Solicitation HVAC Mal NF.docx

CONSTRUCTION RFP

Design-Build of HVAC Systems for Malheur NF

REQUEST FOR PROPOSAL

Solicitation No. AG-0489-S-10-0167

U.S. Department of Agriculture

EROC-NW CONTRACTING OFFICE

16400 CHAMPION WAY

SANDY, OR 97055

Design/Build, Installation of Energy Efficient HVAC’s Malheur NF

NOTICE TO OFFEROR

This procurement is full and open competition under the small business competitive demonstration program.

PROPOSAL BOOKLET

It is the responsibility of the offeror to verify that this proposal booklet is complete. The offeror is responsible for submitting all required forms and documents with the offer.

Applicable FAR provisions and clauses in this RFP are incorporated by reference or full text. FAR provisions and clauses incorporated by reference can be accessed on the Internet at www.arnet.gov/far/. Offerors are strongly encouraged to review the provisions and clauses referenced in this document before submitting a proposal.

CENTRAL CONTRACTOR REGISTRATION

You must register in the Central Contract Registration (CCR) prior to award of this contract. Failure to register prior to contract award will require award to be offered to the next successful registered Offeror. See FAR Subpart 4.1103(c). Register online at www.ccr.gov or call toll free: (888) 227-2423.

BONDING

Reimbursement will be made for premiums paid by the Contractor to obtain performance and payment bonds required under this contract. Payment will be included in the mobilization item and shall not be in addition to the contract price.

INSTRUCTIONS TO OFFERORS

GENERAL:

By submission of its offer in accordance with the instructions provided in this Section, the offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments hereto.

DISCREPANCIES:

If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

SUBMISSION OF OFFERS:

This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR), Subpart 36.3—Two-Phase Design-Build Selection Procedures, authorized by 41 U.S.C. 253m.

For Phase I, Offerors shall submit the following information by 1600 Hrs on March, 16, 2010 Phase I Proposals

1. Offeror’s specialized experience and technical competence to perform the requirements of this solicitation;

2. Offeror’s capability (available personnel with necessary skills) to perform the requirements of this solicitation; and

3. Offeror’s past performance, including information on planned partners in the project (ie: arch fabricators/designers, architect-engineers and construction members) demonstrated over the past 3 years.

Based upon the evaluation of Phase I proposals, the five (5) highest rated Offerors will be selected to submit Phase II proposals. For Phase II, The Government will evaluate the Offeror’s price and technical proposals.

Do not complete Section B for Phase I submittals

For Phase II, Offerors shall submit the following information by 1600 Hrs on April 15, 2010.

Do not complete Section B for Phase I Phase II Proposals

1. Price proposal, including itemized price breakout which will be used as a Schedule of Items for payment purposes;

2. Technical/ Quality Proposal including;

a. Design concept

b. Time schedule for design and construction phases; and

3. Bid bond.

The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals. Offerors using commercial carriers should ensure that this information is marked on the outermost wrapper. Proposals should be submitted to the following address:

EROC-NW, CONTRACTING OFFICE

ATTN: AG-0489-S-10-0072

16400 CHAMPION WAY

SANDY, OR 97055

OMB APPROVAL NO. 2700-0042

CONTINUATION OF SF 1442, Block 9:

For questions regarding access to the Federal Business Opportunities (FBO) website or how to obtain plans and other solicitation documents, please contact Brad Reed at PHONE # 503-668-1695

All technical and contracting questions regarding this solicitation must be submitted in writing to:

All amendments resulting from this solicitation will be uploaded to the FBO website at http://www.fbo.gov .

CONSTRUCTION RFP

Design/Build, Installation of Energy Efficient HVAC’s Malheur NF

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

To be competed for Phase II proposals only

B- 1 SCHEDULE OF ITEMS – Design and Reporting B-1 Bid Schedule Design

Contractor Name

Address:

Signature of Authorized Representative: Date:

TIN: DUNS: email:

B- 2 SCHEDULE OF ITEMS - CONSTRUCTION:

B-2 Bid Schedule Installation

Contractor Name

Address:

Signature of Authorized Representative: Date:

TIN: DUNS: email:

CONTRACT TOTALS:

B-1 SUBTOTAL PRICE (DESIGN) $____________

B-2 SUBTOTAL PRICE (CONSTRUCTION) $____________

(DESIGN & CONSTRUCT) TOTAL PRICE: $___________

NOTE: Payment for bond premiums in accordance with Clause 52.232-5, Payments under Fixed-Price Construction Contracts, shall not be in addition to the contract price. Include bond payments under 151.01 Mobilization.

Payment will be made on actual work performed as described in FP-03 109.01 unless otherwise noted.

The Government may make only a partial award and may elect to award some line items after the initial award.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

project Summary Goal The goal of this project is as follows:

To secure professional mechanical engineering services, professional electrical, architectural/structural design as needed to provide engineering drawings, reports and cost estimates detailing necessary materials and labor to remove and replace existing HVAC systems at 26 locations on the Malheur National Forest.

To furnish all labor and material necessary for the installation, connection, testing and adjustment of all HVAC systems designed by this contract and delivered to the Government as a complete installation in all respects ready for use.

The Work shall be conducted in four phases.

Phasing Phase One: Site investigation, design, and cost estimate of the mechanical, electrical and structural retrofit for the building.

Phase Two: Demolition of Existing Systems and Construction of the design generated during phase two.

Phase Three: Startup, As-built drawings, operation and maintenance manuals, final review and acceptance by the Forest Service. Training of Forest Service personnel.

Phase Four: Short and long term maintenance operations.

SCOPE OF SERVICE

It is the purpose of this agreement to secure, engineering services including:

Design a retrofit for the existing HVAC systems at project site and furnish all labor and material necessary to remove and replace to provide a modern, energy efficient design, that meets current codes.

Engineering Drawings and Reports Provide detailed stamped engineering drawings for the removal and replacement of HVAC systems at the specified locations (see section 1.5 LOCATIONS) Provide a report to the Contracting Officer of required materials and labor to replace HVAC system at each project site. Report shall include the following:

A cost estimating spreadsheet with all costs necessary to furnish labor and materials necessary for the installation, connection, testing and adjustment of HVAC system and components designed and delivered by this contract. The report shall break down material and labor costs of required work items per site.

Contractor's cost estimating spreadsheet shall include removal and disposal of any existing equipment, recovery and disposal of existing refrigerant in accordance with local, state, and Federal regulations, all equipment, accessories, refrigerant, and startup services necessary to place the equipment in full operating condition.

Include cost, in project estimate, for cleaning any ductwork and equipment designated to be preserved.

Include in the cost estimate, disposal and recycling fees, freight expense to deliver equipment and materials to project site, installation equipment rental fees (including cranes), permits and fees, including ASME pressure vessel installation permit and inspection fees.

A project schedule for each project site as well as a quality control plan. Quality control services to include tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that completed construction complies with requirements. Services do not include contract enforcement activities performed by Forest Service.

If necessary, provide a detailed listing of mechanical and electrical code violations and corrections required to install HVAC systems and components. Furnish labor and materials necessary to correct these violations.

As-builts (see Part 8) Contractor to provide all materials and labor expense to remove old system, design, install, test, start and maintain (1 yr) the replacement system.

Work Contractor shall not begin work on any phase until written approval is received from the Contracting Officer. Not all Contractor proposed work items may be approved by the Contracting Officer.

Once identified work items are approved by the Contracting Officer, provide a work schedule to the Contracting officer documenting dates of work for each project site.

Complete the work in accordance with referenced codes (sections 2.3 and 2.4), specifications of this contract, NEC code, and NFPA to provide a safe and fully functional HVAC system at each project site.

MATERIALS and labor Materials and labor needed for of the HVAC systems will be reimbursed at cost by the government using the Materials and Labor for Installation bid items in the schedule of items. All Contractor purchased materials must be pre-approved by the Contracting Officer.

Asbestos and Lead Paint have been found at some of the project locations. Documentation of location and the quantity of these materials will be given to the successful bidder of this contract.

January, 2003 Project Name pg 1

Locations The Contracting Officer will have the option of not awarding a site(s) listed below.

Hines, OR

Blue Mountain Work Center – Approximately 15 Miles East of Prairie City, OR on Hwy 26

John Day, OR

Basement - 1492

Crane Prairie – Approximately 30 miles Southeast of Prairie City, OR (Take County Road 62 to Forest Service Road 15

Allison Guard Station - 1 hour Northeast of Burns, Oregon

John Day, OR

Prairie City, OR

Height

Definitions CO – Contracting Officer. The Official with authority to bind the Government to Contracts. They have authority to enter into, administer, or terminate contracts and make related determinations and findings.

COR – Contracting Officer’s Representative. For the purposes of this contract, the Contracting Officer’s Representative is an Architect or Engineer with contracting authority and Work inspection responsibility, representing the Government. The terms, Architect, Engineer, Architect/Engineer and Owner when found in these documents all refer to COR.

General Contractor and Subcontractor Personnel Qualifications All design work, including preliminary work, shall be performed by or under the direct supervision of licensed professionals. Designers shall be qualified by education and experience to design the required systems.

Mechanical designs shall be completed and stamped by a Mechanical Engineer, registered in the state of Oregon.

Electrical designs shall be completed and stamped by an Electrical Engineer, registered in the state of Oregon.

Structural design work, when needed, shall be performed by, or under the direct supervision of, Architects or Structural Engineers licensed to practice in their particular professional fields and stamped by the Engineer/Architect responsible for the work.

Contractors shall be licensed in their specialties according to state regulations.

Installer Qualifications: Installation of equipment and materials shall be by a firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.

Equipment installers to be skilled mechanics who have successfully completed an apprenticeship program in their trade as specified by the U.S. Department of Labor and State Department of Labor.

Specialists: The installation of certain types of equipment and materials or the performance or certain construction activities require a firm or individual licensed in specific trades or specialties. Those activities shall be performed by entities who are recognized experts in those operations.

Specialists shall satisfy qualification requirements indicated by the state and industry practices and shall be engaged for the activities indicated.

Requirement for specialists shall not supersede building codes and similar regulations governing the Work, nor interfere with local trade-union jurisdictional settlements and similar conventions.

All welding to be performed by certified welders.

Health and Safety Contractors shall comply with applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this specification including but not limited to asbestos removal, and working in elevated areas (lookout towers).

Design Requirements.

All work to be accomplished must meet the Secretary of Interior Standards for Historic Preservation. Penetrations to the building shall be inconspicuous in order to maintain historic nature and fabric of each location. Penetrations or other modifications to the structures will be reviewed by the COR during progress submittals.

Provide complete system designs incorporating mechanical, electrical, dimensional, topographical and structural constraints. Coordinate with other disciplines.

Design and perform necessary electrical and structural work to facilitate HVAC retrofit.

Preserve existing ductwork and equipment, as practical.

Perform complete structural, seismic restraint and equipment weight distribution calculations for all locations where mechanical equipment will be located, as required.

Select equipment from manufacturer’s product catalogs to verify that sufficient space, power, etc., is available. Specify equipment complete with manufacturer name, model numbers and all salient characteristics.

HVAC equipment shall have the lowest total owning and operating cost, that is, the lowest total of initial cost, energy cost, and maintenance cost.

Warrantees The original equipment manufacturer shall warrant that the compressors on all the condensing units are free from defects for a period of 5 years from the date of start-up, in the service in which the units are applied.

The original equipment manufacturer shall warrant the remainder of the equipment to be free of defects for a period of one year from the date of start-up.

The Contractor shall warrant that the installation is free of defects for a period of one year after start-up.

Provide non-typical, specific, and complete equipment and construction specifications. Unedited master specifications and simple model number and manufacturer sheets without salient characteristics are not acceptable.

Provide complete plans, details, specifications, applicable construction related notes, legends, etc. as required to sufficiently show the necessary features of the design to facilitate construction. Provide plan views, sections, and elevations that show design features.

Include utility trench details for equipment control cables, pipes, service and waste lines on drawings.

Field verify all existing conditions and dimensions.

Codes All designs and selected equipment shall meet the requirements of recognized industry standards and current codes. They include, but are not limited to:

AGA: American Gas Association.

ANSI: American National Standards Institute.

Safety Code for Mechanical Refrigeration (ANSI B9.1).

ASHRAE: American Society of Heating, Refrigeration, and Air Conditioning, Engineers.

ASME: American Society of Mechanical Engineers.

ASTM: American Society for Testing & Materials.

CRSI: Concrete Reinforcing Steel Institute, “Manual of Standard Practice”.

IBC: International Building Code with Oregon Supplements.

IEEE: Institute of Electrical and Electronic Engineers.

IESNA: Illumination Engineering Society of North America.

IFC: International Fire Code with State Supplement Specialty Code.

IFGC: International Fuel Gas Code, with State Supplements.

IIAR: International Institute of Ammonia Refrigeration.

IMC (International Mechanical Code) with Oregon Supplements.

ISO: Insurance Services Office, Inc. Fire sprinkler system rating standards.

MSS: Manufacturers Standardization Society of the Valve and Fittings Industry.

National Electrical Safety Code.

NEC: National Electric Code, by the National Fire Protection Association.

NEMA: National Electrical Manufacturers Association.

NFPA (National Fire Protection Association), National Fire Codes. Including:

NFPA - Fire Protection Systems Inspection, Test and Maintenance Manual.

NFPA 54, ANSI Z223.1, National Fuel Gas Code NFPA 58, Liquefied Petroleum Gas Code Oregon State Energy Code.

OSHA: Occupational Safety & Health Administration.

SMACNA: Sheet Metal & Air Conditioning Contractors National Association.

UL: Underwriters’ Laboratories Inc.

UPC: Uniform Plumbing Code with State Code Supplement Specialty Code.

Oregon State Ventilation and Indoor Air Quality Code.

Adhere to the tenets of local, city, or county jurisdictions, where they enforce building, health, mechanical, electrical, plumbing or site requirements more stringent than those listed above.

State Energy Code The project’s Mechanical Engineer shall gather necessary data from project documents to complete State Energy Code compliance forms for all aspects (mechanical, electrical, lighting, building envelope etc.) of the project and submit completed forms to the Forest Service with the 90% and 100% project submittals.

The project’s Mechanical Engineer shall fill out the Oregon State Energy Code forms for the entire structure (except lighting), and submit them at 90% and a final set of documents at the 100% project review stages.

Where the State does not require forms, provide documentation that the design completed by the Engineering Firm has fully met the requirements of applicable State Energy, Indoor Air Quality and Ventilation codes. Submit documentation to the Forest Service with the 90% and 100% project submittal.

REQUIRED WORK

Project Task List Phase I - Design Provide design engineering services including:

Engineering reports summarizing site investigation and alternative selection.

Construction Drawings A complete list of all chemicals, known hazardous materials, and other items or compounds, which will be used during the performance of this work. This list and complete copies of the MSDS shall be given to the CO or COTR, CFSO and the CSO. This list and complete copies of the Material Safety Data Sheet shall be displayed and maintained within the area where this work is to be performed.

Specifications Utilities Within 5 Feet of Building Schedule design reviews at 10%, 90% and 100% (final).

Provide an Engineering Report (see section 1.2(A)[2b]) The Forest Service shall review and approve the reports, designs, specifications and other submittals prior to commencement of construction.

Phase II - Demolition The U.S. Department of Labor requires that any asbestos-related work to be accomplished under this Scope of Work conform to the current regulations promulgated by the Environmental Protection Agency (EPA), the National Emission Standards for Hazardous Air Pollutants (NESHAP), the Occupational Safety and Health Administration (OSHA), and the National Institute for Occupational Safety and Health (NIOSH). Where the regulations of the State are more stringent than those of the Federal Government, the regulations of the State shall prevail.

Disconnect, demolish, remove and legally dispose of existing HVAC and plumbing equipment including humidifiers, controls, furnaces, chillers, condensers, compressors, piping, accumulator, pumps, tanks, fixtures, valves, strainers, fan coil units etc. Reclaim and legally dispose of refrigerant and brine solutions. Provide proof of legal disposal to the Forest Service.

Patch penetrations in building, with like-and-kind surrounding material, resulting from removal of HVAC components (Exhaust pipes, Vents, etc) Preserve electrical power panels, switchgear, disconnects, automatic switch-over gear, motor starters, motor control center and other electrical components currently in place to be reused, as practical, with new equipment. Disconnect, demolish, remove and legally dispose of existing electrical components, wiring and equipment that cannot be used with new system.

If structural elements, finish elements or equipment to remain is damaged or disturbed, remove damaged portions and install new products of equal capacity and quality.

Repair cut, uncovered and damaged surfaces to match adjacent surfaces. Patch holes in walls, floors and ceiling left by removal of equipment, paint to match.

Phase II - Construction: Install new equipment in designated locations.

Contractor shall inspect the existing wiring before connecting the equipment, including power supply connections at the circuit breaker panel. If possible, the Contractor shall check the voltage at the equipment, with the equipment running. In all cases, the Contractor shall measure the voltage with the new equipment installed and running. If the voltage is below the manufacturer's rated minimum voltage, the Contractor shall investigate and report to the Owner. The equipment will not be accepted with inadequate voltage.

Phase III - Start-Up:

Test, adjust, operate, troubleshoot, and balance the equipment. Check, adjust, calibrate, operate and troubleshoot the control system.

Provide comprehensive training for Forest Service plant operator(s).

Phase IV - Maintenance Twelve (12) month 24hr/7day warranty.

Project Timeline Contract Time on this project is 180 days. To ensure adequate planning and execution of the work so that the work is completed within the respective number of calendar days allowed in the contract, and to assist the Contracting Officer in appraising the reasonableness of the proposed schedule and evaluating the progress of the work, the Contractor shall furnish a work progress schedule.

USE OF PREMISES

General Contractor and subcontractors shall have full use of premises for construction operations, including use of Project site, during construction period. Contractor’s use of premises is limited only by Forest Service’s right to perform work or to retain other contractors on portions of Project.

Available Utilities Many locations are remote and do not have electricity, water, or sanitation facilities.

Parking on the Job Site The Contractor is authorized to park up to 5 vehicles on the job site while on the job at locations as designated by the COR.

Barricades, Warning Signs and Other Devices The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other devices, and shall take all necessary precautions for the protection of the work and safety of the public and Forest Service employees during on-site construction activity. All operations shall conform to the current requirements and guidelines of the Occupational Safety and Health Administration (OSHA) and the Manual of Uniform Traffic Control Devices (MUTCD).

Execution of Work, Work Hour Limits The Contractor shall conduct activities so that interference with the public and Forest Service employees working at the site shall be kept at a minimum.

On-site construction activity shall be limited to the hours between 8 a.m. and 5 p.m., unless other hours are approved in writing by the COR. Work may take place on weekends.

Limit down time of HVAC system to fourteen (14) consecutive calendar days. Notify COR ten (10) days in advance.

Limit disruption of water supply to the building to five (5) consecutive calendar days. Notify COR ten (10) days in advance.

Limit disruption of electrical power within buildings to periods of 30 minutes between 8 a.m. and 5 p.m. Monday through Friday, unless otherwise approved by COR. Electrical power disruption within the building may be for periods up to 4 hours on weekends and holidays. Notify COR 5 days in advance of any planned electrical power disruptions.

The buildings shall remain open to the public and Forest Service employees during the progress of on-site work. Specific work areas in the building may be closed off to the public and employees to provide for safe progress of the work. Any activities requiring work area closure to the public or employees shall be scheduled with the COR at least 5 days in advance.

Storage and Stockpiling of Construction Materials A storage area for construction equipment and materials, approximately the size of two parking spaces will be provided to the Contractor within the gated Forest Service parking area. Limited inside building storage area at the job site may be provided, as approved by the COR.

Property, Demolition and Salvage Forest Service Furnished Property The Forest Service will deliver to the Engineering Firm the following listed materials, supplies, property, or services. The Engineering Firm shall be liable for loss or damage of this property until it is returned to the Forest Service after completion and final acceptance of work required under this contract.

The Forest Service will not provide design aids, software, spreadsheets, standard drawings, specifications, cut sheets or other materials to direct or assist firm with design.

Selective Demolition Develop a selective demolition schedule for the project. Include:

Demolition and removal of old mechanical and plumbing equipment, electrical equipment, and structural elements.

Demolition and removal of selected site elements.

Repair procedures for selective demolition operations.

The selective demolition schedule must not disrupt Forest Service operations.

Meet the terms listed below:

Forest Service will occupy portions of building immediately adjacent to selective demolition area. Contractor to deliver no less than 72 (seventy two) hours’ written notice to COR of activities that will affect Forest Service’s operations.

Storage or sale of removed items or materials on-site will not be permitted.

Maintain existing utilities indicated to remain in service and protect them against damage during selective demolition operations.

Maintain fire-protection facilities in service during selective demolition operations.

Contractor to return demolition and adjacent areas to condition existing before selective demolition operations began.

Salvage Rights The Construction Contractor will have salvage rights.

Contractor to have salvage rights to existing equipment removed as part of this project.

Replaced equipment and refuse shall be removed from Forest Service land, and salvaged or legally disposed of, upon completion of the project and before final payment will be made.

Should the Government wish to retain possession any material or equipment, the Contractor shall be notified prior to bid.

Construction Documents Drawing Format, Standards and Requirements All drawings to be drafted using AutoCAD Tm, version 14 or newer. No other CAD software will be allowed. Programs that use “DXF” files to exchange data into AutoCAD format are not acceptable.

Drawings shall follow the National CAD Standard (http://www.nationalcadstandard.org) and American Institute of Architects (AIA) standards for layering, references and content.

The Engineering Firm shall furnish all tools and materials to generate check prints and final drawings.

Provide AutoCAD drawn building plans for projects where that information is not supplied by the Forest Service, or is unavailable.

Utilize tabular notes, schedules, tables, and conduit and raceway legends.

The Engineering Firm shall furnish all optical (CD’s) or magnetic media (disks) for drawing storage and delivery. All final CAD drawings, specifications, spreadsheets and associated files shall be submitted to the Forest Service on CD-ROM’s.

All drawings, documents, reports, specifications, and CAD drafting disks become the property of the Forest Service upon receipt, and the Forest Service shall have the right to reuse these items in future projects as it sees fit without further compensation to the Contractor and/or Engineering Firm that created them.

Contractor to keep Forest Service work drawings, details, prints, originals, disks in a secure location, under supervised control, at all times. The Engineering Firm shall keep data and drawings in a confidential manner and shall not release this information to persons outside the Engineering Firm who are working on this project without the Forest Service’s written approval.

Return original Forest Service drawings and any other materials provided to the Engineering Firm at the end of each project.

Drafting Requirements All drawings, symbols, lettering, and dimensions shall be of a size to be clear and easily readable on half size (12”x18”) drawings. Lines on drawings shall be firm and clear. Hatch patterns shall be large enough to be legible and line type scale shall provide for legible dashed lines when plotted ½-size.

Plot final drawings on 24”x36” and 12”x18” 4 mill. mylar or plotter grade vellum sheets.

Provide sufficient cross sections, longitudinal sections, details, etc., to clearly depict all phases of the project. Arrange drawings and details on the sheets with space between drawings and notes as well as between the individual details to avoid crowding. Drawings shall be to scale with necessary equipment drawn to scale. Provide cross references between drawings and details.

Provide, within the specifications or drawings, schedules for louvers, diffusers and grilles including size, CFM and direction/number of throw paths. Coordinate diffuser, louver, register and grille selections and locations with existing equipment.

Provide schedules for all motorized equipment showing horsepower, capacity, constraints, features, kW rating, voltage and phase. Indicate fan operating design characteristics.

Working drawings shall include plumbing, heating, air conditioning, power distribution, detail sheets, and such other drawings as necessary to make a complete package. Provide index to drawings.

Document Formats Provide complete specifications for all phases of the work in CSI (Construction Specification Institute) or AIA Master Spec format.

Specification generation, preparation and content are the responsibility of the Engineering Firm. Provide non-typical, specific, and complete equipment and construction specifications. Equipment selected to be specified complete with manufacturer and model numbers and all salient characteristics. Submittals including unedited master specifications or simple model number specifications without relevant characteristics will be rejected. Describe installation methods required to meet the codes specified herein.

Provide complete specifications for all phases of the work. The Forest Service shall provide a style sheet for document format. Document files shall be created in Microsoft Word for Windows©, latest version, word processor. Specifications, cut sheets and other printed materials shall be on 20 lb. bond paper, 12 pitch, printed back to back by section.

Equipment Submittals Submit catalog data and equipment cut sheets on all major specified equipment and systems including: HVAC system, building automation system; electrical panels and switchgear; other components to be replaced or added.

PROGRESS REVIEWS, SUBMITTALS, Quality Control Design Reviews The Forest Service (Engineer, COR, CO, etc.) will meet with the Contractor for review of design work, drawings, and specifications as the work progresses. The contractor shall present all work accomplished and proposed direction of work. As requested, the contractor shall make copies of work accomplished. Furnish these copies to the Forest Service.

Construction documents submitted to the Forest Service (Engineer, COR, CO, etc.) for review, shall be considered preliminary submittals until approved by the Forest Service (Engineer, COR, CO, etc.). The Forest Service (Engineer, COR, CO, etc.) will review the preliminary designs, construction contracts, and, if acceptable, will return one copy to the Contractor for use in preparing the final construction contracts and operation and maintenance manual. If the preliminary documents do not meet the requirements of this contract, the Contractor will be advised of corrections and additions needed before acceptance. If preliminary submittals need major revision, a second preliminary submittal may be required.

The Forest Service (Engineer, COR, CO, etc.) will meet with the contractor for review of the final drawings and specifications. Exact time will be determined by mutual agreement. The Contractor shall furnish two sets of prints of the final drawings plus two sets of specifications and cost estimates. After the Contracting Officer has reviewed the drawings and specifications, the Contractor will be notified of corrections he will then make.

The purpose of the reviews is to determine compliance with the specifications of this solicitation. The Contracting Officer may require changes or corrections based on the review.

Forest Service review or approval of submittals shall not be construed as a complete check, but will indicate only that the design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

Forest Service review or approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor, is responsible for the design and the satisfactory construction of all work.

Progress and Design Review Checkpoints 10% Submittal (Preliminary Design). Present this information to the Forest Service at a coordination meeting, to verify the integrity of the solution and its suitability for the District.

Description of Mechanical system and Controls.

Description of Electrical system.

Description of likely Structural Modifications Document Format Two (2) copies of any engineering reports generated.

Two (2) copies of any drawings generated, full size (24”x36”) blue lines.

Preliminary Review and Selection of Design Concept.

90% Submittal (Construction Documents) Submittal Information:

Complete Mechanical, Electrical and Structural Drawings Complete Demolition Drawings/Schedules.

Comprehensive Equipment Submittals.

Mechanical, Electrical, Structural Calculations Specifications Document Format Two (2) full size (24”x36”) blue line copies of the project drawings Two (2) copies of the project specifications.

One (1) copy of state energy code compliance calculation forms (as applicable).

Two (2) copies of catalog data and equipment cut sheets on all specified equipment and systems.

Review 90% Submittal 100% Submittal (Construction Documents) Submittal Information:

Final Construction Drawing Package Final Equipment Submittals.

Final Specifications Mechanical, Electrical, Structural Calculations 100% Document Format Two (2) full size (24”x36”) blue line copies of the project drawings, three (3) copies of the project specifications.

Two (2) copies of catalog data and equipment cut sheets on all specified equipment and systems.

Two (2) copies completed State Energy Code compliance forms, or documentation.

Two (2) copies of electrical load calculations, heating and cooling load calculations, acoustical and other calculations used in the design, layout, sizing and selection of the equipment used in the recommended systems. Submit data as typed printouts or as notes that may be easily followed by a reviewer.

Review 100% Submittal Independent Review Final Submittal (Post Independent Review).

Submit the following documents prior to commencement of construction.

Drawings. The drawings shall be signed and stamped with the seal of the responsible engineer(s)/architect(s).

Two (2) full size (24”x36”) blue line copies of the project drawings One (1) half-size (12”x18”) set of project drawings.

Two (2) copies of the project specifications.

Two (2) copies of catalog data and equipment cut sheets.

Two (2) copies of (3 ½”) computer disks or a ‘CD-ROM’ disk containing the drawing and specification files.

Contractor Quality Control Responsibilities Provide quality-control services required by project Work.

Schedule: Prepare a schedule of tests, inspections, and similar services required by the Project scope. Submit schedule to Forest Service with bid proposal for project.

Design: The Contractor shall provide and maintain an effective quality control program which will assure that all services required by this design-build contract are performed and provided in a manner that meets professional architectural and engineering quality standards. As a minimum, all documents shall be technically reviewed by competent, independent reviewers. The same element that produced the product shall not perform the independent technical review. The Contractor shall correct errors and deficiencies in the design documents prior to submitting them to the Forest Service.

Construction: The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The system shall cover all construction and construction related operations, both onsite and offsite. The project superintendent will be held responsible for the quality of work on the job and is subject to removal by the Contracting Officer for non-compliance with quality requirements specified in the contract.

Testing, Adjusting and Verifying Engage a qualified testing agency/agencies to perform quality-control services.

Submit a certified written report to Forest Service, in duplicate, of each quality-control service performed and results of inspections or tests performed.

Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor’s responsibility.

Engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing.

Retesting/Reinspection: Contractor shall provide quality-control services, including retesting and reinspection, for construction that revised or replaced Work that failed to comply with requirements established by the Contract Documents.

Quality Assurance and Forest Service Inspections Forest Service may, at its expense, test, inspect or investigate construction and installation Work performed by the Contractor. Forest Service estimates reinspection of 25% of Contractors work. Forest Service will furnish Contractor with names of testing agencies or persons engaged and a description of the types of testing and inspecting they perform. Contractor shall be responsible for expenses of additional work or repair of existing work necessitated by failure to comply with Codes, Contract Documents or standard construction practices.

Construction Site Inspections The Forest Service will perform specific sampling and testing of work in progress where these responsibilities are not expressly assigned to the Contractor by Forest Service specifications or elsewhere herein.

The Contractor shall arrange for and provide a State Electrical inspection. When requesting the inspection inform the Building Permit Department of the Federal limitation described below. The Contractor shall not obtain any building permits nor request inspections other than a State Electrical inspection.

The Forest Service will consider all findings and recommendations in the State Electrical Inspector’s report to be binding on the Contractor.

Building Permits and Inspections by Local Jurisdictions Federal law exempts the government and contractors from obtaining building permits. Chapter 40 United States Code Section 3312 states: “The Government and its contractors shall not be required to pay any amount for any action a State or a political subdivision of a State takes to carry out this section, including reviewing plans, carrying out on-site inspections, issuing building permits, and making recommendations.” In addition, “An action may not be brought against the Federal Government and a fine or penalty may not be imposed against the Government for failure to meet the requirements of subsection (b), (c), or (d) or for failure to carry out any recommendation under subsection (e).

[PL 107–217 of August 21, 2002] states that the Government and its contractors shall not be required to pay any amount for any action a State or a political subdivision of a State would customarily impose for reviewing plans, carrying out on-site inspections, issuing building permits, and making recommendations for projects located on federal installations [including all federal lands]. State Contractor Licenses will not be jeopardized by not participating in the local jurisdiction’s permit system.

Exemption validated by the State Attorney General, Oregon Department of Justice.

The federal agency, on request, shall submit the building plans, in a timely manner, to local officials for review by the officials for a reasonable period of time, not exceeding 30 days; and shall permit inspection by the officials during construction or alteration of the building, in accordance with the customary schedule of inspections for construction or alteration of buildings in the locality, if the officials provide to the Federal Agency a copy of the schedule before construction of the building is begun; and reasonable notice of their intention to conduct any inspection is given before conducting the inspection.

Inspection reports and findings generated by the local jurisdiction (with the exception on the State Electrical Inspector, see 7.4B.2 above) are considered advisory and are not binding on the Government. The Government may direct the Contractor to repair deficiencies discovered by local jurisdictions, without additional compensation.

The federal agency may consult with appropriate officials of the State or political subdivision of a State, or both, in which the building will be located.

PROJECT RECORD DOCUMENTS

Project Record Documents (As-Built Drawings) Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity that obtained record data, whether individual or entity is installer, subcontractor, or similar entity, to prepare the marked-up Record Prints.

Accurately record information in an understandable drawing technique.

Mark Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where Shop Drawings are marked, cross-reference to Contract Drawings.

Identify and date each Record Drawing; include the designation “As-Built” in a prominent location. Organize into manageable sets; bind each set with durable cover sheets. Include identification on cover sheets.

Content: Types of items requiring marking include, but are not limited to, the following:

Dimensional changes to Drawings.

Revisions to details shown on Drawings.

Locations and depths of underground utilities.

Revisions to routing of piping and conduits.

Revisions to electrical circuitry.

Actual equipment locations.

Duct size and routing.

Locations of concealed internal utilities.

Changes made by Change Order or Construction Change Directive.

Changes made following Engineer’s written orders.

Details not on the original Contract Drawings.

Field records for variable and concealed conditions.

Record information on the Work that is shown only schematically.

Record Specifications: Submit a copy of Project’s specifications, including addenda and modifications. Indicate the actual product installed where substitutes were approved.