AG-3144-I-16-0059_OCIOIP_Questions-Answers.pdf

OCIOIP Page 1 of 5 AG-3144-I-16-0059

REQUEST FOR INFORMATION (RFI)

OCIO INTEGRATION PROJECT (OCIOIP)

QUESTIONS /ANSWERS

1. Question: Is there an incumbent exists for the OCIO INTEGRATION PROJECT requirement outlined under RFI AG3144I160059 and if so, could you please provide the vendor and the corresponding contract number? Or is this a new requirement for the government?

Answer: There is no incumbent; this is new requirement.

2. Question: What are the data sources and versions for the UDSA IT asset inventory? (i.e.

IBM BigFix Inventory v9.5, IBM BigFix Patch 9.5, Microsoft SCCM 2012, etc.) Are the licenses and data owned by USDA or by the IT support vendors?

Answer: The asset inventory is currently maintained at the Agency level. The data source for the USDA asset inventory has not been determined at this point.

USDA envisions some of this data being managed in the Enterprise Architecture Repository. Technologies and sources of the information have not been determined.

3. Question: How does USDA maintain their mapping of IT infrastructure/assets to the

System they are a part of? And the OMB Investment that System in part of?

Answer: The IT infrastructure/assets to System mapping is currently maintained at the Agency level. It is generally in spreadsheet format, however some other types of repositories may exist. USDA envisions some of this data being managed in the Enterprise Architecture Repository. Technologies and sources of the information have not been determined.

The System to Investment mapping is maintained in AgMax.

4. Question: What technology is the CSAM, EAR and AgMax systems built upon?

Answer: CSAM is a DOJ custom developed system. The backend is SQLServer.

EAR is an EAD custom developed system using .NET and SQLServer.

AgMax is a COTS solution using Oracle Primavera.

5. Question: What reporting/alert systems does USDA have in place?

Answer: The reporting features for this project will be new requirements.

6. Question: Does USDA have a Configuration Management Database (CMDB) already in place? If so, what technology is it?

Answer: The CMDB features for this project will be new requirements.

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7. Question: If an RFP results from this RFI, what is the timeframe for the procurement of this “Integration Project” within FY16 and FY17? Will the award consist of task orders? If there is a phased approach with task orders, what are the expected phases and timeframes?

Answer: No determination has been made if/and or when any resulting RFP might be issued.

8. Question: If an RFP results from this RFI, what contract vehicle does USDA think it will utilize?

Answer: No determination has been made if/and or when any resulting RFP might be issued.

9. Question: Given the amount of scoping and integration work that needs to take place with this RFI, can the submission deadline be extended to September 9, 2016?

Answer: USDA is willing to extend the submission deadline to September 2, 2016 11am MST/1pm EST. See updated attachment, AG-3144-I-16-0059_OCIO Integration Project_v.2, Section 4.2 Electronic Responses

10. Question: The precedence and priority table in the OCIOP Vision document does not list the features, has it been intentionally kept blank?

Answer: The precedence and priority for the features has not yet been determined. USDA is currently working with our user community to determine these features.

11. Question: It states that all components listed in the functional component diagram as the primary solution components should be cross referenced in cost section (3.5) of this RFI.

Section 3.5 is "RISKS, ISSUES, ASSUMPTIONS, GAPS", did you mean to say Section 3.7?

Answer: Yes, the statement should read “All components listed in the functional component diagram as the primary solution components should be cross referenced in cost section (3.7) of this RFI.” See updated attachment, AG-3144-I- 16-0059_OCIO Integration Project_v.2, Section 3.1 Proposed Solution.

12. Question: What is the specific software or COTS product, and corresponding version for the CSAM application?

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13. Question: What is the specific software or COTS product, and corresponding version for the AgMax application?

14. Question: What is the specific software or COTS product, and corresponding version for the EAR application?

15. Question: What volume should be expected from each source system (even if rough estimates)?

Answer: AgMax tracks approximately 200 Investments / 800 Systems EAR tracks approximately 700 Systems CSAM tracks approximately 700 Systems

Answer: No significant volume changes are anticipated within the next 5 years.

Data changes to the systems are cyclical in nature and follow closely with the CPIC budget process with peeks during budget formulation and budget execution, as well as the monthly AgMax update cycle. USDA does not currently have any additional volume information available.

16. Question: What data types should be expected from each source system?

Answer:

AgMax contains Investment data.

CSAM contains Security/System data.

EAR contains Business, Application and Infrastructure data.

17. Question: Section 2.2 of the Supplemental Specifications specific internet browsers. Can the government please further define version numbers for each browser that needs to be supported?

Answer: Not at this time. The responder may make an assumption in their r response on what the minimum browsers requirements are. For example, all browsers must support HTML 5 or newer.

18. Question: Section 2.2 of the Supplemental Specifications references Public vs Internal users: Can you please further define both user groups, including a notional example of a user of each type and split of user base between the two groups?

Answer: All users will be USDA employees or contractors. Users will have access to the system through both internal and public access channels. Users may access the system (internal) using government supplied equipment or (public) through non-government supplied equipment.

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19. Question: What is the short and long-term preferred approach to operate and maintain the application after go-live?

Answer: No approach has been determined. USDA anticipates an Agile development process.

20. Question: Section 6.3 of the Supplemental Specifications references AJAX as the approach to retrieve data from backend services. Will other leading approaches that achieve the same goal be acceptable in a to-be solution?

Answer: Other viable approaches that have been properly justified will be considered.

21. Question: Can you please define what “Strategic Sourcing” means in the 2nd paragraph on the 1st page of the RFI document?

Answer: Maximize the return on IT investments by consolidating the acquisition and management of goods and services and increasing the use of shared-service delivery models.

22. Question: Is this a budgeted initiative for Fiscal Year 2017?

Answer: No determination on next steps has been made at this time.

23. Question: Can you please explain further what is meant by “150 hits per month” on Page

5, Last Paragraph on the Vision document?

a. For example, does 150 hits mean internal and external hits? Does a “hit” constitute every time someone accesses the system? We feel that 150 may be a low estimate.

Answer: A hit constitutes every time someone accesses the system and includes both internal and external access. 150 is an estimate. Please include any concerns on this in the response in section 3.5 Risks, Issues, Assumptions, Gaps.

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24. Question: OCIO Integration Project Vision document , 2.1 states the following:

Phase I is to gather and document requirements for the new system to support strategic planning across USDA and OCIO reporting requirements. An alternatives of analysis will be performed using the new requirements to determine the best recommendations.

Request USDA clarify whether RFI responses should be focused on a potential solution that would be considered as part of this analysis of alternatives, rather than a process for conducting an analysis of alternatives. The text of this “In Scope” paragraph suggests that the scope is the latter.

Answer: The RFI responses should be focused on a potential solution that will be considered as part of an ongoing analysis of alternatives.

25. Question: OCIO Integration Project Vision document , 3.3 states the following:

What is the current data size (number of tables and maximum rows per table) and anticipated future growth of data for each of the following data sources:?

AgMax – Agriculture Maximum CSAM – Cyber Security Assessment and Management

EAR – Enterprise Architecture Repository

Answer:

AgMax tracks approximately 200 Investments / 800 Systems EAR tracks approximately 700 Systems CSAM tracks approximately 700 Systems

Answer: No significant volume changes are anticipated within the next 5 years.

Data changes to the systems are cyclical in nature and follow closely with the CPIC budget process with peeks during budget formulation and budget execution, as well as the monthly AgMax update cycle. USDA does not currently have any additional volume information available.