Solicitation_AG-32KW-S-16-0027_MMF_Mold_Remediation2.pdf

Solicitation No.: AG-32KW-S-16-0027-R

C.1 CONTRACT PROJECT:

1.1 Title: Mold Remediation

1.2 Location: USDA, APHIS, PPQ Mexican Fruit Fly Rearing Facility (MFFRF) Building 6418 Moore Air Base 22675 N. Moorefield Road, Edinburg, Texas 78541

I. INTRODUCTION

The MFFRF rears sterile fruit fly for outdoor release to control Mexican fruit flies in south Texas.

Conditions in many parts of the building are warm and humid. There is significant condensation in and around the Heating, Ventilation and Air Conditioning (HVAC) system that has dripped onto ceiling tiles pipes, walls and other structural components causing mold growth and water damage. In addition, the plenum space above the drop ceiling may not be properly ventilated.

The building is scheduled to be replaced in the next two to three years, but for safety reasons, APHIS wants to remediate the existing mold and prevent future mold grown during the few remaining years of the building’s life.

Federal Occupational Health (FOH) wrote a Mold Assessment Report/Mold Protocol of the MFFRF on December 31, 2014 under an Inter-Agency Agreement between FOH and APHIS. An updated assessment and protocol report was prepared in May 2016. The assessment and protocol is an attachment to Appendix J of this solicitation and is incorporated by reference into this SOW.

Contractor shall perform mold remediation and follow-up repairs in accordance with this SOW and the mold assessment report.

II. SCOPE OF WORK

Note: Time and scheduling are of the essence. All remediation and upgrade for Phases I-IV must be completed between August 1, 2016 and August 31, 2016. Phase V may be completed after August 31.

Building will be in full operation during this time. Contractor shall have access to the building prior to August 1 for inspection purposes only and may also begin staging equipment in a designated location outside the building prior to August 1. Portions of the work shall only be completed at night between 3:30 PM and 6:30 AM. An APHIS employee must be present whenever night work is performed.

Contractor shall prepare and follow a schedule that scrupulously adheres to the phasing and scheduling requirements of this SOW. Scheduling changes must be approved in writing prior to performing rescheduled changes.

A. Purpose. The purpose of this Statement of Work (SOW) is to procure Design/Build Contractor services for mold and fungal remediation of contaminated ceilings, walls, pipes, ducts, and ceiling plenum materials, removal of rodent droppings and debris and follow-up repairs.

B. Scope Outline. Contractor shall perform the following tasks:

a. Inspect the work areas to determine site conditions

b. Based on the inspection and the mold remediation protocol, develop a remediation

Solicitation No.: AG-32KW-S-16-0027 plan for review and approval by the Government,

c. develop remediation drawings/specifications to correct the problem

d. perform mold remediation,

e. Contractor shall remove rodent droppings and debris in plenum spaces,

f. Remove and replace ceiling insulation with rodent droppings.

g. Remove and replace in kind contaminated ceiling tiles, gypsum board and baseboards

h. Clean or remove and replace contaminated ceiling grids

i. Pipe and duct insulation – In rooms identified with mold on ductwork and/or piping insulation, contractor shall remove all ductwork and/or pipe insulation and provide new insulation.

j. Paint materials with microbial-resistant paint.

k. Remove HVAC outlets contaminated with mold and replace with plastic outlets.

C. Phasing and Room by Room requirements. The work shall be divided into five phases.

Contractor shall provide 48 hours notification prior to performing the work in each room to allow facility staff time to relocate during the work. Each phase shall consist of the rooms and areas identified below. All areas are shown in the attached building map (attachment 1). Different scheduling and project management requires will apply to each phase. Details of the remediation and follow-up repairs required in each room are listed in the Mold Assessment Report.

a. Phase I. Rooms 14, 15. (Larval Growth Rooms.) These rooms contain larvae in different stages of growth. They must be done one at a time to allow larvae to be transferred from one to the other. Remediation and repairs may be performed day or night. Follow-up repair work shall only take place in room 15. Government will be responsible for the follow-up repair work in room 14.

b. Phase II. Rooms 11, 19, 20, 24, & 32 (Larval Rooms.) These rooms are active during the day. Remediation and repairs shall occur only at night between 3:30 PM and 6:30 AM, 7 days a week. The rooms must be remediated in order listed above to allow transfer of operations among the rooms.

IT IS CRITICAL THAT ALL REMEDIATION WORK IN ROOM 11 BE COMPLETED AND

THE SPACE CLEARED FOR OCCUPANCY BY 6:30 AM EACH DAY. Contractor shall provide a sufficient number of workers to ensure completion on time.

c. Phase III. Rooms 33, 34, 35, 37, 38. (Radiation Rooms.) These rooms shall only be done at night between 3:30 PM and 6:30 AM. In accordance with Federal Nuclear Regulatory Commission regulations, an APHIS employee must be present at all times whenever contractor staff is present.

d. Phase IV. Rooms 39, 41, 41A & 41B. (ERF Rooms.) These rooms will be completely shut down during mold remediation. But to maintain production, ALL

REMEDIATION AND REPAIR WORK MUST BE COMPLETED AND THE ROOM

RETURN TO PRODUCTION WITHIN 72 HOURS. Contractor shall supply a sufficient number of workers to ensure work is completed within 72 hours. An APHIS employee will be present if any night or weekend work is performed.

e. Phase V. Rooms 1, 2, 3, 4, 5, 6, 7, 8, 9,10, 21, 22, 42, 43, 44 & 45 (Administrative/General areas.) The work may be done during day or night.

General: Phases I through IV shall be accomplished in sequential order. If the contractor has sufficient staff available, they can perform phase V during phases I through IV. Due to space limitations, the mold remediation work in Phases I through III shall be completed in one room at a time.

D. Detailed Task List.

1. Project Coordination. Contractor shall provide all labor, materials, equipment, supplies, etc.

to ensure completion of this project. Contractor shall meet with the Government, Contracting Officer Representative (COR), the Designated Safety Representative (DSR) and the Facility Manager to develop a clear understanding of the project scope, existing conditions, site safety and security concerns, badging, site access, and scheduling requirements. Tasks that are unclear shall be confirmed with the Contracting Officer Representative (COR) prior to incurring costs. Contractor shall verify existing conditions prior to submitting the proposed bid cost. Coordinate all aspects of the remediation process with the COR. The COR shall have final authority on all elements of the remediation process including but not limited to air sampling clearance, acceptable clearance for remediated area, testing, removal of containment barrier, or determining if an area requires re-cleaning, monitoring.

2. Federal Occupational Health Assessor (FOHA). The Mold Assessor for the project shall be the FOHA.

3. Planning.

a. Mold Remediation Plan. Provide a Mold Remediation Plan for review and approval by the Government. The plan shall include:

• A description of how the work will be performed.

• A detailed schedule in Gantt chart format.

• A Waste Management Plan, an Emergency Management Plan, Safety

Management Plan, and an Equipment Storage Plan, as described below.

b. Lab Sampling and Fees. Contractor is responsible for any fees associated with analyzing laboratory samples for suspect material. Prior to performing any analyses, notify the COR for concurrence of sampling. Contractor shall include in its estimate the cost of three laboratory samples and identify the lab that will be used. Any laboratory samples for suspect material over three (3) shall be address as a contract modification.

c. Waste Management Plan (WMP). Provide a WMP for review and approval by the Government. WMP should address:

• Remediation materials that are removed, disposed, salvaged and/or recycle,

• Transportation hauling, site sorting, and storage methods,

• Identify the proposed landfill used for disposal,

• Weekly collection and removal of waste materials, debris and rubbish

• Maintaining the site in a clean and orderly manner,

• Submittal of documentation prior to substantial project completion substantiating the WMP was maintained and goals were achieved including associated costs or savings,

• Maintaining all disposal receipts for project closeout,

• Classification and separation of hazardous waste per EPA and Texas regulations. Hazardous waste shall not be disposed of with regular waste,

• Notification of the COR of any suspect asbestos-containing material that could be disturbed during mold remediation. Removal of any asbestos containing material shall be addressed as a contract modification. Since the building was constructed in 1986, all materials are assumed to be free of asbestos.

d. Emergency Management Plan (EMP). Provide an Emergency Management Plan (EMP) for review and approval by the Government. EMP shall address

• Potential emergencies that may arise

• Emergency procedures for each type of emergency,

• First aid and hospital transportation procedures,

• Pertinent telephone numbers such facility emergency staff and local emergency response agencies.

e. Safety Management Plan (SMP). Provide a detailed SMP for review and approval by the Government. The SMP, shall address the following:

• how the Contractor will maintain safety standards in public work areas including appropriate air exchanges,

• design and placement of remediation placards,

• how the Contractor will comply with USDA safety practices, general operating procedures and security regulations,

• sampling and monitoring procedures,

• the number of High Efficiency Particulate Air (HEPA) filter machines utilized including placement,

• clean-up of containment substrates,

• remediation drawings and a detail write-up of the work area setup,

• Safety Data Sheets (SDS) and product data sheets for all materials used to execute this SOW. Include the specific product names of chemicals, glues, sealants, paints, etc.

f. Equipment Storage Plan. Contractor is responsible for equipment/material storage and shall submit a storage plan to the Government for review. Contractor may only store materials in the building in the area it controls during that phase of work and in a designated location outside the building. Cover products subject to deterioration with impervious sheet covering. Provide ventilation to prevent condensation and degradation of products. Arrange products as to permit access for inspection by USDA personnel. Store sensitive products in weather tight, climate controlled enclosures in an environment favorable to the product.

4. Provide New Ductwork and Pipe Insulation: Contractor shall reinsulate all air ducts and pipes in accordance with Attachments B and C.

5. Implement Mold Remediation. Implement mold remediation as described in the Mold Remediation Plan and outlined in the task items below.

6. Personal Protective Equipment (PPE), Engineering Controls and Administrative Safety Controls. Ensure that PPE is employed and a proper containment with appropriate air exchanges and differential pressures is constructed at the site to minimize the impact to employees from airborne mold spores. If feasible, exhaust contaminated air to the outdoors.

If outdoor exhausting is not possible, double scrub the exhaust. Ensure employees are trained to work in designated areas where there is a potential for airborne and surface fungal contamination. Submit documentation to the Government indicating that employees are trained to work in contaminated areas.

• Ensure workers are trained in the use of the specific remediation procedures in accordance with the Hazard Communication Standard 1910.1200.

• Personnel shall be medically fit to wear a negative pressure respirator and be covered under a Respiratory Protection Program per OSHA 1910.134.

Specific PPE that will be utilized during the remediation should be identified in the site specific work plan.

• Tyvek (or equivalent) disposal suits shall be worn at all times during removal, disposal and cleanup activities. PPE shall include but not be limited to head gear, goggles, foot covers, and gloves.

• Provide and maintain reasonable medical and first aid services near the remediation area. Contractor shall ensure at least two (2) employees are trained to handle minor medical problems.

• Protect the building and its occupants during the remediation period taking all necessary precautions (i.e., manage the source of pollutants either by removing them from the building, isolating pollutants from the people with physical (critical) barriers, utilizing proper ventilation or filtration, properly sealing openings, etc.) to ensure indoor air quality is free from air pollutants and to prevent the entrainment of dust and mold spores in the HVAC supply and return vents.

• Make all necessary provisions to keep the of the facility safe, watertight, air tight, and dust free at all times, and shall cooperate to keep noise, dirt, and other interferences to a minimum.

• Provide decontamination (decon) unit for workers to prevent cross contamination of adjacent surface areas. Decon unit shall be provided for workers to remove PPE and double bag waste removed from the containment area. The decontamination unit shall have double flapped entry/exit curtains (air locks) or a zippered entry/exit, unless stricter guidelines are required by governing regulations.

• Dispose of stagnant water that may accumulate in ducts, humidifiers, drain pans, etc. promptly to eliminate the breeding of contaminants that may become airborne.

7. Lock Out/Tag Out. Coordinate lock out/tag out electrical equipment prior to starting remediation repairs that are affected by a particular circuit in a specific work area.

Provide 24-hour notice to the Facility Manager prior to de-energizing any electrical system. All lock out/tag out of electrical equipment will be performed by APHIS facility maintenance staff.

8. Existing Equipment, Utilities and Electrical Devices. If equipment or electrical devices are removed during the remediation process, coordinate the exact location of all equipment with the Government prior to final connection. (A meeting between the Government and Contractor’s representative on this is essential.) All equipment shall be rated per code for the environment in which installed. If contractor removes any utility conduits or other government-owned equipment, contract shall replace the equipment and ensure it is fully functional after completing the remediation in that location and before moving to the next area. Consider work practices that minimize encroachment on utility conduits and other existing equipment. Existing walls, ceilings, floors, piping, equipment, electrical system, ducting, etc. damaged by the Contractor shall be repaired by a trade professional at no cost to the Government.

9. Replacement of Ceiling Tiles, Gypsum Board, Baseboards and Ceiling grids. Replace ceiling tiles, gypsum board and baseboards in kind. If ceiling grids are removed, replace in kind.

All material shall be replaced in kind with new materials. No gypsum board from China shall be allowed on project. Perform work in accordance with GA-214 and GA-216, Gypsum Association “Levels of Gypsum Board Finish” and “Application and Finishing of Gypsum Board,” respectively. Gypsum board used in ceiling shall have anti-sag performance.

Wherever practical, remove and replace contaminated material at a minimum of two feet beyond the last visible and/or identified mold location in all directions. If removal to two feet is not feasible, contractor shall inform the COR and remove the maximum amount feasible. Clean and treat all exposed wall cavities. If additional fungal growth or water damage is discovered in areas outside the work scope of this project, Contractor shall immediately notify the COR that additional remediation is required.

10. Painting.

a. Contractor shall paint materials such as painted ceiling tiles in areas that are prone to mold growth. Use anti-microbial paint such as Foster 40-20 or equivalent.

b. Contractor shall provide 5% of the ceiling tiles as a stock item.

c. Painted textured vinyl wall panels shall be replaced with smooth unpainted vinyl. Finish shall be smooth and match existing color.

d. In spaces where only parts of the wall/ceiling are replaced, paint from one wall all the way to the other regardless of how much material was replaced.

e. Apply primer/paint per manufacturer’s recommendations.

f. Any areas disturbed or damaged during this process shall be repaired at the Contractor’s expense.

g. Submit color samples to the Facility Manager for approval by the Government. Submit color name, sheen and location of paint actually used on the project for Government records.

h. Submit manufacturer’s certificate that certifies the low Volatile Organic Compound (VOC) content of the products.

i. Apply paints only when temperature of surfaces to be painted and ambient air temperature are between 50 and 95 degrees F. Do not apply paints when the relative humidity exceeds 85 percent at temperatures less than 5 degrees F above the dew point; or to damp or wet surfaces.

j. Provide proper ventilation when applying primer or painting. Allow adequate drying time before occupying the painted space.

11. Damaged or Spattered Surfaces. Do not scratch or damage adjacent finished surfaces.

Protect work of other trades against damage from paint application. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing by the Trade Professional. Repair of damaged surfaces shall meet the approval of the Facility Manager.

Contractor to provide one gallon of paint per color used as a stock item. Repair or replacement of adjacent surface shall be at contractors’ expense.

12. Security. This is a secure facility and access to the interior is restricted to USDA personnel only. The Government shall direct all ingress and egress to the work area u n l e s s other arrangements are approved. Security precautions against unauthorized facility entrance will be maintained.

13. Site Conditions. Contractor shall examine the premises and satisfy himself as to the existing conditions under which he will be obligated to perform the work.

14. Equipment Startup. Upon completion of remediation, perform initial startup of all disturbed or removed and replaced equipment to ensure proper working order.

Submit written documentation stating that equipment is functioning correctly.

15. Training and Licensing. Contractor shall submit documentation that workers are fully trained and certified by the TDSHS for mold remediation and that the company is licensed by Texas Department of State Health Services (TDSHS) as a Mold Remediation Contractor and Mold Remediation Company.

16. As-Built Drawings. Contractor shall provide/develop any applicable drawings impacted by the remediation, as well as, as-built drawings to reconstruct areas of the building affected by the work performed

III. GENERAL REQUIREMENTS

1. Project Drawing Submittals and Specifications. Prior to the start of remediation, Contractor shall submit for review and approval remediation drawing submittals for all proposed work including manufacturers’ catalog cut-sheets, safety data sheets, and storage plans for the Contractor’s materials and equipment. Remediation drawings and specifications should show all proposed work items, including but not limited to, providing new equipment or devices, base line test samples, etc. Submittals shall meet the requirements of section XIV “Project Submittal.” It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal. Remediation drawings shall meet the requirements of paragraph XII.3 “Compliance with Building Codes.” After the project is complete, contractor shall submit as-built drawings.

2. Professional Engineer and Licensed Mold Contractor. Drawings and design documents must be signed and sealed by a Professional Engineer registered in Texas and/or a Licensed Mold Contractor, whenever required by Texas Law.

3. Regulatory Compliance. Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull all applicable permits and licenses, and provide proof of insurance prior to the start of remediation. The Contractor is responsible for all violations in connection with the work. Codes and regulations include, but are not limited to, the following:

• International Building Code (IBC)

• National Fire Protection Code (NFPA)

• National Electrical Code (NEC)

• National Life Safety Code

• Occupational Safety and Health Administration Regulations (OSHA)

• National Plumbing Code

• USDA Facilities Design Standards - ARS 242-01MEnvironmental Protection

Agency (EPA)

• Texas Mold Assessment and Remediation Rules (TMARR)

4. Professional Judgment. Contractor shall utilize professional judgment for the removal of contaminated building materials identified within Government occupied office space.

5. Green Products Requirements and Tracking. Contractor shall incorporate into the project design appropriate green and biobased products to the maximum possible extent. Contractor shall track and report on green products specified with each design submittal. The Contractor shall prepare a table that lists green products incorporated into the project design, product category, green category (such as recycled-content, energy saving, water saving) along with estimated quantity and value of the green products.

6. Federal Occupational Health Assessor (FOHA). An FOHA will be assigned to the project during remediation to ensure contaminants generated within containment do not escape unnecessarily as well as to ensure HEPA filtering devices are properly working to capture and control all released microbial agents. FOHA in coordination with COR will ensure the Contractor maintains compliance using current EPA and TMARR guidelines. FOHA shall determine acceptable clearance results. FOHA may also recommend to the COR and CO that additional mold remediation is required if such additional mold is found during the project.

Additional mold remediation that changes the cost of the project shall be treated as a change order and must be approved by the CO prior to performing the additional work. If there is no change in the cost of the project, additional remediation may be approved by the COR. The FOHA, in consultation with the COR shall be responsible for ensuring that the contractor follows all proper remediation procedures including safety compliance, work space isolation compliance, identifying additional contaminated areas, air sampling clearance, remediation area clearing, testing and removal of containment barrier, determining an area requires recleaning, and ensuring compliance with the mold protocol. The FOHA shall have the authority to stop work due to an immediate safety concern, and shall immediately inform the COR and Facility Manager of the stoppage. The contractor shall correct the safety issue immediately at no cost to the government. Work shall resume only with the concurrence of the FOHA and the COR. In the event of a dispute between FOHA and the contractor, the COR shall have final authority.

IV. PROJECT DATA

All available as-built or record drawings shall be provided to the Contractor at the Pre- Remediation Conference, such as the proposed floor plan, site utilities plans, etc. The following information is also available for the Contractor’s use:

• USDA Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-

01M.pdf

• USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://greening.usda.gov/gpapp08.pdf

• Designated Green Products for Federal Procurement www.lbl.gov/Workplace/CFO/pro/DesignatedGreenProducts.xls

• APHIS Environmental Protection Program http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental _protection_program.pdf and http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&uril e=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regula tions%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_ procedures

• Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

• Unified Facilities Criteria - Design Hazardous Waste Storage dated January 16, 2004.

http://www.wbdg.org/ccb/DOD/UFC/ufc_4_451_10n.pdf

• American Conference of Governmental Industrial Hygienist’s Handbook Bioaerosols

Assessment and Control, 1999

• New York City Department of Health and Mental Hygiene’s “Guidance on Assessment and Remediation of Fungi in Indoor Environments,” 2008.

http://www.nyc.gov/html/doh/downloads/pdf/epi/epi-mold-guidelines.pdf

• Occupational Safety and Health Administration Regulations as follows:

a. “Hazardous Communication Standard 1910.1200.”

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDA R DS&p_id=10099

b. 1910 Subpart I - Personal Protective Equipment

c. 1910.137 - Electrical protective devices.

d. 1910 Subpart J - General Environmental Controls

• U.S. Environmental Protection Agency’s “Mold Remediation in Schools and

Commercial Buildings.” http://www.epa.gov/mold/mold_remediation.html

• Texas Department of State Health Services Mold Assessment and Remediation Rules. http://www.dshs.state.tx.us/mold/rules.shtm

• American Society of Safety Engineers (ASSE), “Mold in the Indoor Working

Environment” adopted October 2003.

http://www.asse.org/professionalaffairs_new/positions/mold.php

• Record drawings. Drawings provided by the Government are conceptual in nature only and shall be field verified for accuracy. Drawings are available at the site.

V. AFFECTED AREAS/MATERIALS

http://www.lbl.gov/Workplace/CFO/pro/DesignatedGreenProducts.xls http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental_protection_program.pdf http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.aphis.usda.gov/wps/portal/aphis/resources/manualsandguidelines?1dmy&amp%3Bamp%3Bamp%3Burile=wcm%3apath%3a%2Faphis_content_library%2Fsa_resources%2Fsa_laws_and_regulations%2Fsa_environmental_protection%2Fsa_statutes%2Fct_aphis_implementing_nepa_procedures http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx http://www.wbdg.org/ccb/DOD/UFC/ufc_4_451_10n.pdf http://www.nyc.gov/html/doh/downloads/pdf/epi/epi-mold-guidelines.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10099 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10118 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=9787 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&amp%3Bamp%3Bamp%3Bp_id=10121 http://www.epa.gov/mold/mold_remediation.html http://www.dshs.state.tx.us/mold/rules.shtm http://www.asse.org/professionalaffairs_new/positions/mold.php

See the mold assessment and protocol report (appendix J) for a description of affected areas and materials. Work to be performed in each area is described in the report and the phasing is described in Section II.C of this SOW. An annotated diagram of the facility is provided in the mold assessment and report.

Note: If water damage or fungal growth is discovered in areas outside the work scope of this project elsewhere in the facility, Contractor shall notify COR and the CO immediately before further action is taken.

VI. CONTAINMENT CONSTRUCTION

Contractor shall follow the procedures in the mold assessment and protocol in Appendix J.

VII. REMEDIATION PROCESS

Contractor shall follow the procedures in the mold assessment and protocol in Appendix J.

VIII. PROJECT MONITORING

1. Inspection. The FOHA in coordination with the COR shall inspect the containment setup, prior to the start of Contractor remediation work.

2. FOHA Monitoring. Project monitoring shall be conducted by the COR and FOH Mold Assessor representative during remediation to ensure contaminants generated within containment do not escape unnecessarily as well as to ensure HEPA filtering devices are properly working to capture and control all released microbial agents.

3. Contractor Monitoring. Contractor shall provide continual monitoring and documentation of containment pressure and remediation practices.

4. Unsafe Work Practices. If unsafe work practices and/or unnecessarily releases from the containment persist or the work procedures followed are not as specified by FOH the COR will require the Contractor to stop work. Work stoppages are at no cost to the Government.

IX. WASTE DISPOSAL AND REMEDIATION CLEARANCE

1. Contaminated Material Disposal. All contaminated building materials/components, and other contaminated materials shall be removed to staging area and dumpster. Contractor shall implement methodologies to minimize the release of spores during the removal and disposal process. In addition, Contractor shall mist material with an EPA approved mild detergent or biocide. All materials shall be removed utilizing dustless methods to minimize generation of dust and spore release. The materials (including disposable cloths shall be promptly removed and placed in double 6-mil poly bags. The bags shall be sealed with the use of duct tape and disposed of as contaminated waste.

2. Anti-microbial Coating. After obtaining visual and air clearances, all remediated exposed wall cavities and surface cleaned ceiling tiles shall be coated with an anti-microbial encapsulate such as Fosters 40-20 or equivalent.

3. Wetting with Detergent/Biocide. Inside the containment, all interior poly walls and contaminated building materials/components and cavities, shall be wetted with a mild detergent solution or EPA approved biocide and damp wiped with disposable absorbent towels or similar disposable materials.

4. Decontamination of Remediate Areas. Remove all visible debris from the containment area.

The entire containment area must be HEPA-vacuumed followed by wet wiping with disposable absorbent towels or similar disposable materials, from ceiling to floor using a mild detergent solution

a. Towels used for the wipe down shall be changed frequently to prevent spreading of spores. Repeat the process again prior to asking for the final visual inspection. This shall include wet wiping of the ceiling grid system.

b. Disposable materials shall be promptly removed and placed in double 6 mil poly bags or wrapped with double layers of poly sealed with the use of duct tape and disposed of as contaminated waste.

5. Isolation Barrier Removal. Before any isolation barriers are removed, the containment must meet visual and air testing clearances.

a. Air clearance results should show indoor airborne fungal levels below the average outdoor fungal level with similar fungal genera inside containment with respect to outdoors and non-complaint areas. The FOHA will have final authority on whether containments pass clearance and can be dismantled.

b. Since there are no numerical guidelines established for acceptable mold levels;

final determination of acceptable clearance results will be based upon the professional judgment of the FOHA. If the FOHA deems the sampling results do not meet clearance, additional cleaning of the containment area as well as testing may be required.

c. The additional removal of building materials may be required to expose hidden mold if air levels remain unstable. The decision to pursue this course of action will be based upon a review of all aspects of the area under containment including occupancy, size, possible outdoor influences, types and concentration of fungi inside containment compared to the outside levels, etc.

6. Building Back Areas. Contractor shall “build back” areas impacted by the remediation upon clearance from the FOHA or COR.

X. CONTACT PERSONS

1. APHIS Contracting Officer Martha Garza USDA, APHIS, MRPBS, Specialized Contracting 22675 N. Moorefield Rd.

Moore Air Base, Bldg. 6407 Edinburg, TX 78541 Office Phone: 956-205-7604 E-Mail: Martha.E.Garza@aphis.usda.gov

2. APHIS Environmental Protection Specialist/Contracting Officer

Representative (COR) Daniel Z. Weissman Environmental Program Manager

USDA, APHIS, EMSSD, SHEPB

mailto:Martha.E.Garza@aphis.usda.gov

4700 River Road, Unit 124 Riverdale, MD 20737-1228 Office Phone: 301-436-3114 Cell Phone: 202-823-1298 Email: Daniel.Z.Weissman@aphis.usda.gov

3. APHIS Facility Manager (FM)

Kirk F. Richardson

USDA, APHIS, PPQ

Moore Air Base 22675 North Moorefield Road, Bldg. 6407 Edinburg, TX 78541 Tel. No.: (956) 205-7602 Cell No.: (956) 458-7272 Fax No.: (956) 580-7325 Email: Kirk.F. Richardson@aphis.usda.gov

4. APHIS PPQ National Facility Manager (NFM)

Wendell L. Leonard USDA APHIS PPQ Riverdale Room 5C-03f 4700 River Road, Unit 30 Riverdale, MD 20737 Tel. No.: (301) 851-2648 Fax No.: (301) 734 4846 Cell No.: (301) 221-1074 Email: Wendell.L.Leonard@aphis.usda.gov

5. PPQ FO Safety Officer/ Designated Safety Representative (DSR)

Gerald L Campbell USDA, APHIS, PPQ-FO

Safety & Occupational Health Program Manager 920 Main Campus Dr., Suite 200 Raleigh NC, 27606, Tel. No.: (919) 855 7308 Cell No.: (919) 637-2210 Fax No.: (919) 855-7762 Email: Gerald.L.Campbell@aphis.usda.gov

6. Federal Occupational Health Assessor (FOHA)

TBD

7. APHIS ERF Managers Ruben R. Guerra Texas Plant Protection and Quarantine Area Manager USDA-

APHIS-PPQ

903 San Jacinto Blvd. Suite 270 Austin, Texas 78701 Tel. No.: (512) 916-5241 Fax No.: (512) 916-5243 mailto:Daniel.Z.Weissman@aphis.usda.gov mailto:Kirk.F.%20Richardson@aphis.usda.gov mailto:Wendell.L.Leonard@aphis.usda.gov mailto:Gerald.L.Campbell@aphis.usda.gov

Cell No.: (512) 925-8078 Email: Ruben.R.Guerra@aphis.usda.gov

Kristy Gottfried Lead Entomologist, Mexfly Rearing Facility USDA, APHIS, PPQ – Edinburg 22675 North Moorefield Road, Bldg. 6418 Edinburg, TX 78541 Tel. No.: (956) 205-7686 Cell No.: (956) 270-9869 Fax No.: (956) 580-7691 Email: Kristy.L.Gottfried@aphis.usda.gov

8. APHIS Safety, Health, and Environmental Staff Gerald Houvener Industrial Hygienist Program Manager USDA, APHIS, MRPBS, EMSSD, SHEPB Room 2A- 02.49 4700 River Road, Unit 124 Riverdale, MD 20737-1228 Tel. No.: (301) 436-3150 Fax No.: (301) 734-7828 Cell No.: (240) 464-2009 Email: Gerald.Houvener@aphis.usda.gov

APHIS Safety Officer (Local) Daniel Buentello USDA, APHIS, PPQ – Moore Air Base 2675 North Moorefield Road, Bldg. 6407 Edinburg, TX 78541 Tel. No.: (956) 205-7601 Cell No.: (956) 240-6462 Fax No.: (956) 580-7631 Email: Daniel.Buentello@aphis.usda.gov

10. Project Engineer

Keith O’Brien

USDA/APHIS/MRPBS/AAMD

4700 River Road, Unit 115 Riverdale, MD 20737-1238 Tel. No. (301) 851-2609 Email: Keith.M.Obrien@aphis.usda.gov

XI. PROJECT REQUIREMENTS

1. Fee Proposal: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule for services required to complete this project.

mailto:Ruben.R.Guerra@aphis.usda.gov mailto:Kristy.L.Gottfried@aphis.usda.gov mailto:Gerald.Houvener@aphis.usda.gov mailto:Daniel.Buentello@aphis.usda.gov mailto:Keith.M.Obrien@aphis.usda.gov

2. Field Investigation and Site Survey: The Contractor shall coordinate with the COR and inform the CO of all scheduled site investigations. Contractor shall investigate proposed remediation site to ascertain site conditions prior to remediation including interviewing the User to ensure all requirements are captured. Contractor shall evaluate the capacity of existing utility systems to support new equipment installations.

3. Compliance with Building Codes: In accordance with Public Law 100-678, Federal

Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Accordingly, final remediation drawings and specifications shall be signed and sealed as appropriate by Professional Architects, Professional Engineers, and Licensed Mold Contractors registered to practice in the area were the project is located. Project design shall comply with “USDA Facilities Design Standards” provided in section IV, “Project Data.”

4. Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the local building officials including officials at the military base, etc. The Federal Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

5. Electronic Files: Drawings including as-built drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files and a .PDF file that will print to scale at 11x17 without margins. Electronic and hard copy formats of the drawings and specifications will be provided to USDA.

6. Progress Design Reviews: The Government will review and provide comments on each submittal. The Contractor shall prepare an itemized response to indicate if the Contractor disagrees or concurs with the comments, and if a correction or change will be made to the submittal. All review comments must be resolved by the Contractor prior to submitting final documents. Contractor to ensure that resubmitted drawings are appropriately identified with date and revision number.

7. Remediation Submittal Register: The Contractor shall prepare in table format a submittal register listing all submittals required by the technical specifications. The Contractor shall include the submittal register in the specification section regarding submittals. The Contractor will also provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including remediation drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties. The submittal register shall list the exact technical specification section and paragraph requiring the submittal and include an item description. The register shall be presented in Construction Specifications Institute (CSI) Master Format 2014. All green products specified shall be included in the submittal register for tracking and verification that specified green products are used during remediation.

8. Meeting Minutes: The Contractor shall document and distribute all project meeting minutes. A copy of all meeting minutes shall be included in each progress submission.

The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Meeting date and time will be established during the post award meeting.

XII. PROJECT BUDGET LIMITATIONS

1. Cost estimate: The estimated remediation costs shall be accurate enough for the Government to program funds for the remediation project.

XIII. DESIGN SUBMITTALS: Remediation drawings/document plan submittals shall be sent directly to the following recipients as identified in paragraph 3 below. Reference section XI, “Contact Persons” for respective contact information. Submittals will be delivered by email.

1. Design Submissions. Contractor to submit design progress documents, and remediation drawings and specifications in accordance with the submittal schedule. Each submission shall include drawings, specifications, itemized remediation costs, and a written response to Government comments. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal.

2. Project submittal schedule: The Contractor shall provide the CO with a proposed schedule for all tasks. The schedule provided indicates project requirements for each submission and review stage. It is provided for negotiation with the Contractor when setting contract time requirements, for meeting contract submissions, and remediation deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. A minimum of 7 working days for review time will be required by the Government.

3. Submittal Distribution: The Contractor shall send either paper copies and/or an email copy of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CO. Design submittals shall include plans and specifications developed for all design disciplines and remediation cost estimates developed for the 95% and 100% stage, respectively.

95% Mold Assessment and Remediation Plan/Safety Plan/Waste Management Plan/Emergency Management Plan*** Contracting Officer Representative email plus two hard copies of design drawings National Facility Manager email Project Engineer email Contracting Officer email Facility Manager 1 hard copy Designated Safety Representative 1 hard copy

100% Mold Assessment and Remediation Plan/Safety Plan/Waste Management Plan/Emergency Management Plan*** Contracting Officer Representative email plus two hard copy of design drawings National Facility Manager email Project Engineer email Contracting Officer 1 Disk Facility Manager 1 hard copy Designated Safety Representative 1 hard copy

***Where hard copies are identified on the submittals above, also forward an electronic copy.

Upon approval of the 100% submittal, Contracting Officer will notify Contractor to commence remediation.

XIV. FINAL DOCUMENT TURNOVER/PROJECT CLOSEOUT

Final document submission shall incorporate and address all review comments from the previous submissions, include an itemized written response to Government comments, as- built information, warranty, equipment/material shop drawings/cut sheets, SDS, sampling reports, etc.

Final remediation drawings and specifications shall be signed and sealed by Professional Architects and Engineers registered to practice in the state were the project is located.

Contracting Officer 1 CD Program Manager 1 copy full size drawings w/CD Designate Safety Representative 1 copy full size drawings w/CD Facility Manager 1 copy full size drawings w/CD National Facility Manager 1 copy full size drawings w/CD

C.2 452.211-72 Statement of Work/Specifications (Feb 1988)

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified), to perform the Statement of Work/Specifications.

C.3 452.211-73 Attachments to Statements of Work/Specifications (FEB 1988)

The attachments listed in Section J are hereby made part of this solicitation and any resultant contract.

(End of Clause)

Section D - Packaging and Marking

No Clauses Are Included in This Section

Section E - Inspection and Acceptance

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.246-12 Inspection of Construction APR 1996

E.1 452.246-70 Inspection and Acceptance (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at:

USDA, APHIS, PPQ Mexican Fruit Fly Rearing Facility (MFFRF) Building 6418 Moore Air Base Building 6017 22675 N. Moorefield Road, Edinburg, Texas 78541

Section F - Deliveries or Performance

52.242-14 Suspension of Work APR 1984

F.1 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than sixty (60) calendar days after issuance of the Notice to Proceed. The time stated for completion shall include final cleanup of the premises. It is imperative that mold remediation is completed during this time period. Project duration shall not exceed 60 calendar days.

(End of clause)

Section G - Contract Administration Data

G.1 Contracting Officer’s Representative

The Contracting Officer’s Representative (COR) for this project is:

Daniel Z. Weissman

Tel. No.: (301) 436-3114 Cell No.: (301) 537-1774 Email: Daniel.Z.Weissman@aphis.usda.gov

Performance Monitors – TBD. Performance monitors provide the continuous evaluation of the contractor’s performance in specific assigned areas of responsibility.

This often daily oversight is the foundation of the award fee evaluation process.

G.2 Construction Progress and Payment Schedule

(a) Within 10 calendar days after the date of receipt of the Notice to Proceed, the Contractor shall prepare and submit an original APHIS Form 38, Construction Progress and Payment Schedule. This Schedule shall first be submitted to the COR for approval. After approval by the Contracting Officer, a copy of the approved schedule will be returned to the Contractor and the COR for their file. This file will serve as a Schedule of Estimates, Progress Schedule; and when used with APHIS FORM 39-R, Contractor’s Request for Payment, it will be used as a basis for requesting progress payments. The values employed in making the schedule will be used only for determining progress payments and will not be considered as fixing a basis for additions to or deductions from the contract.

(b) A small supply of APHIS Forms 38 and 39-R will be given to the Contractor with the Notice to Proceed. Additional copies will be made available from the Contracting Officer upon request.

(c) APHIS Form 38 is required even when progress payments are not requested.

(d) Release of Claims: Upon satisfactory completion of all work under this contract, the

Contractor shall furnish a Release of Claims to the Government arising under and by virtue of the contract. The Contractor shall complete and submit with his final billing a statement using the following language:

“For and in consideration of the receipt of final payment in the amount of $ ________________ under and pursuant to Contract Number ________________, the undersigned hereby releases the Government from any and all obligations whatsoever arising under said contract.”

G.3 Beneficial Occupancy/Substantial Completion and Acceptance

Specific forms will be used to request and then document substantial completion and acceptance when all contract requirements are complete. The Government may execute substantial completion of the project incrementally for discrete/severable portions of the project.

mailto:Daniel.Z.Weissman@aphis.usda.gov

Substantial Completion is defined as the stage in construction when a project or designated portion thereof, has reached a state of completion which would permit the occupancy and/or use of the facility by the Department of Agriculture for its intended function.