Q and A.pdf

AG-43ZP-S-09-0007

Questions and Answers

1. Will the Forest Service provide office space?

We have space available for 1 person

2. Will the Forest Service supply the scanning equipment?

This contract does not require scanning equipment

3. Will the Forest Service supply the computer equipment?

Contractor is responsible for providing their own computer equipment

4. Will the contractor be permitted to transport the files to the contractor's location for processing?

There will be a training and review period to make certain the instructions are being followed correctly, once the contractor is performing the tasks satisfactorily, the files may be transported to the contractor's location for processing.

Does this work have to be performed on location in Atlanta or would USDA be willing to ship the files to and from our office?

There will be a training and review period to make certain the instructions are being followed correctly, once the contractor is performing the tasks satisfactorily, the files may be shipped, at the contractor's cost, to their location for processing.

What materials if any would the contractor have to provide (Copies, Computers, a System to record findings, file folders)?

The contractor will need a printer, computer, and database software (i.e.

MS Access).

Would it be possible to visit the offices to see a sample file, the database entry screen(s), the workspace?

No.

The attachment (.xls) provided with the FedBizOps announcement refers to documents to be scanned. However, the brief SOW does not refer to scanning? Is scanning a requirement? If so, can you provide information on the type and number of scanners?

This contract does not include scanning of the documents.

Is there a particular format you wish to receive the response?

No, a particular format is not required.

Will the project go beyond prepping, indexing, and categorizing the Land Title data? Will it include scanning the information? If so, is the equipment to be provided by the contractor?

This contract does not include scanning, only the prepping, indexing, and categorizing.

We understand the desired completion to be within 6 months of "notice to proceed"; is there an anticipated time-frame for this notice?

Prior to September 30, 2009.

What information would you like us to submit?

Proposal to complete the work and an hourly cost.

Also, would you like us to submit an estimated cost of completion for all 1,500 files?

An hourly cost is preferred.

Will we be allowed to conduct a quick inspection/review of the files before submitting the bid?

Will all required material be supplied? (scanner, labels, files...)

The contractor will need a printer, computer, and database software (i.e.

MS Access). The Government will provide the files, labels, and folders.

This contract does not include scanning of the documents, so a scanner will not be required.

Will all data/documents be readily available?

Yes.

What the average size of the land file?

The files range in size from 50 documents to 1,000's of pages. This contract does not include scanning of the documents.

How many search fields are you looking to have?

The indexing database has 15 fields that the contractor will be required to enter for each file.

Is there an incumbent contractor?

Who is the incumbent contractor?

N/A.

How long has the incumbent worked on this project?

Is the performance of the incumbent satisfactory?

Is the incumbent eligible and/or allowed to bid?

Please identify the Contract No. and Funding Agency ID for the existing contract?

What was the value of the current contract at award and the associated terms?

How many people are working under the current contract?

Do the documents to be filed (i.e. title opinion, Title insurance/abstract, etc…) for each case currently exist in a file or do they need to be extracted from different sources?

The documents are contained in a single file.

Do all documents to be filed for each case currently exist?

Is it possible that for some case, some of the documents may be missing?

In case documents are missing – would the COR define the procedure/process for handling such cases?

Is 1500 (Number of land title files) a fixed number or an approximation?

Fixed number.

Do all documents to be filed for each land title file currently exist in the Atlanta office?

Occasionally the documents will not be located in the Atlanta office.

If not, what would be the source for these documents (i.e. other FS Office, Title/Escrow Closing Attorney etc.)?

The contractor would only need to note the missing documents; the Government will acquire the missing documents.

Please confirm that the structure etc. of the Microsoft Office Access database is in place and that the only requirement under this contract is to enter the appropriate data for each case file?

The MS Access database is in place and is actively being used; data entry is the only requirement.

How should the quote be transmitted to the CO?

The quote may be sent hardcopy mail, e-mail or facsimile.