Amendment No 02.pdf

RFQ No. AG-7MN1-S-10-AA21

PRE-BID CONFERENCE/SITE VISIT - NOTES

REPLACE TWO (2) FLAT BUILT UP ROOFS

MESILLA PARK, NEW MEXICO

JULY 27, 2010 @ 9:00 A.M.

A pre-bid conference to replace two (2) flat built up roofs was held for solicitation No. AG-7MN1-S-10-AA21.

The project is located at the Southwest Cotton Ginning Research Laboratory of the USDA, Agricultural Research Service, Mesilla Park, New Mexico. See attached for registration list, layout of the facilities and questions and answers.

1. Introductions, Roles and Responsibilities: Names, addresses and phone numbers were collected and/or exchanged from those present. The following individuals were introduced by Mr. Tye Lightfoot, Contracting Officers Representative (COR).

• Tye Lightfoot, Contracting Officers Representative

• Chris Lloyd, Program Assistant

2. Bid Requirements:

It was confirmed that all who were present had received the package and cover memo with instructions. The COR stated that any technical questions should be addressed in writing to Michael Douglas, Contracting Officer (CO) for review. He then reviewed the solicitation package (SF-18) and bidders were reminded of several important items in preparing their bid. Bidder must execute and return with the offer the following provisions of the solicitation:

• Section A - Solicitation/Contract Form SF-18; Block 11e, 11f and 12 through 16 must be completed and signed.

• Section B – Supplies or Services and Price/Cost Schedule. All blocks in this section must be completed.

• Section K - Representations, Certifications, and other Statements of Offers.

• Section M – Evaluation Factors for Award.

• Amendments - Bidder must sign all amendments to this solicitation.

Your bid must be received by the Contracting Officer no later than 04:30 p.m. on Tuesday August 17, 2010.

Bids may be mailed, emailed or faxed to:

The mailing address is:

USDA, ARS, SPA

Att: Michael Douglas 7607 Eastmark Dr., Suite 230 College Station, Texas 77840

Email address: Michael.Douglas@ars.usda.gov Fax: (979) 260-9413

• Davis-Bacon wage rates apply to the contract.

• Contract time: 30 Calendar Days, weather is factored into the contract time. All work including all closeout documents must be completed within the 30 days.

• No exemption is granted for state and/or local taxes. Include this expense as part of your bid price.

• A release of claims required from the Contractor with final payment for the construction project. See

Section G.

• Once the contract is awarded the contractor must carry the necessary insurance as specified in the solicitation.

• In the event the successful bid exceeds $30,000 an Alternate payment protection will be required for this contract. See I.5, FAR Clause 52.228-13 Alternate Payment Protections.

• Once the contract is awarded a list of key personnel must be provided to the Contracting Officer.

• The contractor is responsible for obtaining (including cost) any permits required by the City, State or

Federal Governments for this construction project.

• All specifics regarding safety, parking, etc. will be made available at post-award (pre-construction) conference.

mailto:Michael.Douglas@ars.usda.gov�

• Technical questions should be received early during the bidding period so that the Government will have sufficient time to respond. This is usually 10 calendar days before the bid opening date.

• There are no liquidated damages on this contract.

• Progress payments are within 14 days after receipt of payment request or acceptance of work, or the latter, final payment is within 30 days after receipt of proper invoice and acceptance of all work/requirements. (Normally no retainage withheld)

• Contractor is responsible for providing and maintaining own portable toilet facility. A reasonable amount of utilities will be provided to the contractor by the Government at no cost as specified in the solicitation.

Contractor may bring work trailer on-site but connection of temporary facilities is the responsibility of the Contractor. Contractor is responsible for own phone service. Contractor is responsible for protective storage of all material/equipment brought on-site. Parking space is available at job-site.

• The contractor will be expected to properly dispose of waste at an approved site, and to pay any fees necessary for this disposal. The name of the proposed disposal site, will be provided to the Contracting Officer.

• Two sets of payrolls (Davis-Bacon WH form) are to be provided to the COR, one of which will be forwarded to the Contracting Officer with payment request.

• Contractor MUST be registered with the Central Contractor Registration (CCR) before a contract can be awarded. You can register online at www.ccr.gov or call 1+888-227-2423. You must also obtain a DUNS number from Dun & Bradstreet (1+866-705-5711).

• No answers given at this meeting will have any effect on the requirements of the solicitation. Every technical question will be answered in writing and provided to prospective bidders as an amendment to the solicitation, and this amendment will become a part of the terms of the solicitation and must be acknowledged before bid opening.

Questions and Answers

1) A number of interested vendors have asked whether the Government will accept alternate roofing systems.

Answer: The Government will not accept alternate roofing systems. After further research the Government has revised the current statement of work and is included with this amendment 02.

2) New Mexico law prohibits this type of roof system on any conditioned building – does the facility have an exemption or does it not have Air conditioning?

Answer: After discussions with the State it was determined that this type of roofing system is acceptable.

A REVISED STATEMENT OF WORK/SPECIFICATIONS ATTACHMENT I IS INCLUDED WITH THIS

AMENDMENT02

http://www.ccr.gov/�

Attachment I

Specifications/Statement of Work

USDA, ARS, Southwest Cotton Ginning Research Laboratory

Replace Two (2) Flat Built Up Roofs

Mesilla Park, New Mexico

Revised August 6, 2010

THIS PAGE IS BLANK

STATEMENT OF WORK/SPECIFICATIONS

For

Replace two (2) Flat Built Up Roofs

Mesilla Park, New Mexico

TABLE OF CONTENTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENTS

C-1 SPECIFICATION CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01010 - SUMMARY OF WORK

SECTION 01050 - FIELD ENGINEERING

SECTION 01300 - SUBMITTALS

SECTION 01400 - QUALITY CONTROL

SECTION 01545 - PROTECTION OF WORK AND PROPERTY

SECTION 01560 - TEMPORARY FACILITIES

SECTION 01600 - MATERIAL AND EQUIPMENT

SECTION 01620 - STORAGE AND PROTECTION

SECTION 01710 - CLEANING

SECTION 01711 - CONTRACT CLOSEOUT

Enclosures:

August 6, 2010

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01010 - SUMMARY OF WORK

A. GENERAL: It is the intent of these general conditions, specifications, together with the contract, to include all labor, materials, equipment, transportation, permits and fees, temporary protection and supervision necessary to complete the required work. All work shall be done under the direction of and completion to the satisfaction of the Contracting Officer.

1. Project Description: The work consist of the replacement in their entirety, two (2) flat built up roof sections of two story sections of Building B048 at the USDA, ARS, Southwest Cotton Ginning Research Laboratory, Mesilla Park, New Mexico.

Work includes:

Contractor shall replace in their entirety two (2) flat built up roof sections of the two story sections on the east and west sides of Building B048, USDA ARS Southwestern Cotton Ginning Research Laboratory, Mesilla Park NM. Each roof shall be replaced with three-ply built-up roof similar to that which is being replaced. Each new built up roof will be installed to perform same function as the old roof, with the same slope to carry water away from walls of third story section of Building B048 toward parapet drains. The roofs shall have a minimum ten (10) year guarantee.

Each flat roof is approximately 17’ by 120’. The west roof has five (5) rooftop air handling units, two with roof penetrations. There is also a penetration for a suction pipe.

Contractor will remove all old roofing material down to the concrete deck and dispose in accordance with local, state, and federal regulations. Contractor shall clean deck of loose particles and debris to ensure good adhesion with new roofing system.

Contractor shall inspect concrete deck for any required repair. Contractor shall advise contracting officer's representative (COR) of needed repairs. Repairs shall be made at discretion of the COR. The cost of repairs will be negotiated in addition to the base contract price.

Contractor shall remove roof-mounted equipment prior to roofing. After reroofing is complete, contractor shall replace equipment to equivalent operating condition.

The new built up roof shall be three-ply built-up roof over ASTM C 728 expanded perlite board insulation, or equivalent, with an average thermal conductance (C-value) of not less than 0.04 BTU/hour/sqft/degree F. Insulation shall be installed directly on roof deck, surface primed. Insulation shall be laid such that end joints of each course break even with those of adjoining courses. Each layer shall be firmly embedded in a solid steep asphalt mopping. Contractor shall mop only sufficient area to provide complete embedment of one board at a time.

Preformed cants and tapered edge strips shall be of the same material as the roof insulation, unless unavailable. If cants or edge strips of the same material as the roof insulation are unavailable, provide pressure treated wood or rigid perlite board cants and edge strips. Contractor shall provide cant strips at intersections of the roof with the wall, parapets, and curbs extending above the roof. The face of the cant strips shall have a slope of 45 degrees. Where possible, cant strips shall be nailed to adjoining surfaces. Where cant strips are installed against non-nailable surfaces, they shall be installed in a heavy mopping of steep asphalt or set in asphalt roof cement.

All penetrations of the flat roof sections shall be properly sealed against water leakage and mated with rest of the roof. Perimeter flashing, and flashing around roof openings and structures shall be replaced and appropriately sealed. Flashing atop the parapet wall does not need to be replaced. Canales shall be raised as necessary for proper roof installation and drainage.

White, opaque gravel, with density not less than 55 pounds per cubic foot, shall be placed over the entire surface of the roof to give optimum durability and reflectivity characteristics. The new built up roof shall be appropriately vented to prevent any blistering of built up sections. All existing roof vents shall be replaced with new vents, one per square.

The contractor shall furnish all labor, tools, material, equipment, transportation to the job site, and supervision for the job indicated above.

2. Pre Bid Meeting Site Visit: A pre bid meeting is scheduled for Tuesday July 27, 2010 at 9:00a.m. Mountain

Time at the site where the work will be preformed; for directions to the site please contact Liz Knoll, Financial Technician at (575) 646-6317, Email: Liz.Knoll@ars.usda.gov or Tye Lightfoot, Supervisory Engineering Technician at (575) 526-6381, Email: Tye.Lightfoot@ars.usda.gov. The address is: USDA, ARS, Southwest Cotton Ginning Research Laboratory, 300 East College Drive, Mesilla Park, NM 88047.

3. Codes and Standards: The Contractor shall comply with all applicable local, state and federal codes and

Industry Standards, ie. UBC, ACI, ANSI, ASTM, AWWA, etc, and health and safety codes, in effect at the time work is bid and for the location where the work is to be performed.

4. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the responsibility of the Contractor.

5. Installation: It shall be the responsibility of the Contractor to remove and replace in their entirety, two (2) flat built up roof sections of two story sections in accordance with the manufacturers recommendations and Industry Standards. If any item specified herein and/or on the drawings conflicts with applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer for immediate resolution.

SECTION 01050 - FIELD ENGINEERING/INSPECTION OF SITE

A. The Contractor shall be responsible for verifying site conditions, making quantity take-offs, obtaining accurate measurement of existing conditions, and performing any act or operation which may be necessary to properly bid the work and complete the same as depicted and specified. Failure to verify the existing site conditions shall not relieve the Contractor of the responsibility to complete the work as required.

SECTION 01300 - SUBMITTALS

A. Manufacturer's descriptive literature sufficient to determine conformance of the proposed product to the contract requirements shall be submitted to the CO for review and approval. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

B. Installation procedures supplied by the roofing manufacturer.

C. Shop drawings of the roof installation: Submit to the Contracting Officer for approval, within 14 days after award of contract, full technical and descriptive shop drawing data on the proposed materials. Submit 3 copies.

SECTION 01400 - QUALITY CONTROL

A. GENERAL: To satisfy the requirement for Quality Control, the work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

B. FINAL ACCEPTANCE: Acceptance of the completed work will be based upon its conformance to the contract.

C. WARRANTY: The warranty period for workmanship shall be for one (1) year from the date the government accepts the work.

mailto:Liz.Knoll@ars.usda.gov� mailto:Tye.Lightfoot@ars.usda.gov�

SECTION 01525 - SAFETY REQUIREMENTS

A. The Contractor shall implement, and provide to the Contracting Officer (CO) for review, a site specific, SITE

SAFETY AND HEALTH PLAN in accordance with all local, state and federal regulations. The plan shall address, at a minimum all responsible parties by name, all safety/health hazards, personal protective equipment and other hazard controls, all required training, emergency procedures, and other required information to perform the work.

The plan shall be implemented by contractor supervisor signature. Two copies shall be provided to the Contracting Officer and one copy will be maintained at the site. In the event of changing site conditions or hazards, the plan shall be appended in writing and a copy of the change provided to the CO and COR.

SECTION 01545 - PROTECTION OF WORK AND PROPERTY

A. The Contractor shall protect the work, the site, and all existing property and structures within the limit of construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

B. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The

Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

SECTION 01560 - TEMPORARY FACILITIES

A. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested.

Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through is own negligence.

B. Should the Contractor require any power or utility shutdown during construction, he shall receive approval for such shutdown from the COR three working days prior to this need.

SECTION 01600 - MATERIALS AND EQUIPMENT

A. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer's latest standard design.

B. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind whatsoever to the materials and equipment.

All materials and equipment furnished by Contractor shall be subject to inspection and approval by the CO/COR.

C. EXECUTION:

(a) The Contractor shall provide the necessary tools, equipment, labor, shoring, scaffolding, coordination, and related materials necessary for the removal of existing roofs and replace with a new built up roof.

(b) Erection techniques employed by the Contractor must be in accordance with the manufacturing company's suggested erection procedures.

SECTION 01710 - CLEANING

A. Upon completion of project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

SECTION 01711 - CONTRACT CLOSEOUT

A. SUBMITTALS REQUIRED PRIOR TO FINAL PAYMENT

(1) General and Subcontractors one (1) year warranty on work.

(2) All warrantees from manufacturers covering equipment.

(3) O&M manuals for any equipments.

(4) As-Built drawings if applicable.

****END OF SECTION***