AG-3395-S-14-0004_VA_Creeper_Trails _Amendment_No._2.pdf

RFP AG-3395-S-14-0004

Amendment No. 2

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 10

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

2 04/16/2014

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE USDA, Forest Service, Ohio River Basin Cluster George Washington/Jefferson National Forests 5162 Valleypointe Parkway Roanoke, VA 24019

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-3395-S-14-0004

9B. DATED (SEE ITEM 11)

03/18/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

1) See Amendment No. 1, SF. 30, Block 14. Replace “August 16, 2014” with “April 16, 2014” Revised Schedule of Items and revised Sections L & M of the solicitation are attached with this Amendment No. 2.

(For additional changes or clarifications, see page 2.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Laura M. Ingram, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105

2) AG-3395-C-14-0004, SF-1442, page 1, Block 11: “Contractor shall begin performance within 10 calendar days and complete it within *180 calendar days.” Change “*180 days” to “*160 days (see page 10 for details).”

3) AG-3395-S-14-004, Section I: The following clauses are incorporated full text into the solicitation:

52.236-8 -- Other Contracts (Apr 1984)

The Government may undertake or award other contracts for additional work at or near the site of the work under this contract. The Contractor shall fully cooperate with the other contractors and with

Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the

Contracting Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (Apr

1984)

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

(b) The Contractor shall protect from damage all existing improvements and utilities

(1) at or near the work site, and

(2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.

The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES

Replacement of Virginia Creeper Trail Bridges No. 35 & No. 36, Mount Rogers National Recreation Area

B.1 REVISED SCHEDULE OF ITEMS

BASE BID ITEM B.1.A: Bridge 35

Item Number Description

Method of Meas. Unit Quantity

Unit Price Total

15713

Soil Erosion & Pollution Control LSQ

Lump Sum 1 $

20102 Clearing and Grubbing LSQ

20305

Removal of structures and obstructions LSQ

Lump Sum 1 $

20435 Trail Excavation, Compaction Method B, Tolerance Class A LSQ

25102

Placed riprap, VDOT Class

III CQ CY 35 $

30115A Aggregate Surface Course, VDOT VA #10, Compaction Method B AQ Ton 30 $

30115B Aggregate Surface Course, VDOT VA #26, Compaction Method B AQ Ton 90 $

55201 Structural Concrete, Class

A (AE) CQ

Cubic Yard 17 $

55502 Structural Steel-- Furnished, Fabricated and Erected CQ Each 1 $

62501 Seeding, Hydraulic or Dry Method CQ Acre 0.15 $

63501 Temporary Traffic Control

LSQ

TOTAL, BASE BID ITEM 1A: $____________

OPTIONAL BID ITEM B.1.B: Bridge #36

Number Description

Method of Meas. Unit

Quantity

Price Total

15713 Soil Erosion & Pollution Control LSQ

Lump Sum 1 $

20102 Clearing and Grubbing LSQ Lump Sum 1 $

20305 Removal of structures and obstructions LSQ

Lump Sum 1 $

20435

Trail Excavation, Compaction Method B, Tolerance Class A LSQ

Lump Sum 1 $

25102 Placed riprap, VDOT Class

III CQ CY 65 $

30115A

Aggregate Surface Course, VDOT VA #10, Compaction Method B AQ Ton 35 $

30115B

Aggregate Surface Course, VDOT VA #26, Compaction Method B AQ Ton 105 $

55201 Structural Concrete, Class

A(AE) CQ

Cubic Yard 40 $

55502

Structural Steel— Furnished, Fabricated and Erected CQ Each 1 $

62501 Seeding, Hydraulic or Dry Method CQ Acre 0.20 $

63501 Temporary Traffic Control LSQ

TOTAL, OPTIONAL BID ITEM 1.B: $_____________

If it chooses to exercise the following options, the Government will award EITHER Item B.1.C OR Item B.1.D. Item B.1.E may be awarded with either option or by itself.

REVISED OPTIONAL BID ITEM B.1.C: Miscellaneous Construction

Price Total

25401

Replace Bridge 35 Western Timber Cribbing Abutment & Wingwalls LSQ

TOTAL, REVISED OPTIONAL BID ITEM 1.C: $_____________

NEW OPTIONAL BID ITEM B.1.D: Miscellaneous Construction

Price Total

25401

Replace Wingwalls Only

LSQ

TOTAL, REVISED OPTIONAL BID ITEM 1.D: $_____________

NEW OPTIONAL BID ITEM B.1.E: Miscellaneous Construction

Price Total

30115 Trail Approach Surfacing:

Stone Dust AQ Ton 1 $

TOTAL, REVISED OPTIONAL BID ITEM 1.D: $_____________

TOTAL Base Item B.I.A=

TOTAL Optional Item B.1.B=

TOTAL Optional Item B.1.C=

TOTAL Optional Item B.1.D=

TOTAL Optional Item B.1.E=

SUM TOTAL Optional Item B.1.A + B.1.B=

SUM TOTAL Optional Item B.1.A + B.1.B=

SUM TOTAL All Items B.1.A + B.1.B. + B.1.C=

SUM TOTAL All Items B.1.A + B.1.B. + B.1.D=

SUM TOTAL All Items B.1.A + B.1.B. + B.1.E=

SUM TOTAL All Items B.1.A + B.1.B. + B.1.C + B.1.E=

SUM TOTAL All Items B.1.A + B.1.B. + B.1.D + B.1.E=

Award from this Request for Proposals will be made on a firm-fixed price basis to one contractor. The Government may exercise options by mutual agreement of the parties at the proposed prices through the life of the awarded contract.

NOTE: Faxed proposals or changes to proposals will not be accepted. Emailed proposal or changes to proposals will not be accepted. Hardcopy proposals must be delivered to the address in Block 7 of the SF-1442 (USDA Forest Service 5162 Valleypointe Parkway, Roanoke, VA 24019) by the proposal due date and time stated in Block 13A.

NOTE: Submittal requests may not be made until after award. Bid project as specified.

NOTE: Recommended format for bid guarantees is the SF-24. Original bid bond must be submitted with the bid.

NOTE: Complete, by checking correct box, the certification statements required in Section K, and submit with the bid.

A complete proposal package includes the Submittal Copy in its entirety:

both pages of the SF-1442 (Section A) completed Schedule of Items (Section B) completed Representations and Certifications (Section K), original bid bond.

responses to evaluation factors in Section M in format described in Section L.

(Replaces page 42 of original solicitation—the last page of Section L)

INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS

PROPOSALS 452.215-71 (SEP 1999)

(a) General Instructions. Offers submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below.

(1) The offer must include a technical proposal. The following information should be submitted so as to address the evaluation factors in Section M:

All contractors shall provide the following information for their technical proposals (submit 1 original and 3 copies to the Contracting Office by the submission deadline):

A. Technical Proposal:

Respondents must provide information about each element of the technical proposal. Failure to supply the requested information for any element could result in rejection of the proposal and elimination of the firm for consideration of award.

The technical proposal shall be inclusive of the following elements:

1. Construction Plan

2. Employee Experience & Technical Expertise

3. Contracting Firm’s Relevant Project Experience

4. Contracting Firm’s References

Technical Proposal Requirements:

1. MANAGEMENT PLAN:

a. Construction Plan – Fill out the attached construction plan form.

b. Comprehensive Safety Plan (including overall company policies and a plan specific to the environment that may be encountered during the performance of this contract). Should be completed on company’s letterhead.

2. Employee Experience & Technical Expertise – On the “Technical Skills and Project Experience” form, address the following regarding personnel you intend to use on the project (only item 2a is required, 2b is optional):

a. For the project site supervisor to be assigned to this project: Provide name, years of supervisory experience with the firm, types of technical expertise, and 3 projects of a related nature that this employee has supervised. For each of these projects give the name, location, total construction cost, and overall project scope.

b. For other skilled employees intended to be assigned to this project: Provide name, years of experience with the firm, , types of project expertise, and 3 projects of a related nature to which this employee has significantly contributed their skills.

3. Contracting Firm’s Relevant Project Experience – On the “Technical Skills and Project Experience” form, describe 3 projects of a similar nature to the contemplated project that the firm has completed within the last 3 to 5 years. For each of these projects give the name, location, total construction cost, construction start & end dates, overall project scope, whether the firm was prime or sub (if prime did you use any subs and what work was performed directly by your firm), and the client’s name. Relevant photos of the finished work for each project are encouraged.

4. Contracting Firm’s References – Fill out the “Past Performance Evaluation Survey” form and send it out to a minimum of three clients for whom you have completed work within the last 3 years. It is highly recommended that you contact these references to encourage their response and increase the likelihood of return of the form to the Contracting Officer.

B. Price Proposal:

Complete and return Schedule of Items in Section B of the solicitation to submit price proposal.

SECTION M--EVALUATION FACTORS FOR AWARD

AWARD DETERMINATION

Proposals will be evaluated on Contractor’s Technical Proposal and Price offered for the project described herein.

The Government intends to make award without discussions; however, if discussions are determined to be necessary, they will be conducted in accordance with FAR Part 15, Contracting by Negotiation.

Evaluation factors other than price, when combined, are approximately equal to price in the award decision.

Among technical evaluation factors, the Management Plan is more important than the other factors. The

Government reserves the right to make cost/technical trade-offs that are in the best interest of and advantageous to the Government. In addition to other factors, offerors will be evaluated on the basis of advantages and disadvantages to the Government that might result from awarding to multiple contractors. The critical factor in making any cost/technical trade-off is not the spread between the technical scores, but, rather, the significance of that difference.

The significance of the spread of scores will be determined on the basis of what the difference might mean in terms of performance and what it would cost the Government to take advantage of it. Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work.

(1) TECHNICAL PROPOSAL (SEE PREVIOUS PAGE IN AMENDMENT FOR MORE

INFORMATION):

The Government will evaluate:

a) Management Plan: Both subfactors will be evaluated for completeness and applicability to project requirements.

i. Construction Plan: Should address all aspects of the work being contemplated and demonstrate that the offeror clearly understands the needs of the project. Should include anticipation of potential additional issues, and should clearly articulate how the offeror will successfully address the issues as they occur during construction, including overall company policies and a plan specific to the environment that may be encountered during the performance of this contract).

ii. Comprehensive Safety Plan: including overall company policies and a plan specific to the work required to complete the Virginia Creeper Trail project.

b) Employee Experience and Technical Expertise Will be evaluated on the basis of its breadth, depth, and relevance to the work required under the prospective contract. Thoughtful completion of the

Technical Skills and Project Experience Questionnaire attached to this document should provide all required information; HOWEVER additional information may be submitted to supplement this form if necessary.

c) Contracting Firm’s Relevant Project Experience. For this solicitation, the most relevant experience would be trail bridge construction in isolated locations in southwest Virginia or surrounding areas

(little to no cell service, no close sources of supply), under formal contract or purchase order with federal or state agencies using their plans and specifications.

d) Contracting Firm’s References and Past Performance. Past performance is a measure of the degree to which an offeror satisfied its customers in the past and complied with federal, state, and local laws and regulations. The Contractor Performance Survey (attached to this document), is to be completed and returned to the Contracting Officer by three customer references, and will provide the required information regarding Quality of Service, Customer Satisfaction, and Timeliness. Using those categories (approximately equal in value to each other), the Government will evaluate the contractor’s past performance to determine: (1) that the offeror was capable, efficient, and effective, including management of subcontractors; (2) the offeror's performance conformed to the terms and conditions of its contract; (3) the offeror finished within the contract time; (4) the offeror was reasonable and cooperative during performance; and (5) the offeror was committed to customer satisfaction. The Government may evaluate the organizational past performance of the offeror's proposed key subcontractors. The Government may consider past performance from any available source. A contractor with no relevant past performance history will receive a neutral rating for past performance.

(2) PRICE PROPOSAL. The Government will evaluate the Contractor’s understanding of the work by examining pricing provided. A Schedule of Items (Section B of this solicitation) is provided for pricing.