AG-82B1-S-10-0127_amend_3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Three (3) 3/31/10 359535/359536 CIM-0110-02R/CIM-0110-05R

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA Forest Service Intermountain EROC 740 Simms St.

Golden, CO 80401

Same as Block 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-82B1-S-10-0127

9B. DATED (SEE ITEM 11)

3/9/10

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

See attached synopsis of the pre-proposal conference and solicitation changes.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Stephen M. Patton, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

3/31/10 (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

RECOVERY NFSR #38 and NFSR #895 Gravel AG-82B1-S-10-0127 Resurfacing, Crushing & Laydown Page 2

1. Pre-Proposal Conference Summary

A pre-proposal conference for AG-82B1-S-1--0127 RECOVERY NFSR #38 and NFSR #895 Gravel

Resurfacing, Crushing & Laydown, was held via teleconference on March 23, 2010. The solicitation was synopsized on FedBizOpps on January 28, 2010 and Solicitation was issued on March 9, 2010.

The following persons participated by telephone:

Name Representing Steve Patton USFS, IM-EROC

Earl Applekamp USFS, Flathead NF

Partick Siers USFS, Flathead NF

Stan Bones USFS, Flathead NF

Keith Meredith USFS, Flathead NF

Alan Boyles A&S Construction

Jeff Claridge LHC, Inc.

Mark Cyr Schellinger Construction

Al Schellinger Schellinger Construction

George Smith Schellinger Construction

Michael Teuschler Hanes Geo Components

Mike White Nelcon

Lloyd Wulf S&L Industrial

Conference Format:

Administrative Details

Project Description/Technical Issues

Questions From Participants

1. Administrative Details

Note: Participants were reminded that although there would be discussion of the project during the conference, all terms and conditions of the solicitation would remain unchanged until made in writing via a solicitation amendment.

Solicitation Type: Request for Proposals

Background: Originally two separate projects combined into one solicitation

Scope of Competition: Full and Open

Review of Evaluation Criteria

Review of Instructions for the Preparation of Technical and Business Proposals with emphasis on the changes made in Amendment 2 fo responses to criteria (4), Proposed Project Execution.

Provisions for multiple awards

Amendments

#1 Set the closing date/time for receipt of proposals

#2 Provided Substitute solicitation cover sheet, SF-1442, Schedule of Items, and project drawing packages made other miscellaneous revisions designed to clarify the potential for multiple awards and the separation of the two projects.

Option Item Evaluation

RECOVERY RD #38 AND Rd #895 Gravel AG-82B1-S-10-0127 Resurfacing, Crushing & Laydown Amendment 3

Review of Schedule of Items Award Exposure Limitation check blocks

2. Project Description/Technical Issues

Review of Project Scope

The two projects are virtually identical in nature except for location

The east side project has two quarry site, the 007 site and Peter’s Creek site, both established quarries; the west side has three quarry sites, Wounded Buck, Mazie, and Airport.

Amendment 2 added extra materials for other projects to the Schedule of Items

USFS expectations regarding quarry development plans, i.e. anticipated quantities from the various sites, extent of development, setup proposal, proposed stockpiling areas, etc.

Expectations for Gradation G, essentially ¾ in. minus, i.e. more grinding, finer sizes. For Wounded Buck stockpiles, Grading G, D, and 4 in. minus (NFSR #895).

Overall Timing: 2 years with projects running concurrently

Timing for materials for 3 rd party contractors: By Sept 1, 2010.

Quarry Access restrictions: Identified in Section 103

3. Participant Questions

Regarding the Wouded Buck Quarry, the pertinent drawing states in excess of 37,000 cubic yards of material will be available. The mandatory quantity is 37,000 cubic yards with an optional 10,000 cubic yards which is well in excess of the 37,000. Is the additional quantity available?

Ans: The potential boundary of the Wounded Buck site may be expanded to provide the additional required material.

Will the USFS publish a bid abstract with bid prices after the solicitation closing date.

Ans: No. This solicitation is a Request for Proposals and no bid abstract will be published.

Are there useable water sources near the project?

Ans: Although there are many potential sources including the lake itself, none have been officially developed or designated for these projects. The proposal requires offerors to identify potential sources as a part of the technical proposal. There are access roads to the lake however, the Forest Service will probably not allow use of roads associated with campgrounds or recreation sites but there are numerous other alternatives.

What are the speed limits on the roads associated with the projects?

Ans: The character of the east side versus the west side roads differs in that they tend to be straighter but still with some windy, sharp turns with some blind corners. The west side tends to have more sharp turns and blind corners.

There will be an enormous amount of public traffic on these roads in the summer season. Public safety is important.

The plans state that only signs are involved. Will flaggers be necessary?

Ans: Possibly, depending on the complexity of the traffic situations that arise.

Will the USFS pay for the flaggers?

Ans: No separate payment will be made for flaggers, should they be necessary.

Has there been a similar project done in recent history?

Ans: Yes; there has been gravel laydown with the past couple of years. The USFS crushed out of Peter’s Quarry and laid down material recently but nothing of this magnitude.

RECOVERY RD #38 AND Rd #895 Gravel AG-82B1-S-10-0127 Resurfacing, Crushing & Laydown Amendment 3

The specification for road reconditioning requires cleaning culverts. Is this just the inlets and outlets?

Ans: Yes.

Is there a survey indicating how many culverts are in the project(s)?

Ans: No.

The bandwidth for Grading G is 2 to 3 times more narrow than typical. Is this really what the Forest Service wants?

Have you used it in the past and have you been satisfied with its performance?

Ans: Yes. This was the gradation that was used with the Peter’s Quarry crushing previously referred to and we have been very pleased with its performance.

Are there any size ratio requirements in connection with the Grading G?

Ans: No.

When is the latest time the USFS will consider questions?

Ans: The USFS will consider all questions raised and submitted in accordance with the Inquiries provision prior to the closing date and time for receipt of proposals.

Will the forthcoming amendment have the entire conversation of this conference and a list of the participants?

Ans: The amendment will publish the highlights of the conference as opposed to a verbatim transcript as well as a list of participants.

4. Solicitation Changes

1. Rd #895 Project Specifications, Section 103, the table is deleted and the following is substituted:

Wounded Buck Quarry Work only between July 1 and November 30, 2010.

Required Stockpile Items 304(16)G, 304(16)D, and 304(16)4, shall be complete and accessible for third party (Westside Hungry Horse Reservoir NFSR #895 Repaving) use by September 1, 2010.

Mazie Quarry Work only between May 15 to November 30.

Airport Quarry Work only between May 15 to November 30.

2. The closing date for receipt of proposals is extended to 3:00 PM, Mountain Time, on April 12, 2010.