AG-1484-S-16-0006-000001_Complete.pdf

(x)

AG-1484-S-16-0006

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

24H8

WARREN PA 16365

4 FARM COLONY DRIVE

ALLEGHENY NATIONAL FOREST

USDA FOREST SERVICE

05/03/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/15/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Russell Pond Road Reconstruction and Drainage

Amendment 000001 - change the performance period from 08/01/2016 - 01/01/2017 to 08/01/2016 - 05/18/2017 (291 days)

Replace page 8 and 11 with new pages showing change in performance period.

Q&A from the site visit are attached

No further changes, additions, and or deletions on this amendment.

Period of Performance: 08/01/2016 to 05/18/2016

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ALAN J. ZERO

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

azero Typewritten Text

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

USDA FOREST SERVICE

ALLEGHENY NATIONAL FOREST

4 FARM COLONY DRIVE

WARREN PA 16365

24H8

USDA Forest Service

ATTN: Alan Zero 4 Farm Colony Drive Warren, PA, 16365

ALAN ZERO 814-728-6288

1x 04/15/2016

AG-1484-S-16-0006

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

PROJECT TITLE: Russell Pond Road Reconstruction and Drainage

The magnitude of this project is between $1,000,000 and $5,000,000.

The Statement Of Work/Specifications are included in this solicitation and will be included in the award document.

19.502-2 -- Total Small Business Set-Asides

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ _____________ 291 calendar days after receiving

52.211-10

05/16/2016

NSN 7540-01-155-3212

x x x x

____1_________ copies to perform the work required are due at the place specified in Item 8 by ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

AMENDMENT 000001

azero Typewritten Text BID BONDS CANNOT BE FAXED OR EMAILED AND THEY MUST BE RECEIVED BEFORE THE TIME AND DATE THE PROPOSALS ARE DUE.

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

USDA FOREST SERVICE

ALLEGHENY NATIONAL FOREST

4 FARM COLONY DRIVE

WARREN PA 16365

24H8

ALAN J. ZERO

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

000001

05/03/16

CONSTRUCTION RFP SOL NO AG-1484-S-16-0006

White Mountain National Forest

RUSSELL POND ROAD RECONSTRUCTION

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 - PROJECT DESCRIPTION

C1-a) Introduction – The Forest Service (FS) is soliciting bids for the reconstruction of Russell Pond Road, in Thornton and Woodstock, NH within the White Mountain National Forest, Pemigewasset Ranger District.

The contractor shall provide all expertise, labor, supervision, services, equipment, tools, supplies, permits (as applicable), coordination with utilities, transportation, and incidentals necessary to complete the work described. The desired outcome is completed installation per the standards attached to this solicitation, and adherence to the contract awarded. The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract. Work shall be completed as shown in the drawings, maps, specifications, and exhibits as referenced or included in this contract; and in accordance with applicable federal state and local regulations.

C1-b) Description of Work – Work includes the removal of existing culverts and installation of new drainage structures, including dewatering, excavation, furnish and place structures, and structural backfill; removing existing asphalt (in-place) and reconditioning the roadbed; furnish and place aggregate and asphalt surfacing; recondition ditches; removing, storing, and reinstalling signs and gates;

and marking of pavement.

C1-c) Project Location – Russell Pond Road is located east of I-93, Exit 31, 1.8 miles along Tripoli Road. Russell Pond Road heads north from Tripoli Road and ends at the Russell Pond Campground.

C1-d) Price Range – Between $1,000,000 and $5,000,000

C1-e) Pre-bid Tour – A pre-bid tour is planned for April 27th, 2016 at 10:00AM. Meet at the intersection of Tripoli and Russell Pond Roads. Questions and answers from the pre-bid tour will be posted to the solicitation.

Prospective bidders wishing to visit the site on their own may obtain directional information by contacting Scott Lees (603) 536-6252 or Johanna Nugent (603) 536-6253 at the Forest Supervisor's Office, White Mountain National Forest, Campton, NH, or can call the Pemigewasset District Office, Campton, NH, telephone (603) 536-6100. Tripoli Rd is seasonally closed. Check on its status by clicking the “Forest Roads Status” on the White Mountain National Forest website at http://www.fs.usda.gov/whitemountain.

C1-f) Start Work – It is estimated that pre-construction work will begin around August 1, 2016. Due to campground, construction shall not begin until August 15, 2016. Site disturbing activities shall be performed consistent with the periods of restriction noted in Plans, Permits, or other instruction.

C1-g) Period of Performance – Work shall be completed by May 18, 2017. The Period of Performance includes pre-construction and construction activities such as: obtaining permit approvals, submittal of fabrication and manufacturing proposals, ordering and delivery of materials; and performance of the work. AMENDMENT 000001 http://www.fs.usda.gov/whitemountain azero Highlight

CONSTRUCTION RFP SOL NO AG-1484-S-16-0006

White Mountain National Forest

RUSSELL POND ROAD RECONSTRUCTION

ACTIVITY WORK WINDOWS (dates allowed)

START END

Pre-Construction 08/01/16 08/15/16

Road Closure 08/15/16 05/18/2017

C-6 – SUBMITTALS AND NOTIFICATIONS

Notification Schedule:

The following events require an advance written notification to the COR. Notifications may be faxed, mailed, emailed, or hand-delivered.

EVENT PRIOR NOTICE REQUIRED

o Change in Schedule As soon as identified o Change in on-site superintendent As soon as identified o Change in Subcontractors or Suppliers As soon as identified o Intent to close site or alter public traffic 21 days o Intent to mobilize or to suspend 14 days o Intent to dewater or impact streams 14 days o Intent to start excavation 48 hours o Intent to deliver structural components 14 days o Intent to place structure or backfill against structure (including laying pipe) 48 hours o Intent to install incidental or ancillary items As progressing

In addition to submittal of permits, bonds, and other forms required under the contract provisions, the Contractor shall submit the below items to the Forest Service prior to ordering or incorporating material into the project. All items require approval by CO/COR. Contractor shall refer to and adhere to applicable submittals and certifications noted in the Plans and Specifications for complete requirements.

Submittal Schedule:

ITEM TIMELINE

o Contractor’s Safety Plan and Traffic Control Plan

Upon Issuance of Notice to Proceed o Contractor’s Spill Prevention ,Control, and Countermeasures Plan

Upon Issuance of Notice to Proceed o List of Subcontractors and Suppliers* Upon Issuance of Notice to Proceed o Contractor’s Quality Control Plan Upon Issuance of Notice to Proceed o List of emergency contact names, numbers and title of personnel 2 weeks before mobilization o Construction Schedule 2 weeks before mobilization o Designation of Contractor’s on-site superintendent 2 weeks before mobilization o Product cut sheets 2 weeks before mobilization

AMENDMENT 000001

-000001

Russell Pond Road Reconstruction Pemigewasset Ranger District White Mountain National Forest Thornton, New Hampshire

Pre-Bid Tour Site Showing Questions and Answers AND Email Follow-up Questions and Answers

4-27-16 10:00AM

Q: How do we have to book or plan for Forest Service inspection?

A: Let us know a few days in advance what is coming up and we will come out. Plan on inspections (particularly for pipe installation) being more frequent at the beginning of the project and less frequent as the project moves forward. We would still like notification of work.

Q: Road material that comes out of the road is specified for disposal, is that correct?

A: Yes, unsuitable material is scheduled for disposal. We are not 100% sure what is under the road, so some of it may be used if suitable, but plan for disposal.

Q: The solicitation says that the project isn’t funded. Will there be money for this?

A: Yes, we think. We do not have the money on-hand, but we have been verbally told that we are getting the money for the project. [Notes were typed May 2nd and this statement is true as of that date.]

Q: The time-frame given for the project is very tight. Can we push the end date to next spring?

A: SEE FOLLOW-UP QUESTION SECTION BELOW.

Q: Are there walkers in the area after Tripoli is closed?

A: Yes. We will need to maintain some signage so that recreationists know that construction is ongoing.

Q: What if we hit ledge?

A: We will deal with it when we hit it and work together for an answer.

Q: Can we work weekends?

A: Yes. Tell us in advance so we know. You can also work early and/or late in the day. You cannot work Federal Holidays. You must pay Davis Bacon wages so those rules must be followed.

Q: Are there staging areas?

A: There is a side road off Russell Pond Rd but we will have to work with the Pemigewasset Ranger District.

Q: Can we post a full-size plan set?

A: The Forest Service only has an 11”x17” set. If we can get a full-size (22x34) copy in time, we will post it.

Some notes:

1) Stationing is expected and is its own line item. There is an expected accuracy stated in the specifications.

Russell Pond Road Reconstruction Pemigewasset Ranger District White Mountain National Forest Thornton, New Hampshire

2) If a tree needs to come down that is over 5.5” in diameter (at 4’ above ground), it is the property of the Government and needs to be marked by a District Forester before it can be cut. Limbs or small trees/brush are the Contractor’s property and can be chipped and spread in an upland location. Most of the clearing associated with this project is around culverts.

Emailed site showing follow-up questions:

Q: Is it possible to ascertain the date that the campground will be open in the Spring of 2017? The Forest Service will get a much better job if we are allowed to install the 1” wearing course in the Spring of 2017, rather than fighting colder weather late in 2016.

A: The project end date has been moved to May 18th, 2017. Prior to the end of 2016, Russell Pond Road shall be left such that it is passable. The road is a snowmobile trail so no open culvert trenches may be left over winter. The campground administrator will likely need occasional spring access to the road/campground prior to May 18th. We will need close coordination between the Forest Service, the Contractor, and the Campground Concessionaire.

Q: Given the fluctuation in the oil markets, these days, is there any possibility of an asphalt escalation clause being added to the contract similar to what NHDOT uses?

A: No escalation clause will be added.

Q: In looking at the Typical Roadway section on sheet 43, it appears the we have to reclaim the roadway 6” thick (41301), remove that material to access subgrade, recondition roadbed 6” deep (30319), then reinstall the reclaimed product, grade it, and install 4” of crushed gravel for leveling course (31031). The Plan Clarification Note 8 stipulating that 30805 Bedding and Backfill Aggregate material shall be used where necessary to bring up the vertical profile indicates that the 6” reclaim should be removed. Is that the intent or is the intent to reclaim the roadway and scarify it 2’ below the roadway surface, then install the 4” minimum crushed gravel leveling course (30103)? The sentence in Note 3 requires only a 6” layer of asphalt reclaim and crushed gravel, not a 6” layer of reclaim and a4” layer of crushed gravel (10” total). The specification section 303 is adding to the confusion.

A: Reclaim the roadway. Remove/move the reclaim. Remove any boulder and rocks near the surface and fine grade the sub-grade. Once this is complete, a 6-inch layer of reclaim (or reclaim plus crushed gravel for a total of 6-inches) shall be installed. Finally a 4-inch layer of crushed gravel is to be installed.

Item 30805 can be used below the reclaim (after removal of the rocks) to bring the profile up as necessary so that 6-inches of reclaim and 4-inches of crushed gravel meet the roadway profile requirements. This would be instead of providing additional crushed gravel in the reclaim layer to meet provide grades.

AG-1484-S-16-0006 Solicitation 041516