Attachmt_1SOW_Generator_Maint.pdf

Generator Maintenance SOW National Plant Germplasm Quarantine Center (NPGQC) in Beltsville, Maryland Statement of

Work for Generator Maintenance Contract

The National Plant Germplasm Quarantine Center (NPGQC) in Beltsville, Maryland is a world reference laboratory for plant diagnostic testing and deals with many complex diseases and pathogens that threaten agricultural and native plants. The BSL-2 and BSL-3 buildings at NPGQC are some of the newest and most complex buildings within APHIS. The building emergency generator systems at NPGQC are an integral part of the guaranteed quarantine integrity of the specialized buildings and the continuance of the containment of BSL-3AG agricultural plant pathogens and Select Agents required by 7 CFR 331.

The emergency generator system consists of two (2) Kohler 750ROZD Generators serial numbers 387145 and 612282, IPS paralleling switch gear and sixteen (16) Kohler transfer switches.

Repairs or Emergency Visits:

The quote shall also include regular, overtime, and double time rates and their respective hours and holiday dates. Any repairs on emergency visits that may be required in addition to the inspections must be approved by USDA/APHIS/PPQ/NPGQC Personnel prior to repairs. Warranty labor after 90 days from the date of completion will be at vendor’s expense and at the rates then in effect.

All inspections will be performed during normal working hours, 7:00 am to 3:00 pm non holiday Monday thru Friday. A 24 hour notice will be given before any visit.

Contractor shall supply all tools, motor oil, filters i.e. fuel, air, oil and coolant inhibitor.

A. Scope of Work

This is a Firm Fixed-Priced commercial service contract for four (4) inspections a year , one of which will be a Full Service Visit. The inspections will include both generators, switchgear and transfer switches. Contractor shall provide all parts, materials, and labor to perform one Full service and three Maintenance Inspections and emergency repairs on emergency generators per SOW. The period of performance needed will be for a base period of 12 months and 4 possible 12 month option periods Pricing shall include all costs necessary to accomplish the services in the statement of work (including but not limited to: overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies)

Place of Performance USDA/APHIS/PPQ-BARC East Building 580 Powder Mill Road Beltsville, MD 20705

• Kohler 750KW Emergency Generator Serial# 387145

• Kohler 750KW Emergency Generator Serial# 612282

• All Related Transfer Switches

Diesel Generator Scope:

• Quarterly Inspections Including One Full PM Service.

• Lubricate all linkages and accessories where applicable.

• Check equipment lubricating oil, top off as necessary at each inspection visit.

• Check for fuel leaks and inspect fuel lines.

• Check fuel level and record.

• Check fuel pump and fuel tanks for operation and safeties.

• Check condition of batteries, adjust water level, and clean terminals when necessary.

• Protect battery terminals.

• Inspect battery cables.

• Inspect battery casings for cracks or damage.

• Check electrolyte level- add if needed.

• Check voltage drop on start and load test.

• Check battery charger system.

• Inspect fan, shroud, water pump, belts and pulleys.

• Inspect drive belts, adjust as needed.

• Check radiator air ventilation louvers.

• Clean and refill air cleaner.

• Inspect all hoses, radiator cap, zinc anode and tighten all related clamps.

• Check cooling system solution. Add anti-freeze when necessary to maintain 0 F protection.

• Change coolant filter.

• Replace block heater hoses as necessary with silicone hose.

• Check generator block heater operation.

• Clean brushes on generator and adjust setting. Check commutator and slip rings and clean when necessary if applicable.

• Inspect and clean rotating exciter when necessary if applicable

• Visually inspect generator assembly.

• Check output breaker line and load connections.

• Check starter connections, mounting & solenoid.

• Check exhaust system and condensate drain.

• Check load transfer switch for proper operation, inspect and test. ( approval only )

• Verify automatic transfer switch settings and all time delays. ( approval only )

• Test safety shutdowns.

• Adjust frequency and voltage if necessary

• Check engine governor for proper operation and oil level if applicable.

• Run unit and check operations quote any repairs needed.

• Supply operations readings on work ticket.

• Verify unit in automatic mode. ( On-Line )

• Clean unit as necessary providing unit is in good condition.

• At completion of visit vendor shall remove all old parts and hazardous waste from site.

• Cutting, patching, chasing and painting of any kind, is not included in this quote unless specifically outlined above.

• Any utility fees are excluded from this quote.

Annually

• Replace engine lubricating oil and disposable type oil filters regardless of unit hours.

• Change all fuel filters.

• Change coolant filters

• Oil sample and report

• Change disposable type air filters when necessary.

• Handling of Debris and trash shall be to a central dumpster provided by others. Handling of any hazardous materials of any kind is not part of this quote.

• All inspections to be performed during normal working hours, 7:00 am to 3:00 pm non holiday

Monday thru Friday. A 24 hour notice will be given before any visit.

• This Contract is based solely on the scope of work as listed above and will be performed during normal working hours and without overtime unless specifically outlined above.

• Vendor warrants that the material and workmanship provided herein shall be free from defects for

90 days from the date of completion unless otherwise stated. If any replacement part or item of equipment proves to be defective after 90 days after the date of completion, vendor will extend to Customer the benefits of any warranty vendor receives from the manufacturer. Warranty labor after 90 days from the date of completion will be at vendor’s expense and at the rates then in effect.

• The quote also includes regular, overtime, and double time rates and their respective hours and holiday dates. Include maximum response time for each shift and dates mentioned above. The quote shall include any mileage expenses and minimum service visit cost.

B. Inspection Checklist

The Inspections shall include at a minimum the following, if the contractor has a standard checkout and inspection form that meets or exceeds these requirements then provide a copy along with the quote.

• Visual Inspection of Complete Generator System

1. Thoroughly inspect and clean generator set and related equipment.

• Cooling System Inspection

1. Inspect and adjust all belts as necessary.

2. Inspection of all hoses, and tightens clamps if necessary.

3. Inspection of radiator exterior and radiator cap.

4. Check coolant level, topping off to proper level if necessary.

5. Coolant testing, adjusting by adding inhibitor if necessary.

6. Inspection of block heater operation.

• Lube Oil System Inspection

1. Check oil level, topping off to bring to proper level if necessary.

2. Replacement of oil and oil filters at Full Service Visit.

3. Oil sampling and analysis one time per year. Copy of analysis will be forwarded to

Owner/Agent.

4. Check engine seals for leaks.

• Air Intake System

1. Inspect for proper ventilation, fresh air supply.

2. Inspect air filter. Replace if needed.

• Fuel System

1. Replacement of fuel filters on generators and day tanks at Full Service Visit.

2. Inspection of day tank and fuel line condition at Full Service Visit.

• Engine Starting System

1. Inspection, cleaning of all battery cables and clamps

2. Tighten all battery connections if necessary.

3. Inspection of battery charger operation.

4. Battery load test, test for proper voltage and electrolyte levels.

• Engine Exhaust System

1. Inspection of muffler assembly.

2. Inspect for proper operation and ventilation of exhaust system.

• System Testing

1. Start generators, run to operating temperature, transfer load to building when permissible.

2. Inspect all gauges and warning lights for proper operation.

3. Inspection of governor operation and adjust voltage and frequency as necessary.

• Automatic Transfer Switch (ATS)

1. Transfer of load to building when permissible.

2. Inspection of ATS condition and operation.

3. Return system to full automatic.

• Completion Of Visit

1. Remove all old parts and hazardous waste from site.

2. Provide copy of inspection report to Owner/Agent before leaving site.

3. If any deficiencies are found notify Owner/Agent before leaving site.

4. Return all systems to full automatic and verify with Owner/Agent.

C. Period of Performance

The effective period of performance shall be from a base period of 12 months with 4 possible 12 month option periods.

D. Security

The Beltsville, MD Facility is a secure facility. Contractors must be escorted at all times while on site.

Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times.

E. Government Roles and Responsibilities

The USDA has designated a Contracting Officer Representative (COR) to coordinate the work to be completed under this contract. TBD has been designated as the COR to coordinate these services.

Contact information is listed below.

F. Additional Info

The IPS paralleling switchgear is the switchgear mentioned in the SOW (visual inspection). The generators will need to be operated from the IPS paralleling switchgear and the facility wants to make sure that the switchgear is visually inspected before operation. The IPS paralleling switchgear is physically maintained by another contractor that does the facility electrical testing. The facility does have UPS units on-site but they are covered by warranty and any work must be performed by the manufacturer or their authorized representative.