QA.pdf

PRE-BID CONFERENCE NOTES

AG-3434-S-16-0003

MONONGAHELA NATIONAL FOREST

YOKUM STREET VEHICLE STORAGE BUILDING METAL ROOF INSTALLATION

A pre-bid conference was held at 10:00 AM on Tuesday, February 9, 2016 at the project location – 731 Yokum Street; Elkins, WV.

The following persons representing the Forest Service were present: Carrie Edwards (Contracting Officer – via telephone) and Mary Smakula (Facilities Engineer)

Solicitation Number AG-3434-S-16-0003, Yokum Street Vehicle Storage Building Metal Roof Installation was reviewed by Carrie Edwards. Mary Smakula reviewed the Specifications. A site visit was also offered.

The following questions were raised during the meeting:

1. When do you anticipate awarding this project?

Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

2. Does the figure in B-1 on Schedule of Items represent building SF or Roof SF?

The figure represents the roof sf.

3. Are there any hips or valleys on this roof?

There are no hips. There is a transition area between the large garage space and the small garage space.

4. Is there access around the building?

There is vehicle access to three sides of the building. The fourth side is within 10 of a chain link fence.

5. What is the height of the building?

The height to the eave line is approximately 12 feet. The height to the peak is approximately 30 feet.

6. What are the building dimensions?

The larger part of the building is approximately 180’ x 64’. The smaller garage area is approximately 20’ x 24’. The ridge line runs approximately 24’. The transition area between the two parts of the building is approximately 6’x6’.

7. Is the lower roof shown in the photographs part of the contract?

The lower roof is on the 20’ x 24’ small garage space connected to the larger building and is a part of the contract.

8. What is the pitch of the roof?

The roof pitch as measured along the bottom of the top chord of a truss is 7/12.

9. Is a ridge vent necessary if the building is not heated?

The specifications require ridge closures but not ridge vents. Section 074113, Part 2, 2.5, A,1.

10. Is underlayment required for the installation of the metal roof panels?

The metal roof panels are to be installed on wood sleepers over the existing shingle roof.

Underlayment is not necessary as long as the shingles are intact.

11. What kind of roofing material is required for the low sloped roof on the transition area between the large and small garage spaces?

A single flat metal roofing panel shall be installed over wood sleepers sloped to drain (1/4” per 12” minimum). There shall be flashing installed between the flat roof and adjacent wall and sloped roof surfaces.

12. Is a building permit from the city of Elkins required?

A building permit from the city of Elkins is required, however there is no charge since the project is on Federal property.

13. Is a building contractor’s license required from the city of Elkins? Is the contractor required to pay B&O taxes to the city of Elkins?

The city of Elkins requires the contractor to obtain a contractor’s license and to pay B&O taxes for the work performed in the city of Elkins at a rate of 1% of the contract price.