72716_IP_Pre_Proposal_Conference_Presentation.pdf

U S F O R E S T S E R V I C E i n t e r n a t i o n a l p r o g r a m s

Briefing for Pre-Proposal Conference Solicitation Number AG-3187-S-15-0037

International Forest Research, Development, Technical and Support Services

July 27, 2016

Agenda 1:00 Attendee Sign In

1:15 Official Opening – Cassandra Carey

Welcome – Kent Elliott

Section B – Ashlee Jackson

Section C SOW – Ashlee Jackson

Sections E, F, G, H, I, J, K – Cassandra Carey

2:45 Break – Collect Written Questions

3:00 Section L – Cassandra Carey

Section M – Ashlee Jackson

Sample Task Proposal & Attachments – Ashlee Jackson

4:00 Close – Collect Written Questions

Official Opening Cassandra Carey, Contracting Officer, Business Operations, Acquisition Management, US Forest Service

Announcements

1. Solicitation No: AG-3187-S-15-0037

2. Due date: August 23

3. NAICS Code: 541712

4. Register attendance on sheet provided

5. Written responses to questions to be distributed

6. Q&A during conference must be written and answers will be distributed as an amendment

Recap IDIQ Parameters

• Period of performance

• Base period 1 year plus four 1-year options

• Overall Maximum value

$150,000,000

• Overall Minimum value

$100,000

Objectives of the Conference

1. Ensure clear understanding of the requirement and the solicitation.

2. To gather potential proposers’ questions.

Please send all questions to: cncarey@fs.fed.us

Purpose of Acquisition To acquire forestry research and development expertise, project management and technical support services to effectively implement an execute international sustainable forestry, climate change mitigation and adaptation, natural resource management, and disaster mitigation projects.

Introduction to Agency Representatives

• Shaun Marnien, Branch Chief, Business Operations, Acquisition Management, US Forest Service

• Cassandra Carey, Contracting Officer, Business Operations, Acquisition Management, US Forest Service

• Mina Carter, Procurement Technician, Acquisition Management, US Forest Service

• Kent Elliott, Chief of Staff, International Programs, US Forest Service

• Ashlee Jackson, Program Specialist, International Programs, US Forest Service

• Stephanie Savolaine, Assistant Director, International Programs, US Forest Service

Program Overview Kent Elliott, Chief of Staff International Programs

US Forest Service Background

Established in 1905 to safeguard watersheds and timber resources

“Multiple-use” philosophy

Manages 193M acres of public land

Landscapes are forests, deserts and grasslands

Largest forestry research organization in the world

State and private forestry – extension to local governments and private landowners

Over 30,000 employees

Current Budget $5.5 billion

INTERNATIONAL PROGRAMS

Main Staff Units

Technical Cooperation

Disaster Programs

Policy

Urban Outreach

Director’s Office

Operations

THE FOREST SERVICE WORKS

INTERNATIONALLY TO:

Bring our expertise to bear on natural resource policies, such as climate change, conservation and trade

Bring important research and technology gained overseas back to the US

Assist countries in responding to disasters

Internationalize the US Forest Service

USFS works in over 90 countries to improve natural resources management

ASIA

China India Vietnam Bangladesh Indonesia Nepal Bhutan

LATIN

AMERICA

Mexico Brazil Central America The Caribbean Bolivia Peru

MIDDLE EAST

Israel Jordan Lebanon Egypt

EUROPE &

EURASIA

Russia Ukraine

AFRICA

Central Africa South Africa Kenya Tanzania Liberia West Africa

PARTNERSHIPS

The Forest Service—National Forests, Research Stations, State & Private cooperators

Other USDA agencies—FAS, APHIS, ARS

Other USG agencies— Department of State, US Agency for International Development (USAID), Bureau or Land Management (BLM), Fish and Wildlife Service (FWS), US Trade Representative, US Geological Survey (USGS)

Host-country governments more…15

PARTNERSHIPS

Private sector—American Forest and Paper Association, Hardwood Federation

Non-governmental organizations—Wildlife Conservation Society, Wild Salmon Center, Ducks Unlimited, The Nature Conservancy, World Wildlife Fund, Memphis Zoo, in-country NGOs

Universities—Land grant universities, including University of California at Davis, Colorado State U., University of Montana

Multilateral organizations—Food and Agriculture Organization of the UN (FAO), International Tropical Timber Organization (ITTO), International Union for the Conservation of Nature (IUCN)

INTERNATIONAL PROGRAMS

SUBJECT AREAS

Illegal Logging

Carbon monitoring and REDD

Invasive species

Migratory species

Fire

Improved forestry practices

Protected areas

Ecosystem services

Habitat management

Watershed management

Global natural resource policies and trade

Global disaster support

Forest planning and monitoring

Ecotourism

Conservation education

INVASIVE SPECIES PROJECTS

Collaborative research fruitful—similar ecosystems and forest pests

• Emerald Ash Borer

• Mountain Pine Beetle

• Sudden Oak Death

• Asian long-horned beetle

• Hemlock Woolly Adelgid

Collaboration with other USDA agencies (APHIS, ARS, etc.) and Chinese counterparts

Benefits to the US include:

• Improved control of existing pests

• Prevention of potential infestations

US MIGRATORY SPECIES IN THE

CARIBBEAN

Habitat restoration for:

• Bicknell’s thrush in the Dominican Republic

• Kirtland’s warbler in the Bahamas

• Cerulean warbler in Ecuador/Venezuela

Wings Across the Americas – an integrated all-bird conservation program

Benefits to the US include:

• Protection of bird species vital to the ecological and economic health of many local communities

• Reduced listed and declining migratory bird species under Endangered Species Act— Prevent land-use restrictions in the US

• Protects US investments at home 19

IMPROVING FORESTRY PRACTICES

IN THE BRAZILIAN AMAZON

Conventional logging practices highly destructive

Logging degradation fire deforestation

Reduced-impact logging conserves forest benefits

Benefits to the US include:

Conservation of world biodiversity

A sustainable source of tropical timber needed by US manufacturers

HABITAT MANAGEMENT IN RUSSIA

Managing the Siberian Tiger’s habitat— threatened by illegal logging and catastrophic fires

Managing forests for biodiversity while meeting the needs of users

Tahoe-Baikal partnership addressing habitat management and eco-tourism

GLOBAL DISASTER SUPPORT

USDA Forest Service applies incident command system to disasters around the world.

USDA Forest Service has responded to both natural and human-caused disasters.

Recent responses:

Haiti’s earthquake, Pakistan’s floods, Russia’s wildfires, Syrian refugees

Review of Solicitation Section B

Ashlee Jackson, Program Specialist

Section B Single Award IDIQ Task Orders – Cost Plus Fixed Fee (CPFF) and

Firm Fixed Price (FFP)

Min/Max - $100,000/$150,000,000

Proposed rates shall include:

• Indirect Cost Rate

• Indirect Cost Ceiling

• Fixed Fee Ceiling

• Percentage fee for payment processing for administrative services

Section B (cont.)

Labor Compensation in accordance with accepted practices Cannot exceed ceiling reference in H.1.G No direct Management Cost to IDIQ

Labor Categories and Rates Propose fully burdened rates in relation to qualification standards provided by Office of Personnel Management.

Task Order Limitations CPFF and FFP will be delineated Max Order $10,000,000

Section C:

SOW

Ashlee Jackson, Program Specialist

• Long-term natural resource science experts with international experience to serve in Washington and multiple overseas locations with extensive overseas travel

• Short-term technical resource experts and researchers to assist with US-based and overseas assignments

• Leadership and execution of large-scale and longer-term overseas programs

• Administrative services/payment processing

Anticipated Needs

Short & Long Term Forestry Expertise

- Positions based in DC and abroad

- Requirement for quick provision of personnel with appropriate technical abilities

- Sample list in Section C.3.2

Lebanon Reforestation Initiative

• Planting over 700,000 native seedlings across Lebanon

• Increased production and survivorship in Lebanon’s four native seedling nurseries

• Forestry and diplomatic extension into communities representative of all of Lebanon’s diverse sects, including Sunni, Christian, Shia and Druze communities

Peru Forest Sector Initiative

• New forestry and wildlife law (establishment of this law was a binding requirement for the Free Trade Agreement between Peru and the United States)

• Development of a national field manual for permanent production forest inventory

• Establishment of a national forest information system for Peru involving 18 forest authorities and stakeholders in Peru

West African Regional Development

(STEWARD)

• Extensive training in alternative livelihoods in Sierra Leone, Guinea, Liberia and Cote D’Ivoire

• Training in tree nursery management, beekeeping, brush fire prevention and control, species inventory, and forest monitoring.

• Geospatial and monitoring data in 50 communities used to advise on regional policy development.

Overseas Offices

Overseas Project Offices – Technical Component

Examples:

- Technical experts

- Project Management

- Training

- Database Development

- Language Competencies

Administrative Services/Payment Processing

- Workshops

- Training

- Business Services

- Security

- Translation

- Logistics

Transition of Current Tasks

- Management plan

- Approximately 25 staff in IP

- Approximately 30 staff overseas

- Programs in 90 countries

Key Personnel

Section C.3.6

- Project Manager

IDIQ Performance Standards

PS – 1 All task orders completed on time.

PS – 2 All CPFF task orders are completed within the estimated cost.

PS – 3 Qualified staff members are available to USFS immediately upon task order award.

Review of Sections E, F, G, H, I, J, & K

Cassandra Carey, Contracting Officer, Business Operations, Acquisition Management, US Forest Service

Including discussion of Representations and Certifications in the solicitation as well as

SAMS

Section E

• Inspection of Services

• 52.246-4 Fixed-Price (Aug 1996)

• 52.246-5 Cost-Reimbursement (Apr 1984)

– Government Right

– Re-performance or reduction in contract price or fee, if not accepted

Section F

IDIQ Period of Performance –Base plus four IDIQ Place – Specified in each Task Order Travel – In accordance with Federal Travel Regulations Place of Delivery – Specified in each Task Order

Section G

Ordering Procedures Task Order Awards will include:

Background, Scope and Objectives Period of Performance Place of Performance Travel requirements Place of delivery

Contracting Officer Representative

(COR)

Invoicing and Payment

Section H

• AGAR 452.237-74 – Key Personnel

• Additional Requirements for Personnel Compensation

• Work week and overtime

• Medical Evacuation Services

• Organizational Conflict of Interest

• Supervision of Contractor Employees

Section I

• Clauses Incorporated by reference

• AGAR 452.237-70 Loss, Damage, Destruction or Repair

• 452.204-71 Personal Identity Verification of Contractor Employees –HSPD-12 and LincPass http://hspd12.usda.gov/

• SAM Registration (www.sam.gov)

– DUNS

http://hspd12.usda.gov/ http://www.sam.gov/

Section I (con’t)

• 52.216-18 Ordering

• 52.216-19 Order Limitations

• 52.216-22 Indefinite Quantity

• 452.209-71 Felony Conviction and Tax Delinquencies

Section J

– Attachment 1: Ghana CSLP Sample Task

– Attachment 2: Ghana CSLP Branding Plan

– Attachment 3: Ghana CSLP PMP

– Attachment 4: SF33

Section K

• Reps and Certs

– https://orca.bpn.gov/ https://orca.bpn.gov/

BREAK

Submit written questions on sections already covered

Review of Section L:

Standard Clauses

Proposal Preparation Instructions

Cassandra Carey, Contracting Officer, Business Operations, Section L

• Instructions Cover –Include Company DUNS, Tax ID number and Table of Contents Due dates Format Numbering Page Limitations Provisions

Section L (cont.)

• Volume 1 – IDIQ Technical Proposal

– Technical Approach and Management Approach Include all information stipulated in L.1.2

• Volume 2 – Sample Task Order

Proposal Include all information stipulated in L.1.3

• Volume 3 – Past Performance Include all information stipulated in L.1.4

• Volume 4 - IDIQ Cost Proposal Include all information stipulated in L.1.5

Section M:

Ashlee Jackson, Program Specialist

Section M

• Basis of Award

• Relative Importance of Evaluation Criteria

• Evaluation Criteria

• Price/Cost (15.404-1)

• Fair and Reasonable comparison with Independent Government Estimate

• Options-Review of fixed fees, indirect rates and fees for administrative services for all option years

Sample Task Proposal

Ashlee Jackson, Program Specialist

Ghana’s Western Region

• Demand for conversion of forests to agriculture, charcoal and timber production, artisanal mining and urban development

• Majority of land outside of reserves has been deforested and converted to agriculture

• Urgent need to find ways to take pressure off remaining reserves and improve livelihoods

USAID/USFS Cooperation in Ghana: CSLP

• Improve carbon sequestration, forest management, and livelihoods in six coastal districts

• Long-term goal: promote low emissions development by strengthening community-based natural resource management and monitoring

• Village Savings and Loan Association model

Sample Scope

• Technical leadership and overall project management in Ghana

• Register and maintain Ghana Project Office

• Short-term technical assistance to accomplish program objectives

• Washington, D.C.-based Project Support

Specialist

• In-Country Consultant

• Payment processing to overseas vendors at the direction of the Forest Service

Pages 3 – 12 of the sample task elaborate on specific technical needs.

Attachments

• Attachment 1: Ghana CSLP Sample Task Order

• Attachment 2: Ghana CSLP Branding Plan

• Attachment 3: Ghana CSLP

PMP

• Attachment 4: SF33

Wrap-Up

Cassandra Carey, Contracting Officer, Business Operations, Wrap-up

• All questions and answers will be provided in a written amendment posted to FBO

• Information received during this conference related to the solicitation is not to be considered contractual

• Interested parties and prospective offerors to monitor Federal Business Opportunities (FBO) for the release of subsequent amendments

Review of remaining steps and timeline for acquisition

• Solicitation

• Questions received prior to pre-bid conference

• Pre-bid conference

• Amendments after conference

• Submission deadlines

• Review

• Award