AG-0489-S-10-0428_placer-bridge.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

378975

US FOREST SERVICE

EROC NORTHWEST

16400 CHAMPION WAY

SANDY OR 97055

USDA FOREST SERVICE

EROC NORTHWEST

16400 CHAMPION WAY

SANDY, OR 97055

TONYA RYMER 503-668-1703

1x 04/29/2010

AG-0489-S-10-0428

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

TAS::12 1102::TAS RECOVERY WHISTLE STOP PLACER RIVER TRAIL BRIDGE & ACCESS

This solicitation is issued under the provisions of the American Recovery and

Reinvestment Act of 2009.

NOTE:

(1) Bid bonds must be original and received by time of solicitation close.

(2) This acquisition is being issued under the Small Business Competitiveness

Demonstration Program (FAR 19.10 applies).

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 480 calendar days and complete it within ________________ ________________ calendar days after receiving

8:00 am

Section F.2

05/28/2010

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ _________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

US FOREST SERVICE

EROC NORTHWEST

16400 CHAMPION WAY

SANDY OR 97055

TONYA R. RYMER

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

TABLE OF CONTENTS

WHISTLE STOP PLACER RIVER TRAIL BRIDGE

AND ACCESS RECOVERY PROJECT

PART I – CONTRACT SPECIFICATIONS

• SECTION A -SF-1442

• SECTION B – Supplies or Services and Prices/Costs (Schedule of Items)

• SECTION C - Descriptions/Specifications/Statement of Work

• SECTION D- Packaging, Marking and Layout

• SECTION E - Inspection and Acceptance

• SECTION F - Deliveries and Performance

• SECTION G - Contract Administrative Data

• SECTION H - Special Contract Requirements

PART II – CONTRACT CLAUSES

• SECTION I - Clauses incorporated by reference

• AGAR/FSAR and SPECIAL CONTRACT CLAUSES

• ARRA Required Clauses (full text)

PART III – LIST OF DOCUMENTS,EXIBITS AND OTHER ATTACHMENTS

• SECTION J – Exhibits, Attachments, and Appendices

PART IV – REPRESENTATIONS AND INSTRUCTIONS

• SECTION K – Representations, Certifications and Other Statements of Offerors or Respondents

• SECTION L – Instructions to Offeror / Notices

• SECTION M – Evaluation Factors for Award

RECOVERY Whistle Stop Placer River Trail Bridge & Access

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

WHISTLE STOP PLACER RIVER TRAIL BRIDGE & ACCESS

Schedule of Items

Item No.

Description Quantity Unit Total Price

BASE BID

0001 Geotechnical Investigation and Foundation Design 1 LS $_________

0002 Bridge Design, Materials, and Construction 1 LS $_________

0003 Mobilization 1 LS $_________ Total Base Bid Items $_________

OPTION ITEMS

0004 Design, Materials, and

Construction of Approach Trails

1 LS

Total OPTION Items $_________

TOTAL ALL ITEMS $_________

NOTE: A detailed cost break down shall be provided, which displays labor hours, material costs, and subcontractor costs by task. These costs shall then be summarized into the Schedule of Items provided above.

Vendor Name: Phone

Signature: Fax Address: Email City, State, Zip: TIN# Duns#

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Scope of Contract

A. Introduction The intent of the contract is to provide for the complete design and construction of the project described in the contract. The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies and perform all work required to complete the investigation, design, fabrication, and construction of the project within limits of acceptable engineering practice with the drawings and specifications, and in accordance with the provisions of the contract.

The Contractor shall perform all work in a safe and conscientious manner.

In these specifications CO is an abbreviation for Contracting Officer: an official of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

B. Description of Work

The project includes design and construction of a trail bridge over the Placer River just northwest of the Spencer Glacier. Estimated bridge length is between 250 and 300 feet. The Government preference is for a single span bridge with abutments set back from the river banks. Proposals for intermediate supports closer to the river banks will be considered.

Intermediate supports within the calculated scour zone of the river banks or in the active river channel will not be considered.

OPTION ITEM is for the design and construction of trail approaches to the bridge. The east approach will be from an existing trail. There is no trail on the west side of the river. The west bridge approach will be from a location set by the CO, which will be at the point where the trail grade from the bridge meets existing ground.

The bridge and trail approaches will meet Forest Service Trail Accessibility Guidelines (FSTAG). Design and construct to Trail Class 4 as shown in Appendix B of FSTAG.

http://www.fs.fed.us/recreation/programs/accessibility/FSTAG.pdf

The bridge and trail approaches will be designed to be compatible with the Whistle Stop design theme, which is “the feel of the turn-of-the-20th century Alaska Railroad work camps.”

Celebrate the use of wood as the most significant resource of the area, including the use of Alaska Yellow Cedar.

Facilities and improvements should be subordinate to landscape features

Diminish the apparent mass of facilities.

Building materials should include oversized stone and timbers, and the use of battered stone rock.

Avoid lightweight, flimsy construction of appurtenances http://www.fs.fed.us/recreation/programs/accessibility/FSTAG.pdf�

C. Location

The project is located at the Spencer Whistle Stop along the Alaska Railroad between Portage and Moose Pass, Alaska. Approximate latitude and longitude at the east abutment of the trail bridge are 60° 41’50”N and 149° 03’ 08” W. The nearest full service city is Anchorage, Alaska. From Anchorage, it is approximately 40 miles by paved two lane highway to Portage. From Portage, it is approximately 10 miles by railroad to the Spencer Whistle Stop. The Spencer Whistle Stop includes a development with 2 shelters and a toilet near the railroad tracks on the east side of the railroad bridge over the Placer River. From this development, the bridge site is located approximately one half mile away along a gravel trail.

The site is accessible only by train. All vehicles on the train tracks are operated by the Alaska Railroad Corporation. The Alaska Railroad Corporation provides a service to transport materials, equipment, and personnel. http://www.akrr.com/contact/

The use of helicopters will be allowed.

A railroad siding, boat ramp access to Spencer Lake, and many old roads provide access and staging areas on the east side of the Placer River.

There is no development on the west side of the Placer River. There is a staging area next to the railroad tracks on the west side of the railroad bridge which is under the jurisdiction of the Alaska Railroad Corporation. Proposals for use of this staging area and an equipment access trail from the staging area to the west bridge abutment will be considered.

D. Pre-Bid Tour

No pre-bid tour is scheduled for this contract due to its remote location and inaccessibility during the winter.

E. Utilities

The Contractor shall coordinate utility locations and shall preserve or replace any utilities.

There are no utilities in the vicinity of the bridge location. There are utilities located along the railroad corridor.

There are no sanitation, water, electrical, or housing services available at the project site.

The Contractor shall make its own arrangements for temporary facilities. A camp to house Contractor’s employees during construction will be allowed on Forest Service land at a location designated on the ground by the CO. See Section H.

F. Meetings and Conference Calls

1. The Contractor shall attend periodic meetings as identified in the submittal schedule or when requested by the CO. The Contractor and representatives of any relevant subcontractors shall attend and participate. Meetings may be held at the District Office, Supervisor's Office, Contractor's office, or other locations as directed by the CO.

2. Brief phone discussions. The Contractor and CO shall be available to participate in brief phone discussions at the request of either party or as identified to discuss the work and/or contract. Generally, brief phone discussions will involve no more then 3 – 4 different parties and have a duration of less than 1 hour. The party requesting the brief phone http://www.akrr.com/contact/� discussion will be responsible for organizing and setting up the call. Brief phone discussions are considered incidental to the contract with no separate reimbursements.

3. Conference calls. Contractor's personnel familiar with the work, and subcontractors when the subject matter involves discussion of subcontractor's work, shall participate in conference calls identified within the contract or agreed to by both parties. The Contractor shall be responsible for organizing and setting up all conference calls identified. Conference calls will ordinarily involve several personnel from the Forest Service and other interested parties. Duration of conference calls shall be sufficient in length to fully discuss and address the subject of the call and may require follow up conversations. It is not unusual for conference calls to last several hours. Conference calls or on site meetings will be required at each design phase

4. It is anticipated that most communication between the Contractor and CO during the design phase, including discussion of submittal reviews, will be by brief phone discussions and conference calls.

C.2 Design Criteria

A. Trail Bridge

1. Design of the Placer River Trail Bridge shall be in accordance with AASHTO bridge design specifications; AASHTO Guide Specifications for Design of Pedestrian Bridges;

timber, steel, and/or concrete design manuals; and standards accepted by industry.

2. The design package shall be prepared by, or under the supervision of, a professional engineer licensed by the state of Alaska. For bridge superstructure only, the engineer may be registered by the state where the company normally conducts business rather than by the state of Alaska. The professional engineer shall affix their stamp and signature on the final design package submittals.

3. Bridge shall be single span with abutments placed beyond future anticipated bank scour.

Intermediate supports will be considered but are not preferred. No intermediate supports will be allowed in the active river channel or close to the river banks.

4. Vertical clearance shall match that of the railroad bridge downstream (approximately 25 feet) at a minimum.

5. Bridge clear width shall be 6 feet measured between the inside faces of the railing.

6. Ground snow load = 200 pounds per square foot (psf)

7. Basic wind speed = 120 miles per hour (3-second gust). Exposure Category C.

8. Seismic loading

• Spectral response acceleration parameter at short periods (Ss) = 1.75

• Spectral response acceleration parameter at a period of one second (S1) = 0.60

9. Desired characteristics include:

• Design to be sturdy and provide redundancy at all possible locations. This is a remote site, so scheduled inspections by a bridge engineer will occur only every 2 to 4 years.

There are minimal opportunities for more frequent inspections or visits by a bridge engineer. Minimize the opportunity for local failures that may compromise the overall safety of people on the bridge.

• Structural components visible and accessible for scheduled inspections

• Minimum maintenance and easy repair of components

10. Bridge railing shall be 42 inches high measured vertically above the walking surface of the deck and have vertical balusters such that a four inch diameter sphere cannot pass through any opening. A graspable handrail shall be installed not less than 34 inches and not more than 38 inches above the walking surface. Graspable handrails shall meet the requirements of the International Code Council (ICC).

11. Horizontal alignment shall provide a smooth transition to trail approaches, with minimum skew to the stream.

12. Vertical alignment shall provide positive surface drainage of the bridge deck and away from the bridge deck, and smoothly transition to trail grades.

13. Deck and/or wearing surface shall be continuous, if possible, to prevent debris from entering the river. Design deck and wearing surface to allow passage of an ATV being used for trail maintenance with a 50 inch overall width. ATV live load is less than 200 psf snow load.

14. Steel shall be hot dipped in zinc then painted or powder coated to match or blend in with the surroundings. Steel coating to be suitable for use in remote locations in Alaska.

Color to be approved by the CO.

15. If decking and non-structural railing will be timber, timber to be Alaska Yellow Cedar (preferred), Alaska Cedar, or Port Orford Cedar. No preservative treatment is needed for these woods.

16. If timber that is not naturally durable is required for structural members, preservative treat with copper napthenate. Preservative treatment shall meet the requirements of American Wood-Preservers’ Association (AWPA) Standards and Western Wood Preservers Institute (WWPI) Best Management Practices for the Use of Preservative Treatment in Aquatic and Other Sensitive Environments.

B. Aquatic Organism Passage Criteria. Aquatic organism passage criteria will be met with a single span bridge with abutments set back from the river banks.

C. Approach Trail Requirements

1. Trail width shall be 6 feet.

2. Alignment shall smoothly fit the natural topography.

3. Embankment material for the trail is available at the Forest Service gravel pit near the Spencer Whistle Stop as shown in the attached photos.

4. Positive surface drainage of the trail shall be provided.

C.3 Pre-Design

A. Site Survey. The Government has completed a site survey. An AutoCAD DWG file will be supplied to the Contractor upon issue of the Notice to Proceed.

B. Hydraulic and Scour Analysis. The Contractor shall perform a hydraulic and scour analysis to the extent needed for design.

The bridge is located over the Placer River approximately two miles from the terminus of the Spencer Glacier. About half of this distance is across the lake at the glacier terminus. The Government measured the height from the river bed to the bottom of the railroad truss bridge which is located about one quarter mile downstream of the proposed trail bridge site. The bottom of the proposed trail bridge will be a minimum of this height above the stream bed to allow ice bergs to flow by unimpeded. Maintaining clearance under the bridge and around the abutments for ice movement, both ice bergs from the glacier and winter river ice, is critical for design.

There is extensive scour evident along the river banks; scour potential is considered to be high.

C. Geotechnical Requirements.

The Forest Service has limited soils information. A well log from a well drilled within one half mile from the bridge site on the east side of the Placer River is included in the Attachments. One shallow (less than 2 feet deep) test pit was excavated at the estimated location of the east bridge abutment. One soil sample was obtained from the test pit.

Findings: glaciofluvial sands and gravels mixed with fines and organic material were encountered to a depth of approximately 6 inches. Below that, the material is best described as stratified unsorted glaciofluvial outwash sands and gravels with medium thick (4 inch to 12 inch) layers of subrounded to rounded cobbles, classified as follows:

Soil Classification: Moist Loose to Medium Dense poorly graded sands – SP (Unified Soil Classification System, USCS, ASTM D 2487, Standard Practice for Classification of soils for Engineering Purposes). Particle Size Distribution test results (ASTM D422 – 63 (2007) Standard Test Method for Particle-Size Analysis of Soils) are included in this solicitation.

Due to anticipated subsurface conditions, a deep foundation (piling, etc.) is anticipated. If foundation design parameters dictate a deep foundation (piling, etc.), the minimum embedded pile length shall be 10 feet.

The results of the scour analysis shall be incorporated into the foundation placement and design.

Subsurface soil characterization provided by the Government is for information only. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

The Contractor is responsible for any additional geotechnical investigations, including but not limited to soil borings, test pits, and test piles, required to characterize subsurface conditions necessary for foundation design and placement, as determined by the design engineer. Seasonal site conditions may restrict timing and scope of additional geotechnical investigations.

C.4 Technical Requirements

A. Design Analysis

1. The design analysis shall be a bound assembly in one or more volumes of functional and engineering criteria and design information. The design analysis submitted for review will include all information, narrative descriptions, catalog cuts, product information, project scope, confirmation notices, computations, and all previously made review comments with the Contractor's annotations, as necessary, to support and describe the design developed. It will be in such detail as to permit complete understanding of the project design. When brand names or equal are used to specify a product, the design analysis will contain catalog cuts and other information in sufficient detail to clearly identify the product and its salient characteristics. When products are specified by standards and not by name, the design analysis will identify at least two sources of products meeting the listed standards. The design analysis will be prepared to present the data in an organized manner for:

• Review, approval, and record purposes

• Use in adapting designs to other sites

• Future reevaluation and modification of construction

• Review and acceptance of submittals.

2. Design Calculations. Calculations shall be computed and checked by independent qualified individuals. Indicate the names or initials of these individuals on the page or insert carrying the calculations. Presentation will be clear and legible with a tabulation showing all design loads and conditions. Identify the source of loading conditions, formulas, and references. Explain assumptions and conclusions and provide clear cross-references. Clearly indicate load paths. Structural member identification in the design calculations will coincide with the identification tagging used in the project drawings.

Software programs, such as MathCAD, are the preferred method for presenting lengthy or complex analysis. Provide final Design Calculations submittal in PDF format with sequentially numbered pages.

3. Use of Computer Programs. When computer programs are used, the design analysis shall include a complete listing of the input and output data, and calculations necessary for preparation of the input data. Annotate input to facilitate a reviewer's verification of data.

Computer output shall be in a format that identifies results by proper column headings and line identification keyed to a sketch of the structure if necessary. Voluminous output data may be included in a separate volume or output presentation may be limited to key sections or to typical results when output is repetitive. Verify results using a "ball park" hand analysis. The required level of verification is dependent on such factors as complexity of analysis, importance of results, and level of confidence in the program.

Approved computer programs will be those commonly used programs judged to be reliable and thoroughly debugged. For structural calculations MathCAD is approved.

When non-approved programs are used, the design analysis must include a description of the theories, assumptions, and design methods employed, sufficient to verify validity of the program.

4. Other Data. Codes, manuals, special investigations, and reports are to be considered and referenced and used as applicable.

B. Drawings

1. All drawings shall be prepared in AutoCAD release 2010 version or newer in 11x17 format.

The CO will provide standard border sheets, plot style ctb file, and Chugach Autocad standards. Provide a drawing scale bar on each sheet for each of the different scales represented on that sheet.

2. Plans shall indicate design standards or limitations stated by the Design Engineer, such as but not limited to, Trail Criteria, Structural Criteria, Timber Grades, Steel Grades, Concrete Strength, etc.

3. Post drawings to the Contractor’s FTP site in PDF format at each design submittal phase.

Provide drawings in hard copy on 11x17 paper and electronic DWG format as required in the Submittal Schedule.

4. Final Project Drawings shall be provided in both hard copy and electronic format. Provide hard copies on 11x17 paper. Provide electronic copies in both PDF and DWG formats on a writable CD grouped together into file sizes of approximately 4 - 5 Megabytes (MB) each in a folder labeled “Drawings”. The final set of paper and PDF formatted drawings shall be stamped and signed by an engineer registered in the State of Alaska or the state where the company normally conducts business. Scan in Forest Service signatures.

C. Specifications

1. Project specifications shall be prepared in Construction Specifications Institute (CSI) format or tiered from the Federal Highway Administration Standard Specifcations for Construction of Roads and Bridges on Federal Highway Projects FP-03 U.S. Customary Units (FP03).

http://flh.fhwa.dot.gov/resources/pse/specs/fp-03/fp-03usc.pdf

2. The Forest Service has developed a series of supplemental specifications which are used to modify the FP-03 Specifications to better fit Forest Service-type projects. Upon request, the CO will provide these to the Contractor in Microsoft Office Word 2007 DOCX format. The Contractor shall develop any additional supplemental specifications required. Supplemental specifications developed by the Contractor shall be approved by the CO prior to incorporating into the design submittals.

3. When “Brand Name or Equal” is used as a method of specifying a product, equipment, or material, it shall be done in accordance with FAR 52.211-6 Brand Name or Equal. Where a list of acceptable vendors is provided, the list shall be reduced to the top three or four vendors and always allow for an “or equal” to be submitted and considered. When a specific product name or vendor is provided, the Contractor shall validate the product, material, supply, or equipment complies with the Buy American Act as defined in FAR 25.200.

4. Post specifications to the Contractor’s FTP site at each design submittal phase in PDF format. Provide specifications in hard copy on 8 ½ x 11 paper and electronic DOCX format as required in the Submittal Schedule.

5. Final Project Specifications shall be provided in both hard copy and electronic format.

Provide hard copies on 8 ½ x 11 paper. Provide electronic copies in both PDF and DOCX formats on a writable CD grouped together into file sizes of approximately 4 - 5 Megabytes (MB) each in a folder labeled “Specifications”. Sequentially number each page of the PDF specifiations (i.e. 1 of 512, or 320 of 512 etc.)

D. The Contractor shall prepare a project specific Quality Control/Quality Assurance Plan. A qualified engineering firm shall perform all quality control/quality assurance sampling and testing. In general, a qualified engineering firm is one that has been approved by the State of Alaska Department of Transportation for the type of sampling and testing specified in the Quality Control/Quality Assurance Plan.

http://flh.fhwa.dot.gov/resources/pse/specs/fp-03/fp-03usc.pdf�

C.5 Design Deliverables

A. The design package shall be prepared in U.S. Customary Units consisting of drawings, specifications, cost estimate, design anaylsis, and other relevant information.

B. Other relevant information includes:

• Bridge erection information in drawing and/or text format

• Load carrying capacity (Load Rating) for the bridge based on snow load and 85 psf pedestrian load

C. The CO will provide review comments at each design submittal stage. The Contractor shall participate in a design review meeting with the CO to discuss and find resolution to comments to the satisfaction of the CO. The Contractor shall annotate and provide a written response to each comment, documenting the agreed to resolution.

D. The design package shall be submitted in the following formats as required in the Submittal Schedule and as referenced in this Task Order and subsequent modifications.

• Adobe Acrobat (PDF)

• Autocad 2010 or later (DWG)

• Microsoft Office Word 2007 (DOCX)

• Microsoft Office Excel 2007 (XLSX)

E. Web/FTP Site Access. The Contractor shall create and maintain a web and/or FTP site (herin after referred to as FTP site) where electronic copies of drawings, specifications, design analysis, project schedule, cost estimates, and other project documents are stored and available for viewing and downloading by authorized Forest Service representatives. Post documents to the FTP site in PDF format. The Contractor is responsible for developing a site which will be compatible with the Forest Service computer network system. The Government anticipates the FTP site and electronic communications such as Net Meeting and SameTime will be utilized by the Contractor to communicate ideas and concepts between formal review stages.

F. Geotechnical Investigation. Shall include an investigation as described above in Section III C and a report describing results of the investigation, including soil boring, test pit, and/or soil probing logs, general conclusions about the underlying material and its properties, and recommendations for substructure foundation design.

G. 35% Design Submittal (Preliminary). Shall be fully developed to adequately define the structure, substructure, and trail alignment and grade. Indicate proposed materials for major components.

1. Preliminary Drawings

• Cover sheet (Format will be provided by the Government)

• Plan and profile (bridge and trail)

• Plan and typical elevations of the bridge

• Typical section through the bridge

• Typical abutment and foundation detail

• Results and interpretation of Contractor performed geotechnical subsurface investigations

• Typical trail section.

• Soil Erosion Control & Water Diversion Plan

2. Preliminary Project Specifications

3. Design Analysis. Design calculations consistent with the level of design development.

As a minimum the hydraulic and scour analysis shall have been completed. Base the structure, foundation, and alignment of the bridge and trail approaches on sufficient analysis and design development to verify the validity and feasibility of the proposed structure.

H. 95% Design Submittal (Advance Final). Shall represent a product which is nearly complete with only the omission of a few minor details/items. All previous review comments shall have been incorporated into the design.

1. Advance Final Drawings

• Cover sheet

• Schedule of items, material list, general and technical notes

• Plan and profile (bridge and trail)

• Detail plan and elevations of the bridge

• Longitudinal and cross sections through the bridge at all key points

• Abutment, wing wall, and foundation details and sections

• All trail cross sections

• Slope and ditch stabilization, including rip rap design details

• Soil erosion control & water diversion plan, including all details

• All other drawings required to fully depict the work

2. Advance Final Specifications

3. Design Analysis. Design calculations consistent with the level of design development.

The bridge, foundation, and alignment of the bridge and trail approaches shall be based on a fully developed design for all components of the project. The hydraulic analysis shall be expanded to include ditches and all other drainage features, and any temporary water control structures. The design analysis shall document compliance with all applicable codes, standards, and other criteria provided by the CO.

4. Updated Cost Estimate

5. Submittal Log for all submittals required by the specifications or drawings.

6. Qualifications statement for the Contractor’s sampling and testing firm. Utilize a SF330 or other Government approved form. The firm is subject to approval by the CO.

I. Final Design. Shall be the final detail design of the project complete with all component parts and appurtenances, with the professional engineer’s stamp and signature. The final design shall be based upon the project criteria and approved 35% and 95% designs.

The Final Design shall consist of complete drawings with all previous review comments incorporated, complete specifications with all editing completed, complete design analysis and calculations with all comments incorporated, final cost estimate, and any other documents required from the Advance Final review which were revised. Submission shall be made in accordance with the Submittal Schedule.

C.6 Construction Requirements

A. The Contractor shall prepare and adhere to a construction safety plan. The safety plan shall indicate safe procedures, emergency response actions, communications strategy, and a list of people with phone numbers to contact in the case of an emergency.

B. The Spencer Whistle Stop, including all trails, camp area, and facilities, will be open to the public during the contract period. Perform work in a manner that ensures the safety and convenience of the public and protects existing infrastructure. Maintain existing trails in a safe and acceptable condition. Submit a public safety plan that describes how the Contractor will protect the public from hazards associated with the work. The existing trail in the vicinity of the bridge may be closed when bridge construction activities will pose a safety risk to the public.

C. Quiet hours. The camp area at the Spencer Whistle Stop will be open to the public for use during the contract period. Observe quiet hours between 10 pm and 7 am: no noise from construction or contractor activities shall be audible from the camp area during this time.

D. Construction shall be in accordance with the Final Specifications and Drawings, including FP03 and applicable Supplemental Specifications, if used, all approved Contractor developed Supplemental Specifications, and all regulatory permit requirements.

E. Pre Construction meeting. Prior to the start of any on site construction activities, the Contractor shall hold a preconstruction meeting near the vicinity of the project. The Contractor shall coordinate the meeting schedule and location with the CO. As a minimum the Contractor shall come prepared to discuss the following items:

• Identify the full time on-the-ground construction superintendent

• Identify the safety officer and discuss general safety provisions

• Review of the Quality Control/Quality Assurance Plan and identification of the quality control/quality assurance sampling and testing firm

• Review of regulatory permits

• Review of the construction schedule

• Review of the submittal log

• Construction staging

• Traffic control

• Review of key items in the plans and specifications

• Soil Erosion Control & Water Diversion Plan and methodologies

• Other items identified by the CO prior to the meeting

F. Progress Meetings. Throughout the course of the Project the Contractor shall hold progress meetings at least every two weeks unless more frequent meetings are required by the CO. A progress meeting is required before submission of any invoice for payment of construction costs. The Contractor shall be prepared to discuss the following, as a minimum:

• Review of the project schedule

• Review of the submittal log and submittals in general

• Review of the upcoming work

• Discussion of upcoming progress payment

• Other items as identified by the CO

G. Provide material supplier certifications and shop drawings as required in the Final Specifications to the CO. These include but are not limited to steel mill reports and hardware, concrete mix design, timber fabrication and treatment, and aggregate gradation.

No payment shall be made for any construction work for which submittals have not be reviewed and approved by the CO.

H. Wash with a high pressure washing system and treat construction equipment to remove seeds, plants, plant fragments, dirt, and debris prior to use to Forest Service lands.

Wash the sides, tops, and undercarriages of all equipment. Rewash as necessary to completely remove objectionable debris.

I. Contractor shall begin construction operations following CO approval of material and fabrication submittals and shall proceed diligently until completion.

J. The Contractor shall be responsible for quality control and quality assurance of all phases of the Contract, including necessary supervision, sampling, testing, and reporting necessary to ensure materials incorporated into the project meet the requirements.

K. The Contractor shall be responsible for construction control, including establishing and maintaining temporary benchmarks, construction surveying, and staking.

L. Submit a plan for staging areas, contractor camp, haul routes, and other uses of the land to the CO for approval.

M. Construction of an equipment access trail from the west side of the railroad bridge to the west trail bridge abutment will be allowed. The Contractor shall obtain a permit from the Alaska Railroad Corporation (http://alaskarailroad.com/) for use of land adjacent to the railroad tracks. The access trail shall be constructed to the minimum standards required for the Contractor’s equipment access and shall result in minimal impact to the land. Submit an Access Trail Plan to the CO for approval prior to starting construction. Include in the plan the proposed trail location, trail width, estimated excavation and embankment quantities, how impacts to the surrounding terrain and vegetation from trail construction will be minimized, and trail obliteration and restoration plans at the end of the project. Cost for construction and obliteration of the access trail will be considered incidental to items in the Schedule of Items.

N. Obtain approval from the CO at critical stages of construction prior to advancing to the next phase, as listed in the contract documents. Critical stages include construction staking, pile driving, substructure completion prior to placing superstructure, and superstructure completion prior to installing deck.

O. Apply weed free wood or paper fiber mulch to areas where erosion of exposed soil is a concern. No seed or fertilizer is required under this contract.

http://alaskarailroad.com/�

P. As-Built drawings shall be retained onsite during construction and updated as necessary to reflect changes in conditions or work. Mark such changes in red on the drawings. Submit one set of approved as-built drawings to the CO upon completion of work.

Q. The CO will inspect the work at anytime and may reject any work or material found not in compliance with the contract requirements.

R. Request for pre-final and final inspections shall be submitted to the CO in writing at least 14 days in advance of the scheduled inspection.

C.7 Measurement and Payment A. The method of measurement for determining final payment for each pay item shall be based on Lump Sum Quantities as shown in the Schedule of Items. These quantities denote one complete unit of work as required by or described in the contract, including necessary materials, equipment, and labor to complete the job.

B. Progress payment may be made based on a percentage of work completed and approved.

Progress payment does not imply acceptance.

C. The completed and accepted design pay items will include design, detailing, subsurface exploration, scour analysis, structural calculations, and reporting required to prepare the approved final design.

D. The completed and accepted construction pay items will be full compensation for the work required in accordance with the approved plans, specifications, and contract requirements.

C.8 SUBMITTAL SCHEDULE

SUBMITTAL NUMBER OF COPIES REVIEW AND APPROVAL DATE

Geotechnical Investigation

• Report

• Subsurface Investigation

Logs

2 hard copies Electronic copy on FTP site (PDF)

Government review and approval required. 7 day review period.

This submittal is necessary only if agreed to by the Contractor and the CO

35% Design Submittal

• Drawings

• Specifications

• Design Analysis

4 hard copies Electronic copy on FTP site (PDF)

Government review and approval required. 21 day review period.

Review conference call required.

95% Design Submittal

• Drawings

• Specifications

• Design Analysis

• Cost Estimate

• Submittal Log

• Qualifications Statement

4 hard copies Electronic copy on FTP site (PDF)

Government review and approval required. 21 day review period required.

Review conference call required

Final Design

• Drawings

• Specifications

• Design Analysis

• Cost Estimate

• All required documents

4 hard copies – stamped and signed

Electronic copy on FTP site (PDF)

– stamped and signed

Electronic copy on FTP site or (3) copies on CDs or other electronic media

• Drawings in DWG

• Specifications in DOCX

• Cost Estimate in XLSX

Government review and acceptance of the Final Design. 21 day review period required.

Review conference call required.

Construction Schedule Electronic copy via mail Construction Submittals As detailed on the Submittal Log, Drawings, or Specifications

Electronic copy on FTP site (PDF)

OR

3 hard copies for each submittal

Government review and approval required. 10 day review period required.

RECOVERY Whistle Stop Placer River Trail Bridge and Access

SECTION D--PACKAGING AND MARKING

D.1 PROJECT LABELING FOR OFFICIAL CORRESPONDENCE

The Government singularly identifies each project with a contract number at time of Award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

SECTION E--INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996) http://www.arnet.gov/far/�

SECTION F--DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-14 Suspension of Work (APR 1984)

F.2 FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than480 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

SECTION G--CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATION

(a) CONTRACTING OFFICER’S REPRESENTATIVE. The Contracting Officer will designate a representative, hereinafter referred to as the Contracting Officer’s Representative (COR) or, alternatively, as the Engineer, who will provide on-the-ground administration for the Government. The COR will be designated in writing and a copy of the designation will be furnished to the Contractor before or at the pre-work conference. The Contractor is cautioned to read the COR designation because certain authority under the contract is reserved solely for the Contracting Officer. The term “Contracting Officer” as used throughout the contract shall be interpreted to include the Contracting Officer’s designated representative(s) acting within the limits of their delegation of authority.

(b) CONTRACTOR’S REPRESENTATIVE. Any representative of the Contractor shall be designated in writing. The designation shall clearly indicate the name and limitations of authority, if any, of the representative.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H.1 AGAR 452.236-73 ARCHAEOLOGICAL OR HISTORIC SITES (FEB. 1988)

If a previously unidentified archaeological or historic site(s) is encountered, the Contractor shall discontinue work in the general area of the site(s) and notify the Contracting Officer immediately.

H.2 ORDER OF PRECEDENCE - REQUIREMENTS, SPECIFICATIONS, DRAWINGS

Resolve any inconsistencies in the Specifications of this solicitation and any resultant contract by giving precedence in the following order:

(a) Section H - Special Contract Requirements

(b) Special Project Specifications (Latest date highest precedence), either Construction Specifications Institute (CSI) format or tiered from the Federal Highway Administration Standard Specifcations for Construction of Roads and Bridges on Federal Highway Projects FP-03 U.S.

Customary Units (FP03)

(c) Standard Specifications (FP03) if used

(d) Drawings

1) Drawings, figured dimensions over scaled dimensions

2) Drawings, large scale contract drawings over small scale contract drawings

3) Schedules on contract drawings over any conflicting notations on contract drawings

4) Shop Drawings. The term "Shop Drawings" includes drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions of the work required by the contract.

H.3 LANDSCAPE PRESERVATION

(a) Confine operations to within the clearing limits or other areas designated in contract documents, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits. Unless otherwise agreed to by the Contracting Officer, retrieve material which falls outside of these limits and either incorporate the material in the work or dispose of the material as directed by the Contracting Officer.

(b) Schedule and conduct operations to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

Install silt fencing around areas immediately next to streams and ponds to mitigate suspended sediments when designated on the drawings.

Do not discharge pollutants such as raw sewage, and other harmful materials into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Do not allow wash water or waste water from concrete or aggregate operations to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

Collect and return waste motor oils, fuels, lubricants, bitumens, and similar hydrocarbons to the supplier. Comply with the requirements of 40 CFR 279, Standards for the Management of Used

Oil. Do not discharge hydrocarbon products on the ground, use them for road oiling, or bury them in a landfill.

Do not operate mechanized equipment in live streams without written approval of the Contracting Officer.

(c) CREEK CROSSINGS: Schedule and conduct bridge and instream work to minimize disturbance to streams.

1) Do not cross streams with equipment (other than boats) without Contracting Officer approval. No stream crossings by construction equipment will be allowed under this contract. All equipment must cross the stream via the railroad bridge (or boat).

2) Do not leave temporary bridges and structures in place between September 15 and March 15, unless approved in advance in writing by the Contracting Officer.

(d) Obtain necessary permits for camps and other appurtenances associated with project operations from the following State of Alaska and Federal Agencies:

USDA Forest Service, Chugach National Forest, Glacier Ranger District Alaska Railroad Corporation ADNR - Alaska Department of Natural Resources ADEC - Alaska Department of Environmental Conservation ADGC – Alaska Department of Governmental Coordination EPA – US Environmental Protection Agency DA, COE – US Army Corps of Engineers

H.4 USE OF PREMISES

(a) Obtain written approval from the Contracting Officer before opening or operating on

National Forest land or lands administered by the Forest Service any camp, quarry, borrow pit, storage area, detour, or bypass site, other than SHOWN ON THE DRAWINGS. A camp is interpreted to include the camp site or trailer parking area of any employee working on the project for the Contractor. Such approval, if granted, will be without charge to the Contractor.

(b) Sanitation Facilities: Provide and maintain the following facilities for the work force at the camp, unless provided otherwise.

1) Meet State of Alaska drinking water regulations 18 AAC 80 regarding potable water supplies for drinking, washing, and cooking.

2) Comply with State of Alaska wastewater disposal regulations 18 AAC 72 for domestic sewage.

3) Ensure that the design, operation, and maintenance of all solid waste systems under Forest Service jurisdiction meet all Federal, State, and local requirements. Meet State of Alaska solid waste management regulations (18 AAC 60) and Federal regulations contained in 40 CFR 243, 40 CFR 245, 40 CFR 257, and 40 CFR 258. Remove solid wastes and/or residues and dispose of in approved commercial landfills.

4) Meet the requirements of 40 CFR 112 (Oil Pollution Prevention) for fuel storage. Meet the requirements of 33 CFR 150 and 33 CFR 154 for facilities transferrring oil or hazardous materials in bulk.

(c…