SF30.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1 4

2. AMENDMENT NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NUMBER (if applic.)

1 07/08/2015

6. ISSUED BY:

Cherokee National Forest 2800 North Ocoee Street Cleveland, TN 37312

7. ADMINISTERED BY (If other than 6.):

8. NAME AND ADDRESS OF CONTRACTOR

[ X ]

9A. AMENDMENT OF SOLICITATION NUMBER

AG-3395-S-15-0016

Eagle Knob Road Paving

9B. DATED (see item 11)

06/22/2015

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (see item 13)

CODE FACILITY

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x ] is NOT extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if applicable)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE IS ISSUED PURSUANT TO:

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority )

E. IMPORTANT: Contractor [ ] is, [ ] is not required to sign this document and return copy(s) to the issuing office.

RE: Schedule of Items, Section B:

1. Bid Item 1, Base Bid: Add the following item – 404.03, Minor Hot Asphalt Concrete for Leveling, VDOT Grade IM-19 with Limestone Aggregate, Compaction Method 2 – 30 Ton AQ.

2. Add seventh bullet statement, pg. 3.

3. Delete original Schedule of Items. Replace with Revised Schedule of Items, attached.

RE: Plans, Eagle Knob Road. Delete original Plans, replace with Revised Plans, attached. Changes/additions/deletions are shown in red.

Additional Attachments:

1. Notes from Pre-Bid Meeting with questions and answers.

2. Sign-In Sheets, Pre-Bid Meeting Attendees

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (type or print)

NINA B. BARROW, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY: Nina B. Barrow 07/09/2015

(signature of authorized person) (signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 SF 30 (REV. 10/83)

PRESCRIBED BY GSA/PREVIOUS EDITION UNUSABLE FAR (48 CFR) 53.243

Pre-Bid Meeting – AG-3395-S-15-0014

Eagle Knob Paving – Norton, Virginia

July 7, 2015

Attending for Forest Service: Nina Barrow – Contracting Officer (Cherokee NF)

Donna Price – Procurement Technician (Cherokee NF)

Gary Hubbard - Engineer/Contracting Officer’s Representative (Cherokee NF)

Laura Ingram – Contracting Officer (George Washington/Jefferson NF)

Contractors Attending: See Sign-In Sheets, attached.

Nina Barrow opened the meeting discussing administrative issues related to the solicitation:

Project is 100% set aside for Small Business. Price range: $250,000 - $500,000.

Project includes a base bid and 3 additive items. The method of determining low bidder for purposes of award is addressed in Section L, pg. 37, AGAR 452.236-70.

This is a federal construction project. Construction Wage Rates apply (formerly Davis Bacon). You are required to make and keep payrolls, and submit certified payrolls weekly to COR. Retain records for 3 years, subject to DOL review.

Registration in the System for Award Management (SAM) is required for award.

An original bid bond must accompany your bid. Amount is 20% of the bid price. Scanned, faxed or reproduced bid bonds are not acceptable. SF-24 form (recommended) is posted in FedBizOpps. Bonds will be returned to unsuccessful bidders following award of contract.

Invitation for Bid is a very formal process. Sealed bids are due on Wednesday, July 22 at 1100 at the

GW/Jeff Supervisor’s office at 1400 (2 pm). Turn in the pink “Submittal Copy” from FedBizOpps. Submit the SF-1442, Schedule of Items with pricing filled in (Section B), Representations and Certifications

(Section K), and original bid bond. Affix the Bid Sticker, OF-17, to the outside of your envelope so that it is not accidentally opened. Bids will be opened publicly; Laura Ingram will serve as Bid Opening Official.

A Bid Abstract will be prepared at the opening and attendees can take home a copy. Abstract showing apparent low bidder will be posted to FedBizOpps. Bids may not be submitted by fax or email. Bid must show original signature.

Successful contractor will have 10 days to furnish performance and payment bonds, in the amount of 100% of contract price. Anticipate awarding the contract on or about August 7, prework meeting the week of

August 24, NTP issued as soon as possible after prework meeting.

Contract time: 60 days. Work will start within 10 days of receiving the Notice to Proceed.

Check FedBizOpps for amendments. Amendments must be acknowledged with your bid.

General Notes:

There is cell service available at project site.

Bid project as specified.

Attendance at Pre-bid meeting was not mandatory.

Access to project site is State Route 619. This road is steep and includes many tight switchbacks.

Gary Hubbard continued the meeting with discussion of the specifications:

Page 5 of Attachment #1 – Summaries of Quantities:

CQ = Contract Quantity. Item is not measured for payment

AQ = Actual Quantity – Tickets will be collected or measurements taken to determine actual quantity

LS/LSQ = Lump Sum or Lump Sum Quantity

*Amendment: #238 MP 0.00 – 1.11. Replace 1.11 with 1.46

Base Item = 3” Asphalt

Alternate Bid Item 1 = 2” Asphalt

Alternate Bid Item 2 = 2” Asphalt

Alternate bid Item 3 = 2” Asphalt

Page 9 of Attachment #1

New Culvert: There is a total of 362 LF of culvert.

Question: Will there be staking/flagging on the ground?

Answer: Will meet on site prior to starting project and get everything clearly identified.

Page 10 of Attachment#1

Hot Asphalt Concrete Mix: No density testing required. There will be coring to check thickness every

1500’, submit job mix formula, but no mix formula testing required unless we see something is wrong.

*Amendment - Remove bullet item 3

Not requiring skid resistant mix; use limestone aggregate in mix.

Page 11 of Attachment #1

Erosion Control: Do not reseed ditches once cleaned. Only reseed lead off ditches and wing ditches & material removed from ditches.

Seed prior to rain.

There is no separate line item for seeding and mulching – indirect payment under other pay items.

Page 15 of Attachment #1

Cleaning existing asphalt surface and clip edges.

Page 12 of Attachment #2

Traffic Control: Traffic can be delayed for up to 60 min and then open for 15 min. This time can be flexible depending on task being performed at the time.

Site Visit

Question: Can we block State Route 619 to get equipment up the mountain to project site?

Answer: It is a State road and the contractor will have to coordinate with the State.

Question: Is inlet or outlet protection needed?

Answer: No.

No stone or head work is required at culvert inlets.

*Amendment – Add 30 ton of Leveling mix

If culvert outlets are way down slope, take out enough of the old culvert to put in new. FS COR will be on site to assist in make this decision.

Mile Point 1.0 (FS Road 238C): Culvert Replacement and lead off ditching. Ditching 50’ and asphalt paving 70’.

Question: What is the warranty period for work?

Answer: 1 year

Question: Can we store equipment behind gate of FS Road 238C?

Answer: Yes. We will issue you a key to the gate or permit you to use your own key/lock.

No geo-textile material required under new culverts.

Mile Point 1.11 ends the 3” asphalt.

Outside temperature for asphalt paving is 45 degrees and rising. Cold weather could force paving into next spring.

For lead off ditching only remove the loose material.

Make sure to call for possible utility lines before digging (one call).

Question: Water source for equipment?

Answer: Will need to bring in a water truck.

For Add Item2, Paving Tower Road – Paving ends at beginning of parking lot.