Roads Bridges_Plans_for_Vendors.docx

SINGLE AWARD CONTRACTS

One vendor per contract, full and open competition per project Any non-commercial need over Simplified Acquisition Threshold ($150,000) requiring payment and performance bonds Will require full advertisement on FedBizOpps for every project

BLANKET PURCHASE AGREEMENTS (BPA)

3-5 Vendors per District Single Time & Materials Task Orders up to $25,000K Require further competition over $2,500; Task orders NOT TO EXCEED $25,000 each Agreements include hourly equipment rates; phone quote competition per project for hours offered.

FedBizOpps request for initial rate submission and BPA awards

REQUIREMENTS CONTRACTS

1 Vendor Per District Single Task Orders for Construction up to $30,000 (bonding limit) Firm, fixed price contracts will require no further competition over life of contract; some minor price negotiation. Also includes task-specific equipment rental.

Contractor safety valve—can refuse up to 3 task orders if risk of loss too great/disagrees work is standard; refused task orders will be competed under MATOCs.

FBO Advertisement for initial contracts

MULTIPLE AWARD TASK ORDER CONSTRUCTION CONTRACTS (MATOC)

3-5 Vendors per Engineering Zone (South, Central, North) Any Special Need below Simplified Acquisition Threshold ($150,000); payment bond required for projects over $30,000 Covers Projects not Suitable for Standardized requirements contracts.

Contract holders will be given fair opportunity to compete with other contract holders.

FBO Advertisement for initial contracts

ROADS AND BRIDGES ACQUISITION PLAN FOR FISCAL YEAR 2013: The George Washington & Jefferson National Forests will be advertising the following acquisition opportunities to accomplish its roads and bridges contract workload for 2013 (and potentially through 2018) on the Federal Business Opportunities website before January 1, 2013 (with the exemption of the single award formal contracts, which will advertised and awarded on an individual basis throughout the year). This plan is expected to cover all the roads and bridges construction needs the Forests will have in FY 2013 above $2,000 (construction) and $2,500 (services) not otherwise covered by an existing contract, or to be performed by government personnel or volunteers, or by grant or agreement.

1) PHASE I: (AG-3395-S-12-0006) EQUIPMENT RENTAL WITH OPERATOR will be on an hourly-basis and will be for contingencies, emergencies, and small projects that cannot reasonably be specified/scoped for a firm-fixed contract prior to requirement need-by date. Competition among BPA-holders for orders over $2,500 will be required (on terms described in BPAs). Advertisement for new BPA-holders will be made one time per each succeeding year. Duration of BPAs: 5 years or $150,000 spent per agreement, whichever accrues first. No guaranteed minimum, not binding contracts (Contractor can change rates and either party can terminate the BPA at any time).

2) PHASE II (AG-3395-S-13-0008, AG-3395-S-13-0009, AG-3395-S-13-0010): MULTIPLE AWARD TASK ORDER CONTRACTS (MATOCs): All construction under $150,000 for which requirements contracts aren’t suitable (requirements contracts described below), and which will require contractors to get payment protection/bonding for applicable task orders. Basically, anything with a schedule of items that goes beyond what the schedule in the requirements contracts covers and any minor, task-specific equipment rental would be able to accomplish. Duration: One base year with 4 option years. Three to five contracts each for three Zones(9-15 contracts total). Contractors with sufficient capacity can be awarded a contract for more than one Zone. Further competition among contract-holders required over $2,000 in accordance with contract requirements. Required minimum $2,000 guarantee of work per awarded contract.

The first MATOC to be advertised will be for the GWJ NFs Central Zone: Eastern Divide Ranger District, Glenwood-Pedlar Ranger District, James River Ranger District, and Warm Springs Ranger District.

3) PHASE III (AG-3395-S-13-0007): STANDARD CONSTRUCTION OF IMPROVEMENTS TO EXISTING ROADS AND BRIDGES: will be for minor construction work under $30,000 as priced from an awarded schedule of items. Firm-fixed price. Duration: Base year + option year or $150,000 ceiling, whichever occurs first. One solicitation for all 8 administrative units. No guaranteed minimum award amount, but awarded contractor receives all applicable work for that District not performed by Government employees, grant or agreement, or other pre-existing contract. No further competition required for work covered by the contract. Contractor may refuse up to three orders before triggering an automatic termination for convenience of the Government. Refused orders will be competed under MATOCs (above).

4) ACCORDING TO INDIVIDUAL NEEDS: SINGLE AWARD CONTRACTS: All construction over $150,000 for which contractors must obtain performance and payment bonds. Competition and Duration: Competition level and performance time established per contract.

Equipment Rental

Standard Construction Improvement to Existing Roads/Bridges

MATOC Road and Bridges Construction

Formal Contracts

George Washington & Jefferson National Forests Road and Bridge Maintenance and Construction Acquisition Plan FY 2013