Attachment_2_AG-6395-S-15-0187.pdf

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commercial service contract for generator inspections
Solicitation number
AG-6395-S-15-0137
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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MRPBS-ASD-6395

Carol.Dingess@aphis.usda.gov Fax 970-472-1897

USDA APHIS MRPBS AAMD

Carol Dingess 970-494-7360

APHIS-PPQ-RMS-32R2 CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MRPBS-ASD-6395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/31/2015 1600 MT612-336-3208CAROL DINGESS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-6395-S-15-0137

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1745285OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

FT COLLINS CO

TELEPHONE NO.

17a. CONTRACTOR/

Beltsville MD 20705

BARC-EAST

Powder Mill Road Building 580

USDA-APHIS-PPQ-RMS

15. DELIVER TO

MINNEAPOLIS MN 55403

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS MRPBS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Firm Fixed-Priced commercial service contract for four (4) inspections a year, one of which will be a Full Service Visit. The inspections will include both generators, switchgear and transfer switches.

The period of performance needed will be for a base period of 12 months and 4 possible 12 month option periods Pricing shall include all costs necessary to accomplish the services in the statement of work (including but not limited to:

overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

CAROL R. DINGESS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

https://www.ipp.gov/vendors/enrollment-vendors.htm and Submit invoices through the Invoice Processing Platform (IPP) Enroll at https://www.ipp.gov/ IPP is a secure, web-based system that manages government invoicing.

X

08/04/2015

Company Name

Point of Contact Name

DUNS#

Email:

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

but not limited to: overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies)

001 Base Period 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW. UNIT #1 KOHLER

750ROZD SERIAL# 387145

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

002 Base Period 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW.

UNIT #2 KOHLER 750ROAD SERIAL# 612282

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

7 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-6395-S-15-0137

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

003 Base Period

Emergency Repairs Allowance Customer 2015-2016 Labor Rates:

Normal Business Hours $ per Hour Overtime Rates $ per Hour Sundays and Holidays $ per Hour Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

004 Period 1 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW. UNIT #1 KOHLER

750ROZD SERIAL# 387145

(Option Line Item)

09/01/2016

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

005 Period 1 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW.

UNIT #2 KOHLER 750ROAD SERIAL# 612282

(Option Line Item)

09/01/2016

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-6395-S-15-0137

006 Period 1

Emergency Repairs Allowance

Customer 2016-2017 Labor Rates:

Normal Business Hours $ per Hour

Overtime Rates $ per Hour

Sundays and Holidays $ per Hour

(Option Line Item)

09/01/2016

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

007 Period 2 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW. UNIT #1 KOHLER

750ROZD SERIAL# 387145

(Option Line Item)

09/01/2017

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

008 Period 2 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW.

UNIT #2 KOHLER 750ROAD SERIAL# 612282

(Option Line Item)

09/01/2017

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

TBD 2016 - 2017

5 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-6395-S-15-0137

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

009 Period 2

Emergency Repairs Allowance

Customer 2017-2018 Labor Rates:

Normal Business Hours $ per Hour

Overtime Rates $ per Hour

Sundays and Holidays $ per Hour

(Option Line Item)

09/01/2017

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

010 Period 3 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW. UNIT #1 KOHLER

750ROZD SERIAL# 387145

(Option Line Item)

09/01/2018

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

011 Period 3Contractor shall provide all parts, 4 EA materials, and labor to perform one Full service and three Maintenance Inspections and emergency repairs on emergency generators per SOW.

UNIT #2 KOHLER 750ROAD SERIAL# 612282

(Option Line Item)

09/01/2018

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

TBD 2017 - 2018

6 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-6395-S-15-0137

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

012 Period 3

Emergency Repairs Allowance

Customer 2018-2019 Labor Rates:

Normal Business Hours $ per Hour

Overtime Rates $ per Hour

Sundays and Holidays $ per Hour

(Option Line Item)

09/01/2018

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

013 Period 4 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW. UNIT #1 KOHLER

750ROZD SERIAL# 387145

(Option Line Item)

09/01/2019

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

014 Period 4 4 EA

Contractor shall provide all parts, materials, and labor to perform one Full service and three

Maintenance Inspections and emergency repairs on emergency generators per SOW.

UNIT #2 KOHLER 750ROAD SERIAL# 612282

(Option Line Item)

09/01/2019

Product/Service Code: J066

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

TBD 2018 - 2019

7 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-6395-S-15-0137

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

015 Period 4

Emergency Repairs Allowance

Customer 2019-2020 Labor Rates:

Normal Business Hours $ per Hour

Overtime Rates $ per Hour

Sundays and Holidays $ per Hour

(Option Line Item)

09/01/2019

Product/Service Code: J066

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

TBD 2019 - 2020

AG-6395-S-15-0137 Page 8 of 43

INSTRUCTIONS CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

In order to have a complete package, as a minimum, the return package must contain the following items. Offers submitted without completion of items listed here shall be considered nonresponsive and ineligible for award.

PLEASE CHECK ITEMS COMPLETED ON SOLICITATION

[ ] Signed Standard Form 1449 (Please complete boxes 17a, & 30a,b & c on page 1) [ ] Completed Schedule of Items ( Section B – Supplies or Services and Prices/Cost) (pages 2 - 7) [ ] Completion of Clause 452.237-74 Key Personnel (page 23 ) [ ] Completion of AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction. (pages 41-42)

[ ] Past Performance References

Please provide up to 3 references for past or current contracts (including Federal, State, and local government and private) for efforts similar in size and scope to this solicitation requirement. References must provide the following to be considered:

Vendor has experience with maintenance of emergency generator system particularly (2) Kohler 750ROZD Generators serial numbers 387145 and 612282, IPS paralleling switch gear and sixteen (16) Kohler transfer switches.

[ ] Yes [ ] No

If yes please name vendors to be referenced

If No please name similar generator system

1. Contract/Reference Number

Company/Entity Name

Point of Contact Name, title, phone number

Email Address:

Description of generator systems and work performed –

AG-6395-S-15-0137 Page 9 of 43

2. Contract/Reference Number

3. Contract/Reference Number

[ ] ONLINE Current Completion of System for Award Management ( SAM )Registration . Anyone interested in doing business with the USDA must be registered in the Federal Government System for Award Management called SAM , and also complete the Representations and Certifications electronically at http://sam.gov. Contracting Officer anticipates award within 3 weeks of closing date on Solicitation. In accordance with FAR 52.212-1 (k) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror ***Registration is Free*** For FREE registration assistance please contact http://www.aptac-us.org/new/Govt_Contracting/find.php or call 1866-606-8220

SAM registration requires vendors to first obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705- 5711or via the following website: http://fedgov.dnb.com/webform http://sam.gov/ http://www.aptac-us.org/new/Govt_Contracting/find.php http://fedgov.dnb.com/webform

AG-6395-S-15-0137 Page 10 of 43

[ ] ONLINE Completion of provision 52.212-3, Offeror Representations and Certifications – Commercial Items. The Offeror shall complete only paragraph (b) and (k2) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. (pages 27-41)

[ ] Upon Award of Contract: The Contractor agrees to comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

Security

The USDA / APHIS / PPQ in Beltsville, MD is a secure facility. Contractors must be escorted at all times while on site. Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times.

All USDA APHIS Facilities are secure. Contractors must be escorted at all times while on site.

Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times.

(a) Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 02 dated April 28, 2009 - Common Identification Standard for Contractors.

(b) All applicable contractor employees requiring routine, long term (the aggregate of 6 months or more) physical access to Federally-controlled facilities or routine access to Federally-controlled information systems must go through the identity proofing and registration process, and must have been successfully identity proofed, and have successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) Background Investigation (Bl) to serve on the contract. All background security or background clearances must be done one week prior to commencing work. Where this is not practical and the prime or subcontractor require intermittent access to federally controlled facilities or are under the aggregate 180 day limit, a temporary guest ID badge will be issued and/or such personnel may be under constant supervision and their access to areas or data may be more restricted.

(c) The Contractor shall provide to the Contracting Officer's Representative, or other Government designated program/project officers (will serve as PIV Sponsors for contract personnel), and the Security Officer listed below, a list of all contractor and subcontractor employees full name, job title, employer (prime or subcontractor), contract number, performance period and/or the days employee is expected to be on-site for base year and each option year, if applicable, and information on any standard commercial security or background clearance conducted by the prime or subcontractor and that contractor employees pass the commercial background check.

(d) The Contractor shall take full responsibility to ensure that prime and subcontractor employees who require routine, long-term physical access to federally controlled facilities and logical access to Federally

AG-6395-S-15-0137 Page 11 of 43 controlled information systems except for "national security systems" as defined by 44 U.S.C ..

3542(b)(2), are required to complete and submit an 306 Declaration of Federal Employment form, HRO 1197, Personnel Security Document and the AD-1197, Request for USDA Identification (ID) Badge, along with copies of two identity source documents(one being a photo ID) and two completed fingerprint cards (SF-258), You can obtain these forms from the Personnel Security Officer UPON

NOTIFICATION OF AWARD

(e) The Personnel Security Staff will validate the level of background investigation required of the employee's position, and upon passing the background investigation, initiate them into OPM's secure on-line e-QlP portal and will provide further instructions by means of email for completing the electronic questionnaire.

1.0 Statement of Work

The National Plant Germplasm Quarantine Center (NPGQC) in Beltsville, Maryland is a world reference laboratory for plant diagnostic testing and deals with many complex diseases and pathogens that threaten agricultural and native plants. The BSL-2 and BSL-3 buildings at NPGQC are some of the newest and most complex buildings within APHIS. The building emergency generator systems at NPGQC are an integral part of the guaranteed quarantine integrity of the specialized buildings and the continuance of the containment of BSL-3AG agricultural plant pathogens and Select Agents required by 7 CFR 331.

The emergency generator system consists of two (2) Kohler 750ROZD Generators serial numbers 387145 and 612282, IPS paralleling switch gear and sixteen (16) Kohler transfer switches.

Repairs or Emergency Visits:

The quote shall also include regular, overtime, and double time rates and their respective hours and holiday dates. Any repairs on emergency visits that may be required in addition to the inspections must be approved by USDA/APHIS/PPQ/NPGQC Personnel prior to repairs. Warranty labor after 90 days from the date of completion will be at vendor’s expense and at the rates then in effect.

All inspections will be performed during normal working hours, 7:00 am to 3:00 pm non holiday Monday thru Friday. A 24 hour notice will be given before any visit.

Contractor shall supply all tools, motor oil, filters i.e. fuel, air, oil and coolant inhibitor.

A. Description

This is a Firm Fixed-Priced commercial service contract for four (4) inspections a year , one of which will be a Full Service Visit. The inspections will include both generators, switchgear and transfer switches. Contractor shall provide all parts, materials, and labor to perform one Full service and three Maintenance Inspections and emergency repairs on emergency generators per SOW. The period of performance needed will be for a base period of 12 months and 4 possible 12 month option periods Pricing shall include all costs necessary to accomplish the services in the statement of work (including but not limited to: overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies)

Place of Performance USDA/APHIS/PPQ-BARC East

AG-6395-S-15-0137 Page 12 of 43

Building 580 Powder Mill Road Beltsville, MD 20705

• Kohler 750KW Emergency Generator Serial# 387145

• Kohler 750KW Emergency Generator Serial# 612282

• All Related Transfer Switches

Diesel Generator Scope:

• Quarterly Inspections Including One Full PM Service.

• Lubricate all linkages and accessories where applicable.

• Check equipment lubricating oil, top off as necessary at each inspection visit.

• Check for fuel leaks and inspect fuel lines.

• Check fuel level and record.

• Check fuel pump and fuel tanks for operation and safeties.

• Check condition of batteries, adjust water level, and clean terminals when necessary.

• Protect battery terminals.

• Inspect battery cables.

• Inspect battery casings for cracks or damage.

• Check electrolyte level- add if needed.

• Check voltage drop on start and load test.

• Check battery charger system.

• Inspect fan, shroud, water pump, belts and pulleys.

• Inspect drive belts, adjust as needed.

• Check radiator air ventilation louvers.

• Clean and refill air cleaner.

• Inspect all hoses, radiator cap, zinc anode and tighten all related clamps.

• Check cooling system solution. Add anti-freeze when necessary to maintain 0 F protection.

• Change coolant filter.

• Replace block heater hoses as necessary with silicone hose.

• Check generator block heater operation.

• Clean brushes on generator and adjust setting. Check commutator and slip rings and clean when necessary if applicable.

• Inspect and clean rotating exciter when necessary if applicable

• Visually inspect generator assembly.

• Check output breaker line and load connections.

• Check starter connections, mounting & solenoid.

• Check exhaust system and condensate drain.

• Check load transfer switch for proper operation, inspect and test. ( approval only )

• Verify automatic transfer switch settings and all time delays. ( approval only )

• Test safety shutdowns.

• Adjust frequency and voltage if necessary

• Check engine governor for proper operation and oil level if applicable.

• Run unit and check operations quote any repairs needed.

• Supply operations readings on work ticket.

• Verify unit in automatic mode. ( On-Line )

• Clean unit as necessary providing unit is in good condition.

• At completion of visit vendor shall remove all old parts and hazardous waste from site.

AG-6395-S-15-0137 Page 13 of 43

• Cutting, patching, chasing and painting of any kind, is not included in this quote unless specifically outlined above.

• Any utility fees are excluded from this quote.

Annually

• Replace engine lubricating oil and disposable type oil filters regardless of unit hours.

• Change all fuel filters.

• Change coolant filters

• Oil sample and report

• Change disposable type air filters when necessary.

• Handling of Debris and trash shall be to a central dumpster provided by others. Handling of any hazardous materials of any kind is not part of this quote.

• All inspections to be performed during normal working hours, 7:00 am to 3:00 pm non holiday Monday thru Friday. A 24 hour notice will be given before any visit.

• This Contract is based solely on the scope of work as listed above and will be performed during normal working hours and without overtime unless specifically outlined above.

• Vendor warrants that the material and workmanship provided herein shall be free from defects for 90 days from the date of completion unless otherwise stated. If any replacement part or item of equipment proves to be defective after 90 days after the date of completion, vendor will extend to Customer the benefits of any warranty vendor receives from the manufacturer. Warranty labor after 90 days from the date of completion will be at vendor’s expense and at the rates then in effect.

• The quote also includes regular, overtime, and double time rates and their respective hours and holiday dates. Include maximum response time for each shift and dates mentioned above. The quote shall include any mileage expenses and minimum service visit cost.

B. Inspection Checklist

The Inspections shall include at a minimum the following, if the contractor has a standard checkout and inspection form that meets or exceeds these requirements then provide a copy along with the quote.

• Visual Inspection of Complete Generator System

1. Thoroughly inspect and clean generator set and related equipment.

• Cooling System Inspection

1. Inspect and adjust all belts as necessary.

2. Inspection of all hoses, and tightens clamps if necessary.

3. Inspection of radiator exterior and radiator cap.

4. Check coolant level, topping off to proper level if necessary.

5. Coolant testing, adjusting by adding inhibitor if necessary.

6. Inspection of block heater operation.

• Lube Oil System Inspection

1. Check oil level, topping off to bring to proper level if necessary.

2. Replacement of oil and oil filters at Full Service Visit.

3. Oil sampling and analysis one time per year. Copy of analysis will be forwarded to Owner/Agent.

4. Check engine seals for leaks.

• Air Intake System

1. Inspect for proper ventilation, fresh air supply.

AG-6395-S-15-0137 Page 14 of 43

2. Inspect air filter. Replace if needed.

• Fuel System

1. Replacement of fuel filters on generators and day tanks at Full Service Visit.

2. Inspection of day tank and fuel line condition at Full Service Visit.

• Engine Starting System

1. Inspection, cleaning of all battery cables and clamps

2. Tighten all battery connections if necessary.

3. Inspection of battery charger operation.

4. Battery load test, test for proper voltage and electrolyte levels.

• Engine Exhaust System

1. Inspection of muffler assembly.

2. Inspect for proper operation and ventilation of exhaust system.

• System Testing

1. Start generators, run to operating temperature, transfer load to building when permissible.

2. Inspect all gauges and warning lights for proper operation.

3. Inspection of governor operation and adjust voltage and frequency as necessary.

• Automatic Transfer Switch (ATS)

1. Transfer of load to building when permissible.

2. Inspection of ATS condition and operation.

3. Return system to full automatic.

• Completion Of Visit

1. Remove all old parts and hazardous waste from site.

2. Provide copy of inspection report to Owner/Agent before leaving site.

3. If any deficiencies are found notify Owner/Agent before leaving site.

4. Return all systems to full automatic and verify with Owner/Agent.

C. Period of Performance

The effective period of performance shall be from a base period of 12 months with 4 possible 12 month option periods.

D. Additional Info

The IPS paralleling switchgear is the switchgear mentioned in the SOW (visual inspection). The generators will need to be operated from the IPS paralleling switchgear and the facility wants to make sure that the switchgear is visually inspected before operation. The IPS paralleling switchgear is physically maintained by another contractor that does the facility electrical testing. The facility does have UPS units on-site but they are covered by warranty and any work must be performed by the manufacturer or their authorized representative.

AG-6395-S-15-0137 Page 15 of 43

2.0 Government Roles and Responsibilities

The USDA designated Point of Contact (POC) to coordinate the work to be completed under this contract is Chester Carroll Contact information is listed below.

Technical Point of Contact:

Chester Carroll

USDA/APHIS/PPQ/OP/NPGQC

Building 580

BARC-EAST

Beltsville, MD 20705 Ph# 301-313-9251 Email Address: chester.carroll@aphis.usda.gov

Contract Administration:

Carol Dingess 2150 Centre Avenue Building B MS (2E6) Fort Collins CO 80526 Tel: 970-494-7360/ Fax 970-472-1897 Email: Carol.Dingess@aphis.usda.gov

3.0 Invoice Processing and Payment

Please see https://www.ipp.gov/vendors/enrollment-vendors.htm and Submit invoices through the Invoice Processing Platform (IPP) Enroll at https://www.ipp.gov/ IPP is a secure, web-based system that manages government invoicing.

The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax ID Number : 41-0696271. Tax Exempt # 4700 mailto:chester.carroll@aphis.usda.gov mailto:Carol.Dingess@aphis.usda.gov

AG-6395-S-15-0137 Page 16 of 43

SECTION C

Clauses

4.0 Contract Clause Addendum

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/far/ http://www.dm.usda.gov/procurement/policy/agar_x/agarbase/index.html

52.212-4 Contract Terms and Conditions—Commercial Items. (May 2015) Incorporated By Reference

52.246-2 Inspection of Supplies—Fixed-Price. (Aug 1996) Incorporated by Reference

52.228-5 Insurance—Work on a Government Installation. (Jan 1997) Incorporated by Reference

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and

108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

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AG-6395-S-15-0137 Page 17 of 43

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section

743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan

2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul

2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

X (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov

2011) (15 U.S.C. 657 f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small

Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html%23wp1144881 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html%23wp1141649 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html%23wp1151163 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html%23wp1151299 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html%23wp1140926 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html%23wp1145644 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1135955 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1135955 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1135970 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1135970 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136004 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136017 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136017 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136017 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136058 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136058 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136058 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136058 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136174 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136175 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136186 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1136387 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html%23wp1144950

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__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

X (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and

13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C.

8259b).

__ (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG

2011) (E.O. 13513).

X (41) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (42)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41

U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112- 42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

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AG-6395-S-15-0137 Page 19 of 43

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (43) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul

2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007)

(42 U.S.C. 5150).

__ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

__ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10

U.S.C. 2307(f)).

X (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul

2013) (31 U.S.C. 3332).

__ (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) (31 U.S.C. 3332).

__ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

X (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

X (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

X (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C.

chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014)(E.O. 13658).

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