ATT1_SOW__SPECS.docx

SAVANNAH RIVER SITE PLANTING CONTRACT

SPECIFICATIONS/STATEMENT OF WORK

GENERAL SPECIFICATIONS INDEX:

17 ATTACHMENT 1

Section C.

C.1. GENERAL SPECIFICATIONS:

Contractor shall be required to maintain a quality control plan and a self-inspection system. No materials, labor, or equipment will be furnished by the Government unless specifically identified in the Government-furnished Property Clause.

topography, soil type, and vegetation cover. The type of site preparation for planting sites may be one or a combination of the following; no site preparation, broadcast burned, chemical treatment, shear and raked, drum chopped. No one area will be representative of the remaining areas. It is recommended that all prospective bidders participate in a site visit.

(three stripes) on the perimeter trees and / or flagging. Some of the areas have been plowed around in preparation for burning. In some cases the fire line does not coincide with the painted or flagged boundary; however seedlings shall be planted to 20 feet from painted and / or flagged boundary unless instructed otherwise by the COR.

C.2. DEFINITIONS:

Contract Time. All calendar days allowed for completion of contract work. Includes all days of the week including weekends and holidays.

Tree Drip Line. The line extending vertically from the exterior edge of a tree’s live crown to the ground.

Lateral Roots. The horizontal roots extending from the main vertical (tap) root.

Root Length. The root length measured from the original ground line to the end of the main vertical or taproot.

Bare – Root Seedlings. Tree seedlings grown in nursery beds, lifted for transplanting with dirt removed from roots before packing.

Containerized Seedlings. Tree seedlings grown in hard – walled vessels, with (6) inch root plugs.

Quality Assurance. The actions taken by the Government to assess the contractor’s results to determine that they meet contract requirements.

Quality Control. Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements. The methods for inspecting for quality control are described in the Contractor’s Quality Control Plan (QCP).

Designated Reserved Tree(s).

Type (1) reserved trees are pine and hardwood trees that are paint marked with either a continuous band around the tree bole or a single stripe on opposite sides of same tree. The paint color is Orange, White, or Pink. Type (1) reserved trees are to be protected from damage by the contractor’s operations.

Type (2) reserved trees are pine and hardwood trees that are paint marked with “X” symbols. The paint color is Orange, White, or Pink. Type (2) reserved trees require no protection from the contractor’s operations.

C.3. GOVERNMENT FURNISED PROPERTY AND SERVICES:

Property and services that will be provided by the Government are as follows:

3.1. Detailed planting

schedule.

Provided with task order.

3.3. Access behind

locked gates.

Government shall provide access through road closures with detailed instructions.

During the contract period contractor shall be required to sign for gate key(s).

3.4. Tree seedling

planting stock.

Bare root / Containerized Longleaf, Loblolly, Shortleaf pine tree seedlings.

Delivered to delivery point.

3.5. Planting

inspection field forms.

Form(s) needed for contractor self-inspection.

As required.

C.4. CONTRACTOR WORK REQUIREMENTS AND STANDARDS

primary site and forest roads, indicated on project maps. The contractor shall not block any roads with equipment, and remain a distance of (25) feet from power lines when working and parking equipment.

contamination of soil by the spills of petroleum products (oils and fuels), ethylene glycol (coolant), and other chemicals or harmful materials. Contractor shall also be responsible for reporting all spills of the aforementioned materials within one working day to the Contracting Officer or his / her representative and the USFS-SR Coordination Center (Fire Dispatch). The contractor shall also be responsible for the excavation and disposal of all soils, contaminated by the contractor’s operations. The contractor shall take contaminated soils to a certified state operated landfill capable of accepting the type – contaminated soil. A receipt of acceptance for the contaminated soil must be presented to the CO / COR and Environmental Coordinator.

C.4.2. Requirement Guidelines:

Section E. The contractor shall inspect the work in accordance with the accepted Quality Control Plan.

Tree Seedling handling and care.

Section(s) C.5.5. – C.5.5.12.

Tree Seedlings are properly handled and cared for.

When violations occur, contractor takes corrective action immediately.

COR shall monitor operations on a daily basis.

The contractor’s care and handling of tree seedlings will affect the performance evaluation as either a positive or negative incentive.

If contractor meets the standard, no deductions.

If contractor does not meet the standard and / or take corrective action, the Government may assess actual damages, and provide adverse performance evaluation.

Tree Seedling planting.

Section F.

Section F The contractor’s planting quality will be reflected in the performance evaluation as either a positive or negative incentive.

If contractor achieves 100% planting quality or greater, full unit price as incentive.

If contractor does not achieve at least 90% quality, deductions as per Section G.1.4. May result in adverse performance evaluation.

Quality Control.

Section C.4.2.1.

Contractor maintains good quality control on all aspects of operation including tree seedling handling and planting. Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

If the contractor fails to meet standards, work may be suspended or the contractor put in default for failure to take corrective action immediately and result in adverse performance evaluation.

Work Plan and Schedule.

Section(s) C.4.1.10.

C.4.1.11.

The contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Work not completed on schedule is subject to default and may result in assessment of actual costs.

of planters. The designation shall indicate the limits of the supervisor’s authority. When two or more people are designated as supervisor, their written delegation shall indicate the priority of their designations so no more than one person shall be in charge of a crew at any one time. The supervisor shall be with the crew at all times while the crew is working. Each crew will perform as an individual working unit during normal daily work operations. Crews shall not be separated or divided into smaller working units unless prior consent is received from the Contracting Officer or COR. The supervisor may also work as a hand planter.

worked (cellular phones). The contractor shall be issued DOE site pager(s).

C.5.1. TECHNICAL SPECIFICATIONS:

Section C.5.2. (for hand planting), and Section C.5.3.(for machine planting), and in accordance with the following instructions.

C.5.1.2. GENERAL PLANTING INSTRUCTIONS:

Hand plant longleaf bare root / containerized seedlings as specified in C.5.1.2.1.

Hand plant loblolly / shortleaf bare root / containerized seedlings as specified in C.5.1.2.2.

will be planted so as to withstand being pulled from the ground by the terminal group of needles.

the COR.

can direct contractor to rework area before continuing work.

pockets), as well as at the top so as seedling will withstand being pulled from the ground by the terminal group of needles.

C.5.4. Pine Seedlings.

►Bare root longleaf seedlings are to be planted within (12) days.

►Containerized longleaf seedlings are to be planted within (14) days.

►Bare root loblolly / shortleaf seedlings are to be planted within (21) days.

►Containerized loblolly / shortleaf seedlings are to be planted within (14) days.

Of delivery to the Forest Service at Savannah River from the nursery.

Unplantable seedlings are described as follows:

Bare Root Longleaf

Containerized Longleaf

Bare Root Loblolly / Shortleaf

Containerized Loblolly / Shortleaf

Damaged Seedlings

Diseased Seedlings

Damaged Seedlings Diseased seedlings

C.5.5. Care and Handling of Seedlings.

satisfactory by the COR. Frozen ground, temperature above (80) degrees F, relative humidity below (30%), winds above (5) MPH, available soil moisture less than (50%), or saturated soils are unsatisfactory planting conditions. Contractor may be required to cover open seedling bags with moist burlap if conditions become unsuitable.

C.5.5.2. Non-Refrigerated Transportation and Planting Site Storage.

excess water can drown root tips and promote mold on the seedlings.

planting.

C.6.1. Field Planting & Handling Standards:

seedlings. Do not abuse the seedlings by hitting or striking the roots or plugs against any objects to remove excess soil. Do not expose seedlings to sun or wind.

"own" bag. Planter is to remove only one seedling at a time from personal planting bag immediately before planting seedling in a prepared hole.

other root damage. Quickly and gently insert seedling into planting hole.

carried or removed without injury, or which can be planted before critical heating or drying occurs. Seedlings placed in bags shall be planted out and not returned to storage. Seedlings placed in planting bags shall be planted out before extended breaks such as lunch.

C.7.1. Machine Planting.

seedlings, dropping the unplantable seedlings on the ground (Section C.5.4.3).

All mechanical equipment used in the performance of the contract work shall be of the proper size and type, be equipped with proper safety attachments so as to protect the operator from injury and in such mechanical condition to accomplish planting which is in accordance with these specifications and exhibits. There shall be communications between tractor operator and planter operator. Prior to use on site the contractor shall be required to complete a “Contractor Equipment Pre – Use Checklist” form for each crawler tractor, tree planter and OTV. The COR shall observe the contractor completing this checklist and obtain a copy for USFS – SR contract files.

shoe in all planting machines must be capable of penetrating all soils to a depth of not less than ten (10) inches during planting operations. Planting machines must be equipped with a protective canopy designed so that the operator's movements are not impaired or restricted. In addition the planting machine shall be equipped with a seat belt, which is to be worn at all times when the planting machine is moving. “DANGER STAY BACK 25 FEET”, readable from (50) Feet away must be posted on both sides of planting machines.

D.1. Contractor Safety Requirement(s).

See Attachment 2.

The contractor shall provide a Quality Control Plan (QCP) with the technical proposal, prior to contract award. The general Quality Control Plan must demonstrate how the contractor will assure quality meets the requirement and specifications of the contract. It shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew(s) and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress.

contract requirements.

schedule proposed by the contractor and agreed to by the Contracting Officer for quality assurance assessment consistent with the Government Quality Assurance Surveillance Plan. All records shall be signed and dated by the person who conducted the inspection.

F.1. INSPECTION AND ACCEPTANCE:

Total Number (correct + incorrect) planted, - Divided by (#) of plots (stand acres) x 100 = Total Planted Per Acre (See Section G and Attachment 4 Forms)

be maintained and made available to the Government during contract performance upon their request. Contractor shall install a series of plots in order to thoroughly cover sites being planted. Contractor shall use the 1/100th acre plot inspection system consistent with Government inspection procedures as noted in Section F. The contractor shall document all self-inspection with Government furnished inspection forms. (See Section G and Attachment 4 Forms)

G. 1. MEASUREMENT AND PAYMENT:

Global Positioning (GPS - Global Positioning System) and for the purpose of this contract is considered actual acreage and not an estimate. Any acreage added or deleted under the changes clause of the contract will be measured using the above described method. Number of acres satisfactorily planted will be determined as stated in Section F.

planted seedlings and / or lost or "waste" seedlings as follows:

(See Section G and Attachment 4 Forms

G.1.4. Deduction for Inadequate Quantity of Properly Planted Seedlings Item(s) 0001 - 0004

To receive 100% of the unit price bid, contractor must properly plant the number of plantable trees specified below. The Government may accept lesser quantities, at their option at the payment rates shown below.

Number of Properly Planted Seedlings / Acre of Unit Bid Price Item(s) 0001 - 0002

Payment Percent

Number of Properly Planted Seedlings /Acre of Unit Bid Price Item(s) 0003 - 0004

Payment Percent

Item(s) 0001 – 0002 (bare root / containerized longleaf) the maximum allowable number of seedlings per acre is (550). Any seedlings planted above this amount will be counted as "waste" seedlings.

Item(s) 0003 – 0004 (bare root / containerized loblolly and shortleaf) the maximum allowable number of seedlings per acre is (757). Any seedlings planted above this amount will be counted as "waste" seedlings. If the quality of work falls below 90% work will be considered unacceptable and will be rejected in accordance with Section F.1, Inspection, and Acceptance.

G.1.5. Deduction for lost or "Waste" seedlings. Value of plantable seedlings lost, damaged, discarded or otherwise improperly used, will be based on the price that the Government paid for the seedlings, at the time of planting.