Site Showing Minutes.docx

WRP SITE SHOWING

Mitchelson WRP

SOLICITATION NO. AG-6215-S-12-0014

CHEROKEE COUNTY

June 18, 2012, 9:30 a.m.

· The following NRCS personnel were present:

· Contracting Officer (CO): Erin Riffey

· Contracting Officer’s Representative (COR): Curtis Janssen

· Inspector: Justin Kramer

· Alternate Inspector: Kevin Buntin

· Supervisory District Conservationist: Scott Williams

· Soil Conservation Technician: Thomas McGuire

· Alternate COR, Brian Severin, was not present, but will be working on this project as needed

· The following contractors were present:

· Josh Hucke, Hucke Construction, Oswego, Kansas

· Theron Duggan, Encon International, Baxter Springs

· Jim O’Toole, O’Toole Construction, Girard, Kansas

· Tim Hucke, Hucke Construction, Oswego, Kansas

· Bob Davis, Davis Construction, Columbus, Kansas

· Ted Pryor, Double S Dirtworks, Liberal, Missouri

· Mike Zwahlen, Zwahlen Dozer, Oswego, Kansas

· Jody Zwahlen, Zwahlen Dozer, Oswego, Kansas

· Eddie Fox, Fox Construction, Girard, Kansas

· Offers due: July 3 , 2012 at 2:00 pm

· To NRCS – KS State Office

· Fax and Email submissions will not be accepted. You may mail or hand-deliver sealed submissions. Please ensure that the solicitation number is clearly marked on the outside of the envelope.

· A bid bond is required to be submitted with the bid packet

· Contractors must get a DUNS number and get registered in CCR and ORCA to be awarded a contract.

· Maximum workweek will be Monday through Friday, 10 hours per day

· Performance time on this contract is 105 days

· Every contractor foreman’s crew must include an employee who has a current first aid certificate. A first aid certified employee must be on site at all times when work is being done on site.

· Hard hats are required at all times on site.

· If a contract award exceeds $30,000, a payment protection is required.

· If a contract award exceeds $150,000, a performance bond is required

· Subcontractor approval – Subcontractors must be preapproved in writing and a Standard Form 1413 must be submitted.

· A Standard Form 1199a will need to be completed, as we pay through Direct Deposit

· Multiple clauses and provisions are incorporated by reference and are a part of the contract. If you need the full-text, it is available at https://www.arnet.gov/far

· Page 42, L.7, Preparation of Offer, covers the requirements for offer submissions

· Completed Standard Form 1442

· Including any amendments – one will be issued after this site showing and will require acknowledgement

· Completed Section B, The Schedule

· Completed Section K, Representations, Certifications and Other Statements of Offerors

· You may check the blank in Clause 52.204-8(b)(2)(i) which states that Paragraph (d) applies and that ORCA is up to date. Page 30 must be submitted with the documents for the bid

· Bid Bond

· Technical Items:

· Mobilization and Demobilization includes mowing before staking. This will be coordinated with the inspector so that the staking can occur as the mowing is completed.

· Mulching areas require native prairie hay or straw after construction. Awarded contractor must coordinate construction checkout with inspector prior to seeding and mulching.

· The chemical weed control will depend on the type of vegetation on site at the time before planting the upland wildlife habitat seeding. There is no cover crop in this project.

· There is no clearing and grubbing of trees in this project.

· The depression areas near the dikes will provide the earthfill. The project is designed so that the excavated material will be used on the nearby dike and not hauled around creeks, streams or treed areas.

· Please refer to the table of quantities and the design sheets for more information on the Water Level Control Structures. On this project, they are to be bid by a unit price for linear foot.

· The outlet end of the Water Level Control Structure pipeline will require an animal guard. If bars are used to create the animal guard, then they must be installed vertically.

· Contractor must coordinate with the inspector for the installation of the microdepressions.

· Bidder MUST acknowledge receipt of this amendment. All other terms and conditions remain the same.