Contractortidbits.doc

Information for Contractors

** DO NOT RESPOND TO ANY INQUIRIES FOR YOUR CCR OR ORCA PIIN NUMBERS . IF YOU ARE CONTACTED PLEASE CALL THE PHONE NUMBERS LISTED ON WWW.CCR.GOV AND REPORT THE INCIDENT** *** The staggering of awards to accommodate a contractor’s capacity who has bid several contracts at the same time is not allowed.

This is a Small Business Competitiveness Demonstration Program acquisition

1. This contract is subject to the Davis-Bacon wage rates. Fringe benefits must be either paid directly to the employee or deposited in qualified plans.

2. Registration is required prior to award on the Central Contractor Registration site at www.ccr.gov. A Dun & Bradstreet number (DUNS) is required prior to CCR registration. Please ensure that you list the NAICS code 237990.

3. Registration is required prior to award on the Online Representations and Certifications Application site at https://orca.bpn.gov. Please ensure that you list the NAICS code 237990.

** Pre registering for items 2 & 3 will speed up the award cycle. Please note that the business name on CCR and ORCA must match the name you use for the IRS**

4. 20% bid bond required with bid. (SF 24)***

5. 100% performance bond required prior to award. (SF 25)***

6. 100 % Payment bond required prior to award. (SF 25A)*** *** These forms are to be obtained from the internet.

7. A low bid from a small business will not be displaced due to any price evaluation preference factors.

8. Contractor payments are required to be by Electronic Funds Transfer (EFT), otherwise known as direct deposit.

9. All contracts for less than $30,000 will be reserved for Emerging Small Business (FAR 19.1007(c)).

*An Emerging Small Business is a business whose numeric size is no more than 50% of a large business.

* A large business within the NAICS classification for this procurement is $31,000,000.

10. A small business sub contracting plan will be required if the low bidder is a large business and the contract amount is greater then $500,000 (FAR 19.702(a)(2)).

11. A 20% bid bond (offer guarantee) will be required on most contracts. Refer to Block 13(B) on the first page of the SF 1442. Standard Form 24 should be used for this.

** Performance bonds should be on Standard Form 25 and payment bonds on SF 25A.

Central Contractor Registration (CCR)

The Federal Acquisition Regulation (subpart 4.11) requires that contractors be registered in the CCR database prior to being awarded a contract. Detailed information about CCR is available on the World Wide Web at www.ccr.gov. The CCR Customer Assistance Center can be contacted toll free at 1-888-227-2423.

What is CCR?

· CCR is the primary vendor database for the U.S. Federal Government.

· The information in CCR is entered and maintained by each vendor.

· Each vendor is responsible for the accuracy and currency of their information.

· CCR validates the vendor information and provides a secure central database for use by Federal Government agencies.

Registration in CCR

· The preferred method for registration is via the World Wide Web at www.ccr.gov. A CCR handbook, a copy of the registration template, and on-line information about the registration process and information required are available at that site.

· Vendors may register by submitting the registration template to the Department of Defense, Central Contractor Registration 74 Washington Ave., N., Suite 7, Battle Creek, MI 49017-3084.

Registration Process

· The first step is to obtain a Data Universal Numbering System (DUNS) number, which is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B).

· To request a DUNS number call D&B at the toll free number 1-866-705-5711 or register online at ccr.dnb.com/ccr/pages/CCRSearch.jsp.

· Obtaining a DUNS number through this process is free of charge.

· When you obtain a DUNS number you might be included on D&B's marketing list that is sold to other companies. If you do not want to be included on this list, ask D&B to remove your company's name from the marketing list.

· Once you have a DUNS number you can begin the CCR registration process.

· If registering on-line go to www.ccr.gov - select "Start New Registration." You will need your DUNS number to start this registration.

· If registering using the paper copy of the registration template, complete the form, including your DUNS number, and mail to the address indicated above.

Access to the CCR Database — Caution regarding TPIN number

· The CCR is designed to be a highly secure, single repository of vendor information. Vendors are required to enter financial information into CCR for the purpose of facilitating payments through electronic funds transfer. Only authorized Government representatives or the vendors themselves can access this financial information. Once registration is complete, each vendor receives a Trading Partner identification Number (TPIN) that is his/her secure/confidential password. The TPIN should NOT be used on contracts or other Government paperwork. The TPIN is the vendor's confidential password to allow the vendor to access his/her data in the CCR database. Vendors need both their DUNS number and TPIN number to access their data. At a minimum, vendors will need to access their data annually. Vendors must renew/update their data annually to keep their CCR registration active.

Please note that registration in CCR does not guarantee business with the Federal Government.

On-Line Representations and Certifications Application (ORCA)

What is ORCA?

· ORCA is a web-based system that centralizes and standardizes the collection, storage and viewing of many of the FAR representations and certifications required by solicitations. With ORCA, vendors have the ability to maintain their representation and certification information via the World Wide Web at orca.bpn.gov. Representations and certifications completed in ORCA will not need to be submitted with each offer (proposal or bid). Solicitations will include a provision that allows vendors to certify that their representations and certifications in ORCA are current, complete and accurate, or to list any exceptions/changes to those certifications.

Vendor Registration in ORCA

· To register in ORCA, you need to have an active Central Contractor Registration (CCR) record, a Marketing Partner Identification Number (MPIN) from your CCR record, and know your DUNS number. Detailed information regarding ORCA and how to submit records is available on the ORCA Web site at orca.bpn.gov under Help and FAQs.

HOW TO PREPARE A BID PACKAGE

1. Both pages of the Standard Form 1442 must be printed out. Complete Blocks 14 (business name and address), 15 (phone number), 17 (fill in the blank for how many days the bid is good for; normally 60 days, and then your bid amount where is says “Amounts”), 19 (place the amendment number(s) in the top block and date of the amendment in the date black), 20a (print your name) and 20b (sign your name).

2. Complete the bid schedule showing the bid amount for each line item and the total cost. Sign and date the bid schedule.

3. Attach or enclose a 20% bid bond (if required) from a surety approved by the U.S. Treasury.

Assistance with Government contracting may be obtained by contacting your local PTAC at:

http://www.aptac-us.org/new/Govt_Contracting/find.php?what=search&State=PA