TimberlineBoilerSynopsis-Solicitation.pdf

Timberline Complex Boiler System Replacement Design Mt. Hood National Forest

Solicitation Number:

AG-046W-S-14-0032

Notice Type:

Combined Synopsis/Solicitation

Contracting Office Address:

USDA Forest Service Mt. Hood National Forest 16400 Champion Way Sandy, OR 97055

General Information:

Classification Code: C – Architect and Engineering Services NAICS Code: 541310 – Architectural Services

Description

The USDA, Forest Service, Mt. Hood National Forest, solicits the services of Architectural & Engineering (A&E) firms for the design of a complex boiler system.

The work consists of, but is not limited to, all aspects of site investigation services and professional services. Work includes: performing site investigations, writing engineering reports, system efficiency analysis, alternative analysis, system calculations, boiler and piping system design, creating working drawings, architectural and structural design, mechanical and electrical design, and providing contract packages with drawings, specifications and cost estimates. (See attachments for the complete Statement of Work)

SUBMISSION REQUIREMENTS:

Qualified firms who have experience in design of replacements for hot water and steam heating systems are invited to submit the following: One (1) original, one (1) hard copy and one (1) copy in electronic format of Standard Form (SF) 330, Architect-Engineer Qualifications, Parts I and II, no later than the close of business, August 6, 2014, for the prime offeror (which also includes a completed Part II for the firm and key sub-consultants) addressing in detail the following selection criteria information.

EVALUATION CRITERIA

(1) Professional qualifications necessary for satisfactory performance of required services. This is a mandatory element and should be clearly outlined in the offerors proposal.

A. Provide brief resumes of proposed team members who will specifically serve as the Project Managers, Designers of Record (Architect, Mechanical Engineer, Electrical Engineer, Fire Protection Engineer).

B. Provide resumes of other relevant team members, such as: Architect, Civil Engineer, Structural Engineer, and Cost Estimator.

C. Provide brief resumes of team members who will perform technical tasks under this contract.

The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline in the State of Oregon. Each resume shall include a maximum of five (5) specific completed projects that best illustrate the individual team member’s experience relevant to this contract scope.

(2) Specialized experience and technical competence in the type of work.

Submission Requirement:

A. Provide a detailed narrative of up to ten (10) maximum relevant projects (not ten projects for each firm or consultant), completed within the last five (5) years, that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team’s experience with projects of similar size and scope to those to be performed under this contract.

B. Describe the mechanical firm’s experience in designing both steam and hot water boiler systems;

C. Describe the team’s experience in sustainable design, use of the U.S. Green Building Council LEED System including descriptions of waste reduction techniques, energy efficiency in facilities designed by the team, and use of local/regional materials on construction contracts;

(3) Organization, Management and Quality Control

Discussion of the firm’s organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products.

Submission Requirement:

In a narrative form, A. Outline the firm’s approach to design and project management. Document the firm’s ability to handle projects with multiple end-users and complex requirements;

B. Describe the team’s organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. Include firm names, key personnel and their discipline/specialty. Describe the extent of the A/E’s previous experience with the proposed consultants and its demonstrated ability to effectively manage the prime-consultant relationship. Discuss how projects located outside of the firm’s typical area of operation will be addressed;

C. Describe the prime’s QC program, identify the person primarily responsible for the QC program, and indicate how the prime will ensure quality consistently across the entire team. Illustrate success in implementing the program; and

D. Address the team’s QC processes for checking and verifying plans and specifications for errors, omissions and quality, documenting design decisions, and incorporating and tracking review comments. Of special interest are the QC processes in place that minimize the Forest Service’s effort to QA the firm’s work project for errors, omissions, and quality.

(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; A firm with no record of federal past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirement:

A. Discuss firm’s ability to work with Government entities and design standards or similar relevant experience with other entities.

B. For each Federal project provided as experience under Evaluation Criteria (1) and Criteria (2), provide a copy of all performance evaluations (architect-engineer) issued for that contract. For non- Federal contracts, provide facility owner documentation of the firm’s performance issued on that contract.

If no documentation exists, so state.

C. Provide accessible owner points of contact: name, title, address, telephone number, and fax number

D. Provide copies of awards and letters of appreciation/ commendation.

(5) Capacity to accomplish the work in the required time.

Submission Requirements:

A. For the prime and each proposed consultant to be assigned to the team, list all current projects with a design fee of greater than $20,000 being designed in the firm’s office. For firms with multiple offices, only include this information for offices identified as part of the proposed design team. For each project, identify the current design fee, the current stage of design, and the anticipated design completion date. Indicate the firm’s present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

B. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

C. Discuss how surge workload will be managed.

(6) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

Submission Requirements:

A. Describe and illustrate the team’s knowledge of design approaches, construction materials, codes/ordinances, costs, and other conditions unique to the geographic area related to the contract for which the submittal is being made.

B. Documentation of the firm’s ability to provide at least 35% overall design services in-house from an existing office within the geographical area from which a preponderance of the work related to the specific contract for which the offeror has requested consideration will be drawn. Additional consideration will be given for each major consultant to the prime (i.e. architectural, structural, fire protection, etc.) with an existing office within the same geographical area.

ADDITIONAL INFORMATION: All information must be included in the SF 330 package. To be eligible for contract award, all contractors doing business with the federal government must be registered in the System for Award Management (SAM, www.sam.gov) database in accordance with FAR clause 52.204-7, System for Award Management (July 2013).

SELECTION PROCESS

The A/E Selection will be completed in two stages as follows:

Stage I: In stage I, interested firms will submit a Part II Standard Form 330 (Architect-Engineer and Related Services Questionnaire). All documentation will be in an 81/2 inch by 11 inch format. The Part 1 package should include the following: A cover letter referencing the solicitation announcement and brief description of the firm, its location, organizational makeup, and address each of the six (6) evaluation criteria.

Stage II: For Stage II, evaluations will be conducted in accordance with the Brooks Act and Federal Acquisition Regulations Part 36 to determine the most highly qualified firm. The firm rated by the Evaluation Board (EB) as the most qualified shall receive the RFP package with the terms and conditions applicable to any resultant contract. The Forest Service intends to enter into negotiations with the highest rated offeror. If a mutually agreed to contract cannot be reached, then the Contracting Officer will terminate negotiations and proceed to the next most highly rated offeror.

Those firms that meet the requirements in this announcement and wish to be considered must submit their Standard Form 330 per above listed Submission Requirements, to:

USDA Forest Service Mt. Hood National Forest Attn: Donna Mullen 16400 Champion Way Sandy, OR 97055

Submissions will be made no later than 2:00 p.m., Pacific Daylight Savings Time, on August 6, 2014.

Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted.

E-mail address for inquiries and electronic submittal of SF330 package is: dmmullen@fs.fed.us.

mailto:dmmullen@fs.fed.us

REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov/far/; https://www.acquisition.gov/far/;

www.usda.gov/procurement/policy/agar.html.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) PROVISIONS

NOTE: Offerors should address questions concerning VETS-100 reporting and reporting requirements to the Office of Veterans Employment and Training Services offices at the following address:

U. S. Department of Labor VETS-100 Reporting 4200 Forbes Blvd., Suite 202 Lanham, MD 20703 Telephone: (301) 306-6752 Website: www.vets100.cudenver.edu Reporting Questions: HelpDesk@vets100.com Reporting Verification: Verify@vets100.com

AGAR 452.219-70 SIZE STANDARD AND NAICS CODE INFORMATION (JAN 2005)

The North American Industrial classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Contract line item(s): ALL

--NAICS Code 541310 – Architectural Services

--Size Standard $7.0M

The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

http://www.arnet.gov/far/ https://www.acquisition.gov/far/ http://www.usda.gov/procurement/policy/agar.html

FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2014)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541310.

(2) The small business size standard is $7.0M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

http://acquisition.gov/far/current/html/52_200_206.html%23wp1137850 http://acquisition.gov/far/current/html/52_200_206.html%23wp1137850 http://acquisition.gov/far/current/html/52_200_206.html%23wp1137583 http://acquisition.gov/far/current/html/FARTOCP13.html%23wp271421 http://acquisition.gov/far/current/html/52_200_206.html%23wp1137684 http://acquisition.gov/far/current/html/52_200_206.html%23wp1137777 http://acquisition.gov/far/current/html/52_200_206.html%23wp1137850 http://acquisition.gov/far/current/html/52_200_206.html%23wp1149919

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xvi) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvii) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate.

(Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

http://acquisition.gov/far/current/html/52_207_211.html%23wp1144766 http://acquisition.gov/far/current/html/52_207_211.html%23wp1144909 http://acquisition.gov/far/current/html/52_214.html%23wp1129381 http://acquisition.gov/far/current/html/52_215.html%23wp1144523 http://acquisition.gov/far/current/html/52_217_221.html%23wp1135900 http://acquisition.gov/far/current/html/52_217_221.html%23wp1135943 http://acquisition.gov/far/current/html/52_222.html%23wp1147663 http://acquisition.gov/far/current/html/52_222.html%23wp1147711 http://acquisition.gov/far/current/html/52_222.html%23wp1147704 http://acquisition.gov/far/current/html/52_222.html%23wp1147711 http://acquisition.gov/far/current/html/52_222.html%23wp1148142 http://acquisition.gov/far/current/html/52_223_226.html%23wp1168785 http://acquisition.gov/far/current/html/52_223_226.html%23wp1168786 http://acquisition.gov/far/current/html/52_223_226.html%23wp1168826 http://acquisition.gov/far/current/html/52_223_226.html%23wp1169013 http://acquisition.gov/far/current/html/52_223_226.html%23wp1192900 http://acquisition.gov/far/current/html/52_223_226.html%23wp1169071 http://acquisition.gov/far/current/html/52_223_226.html%23wp1169038

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $79,507, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan— Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to—

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

__ (i) 52.219-22, Small Disadvantaged Business Status.

__ (A) Basic.

__ (B) Alternate I.

__ (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (iv) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__(B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

http://acquisition.gov/far/current/html/52_223_226.html%23wp1169193 http://acquisition.gov/far/current/html/52_223_226.html%23wp1169151 http://acquisition.gov/far/current/html/52_223_226.html%23wp1181379 http://acquisition.gov/far/current/html/52_223_226.html%23wp1188714 http://acquisition.gov/far/current/html/52_223_226.html%23wp1169667 http://acquisition.gov/far/current/html/52_217_221.html%23wp1136333 http://acquisition.gov/far/current/html/52_217_221.html%23wp1143559 http://acquisition.gov/far/current/html/52_222.html%23wp1160855 http://acquisition.gov/far/current/html/52_222.html%23wp1152427 http://acquisition.gov/far/current/html/52_222.html%23wp1162560 http://acquisition.gov/far/current/html/52_223_226.html%23wp1168892 http://acquisition.gov/far/current/html/52_227.html%23wp1139116 http://acquisition.gov/far/current/html/52_227.html%23wp1145584

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date].

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR CLAUSE # TITLE DATE CHANGE

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov/far/; https://www.acquisition.gov/far/;

www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.211-7 Alternatives to Government-Unique Standards (NOV 1999)

52.237-1 Site Visit (APR 1984) https://www.acquisition.gov/ http://acquisition.gov/far/current/html/Subpart%204_12.html%23wp1073667 http://www.arnet.gov/far/ https://www.acquisition.gov/far/ http://www.usda.gov/procurement/policy/agar.html

AGRICULTURE ACQUISITION REGULATIONS (48 CFR CHAPTER 4) CLAUSES

452.204-70 Inquiries (FEB 1988)

FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

FAR 52.233-2 -- Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Brian Johnson Contracting Officer Mt Baker-Snoqualmie NF 2930 Wetmore Ave., Suite 3A Everett, WA 98201-4067

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-5 -- Authorized Deviations in Provisions (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4, Parts 401 through 453) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.