per_wrk_statmnt.docx

PERFORMANCE STATEMENT OF WORK (PWS)

HELL CANYON RANGER DISTRICT

TIMBER STAND IMPROVEMENT/FUEL REDUCTION

MECHANICAL CHIPPING

SECTION I – GENERAL

1.1 SCOPE OF WORK: This statement of work consists of fuel treatment activities through mechanical chipping of slash piles. The contractor shall provide any and all labor, equipment, supplies, services, permits, supervision, workman’s compensation, unemployment insurance, and transportation to accomplish projects on the Hell Canyon Ranger District, Black Hills National Forest. This statement of work consists of completing tasks in accordance with Section V, and performance requirements as listed in Section VII.

1.1.1 PERIOD OF PERFORMANCE: All work included in this contract including optional items shall be completed and accepted by the Government no later than October 31, 2014. Operational restrictions if any shall be listed in the Supplemental Specifications.

1.1.2 LOCATION DESCRIPTION: The project areas included under this contract are located on the Hell Canyon Ranger District, Black Hills National Forest. All units under this contract is located adjacent to US Highways 244 and 16A, however additional areas may be identified during the term of the contract.

1.1.3 LEVEL OF DIFFICULTY: Contractor is encouraged to visit the area prior to submitting pricing to determine level of difficulty such as accessibility, terrain, slope, etc.

1.1.4 ACCESSIBILITY: Specific site maps identifying units and access roads shall be provided to the contractor upon request and will be included with the contract package.

1.1.5 BOUNDARIES: Each project shall be marked separately and all markings identifying units within a project will be identified in the Supplemental Specifications.

1.1.6 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and be present anytime work is being conducted. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

SECTION II – DEFINITIONS

2.1 STANDARD DEFINITIONS

2.1.1 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.1.2 CONTRACT INSPECTOR: A Government person appointed by the COR to assist the COR with surveillance of contractor performance.

2.1.3 CONTRACTING OFFICER: A Government person responsible for oversight and supervision of the contract. The Contracting Officer has full authority under the contract.

2.1.4 CONTRACTING OFFICER REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance of the contract.

2.1.5 DEFECTIVE SERVICE: A unit of service, which contains one or more defects, or nonconformance with specified requirements.

2.1.6 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.1.7 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.1.9 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

2.2 TECHNICAL DEFINITIONS

2.2.1 AVERAGE SPACING: The average distance in feet between desirable leave trees.

2.2.2 BOLE: Main trunk or stem of tree.

2.2.3 BOUNDARY TREE: Tree used to designate unit boundary.

2.2.4 CHANGE ORDER: An order issued to the contractor by the Contracting Officer, requiring work to be preformed within the general scope of the contract.

2.2.5 CHIPPING UNIT: An individual area on the ground in which thinning will be performed and which may appear as a separate pay item in the Schedule of Items or in the Description of Units.

2.2.6 CIRCULAR PLOT: A sample plot within a thinning, or other treatment unit that is used to determine the number of desirable trees left in a plot in accordance with the Supplemental Specifications.

2.2.7 CUT & FILL SLOPES: Banks along the high or low side of established roadways.

2.2.8 DBH: Diameter of the stem measured at a point of 4 ½ feet above the ground level on the uphill side of the tree.

2.2.9 DEFECTIVE SERVICE: A unit of service that contains one or more defects or non-conformance with specified requirements.

2.2.10 DIB: Diameter of the stem inside the bark

2.2.11 DITCHES: Drainages along a road that lead to a cross-drain mechanism

2.2.12 HANG-UP TREE: Any cut tree suspended above ground level.

2.2.13 HARDWOODS: Tree species such as green ash, box elder, cottonwood, aspen, and birch.

2.2.14 IMPROVEMENTS: Trails, roads, utility lines, section corners, fences, or other similar items owned by the Government or private landowners.

2.15 LEAVE TREE: All pine trees greater than 1’ in height regardless of DBH. All leave trees regardless or DBH shall be considered for spacing purposes.

2.2.16 MACHINERY: Track mounted chipper is the only approved chipping equipment allowed under this contract.

2.2.17 PROGRESSION OF WORK: Work conducted in a progressive and orderly manner by the contractor.

2.2.18 PROTECTION OF IMPROVEMENTS: The protection of known archeological sites and improvements. Costs to replace or repair damage, is the contractors responsibility.

2.2.19 RESIDUAL TREES: Trees left standing following a desired treatment.

2.2.20 ROADS, TRAILS, & OTHER OPEN AREAS: All roads, and trails within the project area, including but not limited to; existing slash free fuel breaks, private property, proximity to property corners, watercourses, meadows, parks.

2.2.21 SLASH: Any debris such as limbs, tree tops, boles, and other wood fiber pieces that are present and/or created as a result of violent storms, logging operations, thinning operations, or by the contractor’s activities.

2.2.22 SLASH PILING: Piling of existing slash and slash created as part of an activity. Size of material to be piled will vary depending on cutting requirements, terrain, and method of piling.

2.2.23 SNAG: A standing dead tree over 10 feet in height and greater than 8” DBH.

2.2.24 SPACING: The horizontal distance from the bole of one leave tree to the bole of another leave tree.

2.2.25 STUMP HEIGHT: The height of a stump on the uphill side. Stumps are cut to an angle of less than 30 degrees from horizontal.

SECTION III – GOVERNMENT FURNISHED PROPERTY

N/A

SECTION IV – CONTRACTOR FURNISHED ITEMS/SERVICES

The contractor shall furnish all items required to perform this PWS.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 MECHANICAL CHIPPING: The mechanical chipping of slash piles, scattering or spreading chipped material to a chip depth not to exceed 3”.

5.2 PROTECTION OF IMPROVEMENTS: The protection of known archeological sites and improvements. Costs to replace or repair damage are the contractor’s responsibility.

5. 3 SUBMITTALS

5.3.1 QUALITY CONTROL PLAN: The contractor shall establish and maintain a complete Quality Control Plan acceptable to the Government to ensure the requirements of the contract are provided as specified.

5.3.2 WORK PLAN: The contractor provided Work Plan shall describe how the contractor plans to perform the project, including methods, personnel, and equipment.

5.3.3 PROGRESS SCHEDULE: The contractor shall prepare and submit a practical schedule showing the order in which the contractor will perform the work and the dates on which the contractor contemplates starting and completing each unit.

5.3.4 SAFETY PLAN: The contractor shall prepare and supply a contract safety plan covering the tasks being conducted under this contract. The plan will identify personal safety equipment, a monitoring method to ensure compliance, inspection of equipment and crew transportation, employee certifications, communications, and what is done when adherence to the plan is not followed by the crew. This plan shall be submitted to the Government for approval at the time of the pre-work conference. Work under this contract shall not commence until the plan is provided and approved. The contractor is responsible to follow all applicable state laws and regulations including OSHA requirements.

SECTION VI – GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/ STATE STANDARDS/ GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

Attachments, including vicinity maps and exhibits, if required are included in the contract package and available from the COR.

SECTION VII – PERFORMANCE REQUIREMENTS SUMMARY

QUALITY LEVEL (AQL)

Chips shall not exceed a depth of 3”

Damage to the residual stand or additional cutting to assist accessibility of chipper is not allowed

Chips shall not lay on roadways, trails, ditches, cut banks, water, within the boundaries of the Black Elk Wilderness, Mt Rushmore National Memorial, or other improvements

Two slash piles for each acre under the contract shall be left for wildlife purposes and shall not exceed 8’ in diameter and 8’ in height

Wildlife piles shall be a minimum of 75’ from any roadway or improvement and not be any closer than 200’ from any other pile

Perform periodic on-site inspections

Randomly measure chip depth throughout unit

Rework at contractor’s expense No payment will be made for less than 80% AQL

Contractor is responsible for re-inspection costs when inspections exceed two inspections per unit

Poor performance rating

5.3 - Submittals

5.3.1 - Quality Control Plan (QCP)

5.3.2 - Work Plan

5.3.3 – Progress Work Schedule

5.3.4 – Safety Plan

All submittals shall be received within 10 days after contract award

QCP includes contractor’s inspection system and the method for identifying and preventing defectives in the quality of service performed. Includes method and frequency of inspections

On-site records of all quality control inspections are submitted weekly

Safety Plan include identifying personal safety equipment, a monitoring method to ensure compliance, inspection of equipment and crew transportation, employee certifications, communications, and what is done when adherence to the plan is not followed by the crew

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

TIMBER STAND IMPROVEMENT/FUEL REDUCTION

MECHANICAL CHIPPING

Objective: The purpose of this plan is to provide a Quality Surveillance Plan for fuel reduction and timber stand improvement work projects conducted on the Hell Canyon Ranger District, Black Hills National Forest. This plan provides a basis for the Contracting Officer’s Representative (COR) to evaluate the quality of the contractor’s performance. The oversight provided for the contract and in this plan will help to ensure that quality levels reach the required levels of performance.

II. Performance Standards:

Quality Level: By monitoring the contractor, the COR will determine whether the performance levels set forth in the contract have been attained. Quality standards for all tasks are specified in the Performance Work Statement Sections V and VII, and Supplemental Specifications.

On-site Inspections: The COR will evaluate the current levels of performance, according to the standards set forth in this contract at the direction of the CO.

For all chipping, the COR shall inspect each unit for compliance with contract requirements. Monitoring by the COR shall be made through a series of ocular inspections including chip depth measurements throughout all areas of each unit. Inspections will be distributed throughout the unit as required to sample at least one percent of each unit.

Records Inspection: The COR will request and review the contractor’s inspection records and samples weekly.

Documentation: The COR will keep a file containing the following:

A. Copy of the contract B. All modifications to the contract C. Copy of the COR appointment letter D. All contract correspondence initiated or received by the COR E. Copies of all completed inspection reports, checklists, logs, diaries, contract discrepancy reports, and surveillance certifications F. Records of meetings attended G. Copies of processed invoices and receipt documents H. Copies of designation of Contract Inspectors letters

III. Evaluation Methods: The COR will review the contractor’s records of inspection systems and sampling results and conduct periodic on-site inspections.