Attachment_5_FY_2015_TSI_Bankhead_RD.pdf

ATTACHMENT 5A Task Order Information FY 2015 Bankhead Timber Stand Improvement

ATTACHMENT 5A

TASK ORDER INFORMATION

FY 2015 Bankhead Timber Stand Improvement with Chainsaws/Brushsaws

Brief Description of the Requirement:

Non-personal services for Timber Stand Improvement (TSI) with chainsaw and brush saws and slash treatment services described herein for the Bankhead Ranger District at the locations listed.

The Contractor shall furnish all labor, equipment, transportation, supervision, supplies (except those designated as Government-furnished), and incidentals to preform TSI. Work is to be performed in accordance with the specifications in attachment 5..

Unit Compartment/Stand Acres

01 C 160 47

02 C 127, 140, 132 30

03 C166 16

04 C30 45

TOTAL ACRES = 138 ACRES

CONTRACTOR NEEDS TO INSERT PRICE FOR THIS PROJECT ON SCHEDULE OF

ITEMS (ITEM 001)

PERIOD OF PERFORMANCE: The contractor can start work as soon as possible after the task order is awarded and the pre-work conference is held. The contractor start work soon after a pre-work is held, but no later than Aug 1, 2015 to ensure completion no later than Aug 28, 2015. No work can begin until after a pre-work conference is held.

NOTE: The Contracting Officer reserves the right to delete areas or to substitute, at the contract price, the same type and amount of work (+/- 20 acres) in other areas similar in topography and conditions within the respective Ranger District boundaries. They be selected in lieu of the original areas, when it is determined by the Contracting Officer that the original areas or portions thereof are unsuitable or unavailable for performance of the specified work

Attachment 5 FY 2015 Bankhead Timber Stand Improvement

5A – Task Order Information, 1 page

5B - Specifications, 13 pages

5C – Maps, 4 pages

ATTACHMENT B Specifications FY 2015 Bankhead Timber Stand Improvement

DESCRIPTION/SPECIFICATIONS/ PERFORMANCE WORK

STATEMENT (PWS)

GENERAL

SCOPE OF WORK. The contractor shall provide any and all labor, equipment, supplies, services, permits, and license necessary to perform a total of 138 acres of Timber Stand

Improvement (TSI) on the Bankhead NF . 93 acres of young shortleaf pine and longleaf pine plantations will be pre-commercially thinned/released from competing vegetation. 45 acres of midstory removal will occur in a mature pine-hardwood stand with a dense midstory.

LOCATION DESCRIPTION. The areas to be treated are within the boundaries of the

Bankhead Ranger District, Lawrence and Winston Counties, Alabama. Vicinity maps and project area maps showing project locations and access are attached and made a part of this contract. . The maps are intended to general shape and /or dimensions of the unit and may be slightly altered on the ground. Below is a table listing the units and acreage:

Unit Compartment Age Year Forest Type Acres

01 C 160 2005-2008 Longleaf Pine 47

02 C 127, 140, 2011 Shortleaf Pine 30

03 C166 2011 Longleaf Pine 16

04 C 30 1930 Pine-Hardwood 45

Total 138

ACCESSIBILITY. Part of the units may require ¼ to ½ mile walk in to the units. 1) All work units may by reached by Forest roads that are accessible by 4-wheel drive pick-up truck during normal operating seasons. However, during heavy rains, roads may become impassable and a walk-in of up to ½ mile to reach the unit boundary could be expected.

2) No vehicles will be permitted to operate off system roads without approval of the COR or

Inspector.

3) Inaccessibility due to fallen trees, slides or washouts on roads may or may not be corrected at the option of the Government. If road access is blocked, the Government may or may not, under

Section I, Clause 52.243-1, Changes: (1) provide an alternate access route; (2) delete the inaccessible unit(s).

4) Unit maps may show spur roads into units. The spur roads shown may have been removed, blocked, or may not be passable so the Contractor should not rely on spur roads for access to units.

The use of motorized equipment other than handheld equipment, such chainsaws and brush cutters, will not be permitted off designated roads in the project area, unless authorized by the

C.O.R. or Inspector.

BOUNDARIES. Project boundaries are obvious on the ground (pink flagged boundary, distinct age difference in timber, cut boundary, fire lines, stream management zones, old firelines, and roads). Boundaries may be further designated or defined by the Contracting Officer’s

Representative or Inspector.

The Contracting Officer, COR, or Inspector may exclude non-releasable areas within a unit.

These areas will be strung, flagged or otherwise designated by the Government prior to work on the unit. Non-releasable areas ½ acre or larger shall be excluded from payment.

PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

The following tasks are to be performed to the standards listed below:

*Note* No vaccinium species, dogwood, mountain laurel, or grasses will be cut in this project.

The Contractor is required to use hand-held tools, such as chainsaws, brush cutters, push cutter / mower, machetes, and any combination thereof. Ground disturbing equipment, such as bushhogs, feller-bunchers, etc. will not be allowed on this contract.

Unit1

Performance/Quality Standard(s) o Unit was planted in longleaf pine on a 8x8 to 9x9 ft spacing. Retain all longleaf pine, shortleaf pine, dogwood, oaks and hickories.

o Heavily damaged longleaf pine with severed tops, or that are severely leaning due to snow/ice from February 2015 shall be cut.

o All other stems 0.5 inches DBH to 5 inches DBH shall be cut to within 8 inches of the ground.

Unit2 o Unit was planted in shortleaf pine on a 8x8 to 9x9 ft spacing. Retain all longleaf pine, shortleaf pine, dogwood, oaks and hickories.

o Heavily damaged shortleaf pine with severed tops, or that are severely leaning due to snow/ice from February 2015 shall be cut.

o All other stems 18 inches in height to 5 inches DBH shall be cut to within 8 inches of the ground.

Unit3

Performance/Quality Standard(s) o Unit was planted in longleaf pine on a 8x8 to 9x9 ft spacing. Retain all longleaf pine, shortleaf pine, dogwood, oaks and hickories.

o All other stems 18 inches in height to 5 inches DBH shall be cut to within 8 inches of the ground.

Unit4

Performance/Quality Standard(s) o Unit is a mature pine-hardwood stand with a dense midstory. This treatment will remove the midstory.

o With the exception of dogwood and mountain laurel, cut all stems 0.5 inches

DBH to 5 inches DBH to within 8 inches of the ground.

o A portion of a horse trail is located within this project area. Trees and any cut vegetation must be felled away from the trail. A 20’ no treatment buffer will be applied adjacent to the trail. No vegetation shall be cut within 20’ of the trail.

Government will randomly review the manner in which the contractor is conducting the Quality

Control Program by both reviewing the contractor’s records and observing actual performance, or both.

Work not performed to standard:

Re-perform the work at no additional cost to the Government.

Non-compliance after the first rework will result in 100% Government inspection with contractor bearing the Government’s cost of inspection.

Slash Treatment (Lopping and Scattering of Slash)

All slash shall be lopped and scattered so that slash is 2ft or less in height.

All stumps shall be 8 inches or less in height. All cut trees must be completely severed from the stump. No cut trees shall be left hung up in a leave tree. Slash shall be pulled back out of the roads, road ditches, or around culverts.

Acceptable Quality Level

At least 95 percent acceptable slash treatment quality.

Means of Measurement

Government will randomly review the manner in which the contractor is conducting the Quality Control Program by both reviewing the contractor’s records and observing actual performance, or both.

Negative Incentives

Re-perform the work at no additional cost to the Government to meet or exceed the 95% slash treatment quality level.

Non-compliance after the first rework will result in 100% Government inspection with contractor bearing the Government’s cost of inspection.

Positive Incentives

97-100% thinning quality, 97-100% slash treatment quality, and full compliance with the objective the first time a unit is worked (in a timely manner) will result in a Performance Rating may be rated as “Superior” for future work with the

Government.

CONTRACTOR FURNISHED ITEMS/SERVICES

The contractor will furnish everything required to perform required work.

CONTRACTOR REPRESENTATIVE. The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer and the contracting officers’ representative (COR). The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

CONTRACTOR’S QUAILTY CONTROL PLAN

Quality Control Plan. The contractor shall establish and maintain a complete Quality Control

Plan acceptable to the Government to ensure the requirements of the contract are met as specified.

Contractor must take a minimum of on 1/50 acre plot per every four acres of unit with a minimum of 5 plots per unit. Plot information will be made available upon the request of the COR or Inspector. Plot shall be flagged and marked with date of inspection and plot number on pink glow flagging provided by the contractor. Flagging shall be visible with the plot center marked with flagging or pin flagging also. Contractor will inspect on a grid

(line plot) inspection method to ensure complete coverage of the unit and provide copies of daily inspections and unit inspection plots and map detailing location in relation to unit boundaries, etc.

Contractor should furnish a Quality Control Plan to Contracting Officer’s Representative.

AUTHORIZED PERSONNEL

The Contractor, during the course of work, shall not permit entry into any Forest Service areas by other than the Contractor, their employees, and Government employees.

SAFETY PROCEDURES AND REFUSE COLLECTION

Accepted safe practices shall be followed in performance of the work. The Contractor will be responsible for any damage done to Government equipment and land and/or fixtures by their employees and shall provide all replacements as appropriate at no cost to the Government.

Contractor will keep trash and all other items picked up, so that the work site is clean and orderly.

GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES

“There is no Government-furnished property or material for this contract.”

GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

TSI AND

SLASH TREATMENT

1- Objective: The purpose of this plan is to provide a quality surveillance plan for TSI and slash treatment performed at the Bankhead Ranger District, Bankhead National Forest, N.F. in Alabama. This plan provides a basis for the Contracting Officer’s Representative

(COR) to evaluate the quality of the Contractor’s performance. The oversight provided for in the contract and in this plan will help to ensure that quality levels reach the required levels of performance.

2- Performance Standards:

i. Quality Level: By monitoring the Contractor, the COR will determine whether the performance levels set forth in the contract have been attained. Quality standards for all tasks are specified in the Performance

Work Statement.

ii. On-site Inspections: The COR will evaluate the current levels of performance, according to the standards set forth in this contract at the discretion of the COR.

iii. Records Inspections: The COR will request and review the contractor’s inspection records and samples weekly.

iv. Documentation: The COR will keep a file containing the following:

copy of the contract all modifications to the contract copy of the COR appointment letter all contract correspondence initiated or received by the COR copies of all completed inspection reports, checklists, logs, diaries, contract discrepancy reports and surveillance certifications records of meetings attended copies of processed invoices and receipt documents

3- Evaluation Methods: The COR will review the contractor’s records of inspection systems and sampling results and conduct periodic on-site inspections

How to use this plan

a. Scheduling – Work to begin within 3 days after receipt of the Notice to Proceed and will be completed within the periods of time on purchase order.

b. Sampling procedures – random, line plot, visual, and or regular inspections and review of work in progress and completed work.

c. Inspection procedures – review of work.

d. Documentation – Daily Diaries for contract file; Notice of Non-compliance to contractor for any work less than 93% in compliance with the objectives and cure notices to be issued by Contracting Officer if work is not performed in a timely manner or if work does not comply with contract work statement.

4- Payment Deduction Formula

Payment will be made at the per acre unit price. Payment deduction formula is computed by deducting the per acre unit for any work not performed satisfactorily. Work quality will be at

93% quality or higher to be considered satisfactory quality work for the Government.

Contractor may chose to at no cost to the Government redo the work to bring it up to satisfactory quality standards, so they can receive payment for the unit.

Contractor’s Self-Inspection – The Contractor shall be responsible for supervising his/her crew and self-inspecting his/her own work to insure compliance with contract specifications throughout the contract.

Unit Inspection Procedure - The Government will make periodic visits to the work site while work is in progress, to assure that the Contractor is familiar with contract specifications and that work is progressing satisfactorily.

Upon completion of a unit, and at the Contractor’s request, the COR or an Inspector may inspect the unit for compliance with specifications or use the Contractors inspection and a few random plots for inspection of the units. It will be the COR’s choice.

1) Each unit, as designated on the attached maps and in the unit summaries, will be inspected as a separate unit and will not be averaged with any other unit for acceptance or payment.

2) The inspection will be made on a series of 1/50th acre plots (16.7ft. radius) on all units.

Sufficient plots will be taken for a minimum one-half (1/2) percent sample of the total area of the unit being inspected. This is equivalent to one plot per four acres. To insure that adequate sampling of the contractor’s work is taken, a minimum of 5-10 plots will be taken in each unit. Table A, below, details the number of plots required for inspection based on acres in the unit:

Table A

# of Inspection Plots Required

Based on Acres

# Acres # Plots #Acres # Plots

1-40 5-10 61-64 16

41-44 11 65-68 17

45-48 12 69-72 18

49-52 13 73-76 19

53-56 14 77-80 20

57-60 15 81-84 21

3) Plot Location- Plots will be located by establishing plot lines on the unit to be inspected with the lines and plots equally spaced so that coverage of the entire unit is obtained. The initial line will be randomly selected with other plot lines equally spaced from this initial line. A map of the plots established on the unit to be inspected will be provided to the contractor.

4) Inspections to determine percent acceptable thinning will be taken only after the

Contractor has completed all of the work in an area, and has notified the Forest Service that work on the unit is completed.

5) At each 1/50 th acre plot the inspector will evaluate the plot area and record how the plot meets the specifications of this contract.

6) The inspection consists of three parts:

a) Leave tree spacing.

b) Slash treatment.

c) Slash pullback areas.

The Inspection procedure is explained below.

TSI-Inspector will check to see if all undesirable stems are treated according to Performance

Quality Standards

Slash Treatment Inspection- Slash treatment will be inspected according to the following specifications. Each inspection plot on a unit will be worth 10 points and is broken down in the following manner:

1) Slash Depth = 4 points

2) Hang Ups = 2 points

3) High stumps = 2 points

4) Correct sever = 2 points

The formula used to calculate percent slash quality is as follows:

% Slash Quality = [ # points earned / # points possible ] X 100

Where the number of points possible for slash work equals the number of plots taken on a unit multiplied by one-hundred.

This part of the inspection is pass/fail and the following standards must be met:

1) If % slash treatment quality for the unit is 95% or higher than the unit passes for slash treatment.

2) If % slash treatment quality is less than 95% than the unit fails for slash treatment and must be reworked to meet acceptable standards. No payment will be made for the unit until the slash treatment is reworked and brought up to acceptable standards.

Slash Pullback- All slash pullback areas will be inspected to insure that they are in compliance with Slash Pullback. If the inspection on this portion of the work fails, no payment will be made for the unit until the work is brought up to contract specifications.

Unsatisfactory TSI

1) Repeated failure to perform work at or above minimum acceptable standards will be considered reason for contract termination and default action.

2) If the results of a first inspection are unsatisfactory to a Contractor, the unit may be either reworked to increase the percent acceptable rating, or the Contractor can accept the rating and the corresponding payment as described above. If the Contractor intends to rework a unit, the contractor must notify the COR within five (5) days of receipt of inspection results for the unit. Contractor will be responsible for reasonable cost of re-inspection, including labor and vehicle mileage. Payment will be based on the results of the second inspection. The re-inspection of the reworked unit will not overlap inspections plots used for the initial inspection. All rework will be at the Contractor’s expense. Re-inspection will be at the Governments convenience. The Contractor will not be allowed to rework a unit more than one time.

Note: Units with less than fully acceptable percentages due to “deficient trees” or

“unsatisfactory leave trees” cannot be reworked.

SPECIAL CONTRACT REQUIREMENTS

EXCESS COSTS

If the Contractor does not complete the work within the designated contract time, actual excess costs will be assessed, such as, but not limited to, additional COR and inspector time and travel.

MATERIAL & WORKMANSHIP

All work under this contract shall be performed in a skill and workmanlike manner. The

Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

SAFETY OF WORKERS

The contractor or their representative will be responsible for the health and safety of their crewmembers.

OSHA - Worker Protection Standard

Contractor is responsible for full compliance with all applicable OSHA Worker Protection

Standards.

Personal protective equipment: Personal protective equipment (PPE) must be provided and maintained for workers.

RESOURCE PROTECTION

Stream, Lake and Reservoir Pollution Prevention

Under no circumstances will any contaminated materials be washed in any stream, lake or reservoir. Violations of 36 CFR 261.11© are subject to fine of not more than $500.00 or imprisonment for not more than 6 months or both pursuant to Title 16 US Code Section 551.

STREAMSIDE MANAGEMENT ZONES (SMZ’S) and RIPARIAN CORRIDORS

STREAM

ORDER/CLASSIFACATON

SLOPE CLASS CORRIDOR WIDTH IN FEET

EPHEMERAL (1 & 2) 0% & UP 35

INTERMITTENT (3 & 4) 0-15%

16 AND ABOVE

USE FORMULA: 30+1.5 X %

SLOPE

PERENNIAL STREAMS, LAKES,

PONDS, OR WETLANDS (5 & UP)

0-10% 100’

11-45% 125’

45%+ 150’

*Note: It will be the contractors responsible to ensure that these standards are met.

Care shall be taken to protect private lands and SMZ’s.

Protection of Improvements

The contractor will protect all trails, roads, ditches, fences, and other improvements in the project area. Roads and trails will be kept free of logs, slash and debris as stated in Clause 232

Paragraph (2).

Any road or trail used by the contractor that is damaged by his operation shall be promptly repaired to US Forest Service standards at the contractor’s expense and accepted by the COR before payment is made for work done.

Repairs may require restoring water bars, ripping soil to a depth of at least 2 inches and revegetating the area at the following rates:

Fertilizer: 13-13-13 at 500 lbs per acre

Orchard Grass: 25 lbs. per acre

Rye Grass: 10 lbs per acre

White Clover: 4 lbs per acre

Lime: 2,000 lbs per acre

Protection of Trees and other Vegetation

Contractor will use every precaution necessary to prevent damage to leave trees, shrubs and other vegetation not specified for treatment.

Protection of Archaeological/Historical Resources

The contractor, upon discovery of suspected archaeological or historical materials shall notify the COR/Inspector as soon as possible of their presence on National Forest Land.

STANDARD DEFINATIONS.

1-ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2-DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

3-PERFORMANCE REQUIREMENTS SUMMARY (PRS) Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

4-QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

5-CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

6- GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

7- QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

8-QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

9-RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

10-LINE PLOT SAMPLING. Line plot sampling method is a method that will allow even plot coverage over the entire acreage to be arranged on grid spacing. This method will allow service units to be selected at evenly space intervals across the unit.

TECHNICAL DEFINATIONS

1-DBH (Diameter breast height) - diameter of the trunk of a tree measured 4 ½ feet from the ground level on the uphill side of the tree.

2-Conifer - A cone-bearing tree with needles or leaf scales. Examples: Longleaf pine, Shortleaf pine, Loblolly pine, Virginia pine, cedar, and all other conifers

3-Hang-up Tree - A cut tree suspended above the ground by a leave tree.

4-Hardwood Tree - A hardwood tree is a tree with broad leaves rather than needles.

Hardwoods will occur as single stems from seed or multiple stems from stump sprouts.

Examples of hardwoods are red oak, white oak, hickory, persimmon, black cherry, red maple, yellow poplar, American holly, flowering dogwood, sourwood, etc.

5-Leave Tree – Trees which are not to be cut under this contract.

6-Release - As defined for this contract, a treatment designed to free young trees in stands not past the sapling stage that eliminates or suppresses undesirable vegetation regardless of crown position.

7-Slash - All debris resulting from release operations.

8-Woody Vegetation - Any woody perennial plant, such as shrubs, and briers. Some examples of shrubs are mountain-laurel, witch-hazel, Vaccinium species, sumac, etc.

Quality Control Plan. The contractor shall establish and maintain a complete Quality

Control Plan acceptable to the Government to ensure the requirements of the contract are met as specified. Contractor may elect to use Exhibit Release and

Weeding Inspection Worksheet, if the contractor choose to use this form, if they choose to use it then they need to specify in this section on contractor required information. If the contractor chooses a different inspection method, then it must be accepted by the COR.

Work Plan: The work plan shall describe how the contractor plans to perform the project. Include methods, personnel, and equipment.

Progress Schedule: The contractor shall prepare and submit a practical schedule showing the order in which the contractor will perform the work and the dates on which the contractor contemplates starting and completing each task. The contract must be completed by August 28, 2015.

8A

107A

107B

108B

108F

107Q

108C

107P2

8K

WINS 57B

A

107P

107C

107B1

106B

7P

7M

5A

155A4

FY15 Bankhead TSI Contract Unit 1- C160-47 acres of longleaf pine PCT/Release

. 0 0.5 10.25 Miles

Road

ROUTE_STATUS

Other

DE - DECOMMISSIONED

EX - EXISTING

PL - PLANNED

Treatment Stands

1:20,750

ATTACHMENT 5 MAPS

FH 2

4A

1D

121B

121F

124C

9R

121I

121H

121A

C2

WINS 99

1L

124J

124A3

4C

121K

124A4

124J2

124B

E

124C4

1C

109O

124I

124H

124J3

121J

4B

C3

4J

124A1

109P

124C1 124A2

124A5124A6

4J

122C

FY15 Bankhead TSI Contract Unit 2- C127-4 acres, C140-9 acres, C132-17 acres

30 acres of shortleaf pine PCT/Release

. 0 0.5 10.25 Miles

Road

ROUTE_STATUS

Other

DE - DECOMMISSIONED

EX - EXISTING

PL - PLANNED

Treatment Stands

1:33,276

135A

135D

135C

B

FH 6

135E

135A2

117D

5D

7A

135A5

135A3

135D1

135C1

135A4 135E1

135A1

FY15 Bankhead TSI Contract Unit 3- C166-16 acres of longleaf pine PCT/Release

. 0 0.5 10.25 Miles

Road

ROUTE_STATUS

Other

DE - DECOMMISSIONED

EX - EXISTING

PL - PLANNED

Treatment Stands

1:24,000

262J

262G262D

262M

262E

262P

262C

2K

257I

263H

262F 263G

262Q 262N

FY15 Bankhead TSI Contract Unit 4- C30-45 acres of Midstory Removal

. 0 0.5 10.25 Miles

Road

ROUTE_STATUS

Other

DE - DECOMMISSIONED

EX - EXISTING

PL - PLANNED

Horse Trail Treatment Stands

1:15,928