Scope.Final.doc

Land Between The Lakes National Recreational Area Wranglers Campground – Wastewater Improvements Scope of Work for Design-Build Services

I. General A. Introduction

1. Land Between The Lakes (LBL) National Recreational Area (NRA) requests engineering and construction services for the design and construction of a wastewater collection system and treatment facility, and emergency back-up power.

2. The Design-Builder (Contractor) shall provide all equipment, supplies, personnel, supervision, materials, quality control, and incidentals for the complete survey, design, fabrication, and construction of the work described.

B. Project Location - The Wranglers Campground is a camping facility located at Land Between The Lakes, which is designated as a United States Department of Agriculture (USDA) United States Forest Service (USFS) NRA. Situated in LBL, the Wranglers Campground is located in southwestern Kentucky in Trigg County. The recreation area is managed by the US Forest Service. According to the LBL website, approximately 2 million visitors utilize the 170,000 acre facility each year.

C. Site Description

1. The Wranglers Campground has 213 camp sites available to visitors, 18 of which are presently served by direct connections to the sewer system. The balance of camp sites share central bath houses that are accessible within the individual camp areas. The campground also includes an outpost (restaurant), dump station, horse rental facility, five (5) horse wash locations, a maintenance building, and a gatehouse.

2. The site was originally developed in the 1970’s. Substantial improvements were made in the mid-1990s to expand the campsite to the present-day 213 sites and current water and wastewater system. Potable water at the campsite is provided by an existing on-site well. Currently, wastewater is collected at each building and is treated through septic tanks and leach fields that were installed as part of the mid-1990 upgrades. In general, it appears that the existing system has exceeded its capacity and needs additional capacity to serve the anticipated peak attendance at the campground.

D. General Description of Work – Contractors are encouraged to submit a Value Engineering proposal. Contractors shall note that the actual work awarded will depend on the priority and is Subject to Availability of Funds. See Schedule of Items below.

1. The proposed sanitary sewer collection system shall begin at the wastewater treatment facility site, proceed north to the Area C bath house, and terminate at the Area D bath house. (See Site Layout, SW-1, Appendix D.) The collection system shall be sized, located, and at the appropriate depth to provide gravity service to Area A and B bath houses. The concept drawings show a sanitary sewer collection system consisting of approximately 1,760 feet of 8-inch sanitary sewer, 700 feet of 6-inch sanitary sewer, and 200 feet of 4-inch laterals.

2. The wastewater treatment facility improvements shall include a new septic tank to bring the on-site septic tank volume capacity to 45,000 gallons, a pretreatment unit, dosing tanks, and leach field system capable of discharging 30,000 gallons per day. Existing septic tanks and collection lines shall be explored, investigated, and analyzed to verify compliance with State regulations and project viability.

3. Emergency back-up power improvements shall include two generators; one generator serving the groundwater well and Area A bath house, and one generator serving the wastewater treatment facility improvements.

4. The work shall include the decommissioning of the existing pump station, leach fields, and piping no longer needed following the design and construction of the proposed improvements.

E. Design Information

1. Wastewater Constituents - The type of wastewater generated at the campground facilities is predominantly domestic sewage from visitors to the facility. A dump station is located at the campground for use by recreational vehicles during their stay. Additional minor discharges include non-domestic sources from the five horse wash stations (horse manure) and from the outpost, which is a small restaurant. Water quality test data on the existing wastewater is not available. However, the characteristics should mirror typical domestic sewage, which are presented in Table 1.

Table 1 Typical characteristics of untreated wastewater

Source: Wastewater Engineering: Treatment, Disposal, & Reuse, 3rd Edition

2. Design Flow - To ensure that there is sufficient capacity and/or to permit for some future connections to the system, the design wastewater flow rate selected for the Wranglers Campground facility is 30,000 gpd. Sufficient equalization will be provided in the treatment disposal alternatives to handle peak hour flow variations.

3. Soil Conditions

a) Soil types are one of the primary factors used to determine the design criteria for effluent disposal methods. A site evaluation completed by the Pennyrile District Board of Health determined that the soil types in the location of the new wastewater treatment facility are Group III loams. This type of soil correlates to a design requirement of 1.35 linear feet of perforated pipe per gallon per day of treatment capacity for a conventional 2-foot trench leach field.

b) A copy of the Soil Evaluation Report completed by the Pennyrile District Health Department and a Geotechnical Report completed by URS for the site are provided in Appendix A and B respectively.

c) Anticipated Effluent Quality and Sludge Disposal - The primary settling and anaerobic digestion will occur within the septic system. The fixed film pretreatment system further reduces these constituents prior to discharging effluent to the leach field. Tertiary treatment is further performed by natural absorption into the soils within the leach field. Table 2 presents the anticipated effluent quality for the raw sewage, septic tank effluent, pretreatment effluent, and the leach field at a depth of approximately 5 feet.

Table 2 Expected effluent quality for wastewater treatment facility

F. Utilities

1. There are known utilities located within the work area. The Contractor is responsible for all utility location investigations and shall preserve, repair or replace any utilities damaged by the Contractor’s actions.

2. There are on-site sanitation, water, electrical services available. However, the Contractor shall make its own arrangements for temporary power, water, and housing facilities. Existing campsites may be rented by the contractor as approved by USFS. Contractor shall make all arrangement requests at least 14 days prior to planned use. Contractor shall be responsible for all costs. All campground regulations shall be adhered to.

G. Other Site Limitations

1. No structures are to be erected without the COR’s acceptance.

2. Contractor shall be responsible for securing and protection of all construction activities, work areas, and equipment.

3. Contractor shall keep all construction activities within the NEPA/Recreation Area Boundary.

4. Refuse created during construction shall be cleaned daily; contractor shall provide all solid waste containment and removal.

5. Contracting Officer - For additional information contact: Angela Mitchell, Contracting Officer, USFS, LBL, 100 Van Morgan Drive, Golden Pond, KY 42211, (270) 924-2096 (phone), (270) 924-2086 (fax), almitchell@fs.fed.us.

II. Technical Requirements A. The Contractor shall prepare a final design package for the complete construction project.

B. The Contractor shall prepare and adhere to a construction safety plan. The safety plan shall indicate safe procedures, emergency response actions and communications strategy.

C. Conduct safety meetings at least once weekly during construction to inform personnel of relevant issues encountered at the site. Document meeting attendance and provide notes to the COR within 7 days.

D. Final design packages shall be prepared in U.S. Customary Units consisting of the following subsections. The final submittal shall include two complete hard copy sets and one complete electronic set on CD-Rom. Hard copy sets shall be individually bound.

1. Construction Plans

a) Final plans shall be provided on 11" x 17" (B size) sheets with the standard LBL title block (to be provided). One drawing set shall be on 4-mil double matte polyester film and one set on paper.

b) Plans shall indicate design standards or limitations stated by the Design Engineer, such as but not limited to, Structural Criteria, Electrical Requirements, Pipe Materials, Concrete Strength, Compaction, etc.

c) Electronic plans shall be AutoCAD 2008 and Adobe compatible, free of external references and fully functional.

2. Specifications

a) Governing specifications shall be:

(1) USDA

(2) Kentucky Cabinet for Health Services, Department for Public Health Regulations

(3) Kentucky Transportation Cabinet, 2008 Edition of the Standard Specifications

(4) National Fire Protection Association (NFPA)

b) Final specifications shall be formatted for 8.5”x 11” sheets and shall be Microsoft Word 2007 compatible and fully functional.

3. Schedule of Items

a) The Schedule shall depict the units and quantities of work.

b) Item numbers shall be consistent with the Specifications.

c) Electronic Schedule of Items shall be Microsoft Word or Excel 2007 compatible and fully functional.

4. Cost Estimate

a) Cost shall depict a good-faith opinion of probable costs of the work for each pay item.

b) Pay Item numbers shall be consistent with the Schedule and the Specifications.

c) Electronic Cost Estimate shall be Excel 2007 compatible and be fully functional.

5. Permit application forms and supplemental reports and data.

a) Any and all Federal, State, and Local permits and fees required for the construction activities shall be the responsibility of the Contractor.

b) The Contractor shall obtain all necessary permits with enough lead time so not to cause delay of construction activities.

c) All reports, data, etc. effecting or related to the design or construction shall be submitted to the USFS.

E. Design packages shall be prepared by, or under the supervision of a professional engineer licensed by the State of Kentucky. The professional engineer shall affix their stamp and signature upon all approved final design package submittals. If the drawings are stamped by a state other than Kentucky, the requirements and qualifications supporting the license shall equal or exceed Kentucky's requirements. It is the contractor’s responsibility to verify their qualifications through the Kentucky state license board.

F. All design and construction shall be in accordance with applicable Federal, State, and local laws and regulations.

G. Subsurface exploration shall be the responsibility of the Contractor, and be commensurate with complexity of the project and proposed construction. Any resulting geotechnical report shall be submitted to the Contracting Officer.

H. A crowd control plan shall be prepared by the Contractor, with all temporary signing and fencing presented with construction dates and anticipated closure of campground facilities.

1. Barricades shall be erected to protect the staging areas and work site(s) during working and non-working hours. Protection of all staging areas and work sites shall be the responsibility of the Contractor.

2. All signage erected by the Contractor shall reference applicable Code of Federal Regulations (CFR) 261.53 Special Closures, to allow the USFS to issue citations as necessary.

I. A traffic control plan shall be prepared by the Contractor with all temporary and permanent signing conforming to the Manual of Uniform Traffic Control Devices (MUTCD).

1. Closure of the entire work site will not be permitted.

2. Closure of campground areas may be permitted on a limited basis. All closures are to be coordinated with USFS. All closure requests shall be submitted 60 days prior to closures.

3. All wastewater treatment facility construction traffic shall use a separate access road to be created and maintained by the Contractor as part of the construction activities. The access road location shall be approved by the USFS prior to project inception. Following the construction of the wastewater treatment facility and removal of all heavy equipment, the Contractor shall rehabilitate the access road. Contractor shall rehab all disturbed areas, return to grade, seed and straw with approve species.

J. The Contractor shall prepare an erosion control plan which will minimize movement of construction sediment from the project site, which will meet all NEPA, Army Corps of Engineers, and State of Kentucky requirements. Construction shall be consistent with “Best Management Practices for Erosion and Sedimentation Control”.

K. Design recommendations shall consider economic viability of the project. Design and construction shall incorporate standard products and procedures where practical to minimize project complexity and cost.

L. The Contractor shall prepare recommendations of design exceptions in writing for approval where conditions require deviation from design standards.

M. The Contractor shall be responsible for quality control of all phases of the Contract, including necessary supervision, inspection, sampling, testing and reporting.

III. Deliverables A. The approximate schedule shown in Table 3 shall be followed to meet a construction completion date of July 01, 2011. The delivery schedule is dependent upon date of the Notice to Proceed and may be adjusted by the USFS as approved.

Table 3 – Delivery Schedule

B. Meetings & Phone Calls - Contractor shall document all meetings and calls and provide to COR in Word 2007 within 7 days.

C. Review Comments - The USFS will provide review comments at each submittal stage. The Contractor shall participate in conference calls or office meetings, at LBL adminstrative office, (100 Van Morgan Dr. Golden Pond, KY) to discuss and find resolution to comments to the satisfaction of the Forest Service. The Contractor shall annotate and provide a written response to each comment, documenting the agreed to resolution.

D. Initial site visit shall be with the design engineers, and/or principal engineer, and the designated construction superintendent.

E. Surveys shall be suitable for establishing limits of construction, control of work, and construction estimates.

1. The entire survey set shall be tied to known benchmarks of existing geodetic surveys, if and/or where practicable.

2. Submit survey data electronically in ASCII format (tab or comma delimited) to the Forest Service with the final design submittals.

F. 35% Design review, including at a minimum:

1. Surveys and topographic information.

2. Preliminary Erosion Control Plan.

3. Preliminary Layouts with Plans, Profiles, and Calculations.

4. Preliminary Cost Estimates.

5. Preliminary Specification List.

G. 70% Design review, including at a minimum:

1. Title Sheets.

2. General Notes/Quantities Sheets.

3. Typical Section Sheets.

4. Plan/Profile Sheets and Design Calculations.

5. Erosion Control Plan Sheets.

6. Boring Log Sheets, if additional boring are deemed necessary.

7. Miscellaneous Detail Sheets.

8. Draft Final Cost Estimate - including itemized lists of pay items and quantities.

9. Draft Final Specifications - specifications shall be provided in final typed form using Forest Service Specifications.

10. Permit Application forms completed and submitted.

H. 100% Final Design with professional engineer’s stamp and signature. The final design shall address all previous reviews and comments and permit conditions.

I. Shop Drawings shall be prepared by material suppliers for approval by the USFS prior to construction.

J. Material supplier certifications shall be furnished to the Government during construction in accordance with the applicable specifications, including but not limited to the following certificates:

1. Concrete Mix Design

2. Pump Data

3. Piping and Valves Certification

4. Aggregate Gradation

5. Pretreatment System Specifications K. At a minimum, the Contractor shall furnish to the Government copies of all sampling, testing, quality control, and warranty documentation.

IV. Material Requirements A. Contractor shall perform the necessary testing and quality control to ensure materials incorporated into the project meet the requirements.

B. All materials used in the construction or incorporated in the final product shall be free of asbestos.

C. All material shall be new, of top quality, durable, and from sources approved by the Government via the Buy American Act.

D. Related components shall be compatible with final product in-place.

E. Structural components shall meet the grade rating requirements, or better than, shown in the plans.

F. Timber, if any, shall be pressure treated in accordance with applicable standards, suitable for aquatic environments.

G. Concrete shall be minimum 4,000-psi and of an approved mix design.

H. Exposed steel components and hardware shall be stainless steel where practicable.

I. Detectable metallic trace tape will be required on all new underground plumbing, other than in the leach field.

J. Five year warranty is required for all parts and mechanical equipment.

V. Construction Requirements

A. Construction shall be in accordance with the accepted and approved design, specifications, and drawings, as expanded, amended and approved by the Contracting Officer.

B. Construction work week shall be limited to 7:00 AM to sunset Monday through Friday. Minimal low output lighting for public safety and sight security, location, wattage output and direction of shine must be pre-approved.

C. Construction shall not begin before approval of shop drawing submittals and construction permits and shall proceed diligently until completion. Contractor shall perform the work in a safe and conscientious manner.

D. Prior to the start of any on site construction activities, the Contractor shall hold a preconstruction meeting at the project site. The meeting schedule shall be coordinated and approved by the COR. As a minimum Contractor shall discuss the following items:

1. Identify the full time construction superintendent

2. Contact information if there is a problem at the site during non-working hours (4-hour response time required)

3. Safety officer and general safety provisions

4. Identification of the Contractor’s testing and sampling firm.

5. Review of regulatory permits

6. Review of the construction schedule

7. Review of the submittal log

8. Sub-contractors, if any

9. Certified payrolls

10. Construction staging

11. Crowd control

12. Traffic control

13. Review of key items in the plans and specifications

14. Erosion control methodologies

15. Additional items necessary for project coordination E. Throughout the course of the Project, the Contractor shall hold progress meetings at least every two weeks unless more frequent meetings are required by the Contracting Officer. As a minimum, the following items shall be discussed.

1. Review of the project schedule

2. Review of the submittal log and submittals in general

3. Review of the upcoming work

4. Discussion of upcoming progress payment

5. Certified payrolls

6. Additional items necessary for project coordination

F. Contractor shall be responsible for construction and quality control including establishing temporary benchmarks, construction surveying and staking, inspection, and necessary sampling and testing (including mandrel and air testing of PVC piping).

G. Contractor shall construct the project according to the approved Plans and Specifications. Any deviations from the approved Plans and Specifications shall be submitted to the CO for approval.

H. Contractor shall furnish and install “American Recovery and Reinvestment Act” Project Funding Source Sign Assembly prior to commencing construction. See sign details, required sign sizes are highlighted in Appendix C.

I. Construction equipment and vehicles used off-highway shall be washed clean of excess debris and shall be free of soil, plant parts, and weed seeds and shall be inspected and approved by the USFS prior to use on the project. If equipment is removed from the sight the process shall be repeated.

J. Construction shall incorporate the approved erosion control plan.

K. Unless designated for salvage, removed structures and obstructions become the property of the Contractor and shall be disposed legally off LBL.

L. As-Built drawings shall be retained onsite during construction and updated as necessary to reflect changes in conditions or work. Mark such changes in red on the drawings. As-Built updates shall be approved on a monthly basis by USFS or its representative. Submit one set of approved record drawings to the USFS in electronic form (AutoCAD) upon completion of work.

M. The USFS or its representative will inspect the work at anytime for the benefit of the Government and may reject any work or material found not in compliance with contract requirements.

N. Construction shall not occur within the wetted perimeter of live streams during the months of October through April annually, without prior approval.

O. The Forest Service reserves the right to stop work in case of extreme weather, fire danger, or saturated soil conditions.

P. The contractor is responsible for rehabilitation of work area upon construction completion.

VI. Measurement and Payment A. The method of measurement for determining final payment for each pay item shall be based on Lump Sum Quantities.

1. Do not measure directly.

2. The bid amount is complete payment for all work described in the contract necessary to complete the work for that item.

3. Progress payment may be made based on a percentage of work completed and approved.

4. Progress payment does not imply acceptance.

B. The completed and accepted design will be paid for at the contract lump sum price, which will be full compensation for the survey, design, detailing, subsurface exploration, and reporting required to prepare the approved final design.

C. The completed and accepted construction will be paid for at the contract lump sum price, which will be full compensation for the work required in accordance with the approved plans, schedule of items, specifications and requirements.

D. Specific Requirements – The Scope of Work for this contract includes:

1. Proposed Sanitary Sewer Collection System –

a) Existing System - The existing sanitary sewer collection system serving campground Areas A, B, and C consists of 4-inch and 6-inch gravity piping that conveys flows to a pump station located north of the Area C bath house. The wastewater is pumped to septic tanks with a leach field system located north of the Day Use area. Flows in excess of the capacity of the 4-inch sewer that drains to the pump station are diverted through a splitter box to an overflow leach field located west of the gate house. Area D is served by a leach field located immediately south of the Area D bathhouse. The existing system contains a segment of thin-walled PVC pipe between Area A and Area B that was constructed as part of major campground improvements in the mid-1990s.

b) Proposed Areas to be Served –

(1) The sanitary sewer collection system will begin at the wastewater treatment facility, proceed north to Area C bath house, and terminate at Area D bath house.

(2) The concept drawings show a sanitary sewer collection system that consists of approximately 1,760 feet of 8-inch sanitary sewer, 700 feet of 6-inch sanitary sewer, and 200 feet of 4-inch laterals.

c) Future Areas Served – A sanitary sewer will be extended to Areas A and B in the future. Therefore, the sanitary sewer collection system shall have adequate capacity and depth to provide gravity service to Areas A and B.

2. Proposed Wastewater Treatment Facility –

a) All components and construction shall be in accordance with applicable Kentucky On-Site Sewage Disposal System requirements (902 KAR 10:081, 10:085, and 10:110) and be constructed within the designated area.

b) All electrical design and construction activities shall be in accordance with NFPA 30, 70, and 110.

c) Design-Build contractor shall be responsible for all permitting.

d) Septic Tanks

(1) Existing System - The existing 23 septic tanks provide approximately 30,000 gallons of septic tank volume. Investigate for viability and compliance per KDPH regulations.

(2) Proposed System –

(a) Based on Kentucky regulations, the size of the septic tank volume shall be 1.5 times the daily design flow; therefore, 45,000 gallons of septic tank volume is required to treat an average daily flow of 30,000 gpd.

(b) A 15,000 gallon septic tank is required with sufficient space available for two additional 15,000 gallon septic tanks in case the existing septic tanks are taken offline in the future.

(c) A flow splitter is required and shall provide adequate flow and hydraulic capacity to convey 30,000 gpd to the one (1) proposed septic tank and the two (2) future septic tanks.

e) Pretreatment System –

(1) A pretreatment system is considered an experimental option by Kentucky Board of Health. The pretreatment system to be provided shall be a system that is on the Kentucky Board of Health pre-approved list.

(2) Pretreatment system shall be sized appropriately to provide treatment of 30,000 gpd.

(3) Control panels shall be provided in accordance with NFPA codes and manufacturer recommendations.

f) Dosing Tanks –

(1) Effluent from the pretreatment system shall flow by gravity into two (2) 30,000 gallon dosing tanks which will pump the effluent to the leach field.

(2) Dosing tanks and pumping system shall be sized appropriately to pump 30,000 gpd.

(3) Dosing tanks shall have high water alarms set at 85% capacity with alarms connected to a separate electrical circuit.

(4) Pumps shall be installed level and approximately 6-inches off the bottom of the tank to prevent clogging.

(5) Tanks shall be designed and installed to prevent flotation or vertical shifting due to groundwater pressure.

(6) Control panels shall be provided in accordance with NFPA codes and manufacturer recommendations.

g) Leach Field –

(1) An On-Site Sewage Disposal System Site Evaluation has been completed by the Pennyrile District Health Department (Application No. 111-10-056). Provisionally Suitable, Group III soils were found.

(2) Leach field shall be designed to provide discharge capacity for 30,000 gpd with all necessary distribution devices in accordance with 902 KAR 10:081.

(3) The location of the leach field shall be within the designed area south of the south tree line and within the NEPA/Recreation Area Boundary of the Wranglers Campground.

(4) In general, multiple design options are available for the leach field. Seven options are provided within the Site Evaluation form prepared by the Pennyrile District Board of Health. The concept drawings show a leach field consisting of 10’ wide lateral rock beds installed with 8’ of separation (ie. 18’ on center).

(5) Rehabilitation of leach field: after completion of installation and surface grading apply an approved herbicide to all vegetation and plant native warm season grasses.

3. Proposed Emergency Power System –

a) 50 kW Generator – A generator to serve the Area A bath house and the groundwater well

b) 50 kW Generator– A generator to serve the new wastewater treatment facility components

c) Other requirements

(1) Contractor shall verify all load conditions and length of conduit.

(2) Both generators would be located near its respective facility along with automatic transfer switches. Each generator is to be equipped with a weather-proof enclosure and sub-base fuel tanks with 48 hour capacity at full load.

(3) All electrical design and construction activities shall be in accordance with NFPA 30, 70, 70E, and 110.

4. Option - Decommissioning of Existing Facilities –

a) This work consists of removing, wholly or in part, and legally disposing of all structures, abandoned pipe lines, storage tanks, septic tanks, privy vaults, and other obstructions not designated or permitted to remain, except for utilities and obstructions to be removed and disposed of under other items in the contract. This work also consists of backfilling the resulting trenches, holes, and pits, and salvaging designated materials.

b) Septic Tanks, Pump Station and Vaults

(1) Empty pump stations, and vaults as required.

(2) Dispose of the removed contents in a manner that conforms to the requirements of the State and Local Boards of Health or other authorities having jurisdiction.

(3) Completely remove and dispose of septic tanks, pump stations, and privy vaults appurtenances located above the subgrade or finished ground surface. For structures located below the subgrade or finished ground surface, remove tops and walls to a minimum depth of 3 foot (1.0 m) below subgrade or 1 foot (0.3 m) below finished ground surface. Break up floors and seal remaining drains with masonry or with precast clay or concrete stoppers.

(4) Backfill the cavity created by the removal, partial removal, or emptying operation according to compaction requirements for paved and non-paved areas.

c) Pipe To Remain In Place Or Filled As Required - This work consists of leaving specified lengths in place and constructing masonry bulkheads or placing precast stoppers and filling the pipe’s internal void if required by the plans. The fill material shall be controlled density fill mix.

Land Between The Lakes National Recreational Area Wranglers Campground – Wastewater Improvements Schedule of Items for Design-Build Services

The following schedule of items are listed in priority order. Contractor is requested to submit a proposal for all items. The Government will award based on priority and Subject to Availability of Funds. Quantities are estimates, based on an Engineering Report and 30% design.

Priority One: Pre-Treatment and Leach Field

Septic and dosing tank system

Septic tank system subtotal

Pretreatment system

Pretreatment system subtotal

Effluent Disposal System

Effluent disposal system subtotal

CONSTRUCTION SUBTOTAL

Priority Two: Collection System One (From Area C to Leach Field)

Total collection system construction cost

Priority Three: Collection System Two (From Area D to Area C)

Total collection system construction cost

Priority Four: Backup Power Emergency power to the essential facilities, which was deemed to be one bath house, the groundwater well, and the wastewater system.

Totals:

Priority One:

Pre-Treatment and Leach Field

Priority Two:

Collection System One

Priority Three:

Collection System Two

Priority Four:

Backup Power

Construction Cost Subtotal

Mobilization / Demobilization

Design Cost (maximum 6% of construction subtotal)

TOTAL PROJECT COST

Land Between The Lakes National Recreational Area Wranglers Campground – Wastewater Improvements Evaluation Factors for Award

I. Phase One

All Design-Build teams responding during Phase One will be evaluated using the following evaluation criteria:

A. 20 Page limit for submittals.

B. Past experience. The proposals shall reflect the Prime Contractor’s past wastewater treatment facility design and construction experiences on similar projects completed over the past five years. Experience is relevant when the offeror has been confronted with the kinds of work or challenges that will be present under the contract contemplated. The offeror will be assessed by the relevant experience on the basis of its breadth and its depth. For each relevant contract or reference, the offeror shall provide:

1. Name and location of the project.

2. Contact name and phone number of customer or their agent.

3. Whether the offeror was the prime contractor or a subcontractor.

4. List of subcontractors and suppliers used.

5. Brief description of project and work performed.

C. Past performance. The proposals shall indicate experience that is relevant: the offeror has satisfied performance factors with customers in the past and complied with Federal, State, and local laws and regulations. The assessment of past performance will be subjective, and based mainly on the offeror’s reputation with their customers and others. Previous references will be contacted for information regarding their opinion on the following:

1. Capability, efficiency and effectiveness.

2. Performance conformed to the terms and conditions of the contract.

3. Reasonableness and cooperation during performance.

4. Commitment to quality work and timely completion. Offerors with no past performance will be rated as “Neutral” in this category and not necessarily be rejected.

D. Staffing. The proposals shall provide names and titles of key personnel to be assigned to the project, i.e. Design Engineer, Structural Engineer, Project manager, Project Superintendent, project Foreman, and Quality Control Inspector. The key personnel shall be shown in an organization chart relative to each person’s role. Indicate the qualifications of key personnel listed, showing at a minimum their experience and education. Resumes are not requested. If resumes are submitted, they shall be counted as part of the 20 page limit.

E. Quality Control and Quality Assurance Plan. The proposals shall provide the quality control and quality assurance plan for the project, which shall include a minimum all testing and inspections required in the contract. The quality control and quality assurance plan shall also include, but not be limited to, all supplier and plant inspection companies, including their responsibilities.

II. Phase Two

The highest rated offerors from Phase One will be selected to submit Phase Two proposals. The competitive range will not exceed five unless the Contracting Officer determines that a number greater than five is in the government’s best interest. The Government will notify those offerors that did not make the competitive range and will not be considered for further evaluations. Those firms making the competitive range will be sent a Request for Proposal and evaluated to determine best value on the following factors:

A. 20 Page limit for Phase II submittals.

B. Conceptual site plans and designs. The proposals shall include a Conceptual Site Plan and Design for the project. The Conceptual Site Plan and Design shall be simple in nature, but sufficient to reflect an understanding of the project and a technical approach to the design and construction.

C. Sustainability. The proposals shall reflect opportunities for sustainable design and construction.

D. Technical approach (not including detailed design or technical information). The proposals shall reflect the offerors understanding of the project and its potential problems, how they relate to the contract requirements and other legal requirements (i.e. NEPA, permits, etc.). The offeror should show how they will approach solving these problems. The approach/solution should describe the resources to be used and the milestones/schedule for the overall project.

E. Price. The price factor will not be rated, but will be used to determine price reasonableness. Each board member shall provide to the chairperson a brief narrative discussion of the advantages, disadvantages, and deficiencies of each proposal. Apparent errors and oversights in the proposal requiring clarification shall also be identified. The basis for each adjectival rating for each criterion assigned by individual evaluators will be furnished to the chairperson. After each criterion of each proposal is initially rated, it will be discussed among all the evaluators, discrepancies resolved or clarifications requested, and a consensus rating developed. The consensus rating will be one of several factors considered in the recommendation for award by the contracting officer. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

The price proposals will be evaluated against the Government Price Estimate, as well as other price proposals received. The estimate will be used as a benchmark for which the price evaluation will be conducted. The analysis of the variance between the Government's estimate and each offer and variance among the offerors will indicate whether further review is necessary in order to determine if the price is realistic. Additional review may be performed by both the technical board and the Contracting Officer.

The Government reserves the right to negotiate with any or all offers or award without discussion and negotiations on this phase of the solicitation to the offeror submitting the best value. Cost for submission of price and technical proposals will not be compensated.

Site Visit - A pre-bid site visit will be conducted with the Phase II offerors only.

Award Determination Award will be made to that offeror whose proposal is (1) technically acceptable and (2) technical/cost relationship is the most advantageous to the Government. Evaluation factors other than price, when combined, are approximately equal to price in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical ratings, but rather, the significance of that difference. The significance of the spread of ratings will be determined on the basis of what the difference might mean in terms of the performance and what it would cost the Government to take advantage of it. Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical tradeoffs that are in the best interest of and advantageous to the Government.

Award may be made without further discussions. Offers should be submitted initially on the most favorable terms, from a price and technical standpoint, which the Contractor can submit to the Government. The Government may, after evaluation of the proposals, conduct further oral or written discussions as appropriate, with all offerors whose proposals are within the competitive range. Failure to provide all information requested by the RFP may render the proposal as unacceptable.

LBL - Wranglers Campground

Wastewater Improvements Scope of Work

March 1, 2010