AG-046W-S-09-0045_headhouse-chimney_amend2.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Two (2) September 10, 2009

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Mt. Hood National Forest - NOCA 16400 Champion Way Sandy, OR 97055

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-046W-S-09-0045

Head House Chimney

9B. DATED (SEE ITEM 11)

08/19/2009

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

See attached synopsis of pre-proposal meeting.

This solicitation closing date has not been extended. The closing date / time remains September 17, 2009 at 2:00 pm.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Tonya Rymer, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A pre-proposal conference for AG-046W-S-09-0045 was held on September 9, 2009. The following persons participated in the conference:

Name Representing

Tonya Rymer USFS

Mike Teems USFS

Michael Morneault USFS

Dan Elkins D&R Masonry Restoration

Steve Mitchell Lake Oswego Construction

Doug Masury Guinett Masonry Inc.

Gregg Paull Guinett Masonry Inc.

Gary Vonda Pioneer Waterproofing Co.

Mike Crawford Pioneer Waterproofing Co.

A general discussion on the administrative portions of the solicitation took place. The following items were specifically reviewed:

This is a Cascading Set-Aside procurement. Amendment One changed this from strictly a Hub-Zone Set-Aside to cascading to Small Business Set-Aside if adequate competition is NOT received from Hub-Zone sources.

Standard Form 1142. Facsimile offers for this solicitation are acceptable however, bid/offer guarantees must be original.

Section B – Schedule of Items. Only two items are listed on the Schedule of Items (scaffolding and head house chimney restoration).

Section F.2 Commencement, Prosecution, and Completion of Work - The Contractor shall be required to complete the entire work ready for use not later than 60 calendar days after receiving the Notice To Proceed.

Section I.4 Buy American Construction Materials.

Section J Wage Determination – Construction contract with Davis Bacon wage determination included.

Section L Instructions, Conditions, and Notices to Offerors - Offers shall prepare a

Business and Technical Proposal in the format specified in Section L.9.

Section M.2 Evaluation Criteria – Evaluation Factors for Award (in descending order of importance but when combined are considered equal to price) are:

PAST PERFORMANCE

EXPERIENCE OF THE FIRM AND KEY PERSONNEL

TIMELINE

PRICE

This contract requires an extensive photo record because of the historical nature of the Timberline Lodge.

Safety and securing the construction area will be VERY important during this project.

Timberline Lodge uses generator power every Wednesday from 10 am to noon.

A technical discussion followed and several questions with the corresponding clarification / answers are listed below:

Q1) What is meant by “cleaning the remaining structure” in Section C.1?

A1) Construction debris must be cleaned and removed from the project site.

Q2) Does the Forest Service anticipate that work will start this year?

A2) By the time a contract is awarded and bonding is received, it is anticipated that the weather will preclude the contractor from performing on-site work. The Notice To Proceed can be issued so that the engineered scaffolding design and other pre-site work can be accomplished without using the 60 contract performance days.

Q3) A suggestion was made that the Architect who designed the plans and specifications should be brought back on board in case they are needed to answer questions, etc.

A3) That would be a possibility if needed.

Q4) Is the wire mesh that is currently around the chimney going back on?

A4) No. It is only there because of current safety issues with the loose stones.

Q5) Are the hours of operation really only 9:00 am to 6:00 pm?

A5) Yes. The contractor will need to be sensitive to the fact that Timberline Lodge will still be in use during the project. Coordination will be extremely important to ensure that a quality experience is still had by the Lodge’s guests.

Q6) Describe what the scaffolding should look like?

A6) It is up to the contractor’s engineer who designs and stamps the scaffolding plan to make that decision for review and approval by the Government.

Q7) Can the contractor use the paved access path to the site?

A7) The contractor can use the approximately 9 ft. path to pull up and unload materials to the site then the vehicle would need to be removed.

Q8) Will use of a portable generator be allowed?

A8) No. The area around the construction site is the dining area and generator noise would not be acceptable. The contractor should have all the power needed with the 120V outlet outside and with the power box.

Q9) Where is the nearest power panel?

A9) It is located in the West attic (access to the Head House chimney inside). As stated in the soliciation, the Forest Service / Timberline Lodge will be providing the electrical utility for hook up. The contractor will have to run a cable from the 200Amp panel in the West attic up through the Head House chimney and to a power box they provide with outlets (approximately 150’ of power cable, two pole breakers for the panel, and power box with outlets). Extension cords can be run from the power box for their electrical needs.

Q10) What is needed for a safety perimeter around the scaffolding?

A10) The scaffolding will be erected on the rear deck and will require a 15’ safety perimeter of fencing to ensure public safety. The entire patio area cannot be blocked off for the scaffold and safety fencing. A minimum 6’ walkway must be established for ADA access around the rear of the building.

Q11) Will equipment be allowed on the concrete patio?

A11) Construction area(s) will be designated at the prework meeting.

Q12) Would a crane be allowed to get the weathervane off the roof if needed?

A12) Yes with close coordination with the Lodge.

Q13) If stones need to be replaced is there still access to the quarry?

A13) If additional stones are needed the Forest Service would provide those to the contractor.

Q14) Will the lead cap on the chimney need to be replaced?

A14) Yes – refer to the drawings.

Q15) What work needs done on the weather vane?

A15) The weater vane needs cleaned up and restored.