Attachment_B_-_PWS_-_final.pdf

AG-3144-S-15-0066

Performance of Work Statement (PWS) Project:

Uninterruptible Power Supplies (UPS)

Maintenance and 24/7 Emergency Services

10 July 2015

SECTION I - SCHEDULE

A.1 PRICING/SCHEDULE

The prices contained herein are for the tasks defined in the Performance Work Statement (PWS).

The fixed price labor rate(s) shown below are fully loaded (include direct labor, overhead, general

& administrative, profit/fee and any other costs associated with the labor category), FOB

Destination, inside delivery and warranty. The monthly maintenance price includes all costs associated with performing the work identified in the PWS. The Contractor shall invoice the government only for the monthly maintenance amount or for negotiated amounts for upgrades not covered by an Original Equipment Manufacturer (OEM). The number of upgrade labor hours shown below is an estimated amount and may be increased or decreased based on the government’s requirements via Delivery Order/modification.

A.2 CLIN LIST

The following CLIN list and their associated definitions are to be used by the Contractor in preparation of part of the Contractor’s price quote.

SEE ATTACHMENT B – CLIN WORKSHEET

A.2.1 DEFINITIONS/ACRONYMNS

COR: Contracting Officer’s Representative.

CLIN: Contract Line Item Number.

FFP: Firm-Fixed Price

FTR: Federal Travel Regulation

FY: Fiscal Year - For the purposes of this procurement, a fiscal year is defined as that period of time between August 1, 20XX (preceding year) through July 31, 20YY (following year). For example, August 1, 2015 through July 31, 2016.

Hourly Rate (HRLY RATE): The total proposed rate per CLIN per hour of billable services. This is the sum of the Direct Labor, Overhead, General & Administrative, Local Travel, Fringe Benefits, and Profit/Fee and represents the total price to the Government for one hour of service of the labor category. Prices charged to the Government under this delivery order shall be as low as or lower than those charged by the Contractor or their suppliers to their most favored customers under contracts such as their GSA Federal Supply Schedule for the same or comparable items under similar terms and conditions, in additions to any applicable trade or prompt payment discounts.

The Contractor shall notify the Contracting Officer and Contracting Officer’s Representative in writing of any hourly rate reductions within 30 days of reduction.

ODC - Other Direct Costs: Includes Direct Material and Direct Travel and other costs associated with performance under specific delivery orders. Typically, ODCs include the cost of long distance travel, special equipment or software required for the particular work to be performed, reproduction costs, etc.

IR - infrared scan

LS- lump sum

OEM - original equipment manufacturer

PDU - Power Distribution Unit

PM – Preventive Maintenance

RDU - Remote Distribution Cabinets

RPP - Remote Power Panels

STS - Static Transfer Switches

UPS - Uninterruptible Power Supply

A.3 TRAVEL & Shipping

Include all necessary travel expenses within the Cost Reimbursement price CLINs. Travel, Shipping costs, delivery charges, and equipment rental are allowable costs associated with modifications for unit cost CLINS (such as batteries) and the labor rates associated with the installation. Travel will be reimbursed at the current rates established in the Federal Travel

Regulations (FTR). Travel will be reimbursed at cost. At no time will the contractor be able to add

General and Administrative costs to travel reimbursement.

A.4 CONTRACT TYPE

This is a Firm-Fixed Price contract.

A.5 SCHEDULE

SEE ATTACHMENT B – CLIN WORKSHEET

Attachment B shall be completed and submitted with the RFQ packet.

SECTION II – DESCRIPTION/SPECIFICATION/WORK STATEMENT

B.1 BACKGROUND

The United States Department of Agriculture (USDA), National Information Technology Center

(NITC) has computer Data Centers located at 8930 Ward Parkway, Kansas City, Missouri; and

5601 Sunnyside Avenue Beltsville, Maryland; 4300 Goodfellow Blvd., St. Louis Missouri.

Detailed equipment descriptions are listed in Section B.17.

NITC provides computer services to various agencies throughout the United States Government.

NITC is operational twenty-four hours per day, including weekends and holidays. Production hours for NITC are from 4 a.m. to 8 p.m. Monday through Friday. Non-production hours for NITC are from 8 p.m. to 4 a.m. Monday through Thursday, and from 8 p.m. Friday to 4 a.m. Monday.

Interruption to services provided by the NITC adversely impacts client agencies nationwide and could lead to loss of life or property.

The UPS systems are critical electrical components, providing reliable and stable electrical power to NITC’s computer systems. The UPS systems also provide emergency power through the battery backup systems.

B.2 OBJECTIVE

The Government seeks a service, maintenance, and repair contract to ensure the efficient operation of the electrical equipment, listed in B.17, within the performance tolerances set by the equipment manufacturer. The scope of this contract includes: preventative and remedial maintenance, spare parts kits, replacement of parts and emergency services and repairs, as required, to ensure dependable operation of the UPS systems, twenty four (24) hours per day, and seven (7) days per week. The Contractor shall take all necessary steps and preventable measures to maximize the life expectancy of the UPS systems. The Contractor shall be responsible for preventative maintenance and on-call maintenance of all UPS systems, bypass control cabinets, remote distribution panels, power distribution units, load bank synchronization and battery backup systems.

This Firm-Fixed Price contract shall be for a period of one (1) base year with four (4) renewal option years.

The contractor shall perform an annual infrared scan (IR) of electrical equipment, listed in B.17, and related panelboards at all sites. Infrared scan shall include all UPSs, STSs, PDUs, RPPs, RDUs, and all related panelboards and circuits connections. Contractor shall take remedial action to correct deficiencies identified during the IR scan when possible without de-energizing loads.

Provide a written report including color IR scan photos of all equipment surveyed. Written report shall include a list of recommended repairs based on the IR scan, along with a written cost proposal for making these repairs. The cost proposal shall provide a breakdown between material and labor costs, along with a total cost for each work item. IR scan shall take place during non-production hours. Contractor shall use a Fluke Ti25 thermal imaging camera or similar. When funding is made available and in addition to this contract price, the contractor shall be responsible for coordinating the shutdown of equipment and making repairs at the proposal cost provided in the IR scan report.

B.3 REQUIREMENTS

The Contractor shall provide all supervision, labor, materials, supplies, repair parts, tools and equipment to plan, schedule, coordinate and ensure effective and economical operation, repair and maintenance of the UPS systems and associated components in accordance with the original equipment manufacturer’s maintenance and operation specifications. The Contractor shall ensure and certify completion of all work and services specified.

Contractor shall provide all proprietary software and programming for electrical equipment, including UPSs, RPPs, STSs, PDUs, RDUs, as needed to clear alarms and to adjust operational parameters and settings as needed for all equipment listed in Section B.17.

B.3.1 These requirements are a statement of the minimum acceptable level of work and services that are to be provided in the maintenance, operation and repair of the UPS systems and their associated components. They are not intended to be, nor shall they be construed as limiting specifications or requirements.

B.3.2 This contract requires the Contractor to have, at the job site, an authorized manufacturer's representative for each separate type of equipment during the Contractor's semiannual and annual scheduled preventive maintenance. An authorized manufacturer’s representative shall be defined as persons who have received a minimum of 20 hours formal classroom training on the particular piece of equipment and have a minimum of four (4) years of experience working with the equipment. These representatives shall observe and ensure the proper operation and reliability of each respective piece of equipment and provide the Contractor and the Government with a comprehensive written analysis of the equipment, its state of repair, any repairs and/or adjustments that are needed, and any other information pertinent to keeping the equipment at its peak performance level, as required to support the NITC’s mission critical equipment. The Contractor shall require each authorized manufacturer's representative to provide the Contracting Officer's

Representative (COR) a written report of their findings within five (5) working days of the site visit. The contractor shall begin immediate repairs/work to correct any deficiencies that may be reported. Work shall continue until such deficiencies are corrected.

B.3.3 Preventative Maintenance (PM)

(a) Preventative Maintenance shall include, as a minimum, the following:

1. Quarterly change of air filters, or more frequently if needed, as determined by routine visual inspections performed by the COR. The first filter change shall be within two weeks of the contract start date.

2. Provide equipment service log and keep updated.

3. Check and record appropriate system voltages, loads, currents, frequency and power factor for each phase.

4. Verify that alarms, displays, indicators, remote status panels and alarms are operating properly and calibrated.

5. Check all fans for proper operation and overheating. Determine and repair cause of improper operation and overheating and fix.

6. Repair or replace defective items as required.

7. Provide complete on-site spare parts and replenish/replace parts as necessary. One spare part kit shall be supplied by the contractor for each different piece of equipment. Existing spare parts kits will remain on-site and can be utilized by the successful offeror. Existing spare parts kits for each site are as indicated below:

GE S2 750KVA UPS- Kansas City DESCRIPTION Part Number Qty

IM8821 Driver Rectifier 1004908 1

IM0007D-889 Main Board for S. Pro/LP 1006682 1

Fuse 2A/600V 1007499 20

Fuse 6.25A/600V 1007502 1

Cap. Disc resistor 27K 10W 5% pitch 31.8 1007774 4

Fuse 400A 690V UL Rec. size 1* with USW 1007781 1

Fuse 30A 600VAC Class CC Time Lag 1007791 6

Fan Control Board IM0051 1007799 1

Fuse 5A 600V 1007805 4

Fuse 3.5A 600V 1012527 4

Cap 300uF 300VAC UL D.85x140 M10 1012580 2

Elect. Cap 6800uF 350V 1012658 2

IM0076B Power Supplier SG Series 1012993 1

IGBT 1400A 1200V Dual 1013151 4

Thyristor 400A 1600V Single 1013154 2

IM0075A Power Interface Board 1013172 1

IM0078A1 RC for Rectifier 1013359 1

Fast Recovery Diode 2x60A 1000V 1013376 2

Snubber Cap 6uF 600Vrms 1013377 4

IM0080A1 267 Driver Inverter ECN267 1013383 2

Resistor 6.8Ohm 250W for Heatsink 1013415 8

IM0070 Contactor Control Board 1013439 1

Fuse 800A 700V UL Rec with USW Size 3 1013935 7

Fuse 2A 1014041 1

Axial Fan 230V 60Hz 87W 1017607 2

Resistor 2.2K/50W with Top Screw Terminal 1018786 4

Thyristor 800A 1600V 1019336 2

Fuse 2000A with Switch 1019417 2

Fuse 1800A with Switch 1019597 3

Powerware 9395 300KVA- Beltsville DESCRIPTION Part Number Qty

PCBAS, 9395 UPM Interface 101073725-001 1

PCBAS, Leg Mod, Pent w/100A 101073735-001 4

PCBAS, Power Supply, 850W 101073831-001 2

CONTROL BOARD II 1024460 1

INSULATOR, MODULE FRONT 127250448 2

INSULATOR, MODULE SIDE 127250449 4

FUSE, 3.00A, 600VAC 128304134-008 5

FUSE 450A 700VAC M8 45MM SQ 128307025-004 8

FUSE, SEMICOND, 700A 700V 128307027-001 2

FAN, 172X150X51 MM, 415 CFM 151101091-001 8

8. Clean equipment and batteries.

9. Check battery charger for proper operation and adjust float voltage as needed.

10. Check and adjust tightness of all hardware connections.

11. Check mechanical operation of all breakers in accordance with the manufacturer's instructions and replace defective unit(s).

12. Perform all electrical measurements and adjust as recommended by the original equipment manufacturer (OEM).

(b) The preventive maintenance schedule shall be coordinated with the COR.

(c) The batteries shall have quarterly preventive maintenance inspections per Institute of

Electrical and Electronic Engineers (IEEE) specifications:

1. Check and record specific gravity and voltage of each cell.

2. Check and maintain electrolyte levels.

3. Check and maintain bolted connections torque values.

4. Replace defective batteries as required (see item B.3.4 below). The contractor shall include in the contract price, including labor, materials, equipment costs, and travel costs, to replace 10% of batteries for each battery string for each location annually

(within the monthly CLIN for that site).

(d) The Contractor shall provide the COR with a comprehensive written analysis within five (5) working days after all scheduled and non-scheduled inspections. This written analysis shall include, but shall not be limited to: state of equipment operation, repairs or adjustments required, actions taken, and any other information that will aid in maintaining the equipment at its peak performance level.

B.3.4 The Contractor shall be responsible for any labor required to replace defective/failed batteries. When battery replacements exceed the 10% allowance, the contractor shall provide replacement batteries at a price not to exceed the stated schedule price per the manufacturer's prorated warranty.

B.3.5 The Contractor shall provide all parts and labor for field modifications, which update the equipment to current OEM manufacturing specifications, and provide OEM spare parts to the on-site spare parts kit (see item B.3.9 below).

B.3.6 The Contractor shall provide all parts and labor for emergency on-site repair service.

(a) Call back time shall be 15 minutes during principle period of maintenance.

(b) The maintenance personnel shall arrive on site at, NITC Data Center, 8930 Ward Parkway, Kansas City, Missouri; 5601 Sunnyside Avenue, Beltsville Maryland; or 4300 Goodfellow

Boulevard, St. Louis Missouri within two (2) hours from the time NITC notifies the contractor that service, maintenance, or repair is required.

(c) The Contractor shall provide the COR with a single contact point which shall be responsible for receiving maintenance calls. This contact point shall be available twenty-four (24) hours per day, seven (7) days per week, including holidays throughout the life of the contract.

(d) Emergency is defined as any unscheduled outage or the equipment's failure to properly perform its designed function.

(e) Contractor is responsible for obtaining repair parts by overnight or expedited delivery as necessary.

B.3.7 The Contractor shall make immediate repairs to correct any deficiencies that are reported by the Government to the Contractor or identified during inspections. The Contractor shall remain at the Government’s site until all identified deficiencies are corrected. Repairs requiring extended periods of downtime shall be coordinated with the COR, or his designee, to the maximum extent possible. The contractor shall be responsible for providing any temporary facilities required to maintain Data Center operation for the duration of any required outage at no additional cost to the

B.3.8 Upon completion of each maintenance or repair call and prior to leaving the Government's facility, the Contractor shall furnish a signed incident report to the COR upon the completion of each maintenance call. At a minimum, the incident report shall contain the following information and is to be signed and confirmed by a NITC employee:

a. Name of person making the service request

b. Date and time notified.

c. Date and time of arrival.

d. Description of malfunction or work performed.

e. List of all parts used, designating parts used from spare parts kit.

f. Date and time equipment returned to service.

g. Service technicians’ name and phone number.

B.3.9 The Contractor shall provide all repair or replacement parts/components. Replacement parts used from the Government’s on-site spare parts kit (section B.3.10) shall be replaced by the

Contractor at no additional cost to the contract. The Contractor is responsible for providing a spare parts kit at the beginning of the contract. The spare parts kit then becomes government property and shall be replenished as parts are consumed.

B.3.10 The Contractor shall maintain the on-site spare parts kit, defined as replacement spare parts that will solve 90% of problems encountered as recommended by the OEM. The spare parts kit shall be stored on-site, in a spare parts cabinet supplied by the USDA. The spare parts kit shall remain the property of the Government. The contractor shall replenish all spare parts kits as components are used to maintain complete spare parts kits for equipment at each site at no additional cost to the contract.

(a) Only new standard parts or parts equal in performance and warranty shall be used in repairs of the equipment.

(b) The contractor shall provide at no additional cost to the Government, replacement parts for the spare parts kit, within five (5) business days of their usage.

(c) The contractor shall inventory existing spare parts kits and compare the existing spare parts kits with the manufacturer’s recommended spare parts kits. The contractor shall provide a written inventory of spare parts kits for each type of equipment and for each site (within 14 days after contract award).

(d) Under this contract, the contractor shall provide one (1) new complete spare parts kit for the 300 kVA MGE EPS6000 UPSs at NITC St. Louis, Missouri in accordance with the following:

MGE EPS6K 300KVA- St Louis Description Part Number Qty

Fuse 04-22076-55 6

Fuse 04-22076-45 6

Fuse 04-22076-35 18

Fuse 04-22056-02 6

Fuse 04-22122 6

Fuse 04-22056-02 6

ALEZ Power Supply Relay 04-71581 3

Contactor 04-08653 3

Blower Fan 04-04921 6

ACOZ Board 72-130050-00 1

ACPZ Board 72-130051-00 1

ACUZ Board 72-130052-00 1

ALBZ Board 6740413 1

ALEZ Board 6739904 1

AMUZ Board 6739826 1

APUZ Board 6740769 1

AROZ Board 6739816 1

ARUZ Board 72-130055-00 1

BAIZ Board 6739902 1

GTCZ Board 6739828 2

OBEZ Board 6739836 1

RAUZ Board 6739856 1

TREZ Board 6739109 1

IGBT 04-49020 6

IGBT 04-76239 6

SCR 04-49024 6

AC Output Filter Assembly (15 Caps) 72-130076-01 2

DC Capacitor Assembly 72-130084-02 2

(e) Under this contract, the contractor shall provide one (1) new complete spare parts kit for the

375 kVA MGE UPSs at NITC St. Louis, Missouri in accordance with the following:

MGE EPS6K 375KVA- St Louis

Fuse 04-22076-70 6

Fuse 04-22076-45 6

Fuse 04-22076-35 18

Fuse 04-22056-02 6

Fuse 04-22122 6

Fuse 04-22056-02 6

ALEZ Power Supply Relay 04-71581 3

Contactor 04-08653 3

Blower Fan 04-04921 6

ACOZ Board 72-130050-00 1

ACPZ Board 72-130051-00 1

ACUZ Board 72-130052-00 1

ALBZ Board 6740413 1

ALEZ Board 6739904 1

AMUZ Board 6739826 1

APUZ Board 6740769 1

AROZ Board 6739816 1

ARUZ Board 72-130055-00 1

BAIZ Board 6739902 1

GTCZ Board 6739828 2

OBEZ Board 6739836 1

RAUZ Board 6739856 1

TREZ Board 6739109 1

IGBT 04-49020 6

IGBT 04-76239 6

SCR 04-49024 6

AC Output Filter Assembly (15 Caps) 72-130076-01 2

AC Output Filter Assembly (12 Caps) 72-130881-00 1

DC Capacitor Assembly 72-130084-03 2

(f) Under this contract, the contractor shall provide one (1) new complete spare parts kit for the

Liebert AP610 1000 kVA UPSs in Kansas City, Missouri in accordance with the following:

Liebert 1000KVA- Kansas City

Level D Spare Parts Kit 83-796536-04

FUSE 800A 700V 12

FUSE 700A 700V 24

FUSE 250A 700V SEMICOND 12

FUSE 800A 500V SEMICOND T 4

FUSE 660V 630A DIN 43653 12

FUSE 1.0A 600V 20

FUSE 5A 600V 20

GAUGE FORCE SEMICOND 2

WRIST STRAP ANTI-STATIC 2

JUMPER 20

SCR 1400V 900A 4

SCR 600A 1200V 35US 4

SCR SCR MOD 250A 1400V 2

DIODE 600A 1200V 4

SCR SCR MODULE 2

FUSE 10A 600V 20

FILTER AIR 21X21X3/4 8

FILTER ASSY 8

COMPOUND ELECTRICAL JOINT 2

PAD THERMAL INT 3.66 X 1. 2

FUSE 800A 500V SEMICOND T 1

REPLACEMENT CAP 46UF 580V 3

CAP AC 13MF 1000V COM 2

REPLACEMENT CAP 8500MF 32 3

CAP 13UF 1200V 3

FILTER AIR 21X21X3/4 4

FILTER ASSY 4

CAP ASSY 0.22UF #6 SPADE 2

PWA GATE DRIVE INV 1

PWA 610 LOGIC ASSEMBLY 1

PWA DC REGULATOR 1

PWA SERIES 600 INTERFACE 1

PWA FRONT END MONITOR 1

PWA PWR SPLY 1

PWA DC FUSE MONITOR 1

PWA AC FUSE MONITOR 1

PWA DC SENSOR 1

PWA DC CONDITIONER 1

PWA FIRING CIRCUIT 1

PWA RLI 1

PWA PRELOAD 1

PWA MICROMON SCC SYS TEST 1

PWA SS SCR MONITOR 1

PWA DCR 1

PWA DCD 1

PWA TRANSFER RELAY 1

PWA GATE DRIVE ST SW 1

DISPLAY PANEL 1

DISPLAY LCD 640X200 BLU B 1

PWR SPLY ASSY 1

PWA MODULE V&I CONDITIONE 1

PWA SYSTEM V & I CONDITIO 1

PWA MODULE INTERFACE 10P1 1

COMMUNICATION IFM ASSY 1

FAN DUAL CENT 120V 1340CF 1

CB PUSH-PULL SINGLE POLE 1

PWA SNUBBER 1

CLAMP MTG SCR 1

PWA SNUBBER 1

PWA SNUBBER 1

ASSY RES VAR/WIRE 72" 1

THSTAT 240F NO 1

THSTAT 185F NO 1

FUSE MICROSW 250V SINGLE 1

FUSE SW 250V 1POLE 170H02 1

FUSE HLDR 1

FUSE HLDR DISC SW 2P 600V 1

FUSE HLDR DISC SW 3P 600V 1

RELAY TD 2SEC INTERNAL 1

SOCKET RELAY 8 PIN 1

WH CNTL AP681 SCR SMS 1

CABLE ASSY FLAT 9" 1

CABLE ASSY 2

RECTIFIER ASSY 1

INVERTER ASSY 1

DC CAP ASSY 1

OUTPUT TRAP FILTER ASSY 1

STATIC SW ASSY 1

XFMR CNTL 250VA UNIV 1

XFMR CT 2000/1A 1

DC CAP ASSY A2 & A6 1

DC CAP ASSY Al & A5 1

DC CAP ASSY A4 1

DC CAP ASSY A3 1

(g) Under this contract, the contractor shall provide one (1) new complete spare parts kit for the

Mitsubishi 9800AD 300 kVA UPS in Beltsville, Maryland in accordance with the following:

Mitsubishi 9800AD 300KVA- Beltsville

Fuse FUS00313 6

Fuse FUS00314 6

Fuse FUS10300 3

Fuse FUS10303 3

Fuse FUS10304 3

Contactor CNT00418 1

Contactor CNT10003 1

Control Power Supply CPS10204 1

Power Device (Diode) DDE00002 3

PCB (Gate drive) PCB00326 1

PCB (Thy Gate) PCB00501 1

Thermal Relay REL10104 1

Power Device (THY) THY00306 3

Power Device (IGBT) TRX01017 3

Fan FAN20012 1

PCB (Display) PCB10105 1

PCB (Output I/F) PCB10306 1

PCB (Relay) PCB10520 1

PCB (Sensor) PCB10610 1

PCB(Main) PCB10813 1

B.3.11 Electrician: Performs a variety of electrical trade functions such as the installation, maintenance, and repair of equipment and systems for the distribution or utilization of electric energy. Typical tasks performed: Diagnoses trouble in the electrical system or equipment. Uses specialized measuring and testing instruments such as voltmeters, ammeters, watt meters, ohmmeters, and meggers. Makes standard computations relating to load requirements of wiring or electrical equipment. Plans and lays out work from blueprints, sketches, wiring diagrams or specifications. Installs, repairs, and tests electrical systems, electrical equipment, emergency or standby generation systems, Uninterruptible Power Supplies (UPS) systems, batteries, or such internal electrical power distribution facilities as switchboards, controllers, circuit breakers, motors, heating units and conduit systems.

B.4 DELIVERABLES

B.4.1 The Contractor shall provide each site a spare parts kit within 14 days after the contract award date. This requirement, however, shall not relieve the Contractor of his responsibility to provide all parts and labor as required for the system's maintenance or repair.

B.4.2 The Contractor shall perform the first preventive maintenance inspection within 45 days after the contract award date.

B.4.3 The contractor may be asked to install new and/or replacement equipment pertaining to

UPS’s, Static Transfer Switches, Power Distribution Units, Remote Distribution Cabinets, Remote

Power Panels, load bank synchronizers, and batteries, within the scope of this contract. Labor rates as identified by the schedule shall be utilized.

B.5 Scheduled Maintenance Contract Line Items (CLINs):

The following work items shall be priced individually as separate CLINs as indicated on the pricing schedule. Contractor shall submit all costs for a complete job including all costs for labor, materials, equipment, shipping, handling, deliveries, and all other costs necessary to complete the work item in accordance with this contract and this scope of work.

a. The contractor shall replace (1) one battery string in each UPS in St. Louis (9 total UPSs) and Beltsville, MD (2 total UPSs) with new batteries. See Section B.17 for additional information.

b. The contractor shall replace input, DC bus, and output capacitors in one (1) 300 kVA

Mitsubishi UPS module in Beltsville, Maryland, with new capacitors. See Section B.17 for additional information.

c. The contractor shall replace (2) battery strings in (1) 300 kVA MGE EPS 6000 UPS module

(building 105) in St. Louis, Missouri, with new batteries. See Section B.17 for additional

d. Replace all cooling fans in (4) 750 kVA GE UPS modules in Kansas City, Missouri, with new cooling fans. See Section B.17 for additional information.

e. The contractor shall replace input, DC bus, and output capacitors in (4) 750 kVA GE UPS modules in Kansas City, Missouri, with new capacitors. See Section B.17 for additional

f. The contractor shall replace input, DC bus, and output capacitors in (1) 300 kVA Eaton

Powerware UPS module in Beltsville, Maryland, with new capacitors. See Section B.17 for

g. Replace all cooling fans in (4) 750 kVA GE UPS modules in Kansas City, Missouri, with new cooling fans. See Section B.17 for additional information.

h. The contractor shall replace input, DC bus, and output capacitors in (4) 1000 kVA Liebert

UPS modules in Kansas City, Missouri, with new capacitors. See Section B.17 for

i. The contractor shall replace the DC bus and output capacitors (the input capacitors are disconnected) in (3) 300 kVA MGE EPS6000 UPS modules (UPSs A, B, and C) and (6)

375 kVA MGE UPS modules in St. Louis, Missouri, with new capacitors. See Section B.17 for additional information.

B.6 WORKMANSHIP

All work performed by the Contractor, throughout the term of this contract, shall be in accordance with OEM specifications and meet industry standards. The Contractor shall be accountable for any damage to Government property, resulting from errors made by the Contractor, his personnel or subcontractors. The Contractor shall be liable for all repairs, parts, and other associated costs to correct such errors.

B.7 ACCEPTABLE LEVEL OF MAINTENANCE

The UPS Systems and associated systems shall be maintained at an acceptable level throughout the contract performance period. An "acceptable level" of maintenance and repair is defined as the level of maintenance which will preserve the equipment in unimpaired operating condition; i.e., above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment. The Contractor shall be responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a twenty four (24) hour per day and seven (7) day per week basis to keep the total system in a ready state of operation, to assure that it remains in operation and performs as required.

B.8 SAFETY

The Contractor shall follow public laws, federal regulations, executive orders and consensus standards that apply to UPS and mandate safety in the workplace. This would include, for example, the Occupational Safety and Health Administration's (OSHA) General Industry

Standards as published in Title 29, Code of Federal Regulations, part 1910 (29CFR1910) ARC

Flash Hazards, Electrical Safety and ANSI Safety Code Z53/1-1979, Color Code for Marking

Physical Hazards.

B.8.1 It is the Government’s intent to: (1) ensure safe working conditions for the Contractor and

USDA employees, (2) provide safe work space for occupant agencies and visitors, (3) provide public property protection, and (4) avoid contamination of the environment.

B.8.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the performance of work, and shall hold the Government harmless for any action on his part or that of his employees or subcontractors which results in illness, injury or death. The Government will assume no liability or responsibility for the contractor's compliance or non-compliance with such regulations.

B.8.3 A copy of each accident report, which the Contractor or his subcontractors submit to their insurance carriers, shall be furnished to the COR as soon as possible, but in no event later that seven (7) calendar days after the accident occurred.

B.9 SCHEDULED UPS SHUTDOWN

(a) Shutdown Approval

Scheduled, preventative maintenance, repairs and/or testing which require the shutdown of any utility serving the UPS equipment shall be performed outside of NITC production hours and shall be coordinated with the COR. Any planned work that shuts down the computer room must have the concurrence of the computer room supervisors with the objective to provide a minimum interference with the computer center operation. This approval will normally be through the COR who will contact the computer room personnel. The units will normally be placed in by-pass to prevent the need for a shut down.

(b) Advance Shutdown Approval

The Contractor shall schedule shutdown of a utility and/or UPS equipment at least 168 hours

(7 days) in advance with the COR who will arrange the planned shutdown. Client demands may result in the denial of the request, or rescheduling of shutdown. Denial or rescheduling shall not relieve the Contractor from the requirements for maintaining normal UPS system operation.

(c) Equipment and Materials

To minimize equipment downtime, the Contractor shall have all necessary material, parts, tools, supplies, and labor at the job site prior to the utility and/or UPS equipment shutdown. The

Contractor shall be prepared, once the utility and/or UPS equipment is shutdown, to start work immediately and continue until such work is completed and all systems are restored to normal.

B.10 GOVERNMENT REQUIREMENT OF RE-PERFORMANCE

If any of the services provided do not meet the contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When defects in services cannot be corrected by re-performance, the

Government may:

(a) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

AND/OR

(b) Reduce the contract price to reflect the reduced value of the services performed.

B.11 CONTRACTOR FAILURE TO PERFORM

If the Contractor fails to promptly perform the services again or to take necessary action directed by the Government to ensure future performance is in conformity with contract requirements, the

Government may, by contract or otherwise, perform the services or initiate necessary default procedures against the Contractor.

B.12 OPERATIONAL TRAINING

The Contractor shall provide training to NITC federal employees and contract employees

(maximum of 8 personnel at each location, up to 2 times per year) on the operation of the UPS system. Should another contractor install new equipment, then that contractor is responsible to provide training on the new equipment. Should the installing Contractor (new equipment) fail to provide training (as determined by the Contracting Officer (CO) or COR, then training becomes the responsibility of the UPS Contractor.

B.13 TRAINING ATTENDANCE AND MATERIALS

The Contractor shall ensure that their own employees and/or subcontractors attend the appropriate training for their functions. Training materials and equipment information (manuals, etc.) on the system shall be furnished by the Contractor.

B.14 SPECIAL PROVISIONS FOR MAINTENANCE

The maintenance prices listed in this contract shall include all costs of labor, parts and all other associated expenses necessary to keep the equipment in good operating condition.

The Contractor shall honor orders for maintenance under any of the maintenance options set forth herein for a period of one (1) year at the prices shown in the Schedule. All equipment, which is a part of the system, shall be covered by the same maintenance provisions.

The effective date of maintenance service, the type and model numbers of the equipment and applicable charges shall be specified on the order.

The effective date of maintenance service shall not be prior to the expiration of the warranty period prescribed elsewhere in this contract, if applicable.

B.15 ALTERATION/RECALLS/UPGRADES/SERVICE BULLETINS

(a) Contractor sponsored alterations or attachments to equipment shall be made with the consent of the Government. Appropriate modification of the contract shall be negotiated for each such alteration that enhances the value of the system to the Government or decreases the overall maintenance costs.

(b) Upon receipt of any OEM service or technical bulletin, the Contractor shall furnish a copy to the COR.

(c) Within six (6) months of notification by the OEM of a design or manufacturing defect or upgrade, the Contractor shall provide and install all OEM required modifications to make the equipment current with the new OEM specifications.

(d) For changes or upgrades recommended in the service or technical bulletin, but not covered by the OEM, the Contractor shall submit a cost proposal to the CO. A contract modification will be negotiated for this work prior to the commencement of any such change or upgrade.

B.16 MOVEMENT OF EQUIPMENT

In the event the system being maintained under this contract is moved to another location within the same geographical service area, as designated by the Contractor, the terms and conditions of this contract shall continue to apply. If the system must be moved outside the Contractor's designated service area, then the continued applicability of this contract shall be subject to mutual agreement.

The Government shall, normally, give at least 60 days written notice to the Contractor of its intention to move the equipment, except in emergencies. In the case of an emergency move, the contractor will be reimbursed for any additional costs directly attributable to the short notice and/or expedited move.

Maintenance charges shall be suspended on the day the dismantling of the equipment begins, in preparation for shipment.

Maintenance charges shall be reinstated on the day the Contractor completes reassembly. The

Government shall be charged for disassembly and reassembly, at the Contractor's current standard rate, provided that the Contractor charges his commercial customers for such services.

Shipment to the new installation site shall be at the Government's expense by electronic padded van or airfreight. The Government may ship the equipment by Government transportation or commercial carrier.

B.17 EQUIPMENT LIST

The following list of equipment identified by each line item shall be covered by all terms and conditions of this contract. Refer to the Pricing Schedule for more information.

(a) Equipment physically located at 8930 Ward Parkway, Kansas City, Missouri, 64114:

1. Four (4) 1000 KVA Liebert Uninterruptable Power Supplies (UPSs) with two (2) paralleling Power Switchboard Modules with Static Transfer Switches (STSs), and one (1) Liebert Load Synchronization cabinet. Four hundred and eighty four (484)

C&D, model 2XTLC-25, wet-cell batteries, consisting of (120) batteries per UPS module plus (4) spare batteries.

2. Four (4) 750 kVA GE UPS modules with load synchronization cabinet. Four-hundred eighty (480) C&D model UPS12-490MR dry-cell batteries, with (40) batteries per string, (6) strings per UPS module for UPS B2. One-hundred twenty four (124) GNB Flooded Classic 4-PDQ-17 batteries, with (60) batteries per string,

(1) string per UPS module for UPS Modules for UPS A2, and (4) spare batteries.

3 Nineteen (19) Liebert Power Distribution Units (PDUs) with Static Transfer

Switches (STSs).

4. Twenty-six (26) Liebert Remote Distribution Units (RDUs) with (4) panelboards each.

(b) Equipment physically located at GWCC, 5601 Sunnyside Ave, Beltsville, Maryland, 20705:

1. One (1) Mitsubishi 300KVA Uninterruptible Power Supply with two (2) battery strings of (40) batteries each, and one (1) maintenance bypass cabinet.

2. One (1) Eaton 300 kVA UPS with three (3) battery strings of (40) batteries each, and one (1) maintenance bypass cabinet.

3. Four (4) United Power Distribution Units (PDUs) with “Side Car” distribution units equipped with panel boards.

(c) Equipment physically located at the Goodfellow Complex, 4300 Goodfellow Blvd, Building, St. Louis, Missouri, 63120:

1. Six (6) MGE 375 KVA Uninterruptible Power Supplies with three (3) battery strings of (40) batteries each. Batteries are GE EPS 6000.

2. Three (3) 300 kVA MGE EPS 6000 Uninterruptible Power Supplies with three (3) battery strings of (40) batteries each. Batteries are GE EPS 6000.

3. Eighteen (18) PDI Remote Power Panel (RPP) Power Distribution Cabinets with (4) panelboards each.

4. Nine (9) maintenance bypass cabinet switchboards (480V 600A).

5. Five (5) secondary tie circuit switchboards (480V 600A).

B.18 PRINCIPAL PERIOD OF MAINTENANCE

The principal period of maintenance is twenty- four (24) hours per day, seven (7) days per week.

B.19 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(a) The Contracting Officer will appoint a COR in writing for this contract. The COR will receive, for the Government, all work called for by the contract and will represent the

Contracting Officer in the technical phases of the work. The COR will provide no supervisory or instructional assistance to Contractor personnel.

(b) The COR is not authorized to change any of the terms and conditions of the contract or the delivery orders (DO). Changes in the scope of work will be made only by the Contracting

Officer by properly executed modifications to the delivery orders. Additional responsibilities of the COR include but are not limited to:

(1) Monitoring the Contractor's performance to ensure compliance with technical requirements of the contract.

(2) Review and approval of progress reports, technical reports, or other contract related reports which require Government approval.

(3) Verifying and certifying that the items have been inspected and meet the requirements of the contract.

(4) Immediately notifying the CO if performance is not proceeding satisfactorily.

(5) Ensuring that changes in work under the contract/delivery order are not initiated before written authorization or a modification is issued by the CO.

(6) Providing the CO a written request and justification for changes.

(7) Furnishing interpretations relative to the meaning of technical specifications and technical advice relative to CO approvals of subcontracts, travel to general purpose meetings, etc.

(8) Inspecting and accepting service, including visiting the Contractor's facilities to check performance as authorized by contract/TO inspection clause on a non-interference basis. This may include, but is not limited to, evaluation of the following:

a) Actual performance versus schedule and reported performance.

b) Changes in technical performance, which may affect financial status, personnel or labor difficulties, over extension of resources, etc.

c) At the completion of the contract/delivery order, advising the CO concerning the following:

i) All articles and services required to be furnished and/or performed under the delivery order have been technically accepted.

ii) Contractor compliance with patent rights and royalties clauses of the contract.

iii) Recommend disposition of any Government-furnished property in possession of the Contractor.

iv) Verify proper consumption and use of Government-furnished property by the

Contractor.

v) Prepare a performance report detailing compliance with requirements, quality assurance, timely completion, and any problems associated with the contract.

(9) The Contractor is advised that only the CO, acting within the scope of this contract and their authority, has the authority to make changes which affect contract prices, quality, quantities, or delivery terms.

(10) The COR will furnish technical advice to the Contractor to provide specific details, milestones, to be met within the terms of the contract, and any other advice of a technical nature necessary to perform the work specified in the contract. The COR shall not issue any instructions, which would constitute a contract change.

(11) The COR will be the PIV Sponsor (Refer to Section B.22).

A more comprehensive list of responsibilities and limitations will be provided to the Contractor after contract award. Within seven (7) calendar days after contract award, the Contractor will be provided with a copy of the COR appointment letter. The Contractor shall review the letter, address any questions to the Contracting Officer regarding the appointment letter, and return a signed original of the letter to the Contracting Officer within 15 calendar days after delivery order award. Failure by the Contractor to return a signed copy of the appointment letter within the above required time frame will indicate the Contractor's acceptance of the COR appointment letter terms.

B.20 CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. This authority remains solely with the Contracting Officer. In the event that Contractor effects any change at the direction of any person other than the Contracting

Officer, the change will be considered to have been made without authority and NO adjustment will be made in the contract price to cover any INCREASE in costs incurred as a result thereof.

The Contractor shall designate an individual to be the contact during the performance of this contract in the space provided below:

Name:

Title:

Phone:

Email:

B.21 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR

52.204-9) (SEP 2007)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing

Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a

Federally-controlled information system.

B.22 AGAR 452.204-71, PERSONAL IDENTITY VERICATION OF CONTRACTOR

EMPLOYEES (Oct 2007) (ALT 1)

(a) Before a contractor employee may begin work on this contract, each contractor employee must at a minimum and as directed by the PIV Sponsor:

i. Provide Sponsor with personal identity information required for PIV enrollment upon request.

ii. If no Background Investigation is completed or in progress, input information into

Electronic Questionnaire for Investigations Processing (e-QIP) system located on the

Office of Personnel Management (OPM) secure website, if available. If e-QIP is not available, fill out the appropriate SF-85, Questionnaire for Nonsensitive Positions, SF-

85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National

Security Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-

306, Declaration for Federal Employment. The current version of form SF-85 carries

Office of Management and Budget (OMB) control number, 3206-0005. Form SF-85P has OMB control number 3206-0191. Form SF-86 has control number 3206-0007.

Form OF-306 has OMB control number 3206-0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf; or http://www.opm.gov/forms/pdf_fill/sf85p.pdf; or http://www.opm.gov/forms/pdf_fill/sf86.pdf; and http://www.opm.gov/forms/pdf_fill/of0306.pdf.

iii. Complete a Fair Credit Reporting Release, and Submit fingerprints for a background check on two (2) FD-258 Fingerprint Charts. The Fair Credit Reporting Release is located at: http://www.usda.gov/da/pdsd/Web-Fair.htm. The FD-258 Fingerprint Charts may be obtained by contract companies (not individuals) email request at fisdgoodwillwarehouse@opm.gov. Include the number of cards required, the address to which they should be mailed and a point of contact. Contractor employees’ fingerprints shall be taken by a Federal security office, or Federal, State, municipal or local law enforcement agency.

iv. Schedule an enrollment appointment. The Applicant will be notified (e.g. by e-mail) to schedule an enrollment appointment time and location in a web-based application.

v. Appear for the enrollment appointment at the time and place scheduled.

vi. Provide the Registrar with two I-9 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I-9, Employment Eligibility Verification, List A and B. The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf. At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State Picture ID card shall present that document as one identity source document before presenting other

State or Federal government-issued picture ID cards.

vii. Submit to a digital photo taken by the Registrar.

viii. Submit 10 rolled fingerprints to the Registrar. These fingerprints will be stored on the card for automated authentication during card usage.

ix. Digitally sign the enrollment package as instructed by the Registrar.

x. Pick up the credential at the specified time and place. The shipping address will be collected by the Sponsor as part of the personal identity information required for PIV enrollment. Finalization instructions to activate the credential will be sent via email to the Contractor Employee or Contractor Point of Contact (if Contractor Employee does not have an email address).

xi. Take the credential to an Activation station to activate it via biometric verification.

http://www.opm.gov/forms/pdf_fill/sf85.pdf http://www.opm.gov/forms/pdf_fill/sf85p.pdf http://www.opm.gov/forms/pdf_fill/sf86.pdf http://www.opm.gov/forms/pdf_fill/of0306.pdf mailto:fisdgoodwillwarehouse@opm.gov http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf

xii. Set a PIN for the credential at the Activation Station.

xiii. Provide a digital signature to complete the activation.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-xxx series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The

PIV Sponsor will be available to receive contractor identity information from 9:00 AM local time to

3:00 PM local time, Monday through Friday, at the location identified by the COR. The

Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

(End of Clause)

B.23 CONTRACT CLOSE-OUT INSPECTION

On a mutually agreeable date not less than 60 calendar days prior to the expiration of the contract, the Contractor and the COR shall together make a complete and systematic inspection of all electrical systems maintained under this contract. Based upon this inspection, the Contractor shall be provided with a written existing equipment deficiency list. The Contractor shall have 30 calendar days from the receipt of this list to correct all noted deficiencies.

Deductions may be taken from Contractor payments for all outstanding deficiencies which are uncorrected after the 30 day period. In addition, deductions may be taken for any additional deficiencies which develop after the preliminary 60 day close-out inspection and which remain uncorrected at the expiration of the contract. Deductions shall be based on actual time spent to correct the deficiencies and cost of materials. Labor rate deductions shall be based on the labor rate stated in the “not-to-exceed” contract line item for that contract period.

B.24 CONTINUITY OF SERVICE

Prior to expiration of this contract, and after selection of a successor Contractor by the

Government, this Contractor and such successor Contractor shall jointly prepare a mutually agreeable detailed plan for phase-in/phase-out operations. In addition, the Contractor agrees to provide phase-in/phase-out services for a period of not more than sixty (60) calendar days. At the option of the Government, this phase-in/phase-out period may commence either 30 calendar days prior to the expiration or immediately after expiration of the contract or any extension thereof.

Continuity for all services required under this contract shall be maintained during this period. If the

Contractor(s) cannot agree to phase-in/phase-out plans, the Government has the right to invoice the cost of the phase-in/phase-out services to the preceding Contractor. Costs shall be based on actual time and materials expended to maintain continuity of services. Labor rate deductions shall be based on the labor rate stated in the “not-to-exceed” contract line item for that contract period.

B.25 CONTRACTOR’S RELEASE

A release of claims is required under this contract. The form shall be submitted using the format specified in Attachment B, Contractor’s Release.