared as described below shall be on reproducible drawing paper or in an approved alternative form.

B. The submittal of a Schedule of Values prepared as described below shall be on reproducible drawing paper or in an approved alternative form.

C. Comply with requirements contained in Section “SUBMITTAL PROCEDURES."

PART 14 - PRODUCTS (Not Used)

PART 15 - EXECUTION

1. (THE STANDARD IS USUALLY 10 CALENDAR DAYS)

15.1 GANTT CHART AND SCHEDULE OF VALUES:

A. Within 10 calendar days of the issuance of the Notice to Proceed, the Contractor shall submit to the Contracting Officer for approval a proposed Gantt Chart and a Schedule of Values for the Project. The Gantt Chart shall be in the form of a bar graph or other approved format and shall include the timing for each major phase, the sequencing of the various phases of the work and work specialties, and shall constitute a basis for the evaluation of time extensions in the negotiations for changes. The schedule of values shall be tied to the various phases of work shown in the Gantt Chart and shall use the same numbering system. The Contractor shall update the approved Gantt Chart and Schedule of Values as necessary for progress payments and when significant changes occur during the progress of the work.

END OF SECTION 013200

Copyright 2007 by The American Institute of Architects (AIA)

Exclusively published and distributed by Architectural Computer Services, Inc. (ARCOM) for the AIA

SECTION 013300 - SUBMITTAL PROCEDURES

Revise this Section by deleting and inserting text to meet Project-specific requirements.

This Section uses the term "Architect." Change this term to match that used to identify the design professional as defined in the General and Supplementary Conditions.

Verify that Section titles referenced in this Section are correct for this Project's Specifications; Section titles may have changed.

PART 16 - GENERAL

16.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

2. Division 01 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

3. Division 01 Section "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data.

4. Division 01 Section "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of Owner’s personnel.

16.2 DEFINITIONS

Retain definition(s) remaining after this Section has been edited.

A. Action Submittals: Written and graphic information and physical samples that require Contracting Officer's responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements.

16.3 ACTION SUBMITTALS

Revise paragraph below to suit Project. If there is an office submittal review sequence policy, insert specific requirements. See Evaluations for discussion on submittal review sequence policies.

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or modifications to submittals noted by the Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

16.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

See Evaluations for cautions on use of Architect's digital data files, in first paragraph below, for submittals.

A. Contracting Officer's Digital Data Files: Electronic copies of CAD Drawings of the Contract Drawings will be provided by Contracting Officer for Contractor's use in preparing submittals.

Retain subparagraphs below if Architect's digital data files will be made available to Contractor. Examples of items that may be included are limitation to files that already exist, limitations on incorporating modifications, limitations on availability of Architect's consultant files, limitation of digital drawing system formats, limitation on digital drawing entity attributes and layering, restrictions on Contractor's use, cost of providing files, mode of transmittal, and delivery time.

1. Contracting Officer will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Contractor shall execute a data licensing agreement in the form of AIA Document C106, Digital Data Licensing Agreement.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

Retain subparagraph below if one submittal has an impact on another submittal. Submittals that require concurrent review should be so indicated in those Sections.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 14 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 14 days for review of each resubmittal.

Retain one of first two paragraphs below based on requirement for paper copy or electronic submittals. Retain first paragraph for requirements for paper copies; retain second for electronic submittal identification and information requirements.

D. Identification and Information: Place a permanent label or title block on each paper copy submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Contracting Officer.

3. Include the following information for processing and recording action taken:

Revise list below to suit Project.

a. Project name.

b. Date.

c. Name of Contracting Officer.

d. Name of Contractor.

e. Name of subcontractor.

f. Name of supplier.

g. Name of manufacturer.

Revise first subparagraph below to suit Project and office practice.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Identification and Information: Identify and incorporate information in each electronic submittal file as follows:

Requirement in first subparagraph below can be performed automatically using PDF publishing software.

1. Assemble complete submittal package into a single indexed file with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

Revise first subparagraph below to suit Project and office practice.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

Requirement in first subparagraph below can be performed using PDF publishing software.

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Contracting Officer.

4. Include the following information on an inserted cover sheet:

Revise list below to suit Project.

a. Project name.

b. Date.

c. Name and address of Contracting Officer.

d. Name of Construction Manager.

e. Name of Contractor.

f. Name of firm or entity that prepared submittal.

g. Name of subcontractor.

h. Name of supplier.

i. Name of manufacturer.

j. Number and title of appropriate Specification Section.

k. Drawing number and detail references, as appropriate.

l. Location(s) where product is to be installed, as appropriate.

m. Related physical samples submitted directly.

n. Other necessary identification.

F. Options: Identify options requiring selection by the Contracting Officer.

G. Deviations: Identify deviations from the Contract Documents on submittals.

Retain first paragraph below if requiring paper copies of submittals. Revise to suit Project and office policy. Marking numerous copies of submittals can be time consuming.

H. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Contracting Officer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Contracting Officer.

I. Transmittal: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Contracting Officer will return submittals, without review, received from sources other than Contractor.

If retaining last option in first subparagraph below, insert a sample of the form in the Project Manual.

Transmittal Form: On a sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Contracting Officer on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal.

J. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting Officer's action stamp.

K. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities.

L. Use for Construction: Use only final submittals that are marked with approval notation.

PART 17 - PRODUCTS

17.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

Retain one of first two subparagraphs below if required.

1. Submit electronic submittals via email as PDF electronic files.

a. Contracting Officer will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

Retain first two subparagraphs below as default requirements for paper copies of submittals; other quantity requirements may be included with individual submittal requirements elsewhere in this article. Additional copies may be required for projects with a Construction Manager or a Commissioning Authority.

2. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Division 01 Section "Closeout Procedures."

3. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

Retain first subparagraph below if requiring digitally-signed electronic submittals. Coordinate requirements in individual Specification Sections. PDF publishing software such as Adobe Acrobat allows the publisher of a document to apply a certified signature to a completed document verifying the authenticity of the document and the signer.

a. Provide a digital signature with digital certificate on electronically-submitted certificates and certifications where indicated.

Retain first subparagraph below when one or more individual Specification Sections includes requirements for notarized signature on certificates and certifications.

4. Test and Inspection Reports Submittals: Comply with requirements specified in Division 01 Section "Quality Requirements."

Additional copies may be required for each type of submittal in paragraphs below for projects with a Construction Manager or Commissioning Authority.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

Revise list below to suit Project.

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop Drawings.

5. Submit Product Data before or concurrent with Samples.

Retain subparagraph below unless default submittal format specified elsewhere in this article applies.

6. Submit Product Data in the following format:

Retain one of two subparagraphs below unless default submittal format specified elsewhere in this article applies.

a. PDF electronic file.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based upon Contracting Officer's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

Revise list below to suit Project. Comply with Owner's requirements and office policy.

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

Revise first subparagraph below to establish a standard sheet size and format.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 22 by 34 inches.

Retain subparagraph below unless default submittal format specified elsewhere in this article applies.

3. Submit Shop Drawings in the following format:

Retain one of three subparagraphs below unless default submittal format specified elsewhere in this article applies.

a. PDF electronic file.

Retain one of two subparagraphs below if requiring paper copy submittal. First subparagraph assumes Architect and Contractor will make copies from opaque print.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit…