PkgA1_100CD_Bldg20_HVAC_Specs,_rev_coversheet.pdf

ATTN:

Mr. Bucky Herman USMARC - Meat and Animal Research Center Spur 18D Clay Center, NE 68933 402 762-4141 bucky.herman@ars.usda.gov

Brian Dean USDA, ARS, Western Business Service Center 2150 Centre Avenue Fort Collins, CO 80526-8119 970 492-7026 brian.dean@ars.usda.gov

A R C H I T E C T U R E

P L A N N I N G

L A N D S C A P E S

I N T E R I O R S

Project Manual Specifications

USDA USMARC

Clay Center, NE Meat and Animal Research Center

CooverClark Architects

Charles Fielder, RA LEED AP CooverClark & Associates 1936 Market Street Denver, CO 80202 303 783-0040 charlesfielder@cooverclark.com

April 5, 2016

PACKAGE A1 - BUILDING 20 - HVAC

USDA USMARC Clay Center, NE Mechanical/Electrical Upgrades

TABLE OF CONTENTS 000100 - 1

SECTION 000100 – TABLE OF CONTENTS

DIVISION 1 GENERAL REQUIREMENTS

011000 SUMMARY 6

012500 SUBSTITUTION PROCEDURES 4

012501 SUBSTITUTION REQUIREMENTS FORM 2

012600 CONTRACT MODIFICATION PROCEDURES 3

012900 PAYMENT PROCEDURES 5

013100 PROJECT MANAGEMENT AND COORDINATION 10

013200 CONSTRUCTION PROGRESS DOCUMENTATION 7

013233 PHOTOGRAPHIC DOCUMENTATION 3

013300 SUBMITTAL PROCEDURES 11

013301 CADD RELEASE FORM 2

013516 ALTERATION PROJECT PROCEDURES 8

014000 QUALITY REQUIREMENTS 9

014200 REFERENCES 9

015000 TEMPORARY FACILITIES AND CONTROLS 9

016000 PRODUCT REQUIREMENTS 5

017300 EXECUTION 10

017419 CONSTRUCTION WASTE MANAGEMENT 9

017700 CLOSEOUT PROCEDURES 7

017823 OPERATION AND MAINTENANCE DATA 9

017839 PROJECT RECORD DOCUMENTS 4

017900 DEMONSTRATION AND TRAINING 5

019113 GENERAL COMMISSIONING REQUIREMENTS 24

DIVISION 2 EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION 8

DIVISION 3 - 6 (Not Used)

DIVISION 7 -THERMAL AND MOISTURE PROTECTION

078400 FIRESTOPPING 9

DIVISION 8 - 19 (Not Used)

000100 - 2 ABLE OF CONTENTS

DIVISION 20 MECHANICAL

200500 SPECIAL MECHANICAL REQUIREMENTS 12

200519 PIPING SPECIALTIES 8

200523 MANUAL VALVES 12

200529 PENETRATIONS AND SUPPORTS 10

200533 ELECTRICAL HEAT TRACING SYSTEM 4

200550 MECHANICAL SOUND AND VIBRATION CONTROL 8

200553 MECHANICAL IDENTIFICATION SYSTEMS 6

200700 PIPE, DUCT AND EQUIPMENT INSULATION 10

200800 TESTING AND BALANCING 6

201100 PIPE AND FITTINGS 8

DIVISION 21 – 22 (Not Used)

DIVISION 23 – HEATING, VENTILATING AND AIR CONDITIONING

230816 COMMISSIONING OF MECHANICAL SYSTEMS SUPPORT 2

231123 NATURAL GAS PIPING SYSTEM 4

232113 HYDRONIC PIPING SYSTEMS 12

232123 HVAC PUMPS 3

233113 AIR DISTRIBUTION SYSTEM 16

233500 EXHAUST AND VENTILATING FANS 8

233600 AIR TERMINAL UNITS AND INDUCTION UNITS 4

235216 BOILER – PACKAGED CONDENSING BOILER 6

237414 PACKAGED ROOFTOP AIR HANDLING UNITS 14

238216 AIR COILS 2

DIVISION 24 (Not Used)

DIVISION 25 INTEGRATED AUTOMATION

252300 VARIABLE FREQUENCY DRIVES 8

255000 BUILDING MANAGEMENT AND CONTROL SYSTEM 30

TABLE OF CONTENTS 000100 - 3

DIVISION 26 ELECTRICAL

260010 ELECTRICAL GENERAL REQUIREMENTS 9

260011 WIRING EQUIPMENT FURNISHED BY OTHERS 2

260519 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 4

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 4

260533 CONDUITS 16

260534 BOXES 6

260816 COMMISSIONING OF ELECTRICAL SYSTEMS SUPPORT 2

262419 MOTOR CONTROL EQUIPMENT 6

262726 WIRING DEVICES 5

262800 OVERCURRENT PROTECTIVE DEVICES 13

262816 ENCLOSED SAFETY SWITCHES 2

DIVISION 27 – 33 (Not Used)

END OF SECTION 000100

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and drawing conventions.

14. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Mechanical/Electrical Upgrades to USDA Meat and Animal Research Center (USMARC).

1. Project Location: Spur 18D Clay Center, Nebraska 68933.

B. Owner: United States Department of Agriculture, ARS.

1. Owner's Representative: . Brian Dean.

2150 Centre Avenue, Fort Collins, Colorado 80526-8119 970 492-7026.

Local Representative: Bucky Herman. 402 762-4141.

011000 - 2 SUMMARY

C. Architect: CooverClark Architects

1. Charles Fielder, PM.

1936 Market Street, Denver, Colorado 80202 303 783-0040 ext 137.

D. Project Web Site: A project Web site administered by USDA will be used for purposes of managing communication and documents during the construction stage.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Demolition of existing and installation of new mechanical and electrical systems, depending upon specific building scope, including replacement of existing electrical transformers, switches and feeders; replacement of existing electrical panelboards and motor control centers; replacement of existing boilers with new condensing boilers;

replacement of reheat coils; insulation of new and existing piping; removal of existing pneumatic controls and installation of new DDC HVAC controls; installation of new GFCI protection and addition of emergency generator.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.6 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner will award separate contract(s) for the following construction operations at Project site. Those operations are scheduled to be conducted simultaneously with work under this Contract.

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations.

Coordinate all intended construction operations with Owner’s Representative prior to beginning Work. Do not disturb portions of Project site beyond areas in which the Work is indicated.

SUMMARY 011000 - 3

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.8 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises during construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage.

Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to hours of 7:00 a.m. to 9:00 p.m., Monday through Sunday, unless otherwise indicated. Coordinate with Owner’s Representative.

1. Hours for Utility Shutdowns: Allowable only before and after facility operational hours;

no disruption of Owner’s activities allowed.

2. Hours for Core Drilling and other noisy activities: Allowable only before and after

Owner’s operational hours.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

011000 - 4 SUMMARY

E. Controlled Substances: Use of tobacco products and other controlled substances within the existing building and on Project site is not permitted.

F. Employee Identification: Owner will provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. "Provide": In both the Specifications and Drawings, the word "provide" means "furnish and install."

3. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

1.11 EXISTING CONDITIONS

A. The Contract Documents are based on information shown on the original construction drawings for, which are available for inspection from the Owner’s Representative.

B. Bidders are advised that "as-built" conditions may vary significantly from those shown on the original construction drawings which are the basis for these Construction Documents. Bidders are required to examine the existing building and site by the date set forth on the Bid Form and shall not later request, nor expect to receive, additional payment for work related to variations which can be determined by such examination.

SUMMARY 011000 - 5

A. Contractor shall submit a site specific Safety Plan to the COTR that describes how the Contractor will comply with all applicable OSHA and NFPA requirements including, but not limited to:

1. General Safety and Health Provisions

2. Occupational Health and Environmental Controls

3. Personal Protective and Life Saving Equipment

4. Hand and Power Tools

5. Welding and Cutting

6. Electrical

7. Scaffolds

8. Fall Ladders

9. Toxic and Hazardous Substances

10. Confined Space Entry

11. Lockout/Tagout

12. Respiratory Protection

13. Hearing Protection

B. Safety Plan shall identify Contractor and subcontractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval by the Contracting Officer of the Safety Plan is received. Safety Plan shall describe how the Contractor and/or subcontractors are to secure equipment, supplies, tools and chemical products. Contractor and/or subcontractor equipment, supplies, tools and chemical products are to be under the control of the Contractor at all times. Equipment, supplies, tools and chemical products found that are not under the control of the Contractor or subcontractors may be confiscated and delivered to the COTR.

C. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall documented on the attachment “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the

COTR.

D. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the COTR a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space

E. Contractor and sub-contractors shall notify in writing the COTR at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry.

Contractor’s Competent Person shall provide the COTR written weekly documented safety inspection results.

F. Contractor shall provide to the COTR for approval, copies of Material Safety Data Sheets (MSDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

011000 - 6 SUMMARY

G. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

1. A Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least one work day in advance of the proposed work and will be issued only for the period necessary to perform such work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

012500 - 2 SUBSTITUTION PROCEDURES

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within fifteen days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 012500 - 3

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within sixty days after Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

012500 - 4 SUBSTITUTION PROCEDURES

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 012500

Date: SR No:

Project: USDA Meat and Animal Research Center – Clay Center, Nebraska

To:

From:

CC:

Re:

Specification Section: Page: Paragraph:

PROPOSED SUBSTITUTION:

Manufacturer & Model Number:

Manufacturer Address & Phone:

Point-by-point comparative data attached (Required by A/E).

Differences between proposed solution and specified product:

Similar Installation contact:

Changes required to Contract Documents:

Savings to Owner for accepting substitution: $

Proposed substitution changes Contract Time: Adds days Deducts days

The undersigned certifies that the proposed substitution:

Is equal or superior in all respects to the specified product.

Will furnish the same warranty or better than the specified product.

Does not affect dimensions or functional clearances.

Has spare parts and maintenance service available locally.

Will have no adverse effect on other trades and will not delay progress schedule.

Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may arise are to be waived.

Provides compensation to the design team for changes in building design, engineering, and documentation.

Coordination, installation, and changes in the work are complete in all respects.

Signed: Date:

Firm:

S U

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Project: USDA Meat and Animal Research Center – Clay Center, Nebraska SR No.:

ARCHITECT’S REVIEW

The Architect has reviewed the Substitution Request in accordance with the Specifications and recommends:

Acceptance – Make submittals in accordance with Specifications.

Acceptance as noted – Make submittals in accordance with Specifications.

Resubmission – Unable to evaluate due to incomplete data.

Rejection – Use specified materials.

Rejection – Substitution Request received too late, use specified materials.

Comments:

Architect’s Signature: Date:

OWNER’S REVIEW

Owner has reviewed Substitution Request and the Architect’s recommendation and hereby:

Accepts this substitution

Rejects this substitution

Owner’s Signature: Date:

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions.”

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or ten days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

012600 - 2 CONTRACT MODIFICATION PROCEDURES

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use AIA Document G709 “Work Changes Proposal Request.”

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Owner will issue a Change Order for signatures of Contractor and Architect on AIA Document G701 “Change Order”.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Owner’s Representative will issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

012900 - 2 PAYMENT PROCEDURES

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

PAYMENT PROCEDURES 012900 - 3

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Architect by the twentieth of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

012900 - 4 PAYMENT PROCEDURES

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Sustainable design submittal for project materials cost data.

4. Contractor's construction schedule (preliminary if not final).

5. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

6. Products list (preliminary if not final).

7. Sustainable design action plans.

8. Schedule of unit prices.

9. Submittal schedule (preliminary if not final).

10. List of Contractor's staff assignments.

PAYMENT PROCEDURES 012900 - 5

11. List of Contractor's principal consultants.

12. Copies of building permits.

13. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

14. Initial progress report.

15. Report of preconstruction conference.

16. Certificates of insurance and insurance policies.

17. Performance and payment bonds.

18. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project Web site.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

4. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.3 DEFINITIONS

A. RFI: Request from Owner, General Contractor, or Architect seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

013100 - 2 PROJECT MANAGEMENT AND COORDINATION

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within fifteen days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, on Project Web site, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work.

Each contractor shall coordinate its operations with operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. The intent of the RFI’s are to provide interpretations and clarifications and not to be a change in scope, time or contract sum, for which Proposal Requests (PR) shall be issued. Failure by the Contractor to notify Architect to issue a PR will forfeit all rights to make a claim for change in scope, time or contract sum. RFI’s deemed to be frivolous by the Architect and his consultants will be returned to the Contractor unreviewed. RFI’s deemed to be Proposal Requests (PR) will be returned to the Contractor with a notice that a PR must be issued before the potential change will be reviewed. The Architect and his consultants will make every effort to review and answer RFI’s within a reasonable amount of time. RFI’s shall be brought to the attention of the Architect and his consultants during their construction observation visits and progress meetings so that questions may be addressed while physically looking at the construction in question and so as not to delay the Work. The Contractor shall not be granted a time extension due to the time required to respond to the RFI’s.

C. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

013100 - 4 PROJECT MANAGEMENT AND COORDINATION

3. Date.

4. Name of General Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

D. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

E. Architect's Action: Architect will review each RFI from General Contractor, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or…