Mirror_Lake_SOW.pdf

1 Mirror Lake Trailhead Relocation

STATEMENT OF WORK

Mirror Lake Trailhead Relocation

17-IA-11062754-029

Mt. Hood National Forest

Clackamas County, Oregon

1. Introduction

The contractor shall perform restoration work at several cut/fill slopes, newly developed parking lot and plaza, and trail sides on Forest System Lands within the Mt. Hood

National Forest. The work shall assist the U.S. Forest Service, Federal Highway

Administration- Western Federal Lands Highway Division, and Oregon Department of

Transportation to meet common native revegetation goals.

2. Background

Mirror Lake Trail is located less than sixty miles east of Portland on the Zigzag Ranger

District of the Mt. Hood National Forest. The trail is an out-and-back hike that is just over one mile, one way. Hikers experience about 70 feet in elevation gain, and the trail is fairly wide and easy to navigate. Due to these attributes, and the picturesque views and glacial cirque lake that await the willing, Mirror Lake Trail is very heavily used.

The current trailhead is a simple pullout, lacking facilities, on the south side of U.S.

Highway 26. Parking is often haphazard, with overflow parking spilling onto the shoulders of Highway 26 and user defined-pullouts. Users often have to slow to turning speed within the travel lane of the busy highway, or back out into highway traffic when leaving the parking lot.

In an effort to increase safety and ease congestion, a new parking lot is planned. New facilities will include interpretive signs, vault restrooms, a picnic area, new trailhead, and a new trail to connect with the existing trail- up slope from the current parking pullout. In addition to the new trailhead parking facility, 33 new parking stalls will be created in the

Mt. Hood Skibowl parking lot. Additionally, improvements to Highway 26 will be made to create proper alignment between Glacier View Road and the entrance to the Mirror

Lake Trailhead/Mt. Hood Skibowl parking lots.

3. Location of work

The project area is located in Clackamas County, Oregon between Mile Posts 52 and 53 of U. S. Highway 26. The project is located in Township 3 South, Range 8 East, in the northeast corner of the northeast quadrant of Section 23 and northwest corner of the northwest quadrant of Section 24. Elevation of the project area ranges from about 3,400 to 3,650 feet.

The new parking lot, parking plaza, and trailhead will be situated on the western edge of the existing Mt. Hood Skibowl parking lot. Once the new access point is established, the old Mirror Lake Trailhead parking lot will be decommissioned. Please refer to Figure 1.

In addition to the old trailhead, new parking lot and plaza, and the trail and staging areas, a spoils area called Laurel Pit will be utilized. Laurel Pit is an established Oregon

Department of Transportation spoils area that lies on Forest System Lands. It is downslope and to the west of the project area, on the south side of U. S. Highway 26.

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The pit is accessed by a dirt road directly across from East Kiwanis Camp Road (Figure

2).

4. Scheduled site visit

A site visit is scheduled for Tuesday, June 27th

10:00am – 1:00pm

Meet at the west end of Mt. Hood Skibowl parking lot (Highway 26, just west of

Government Camp on the south side of the highway)

We’ll walk the new trail alignment, discuss the new parking plaza, visit the existing parking lot to be decommissioned, and visit the Laurel Pit storage site

(location of July 2017 weed work)

The slope and terrain is fairly mild, no stream crossings are planned. I haven’t noticed poison oak or any other hazards folks need to be aware of. Wear sturdy shoes and dress appropriately for the weather.

If you plan on attending the site visit, please RSVP to Lynda Moore by phone at

541-588-2695 or email lyndamoore@fs.fed.us by Friday, 6/23/2017

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

5. Description of Work and Standards

Item 1. Mobilization (base year)

Transport necessary equipment and personnel to project area in order to complete tasks.

Staging areas, if needed, will be negotiated between the Contractor and the COR prior to the start work date.

Item 2. Weed control- Laurel Pit (base year)

Treat approximately 0.75 acre of Laurel Pit for all Oregon State listed Noxious weeds using only those herbicides approved by Mt. Hood National Forest (see Appendix XX).

All treated weeds, with the exception of below, can remain on site post-treatment.

Of particular interest in this location is the population of Scotch broom (Cytisus scoparius). Prior to the FHWA contractor utilizing the site, this contract will provide for the lifting and burying of Scotch broom stems greater than three feet in length. Stems less than three feet long can be treated and left standing. Burial will occur onsite, at an area designated by the COR.

Item 3. Minor earth work- Laurel Pit (base year)

Provide necessary equipment to accomplish the burial of Scotch broom as described above. All parts of plants three feet or greater in length shall be burried to a minimum depth of three feet. Mixing, movement, or other disturbances to the area shall be avoided once plants are burried.

Item 4. Mobilization (Option item)

Transport necessary equipment and personnel to project area in order to complete tasks.

Staging areas, if needed, will be negotiated between the Contractor and the COR prior to the start work date.

mailto:lyndamoore@fs.fed.us

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Item 5. Weed control- Laurel Pit (Option item)

Treat approximately 0.75 acre of Laurel Pit for all Oregon State listed Noxious weeds using only those herbicides approved by Mt. Hood National Forest (see Appendix XX).

Item 6. Weed control- Clearing Limits (Option item)

Treat approximately 0.35 acre, to all clearing limits, for all Oregon State listed Noxious weeds using only those herbicides approved by Mt. Hood National Forest (see

Appendix XX).

Item 7. Install plants- D-27 sized pots (Option item)

All plant material will be supplied by the Government. Hand plant 3,250 trees, shrubs, forbs, and ferns into areas designated by COR. Planting areas include cut and fill slopes of roadside and trail, decomissioned parking lot, new parking lot and plaza, and staging areas. Installation will be in random spacing to mimic the surrounding environs.

Item 8. Hydroseed (Option item)

Hydraulically apply (hydroseed) seed, mulch, and tackifier to approximately 1.5 acre.

Hydroseed areas include roadside cut and fill slopes, areas adjacent to the new parking lot and plaza,Skibowl parking lot, and possibly the decomissioned parking lot. All areas are accessible by gravel or paved surfaces, little to no hose work is expected.

Government will furnish all seed. Water may be available from Government Camp, securing water source and all required permits and fees is the responsibility of the contractor.

Hydraulically combine and apply (tracer amount) virgin wood fibre hydro-mulch @ 300 lbs./acre, Biosol® or equivelant @ 1,500 lbs./acre and Super Tack® or equivelant applied at manufacturer’s recommnended rates per slope gradient. Equivelant products must be agreed upon by the COR prior to the start work date

6. Post Award Conference (AGAR 452.215-73) (Nov. 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within two days after the date of contract award. The conference may be held at the

Deschutes National Forest Office in Bend Oregon, the project site, or a mutually agreed upon location.

7. Commencement, Prosecution, and Completion of Work (FAR 52.211-10 (Apr

1984)

The Contractor shall be required to (a) commence work under this contract within five calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 7/30/2017 for Items 1-3 and 11/30/2022 for all exercised Option Items. The time stated for completion shall include final cleanup of the premises.

8. Contractor’s Quality Control Plan

The Contractor shall provide a detailed Quality Control Plan in their proposals, specific to the Technical Approach Scenarios. In General, the Quality Control Plan must demonstrate how the contractor will assure quality, and meet the requirements and specifications of the contract. It shall describe: how quality will be monitored to assure the performance standards are met; the supervision of the work; and personnel

4 Mirror Lake Trailhead Relocation that will be performing the quality control. In addition, the Contractor should address industry standard guidelines, and any applicable State or Federal specifications, protection to the environment and wildlife habitat, and public safety in constructing a

Quality Control Plan.

9. Government Quality Assurance Surveillance Plan

The Government shall have access to restoration sites for inspection purposes during all phases of plant installation and weed management. The Government may conduct verification inspections to determine compliance with specifications.

Monitoring of restoration services shall vary by job, but shall consist of monitoring the

Contractor’s:

a. Field operations by visiting job site(s).

b. Compliance to Quality Control Plan.

c. Compliance to adherence to performance period and time table for sub items.

d. Condition of all plant material prior to installation.

All equipment including, but not limited to, vehicles, tools, hydro-seeders, mulch blowers/spreaders, tractors, trailers, excavators, and dozers shall be clean and free of leaks, mud, debris, seed, fertilizer, mulch, or any hydro seeding products used on prior jobs including both internal and external surfaces. Equipment will be inspected prior to any project work at a mutually agreed upon location(s) by the

COR. If equipment does not pass inspection, the contractor will be required to clean equipment off-site at an approved facility before returning to the project site. The

Government is not liable for lost time or costs associated with re-cleaning of equipment.

Item 1. Mobilization (base year)

The COR will assess mobilized equipment for cleanliness, lacking debris from previous projects, and appropriateness for tasks to be completed. The staging area(s), if needed, will be negotiated between the COR and the Contractor prior to the start work date. The use of staging areas will be periodically reviewed to insure equipment and supplies are not stored outside of agreed upon staging areas.

Item 2. Weed control- Laurel Pit (base year)

The COR will be onsite to observe and ensure a) all herbicides and surfactants used are on the approved herbicide and surfactant list, b) all aquatic/riparian setbacks are adhered to, c) all herbicides and surfactants are used in accordance with their respective labels, and d) all State and Federal regulations with regard to herbicide and surfactant use are followed. Government will perform monitoring annually to assess whether success criteria are being met and if not, will work with the Contractor to come into compliance.

COR will periodically measure Scotch broom stem lengths to insure proper treatment.

Item 3. Minor earth work- Laurel Pit (base year)

The COR will be onsite to assist with burial locations and will work with contractor to insure all buried plant parts remain at least three (3) feet below the final ground surface by periodically measuring distances. The COR will observe and protect completed burial areas from disturbance.

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Item 4. Mobilization (Option item)

The COR will assess mobilized equipment for cleanliness, lacking debris from previous projects, and appropriateness for tasks to be completed. The staging area(s), if needed, will be negotiated between the COR and the Contractor prior to the start work date. The use of staging areas will be periodically reviewed to insure equipment and supplies are not stored outside of agreed upon staging areas.

Item 5. Weed control- Laurel Pit (Option item) on the approved herbicide and surfactant list, b) all aquatic/riparian setbacks are adhered to, c) all herbicides and surfactants are used in accordance with their respective labels, and d) all State and Federal regulations with regard to herbicide and surfactant use are followed. The COR will observe that all State Listed noxious weed species receive treatment. Government will perform monitoring annually to assess whether success

Item 6. Weed control- Clearing Limits (Option item) on the approved herbicide and surfactant list, b) all aquatic/riparian setbacks are adhered to, c) all herbicides and surfactants are used in accordance with their respective labels, and d) all State and Federal regulations with regard to herbicide and surfactant use are followed. The COR will observe that all State Listed noxious weed species receive treatment. Government will perform monitoring annually to assess whether success

Item 7. Install plants- D-27 sized pots (Option item)

Vertical planting depth, site selection, species appropriateness, handling, mechanical damage during planting, i.e. excessive broken branches, tops, and roots, excessive damage to bark which exposes cambium will be inspected. Due to the perishable nature of trees, shrubs, and forbs care and protection is considered critical and will be carefully monitored throughout the planting schedule to ensure proper care. The COR will frequently observe planting in progress, dig trees and/or shrubs to check underground planting quality and observe planting methods. Planting intervals/spacing will be provided by the COR on site. Planting into frozen ground or during periods of excessive rainfall are not permissible, planting times will be dependent on weather conditions.

10. Measurement and Payment

Item 1. Mobilization (base year): Payment will be by the task.

Item 2. Weed control- Laurel Pit (base year): Payment will be by the acre.

Item 3. Minor earth work- Laurel Pit (base year): Payment will be by the hour.

Item 4. Mobilization (Option item): Payment will be by the task.

Item 5. Weed control- Laurel Pit (Option item): Payment will be by the acre.

Item 6. Weed control- Clearing Limits (Option item): Payment will be by the acre.

Item 7. Install plants- D-27 sized pots (Option item): Payment will be by the plant.

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Additional work will be paid for at the contract price up to an additional 15%. If actual work exceeds 15%, price may be negotiated for additional work.

11. Government Furnished Property

The Government will furnish all plant and seed material associated with this contract.

12. Suspension for other than Government Convenience

The Contracting officer may issue orders to suspend work wholly or in part for such periods of time as deemed necessary because of : 1) Weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads, or adjacent property. Such actions would include but are not limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to become muddy or unsuitable for further work; or

2) failure of the Contractor to comply with specifications such as but not limited to placement of frozen materials in fills, operating equipment not meeting fire requirements, performing work prior to prerequisite approvals, or when conditions exist which do not meet safety requirements. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by his/her operation, whether inside or outside project limits, at no cost to the government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-

14, Suspension of Work, and shall not qualify for equitable adjustment.

13. Safety

Restoration services for the project will involve many types of equipment operating in varying terrain, possibly in adverse conditions. Individuals performing diverse jobs may be working throughout the project at any given time.

The Government has identified the following hazards when performing complex restoration activities over a large project area. Contractor shall provide a job-specific safety plan addressing these hazards as well as any other hazards the Contractor has encountered in this type of work.

Job specific PPE for all individuals on the job site, safety vests, glasses, hardhats, foot wear, hearing protection, etc.

Job and equipment specific first-aid kits, spill kits for fuel, hydraulic fluid, and herbicides, etc.

Evacuation plan in case of injury.

Work around heavy equipment and trucks, blind spots, backing, visibility, etc.

14. List of Attachments

The following attachments are made a part of this solicitation and any resultant Contract.

1. Vicinity map Figure 1

2. Trailhead locations Figure 2

3. Laurel Pit location Figure 3

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Figure 1. Mirror Lake Trailhead Relocation vicinity map.

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Figure 2. Existing and planned Mirror Lake trailhead locations.

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Figure 3. Laurel Pit location relative to Mirror Lake Trailhead Relocation project area.