SAMPLE_PROPER_INVOICE.pdf

SAMPLE PROPER INVOICE

Invoice No. 001-0035

INVOICE

Customer

Name Date 4/1/2007

Address Order No. AG-1234-D-07-0035

City St Louis State MO ZIP Contract No.

Phone FOB N/A

Contract

Line Item Qty Unit Unit Price TOTAL

001 1.00 Month 600.00$ 600.00$

003 1.00 Month 400.00$ 400.00$

Tax ID Number (TIN) SubTotal 1,000.00$

Shipping -$

Remit Payment TOTAL 1,000.00$

Name

Address

Bank Name

Routing No

Account No

Any other information as required by contract

For questions contact: Name, Title, Address, Phone, Email

My Company Name

My Address

My email/website

USDA

Description

Janitorial Services, Forest Ranger Station, Mar 1-Mar 31, 2007

Janitorial Services, Forest Campground, Mar 1-Mar 31, 2007

FAR 32.905(b)(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

1. Name and address of the contractor.

2. Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

3. Contract number or other authorization for supplies delivered or services performed

(including order number and contract line item number).

4. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

5. Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

6. Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

7. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

8. Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See FAR 4.9 TIN requirements.)

9. Electronic funds transfer (EFT) banking information.

a. The contractor must include EFT banking information on the invoice only if required by agency procedures.

b. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause

(e.g., 52.232-33, Payment by Electronic Funds Transfer-Central Contractor

Registration, or 52.232-34, Payment by Electronic Funds Transfer-Other Than

Central Contractor Registration), or applicable agency procedures.

c. EFT banking information is not required if the Government waived the requirement to pay by EFT.

10. Any other information or documentation required by the contract (e.g., evidence of shipment).

http://www.arnet.gov/far/current/html/52_232.html#wp1153462 http://www.arnet.gov/far/current/html/52_232.html#wp1153351 http://www.arnet.gov/far/current/html/52_232.html#wp1153375