Nichols Amnd 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11. CONTRACT ID CODEI PAGE OF PAGES1 I 22. AMENDMENTIMODIFICATION NO.

3. EFFECTIVE DATE4. REQUISITIONIPURCHASE REQ. NO.

15. PROJECT NO. (If applicable)000001

09/01/2009

6. ISSUED BY

CODENRCS-MA-1320 7. ADMINISTERED BY (If other than Item 6) CODE jNRCS-MA-1320

USDA-NRCS,

MASSACHUSETTSSTATE OFC USDA-NRCS,MASSACHUSETTSSTATE OFC

451 WEST ST.

451 WEST ST.

AMHERST MA 01002

AMHERST MA 01002

8. NAME AND ADDRESS OF CONTRACTOR (NO., street, county, State and ZIP Code)

Q<L

9A. AMENDMENT OF SOLICITATION NO.

AG-1320-S-09-0016X

98. DATED (SEE ITEM 11)

09/01/200910A. MODIFICATION OF CONTRACTIORDER NO.

108. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11, THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

IZIThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers 0 is extended. 0is not extended.

Offers must acknowledge receipt of this amendment prior to the hOur and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy oflhe offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTSJORDERS. IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor. o is not. 0 is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENTIMODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment changes a Request for Quote to a Request for Proposal for the George H.

Nichols Multipurpose Dam is located in the Town of Westborough, Worcester County, Massachusetts.

The objective of this project is to upgrade the dam to meet current dam safety and performance standards. The design required is to widen and armor the auxiliary spillway

(i.e. articulated concrete blocks). The increased capacity of the auxiliary spillway would prevent the dam from being overtopped by the freeboard storm under current land use and watershed build-out conditions.

Clarification on RFP

Continued ...

Except as provided herein. all tenns and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTORIOFFEROR

(Signature of person authorized to sign)

NSN 7540-01-152-8070

PreviOus edition unusable

15C. DATE SIGNED

STANDARD FORM 30 (REV. 10-83)

PresCribed by GSA

FAR (48 CFR) 53.243

REFERENCE NO. OF DOCUMENT BEING CONTINUED

CONTINUATION SHEET AG-1320-S-09-0016/000001

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

NRCS is asking for firms to respond with a proposal how they would complete the deliverables in the Scope of Work and the technical staff that would be involved in the work. Firms may include information on experience in similar projects.

The response should be limited to 5 pages maximum

(11 font min). The NRCS technical staff will then review the qualifications and rank the respondents with respect to the information provided.

The evaluation criteria will be the similar as the contract solicitation criteria, although the criteria will be tailored to the specific tasks defined in the scope of work .. The negotiation procedures then are conducted in accordance with FAR 36.6 and the task order will be awarded.

1. Specialized Experience and Technical Competence

2. Management Approach and Key Personnel

3. Capacity

4. Past Performance

5. Small Business Participation

Also on page 5 of the Statement of Work under 4.

Design Services, (C) Phase 3 - Preliminary Design second sentence shall read: The spilway will be increased from 100 feet to 350 feet by extending the spillway north onto adjacent Dike A See attached Statement of Work

Period of Performance: 09/15/2009 to 09/01/2010

QUANTITY UNIT

(C) (D)

UNIT PRICE

(E)

AMOUNT

(F)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFRI 53.110

Rehabilitation of the George H. Nichols Multipurpose Dam

STATEMENT OF WORK

PROJECT DESIGN

Rehabilitation of the George H. Nichols Multipurpose Dam in the

SuAsCo Watershed, Town of Westborough, Worcester County, Massachusetts

A. INTRODUCTION

The George H. Nichols Multipurpose Dam is located in the Town of Westborough, Worcester County, Massachusetts.

The objective of this project is to upgrade the dam to meet current dam safety and performance standards. The design required is to widen and armor the auxiliary spillway (Le. articulated concrete blocks). The increased capacity of the auxiliary spillway would prevent the dam from being overtopped by the freeboard storm under current land use and watershed build-out conditions.

B. AVAilABLE INFORMATION

• Supplemental Watershed Plan NO.7 & Environmental Assessment for Rehabilitation of George H. Nichols Multipurpose Dam

• Annual Operation and Maintenance Inspection Report

• As-built drawings

• SITES data from the preparing the Supplemental Watershed Plan

Any other existing information or existing materials that may be available from NRCS deemed, by the A-E, as necessary for completing the Task Order shall be requested in writing from the CO.

C. SCOPE OF WORK

This Task Order consists of the following work necessary to design to widen and armor the auxiliary spillway (Le. articulated concrete blocks) to prevent spillway erosion.

The weir width of the auxiliary spillway on the Nichols Dam would be increased from 100 feet to 350 feet by extending the spillway eastward onto the existing dam embankment. The auxiliary spillway crest would remain at its existing elevation.

Unless otherwise stated in this Task Order, all work shall conform to all related provisions of the Contract.

NRCS Contract No. ·0000 Task Order No. 003 3 of 6

This Task Order consists of the performance of any part or all operations necessary to prepare the design of the project described above. Unless otherwise stated in this Task Order, all work shall conform to all related provisions of the Contract.

All work shall conform to all NRCS policy documents and technical guidelines and references. NRCS Policy documents will include the General Manual (GM), National Engineering Manual (NEM), National Operations and Maintenance Manual (NOMM), and the National Watershed Manual (NWM). NRCS Technical Material will include all the sections in, but not limited to, the National Engineering Handbook (NEH), National Handbook of Conservation Practices (NHCP), Technical Releases (TR), and Technical Notes (TN).

D. FUNDING

American Recovery and Reinvestment Act funds

E. TASKS AND DELIVERABLES

1. Progress Reports

A brief progress summary shall be submitted via e-mail to the COTR monthly after the Task Order start date.

2. Surveying Services

This work shall include performing any needed surveying necessary to provide adequate data to serve as a basis for design.

The A-E shall determine surveying detail required to obtain data adequate to design the structure. All surveys shall use the same survey reference data and elevations as the topographic survey and as-built drawings.

Surveying methods shall conform to the requirements of NRCS. All survey notebooks, digital data etc. will be included with the deliverables in the design folder.

3. Soil Borings

This work shall include performing any needed soil borings investigations necessary to provide adequate data to serve as a basis for design.

All soil boring locations shall be surveyed for actual location and ground surface elevation using the same survey reference data and elevations as the topographic survey.

The A-E shall determine the number of soil borings and soil profiles to sufficient depths in enough detail required to obtain data adequate to design the structure. Soil sampling methods shall conform to the requirements of NRCS. Soils shall be identified and classified by means of the Unified Soil Classification System.

NRCS Contract No . .()OOO Tilsk Order No. 003 40f6

4. Design Services

Deliverables - General

Design documents shall be prepared and signed by a licensed professional engineer registered in the state where the structure is located. The Contractor will provide the Contracting Officer with one reproducible original copy, two hard copies and two electronic copies of all reports developed within the task order. Electronic submissions must be compatible with Microsoft Office Suite programs, Adobe Acrobat and/or AutoCad Map 2008 or 2009. All material used to document the design will be treated as Personally Identifiable Information and will become the property of the NRCS.

PERSONNEL - Geologists, Engineers, Hydrologists, Cost Estimators, Surveyors and/or L1DAR suppliers, AutoCAD specialists, etc. Investigation work shall be completed by individuals qualified in accordance with the appropriate NRCS standard or document.

INDIRECT RESOURCES - Clerical support, storage, computer time, survey equipment, reproduction services, travel arrangements and per diem.

(A) Phase 1 - Plan of Work Review the project documents and make necessary field visits in order to prepare a detailed plan of work to describe the scope and intensity of investigations necessary to accomplish the assigned work. The plan shall identify the objectives of the proposed work, identify the tasks necessary to accomplish the work, set a schedule for completing each task, and determine the cost of accomplishing each task.

(B) Phase 2 - Supporting Documentation Develop the necessary data to design the structural elements by: performing field surveys and mapping; geologic investigations; seismic loadings; obtaining field samples;

performing field and laboratory testing; preparing geology and soil mechanic reports;

identifying borrow sources if necessary; and collecting basic hydrologic data and parameters. Investigation and evaluation of existing features shall be performed as necessary.

(C) Phase 3 - Preliminary Design

Based on the Supplemental Watershed Plan No. 7 & Environmental Assessment for Rehabilitation of George H. Nichols Multipurpose Dam, develop preliminary design for widening and armoring (with articulated concrete blocks) the auxiliary spillway. The spillway will be increased from 100 feet to 350 feet by extending the spillway north onto adjacent Dike A. The auxiliary spillway crest would remain at its existing elevation. The auxiliary spillway will be design to prevent spillway erosion.

Develop the preliminary drawings, specifications, estimated quantities and construction cost estimate. Support the preliminary design by test data, calculations, hydrology, geologic, geotechnical, structural, hydraulic and dimensional calculations, and design drawings. Preliminary drawings, specifications, estimated quantities and construction cost estimate shall be fully developed for peer review.

NRCS Contract No . .()OOO Task Order No. 003 5 of 6

(D) Phase 4 - Final Design

Prepare final design, design report, detailed construction drawings, specifications for construction and materials, material quantities, bid schedule, cost estimates, construction schedule/performance time, inspection plan, and operation and maintenance plan. The design report shall document all pertinent engineering analyses performed and shall include all calculations, assumptions and decisions made during the design process. Prepare a quality assurance plan for construction. Final construction drawings shall be prepared in accordance with NRCS CAD standards and using the currently approved version of CAD available to NRCS.

5. Construction Services

Provide services such as reviewing design, drawings and/or specifications and making changes if necessary, providing interpretations of drawings and specifications, reviewing shop drawings, answering Requests for Information, site visits and providing consultation services as requested by the contracting officer.

All material associated with the design services, including construction period services will be provided in electronic format and four (4) hard copies. Electronic submissions must be compatible with Microsoft Office Suite programs, Adobe Acrobat or AutoCad Map 2008 or 2009. Electronic copies, original hard copies and copies for distribution are to be furnished to NRCS. All material used to document design will become the property of the NRCS.

Visit the site while active construction is underway will be coordinated with NRCS project engineer and be timed with inspecting critical design components and tasks identified in the inspection plan. Some weeks may require several visits while other weeks will require one or none.

A trip report will be prepared and emailed to the NRCS contract specialist and state conservation engineer within 24 hours after each site visit. The trip report will summarize construction activities and include any recommendations for addressing deficiencies or changes needed to meet the design requirements and contract drawings and specifications. Digital pictures of the work observed will accompany the email.

Prior to leaving the site the engineer will meet with the inspector and project engineer and discuss observations, conclusions and recommendations.

F. LIST OF ATTACHMENTS

Attachment 1: Draft Supplemental Watershed Plan No. 7 & Environmental Assessment for Rehabilitation of George H. Nichols Multipurpose Dam

Attachment 2: Location Map

Attachment 3: Bid Schedule

NRCS Contract No . ..(lOOO Task Order No. 003 60f6