Notice to Offerors.pdf

NOTICE TO OFFERORS

SOLICITATION NO. : AG-52B1-S-09-0005

TITLE/DESCRIPTION : IDIQ _ FORESTWIDE ROAD MAINTENANCE

LOCATION : BROWNSTOWN AND TELL CITY RANGER

DISTRICTS

PROPOSAL DUE DATE: February 27, 2009 2:30 pm (local)

INSTRUCTIONS TO OFFERORS:

RETURN OFFERS TO:

MARK CORSE

USDA-FS

HOOSIER NATIONAL FOREST

811 CONSTITUTION AVE

BEDFORD, IN 47421

RETURN THE FOLLOWING:

1) Project Methodology: Explain in detail your methodology for completion of this project, including use of labor, materials, tools, transportation, permits and superintendence. (How do you plan to accomplish each task order, what is your proposed schedule of work for each task order). Include any other pertinent factors that you feel would provide a better understanding of what your offer includes.

2) Past Performance: A technical proposal consisting of a) a brief explanation of your experience with road maintenance and repair, and b) past performance information – provide three to five projects from the past three years that included efforts similar in size, scope, and complexity to the RFP requirement. For each project the offerors are required to provide: 1) brief description of project, 2) start and finish dates, 3) project price, 4) business manager point of contact name and telephone number. Although not mandatory, enclosures A and B may be used for reporting past performance information.

NOTE: In accordance with FAR 15.305, in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated either favorably or unfavorably in this area, but instead will receive a neutral rating in the area of past performance.

3) Pricing: Provide a cost/price breakdown for your submitted pricing showing labor, materials, mobilization/demobilization, and any other items included in pricing. Provide your best pricing because award may be made without negotiations.

PLEASE RETURN THE FOLLOWING WITH YOUR OFFER:

1) Complete Standard Form 30 pages 1 with signature and all applicable pricing information.

2) Acknowledgement to Amendments, if any.

3) Complete Section K and L as appropriate

Basis of Award: Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. For construction experience, an offeror's proposal is acceptable if an explanation of recent/relevant experience is provided. For past performance, an offeror's proposal is acceptable if three references are provided and ratings of satisfactory or higher are assigned to each one. The offeror with the lowest price and an acceptable technical proposal will receive the award. Failure on the part of an offeror to provide proposal information requested may cause an offer to be nonresponsive and noneligible for award.

FAXES ARE NOTACCEPTABLE.

CENTRAL CONTRACTOR REGISTRATION (CCR) WEBSITE:

EFFECTIVE OCTOBER 1, 2003, ALL CONTRACTORS MUST BE REGISTERED ON THE

CCR WEBSITE AS AN ACTIVE VENDOR IN ORDER TO BE ELIG IBLE FOR AN AWARD

AND TO RECEIVE PAYMENTS AGAINST AN EXISTING AWARD. PLEASE BE SURE

YOUR FIRM IS REGISTERED. THE WEBSITE URL IS: www. ccr.gov

CONTRACTOR TAXPAYER IDENTIFICATION NUMBER__________ _________

CONTRACTOR DUNS NUMBER____________________________

FOR FURTHER INFORMATION:

CONTRACTING OFFICER: Mark Corse Telephone Number/Fax Number/Email Address: (812) 276-4729/(812) 277-6863 / mcorse@fs.fed.us

ENCLOSURE A

EXPERIENCE AND PAST PERFORMANCE QUESTIONNAIRE

Instructions: See Box 11, REMARKS, if extra space is needed to answer any items below. Mark "X" in the appropriate boxes. Please list NA for inapplicable items.

1. Contractor's Name, Address & Telephone Number 2. Type of Business ____ Company

____ Corporation ____ Non-profit Organization ____ Co-partner

____ Individual

3. How many years of experience do you have in this line of work? ___________________

4. How many years of experience as a prime contractor? _________ subcontractor? ________

5. List similar projects your business has completed in the last 3 years.

Contract Amount

Type of Project Date Completed

Name and Telephone Number to Contact For Information

6. List all of your firm's current contract commitments.

Contract Number

Contract Amount

Type of Project Est. Date of Completion

Name and Telephone Number to Contact For Information

7a. Have you ever failed to complete any work awarded to you? ____ yes ____ no

7b. Has work ever been completed by performance bond? ____ yes ____ no

7c. If "yes" to either Question 7a. or 7b., please specify location(s) and reason(s):

8. Organization that will be available for this project:

a. Minimum No. of employees: _______________ Maximum No. of employees: ________________

b. Are employees regularly on your payroll? ____ yes ____ no

c. If applicable, specify equipment available for this contract:

9. List the experience of the principal individuals of your business.

Individual's Name Present Position Years Experience Type of Work

10. Submit, as part of this proposal/quote, a proposed sequence of work/progress schedule.

11. Remarks:

CERTIFICATION: I certify that all of the statements made above are complete and correct to the best of my knowledge and that ny persons named as references are authorized to furnish the Forest Service with any information needed to verify my capability to perform this project.

Signature Title Date

ENCLOSURE B

Instructions: This form may be used to document your past performance. Forward this form to your reference(s). Request they complete the form and return it to the Contracting Officer before the offer due date and time.

PRESENT/PAST PERFORMANCE QUESTIONAIRE

SECTION A: CONTRACTOR INFORMATION

A. Contractor’s Name and Address:

B. Point of Contact

C. Phone Number:

D. Contract Number

E. Project Title:

F. Period of Performance:

G. Brief Description/ Scope of Services:

H. Authorization is hereby granted to provide the information requested in SECTION B of this questionnaire:

Signature of Authorized Offeror Representative Date

Printed Name and Title of Authorized Offeror Representative

REFERENCE/RESPONDENT INFORMATION:

A. Name:

B. Position

C. Phone #

D. Address:

E. Relationship:

F. Date Questionnaire Completed:

PRESENT/PAST PERFORMANCE QUESTIONAIRE

RATING SCALE

E S M U N Exceptional Satisfactory Marginal Unacceptable No Rating

ONE CONTRACT PERFORMANCE

Working relationship with your company A

Did the contractor provide experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements? If no, please explain

B

YES NO N/A

Exhibited knowledge of and compliance with government (or other) regulations and industry standards?

C

Did the contractor provide and properly maintain operational equipment throughout the term of the contract? If no, please explain

D

Did the contractor demonstrate the ability to hire, maintain, and replace (if necessary) qualified personnel during the contract period? If no, please explain.

E

Does the contractor provide timely and accurate reports? F

How well did the contractor comply with environmental, safety, health and security requirements?

G

Would you award similar contracts to this contractor? If NO, please explain in remarks.

H

CONTRACTOR’S OVERALL PERFORMANCE E S M U N

TWO QUALITY OF SERVICE/CONTROL

A. Contractor’s accomplishment in meeting the quality standards.

B. Did the contractor provide an effective quality control plan or inspection procedures to meet contract requirements? If no, please explain.

CONTRACTOR’S OVERALL QUALITY OF SERVICE/CONTR OL E S M U N

THREE TIMELINESS

A Was the job/contract started and completed on time? If not please explain why

B Did the contractor have a system or method to track all work in progress?

CONTRACTOR’S OVERALL TIMELINESS E S M U N

CONTRACTOR’S OVERALL EVALUATION RATING

REMARKS: ________________________________________________________________________________________

(Attach additional sheets if necessary)