S140010_SOW 1 .doc

Statement of Work (SOW) Realty Specialist Background The Land Status Record System (LSRS) is the official, permanent repository for all agency realty records and land title documents for National Forest System (NFS) lands. It includes an automated database which contains an accurate account of: acreage, condition of title, administrative jurisdiction, rights held by the United States on public and private land, administrative and legal use restrictions, encumbrances and access rights.

The components of this system include but are not limited to:

· A current and accurate Land Status Atlas for each National Forest and Grassland

· Jurisdiction of and condition of title to NFS lands

· All encumbrances on NFS lands

· All partial interests administered by the Forest Service on other lands

· All use restrictions, withdrawals and special designated areas on NFS lands

· Acreage of NFS lands

· An automated database (electronic LSRS) Scope of Work:

1. The scope of this contract will include all duties required to update and maintain Regional Land Status Record Systems.

2. Support of the national Lands and Realty Management Program and its goals by supporting automated lands business processes, including but not limited to: Automated Lands Program (ALP). Electronic LSRS, or any successors.

This work is being solicited as a performance based service contract. Performance based means the contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

Location and Description

This project is located at the Northern Region Headquarters, 200 East Broadway, Missoula, MT 59807 or any other site where the Northern Region Land Status Program functions.

Site Visit

No site visit is planned for this project. If the Government decides to host a pre-proposal conference, the date and time will likely be noted if/when a solicitation is issued.

Description of Duties:

Contractor will be responsible for the development, maintenance, publication and distribution of the Forest Service Land Status Record System (LSRS) and electronic LSRS. Interprets status information from all sources and enters it into the LSRS. Examples include but are not limited to:

· Incorporates all new land adjustment and road rights-of-way case information into the LSRS

· Completion of Basic Information Sheets for both Land Status and Road Rights-of-Way cases.

· Completes Use Restriction Sheets.

· Enters data into the electronic LSRS or other automated program.

· Enters both tabular and spatial information into current or future automated portions of the LSRS.

· Incorporates new survey information including updated Amended Protraction Diagrams (APDs) into the LSRS

· Provides data for road rights-of-way to the LSRS Spatial Collection team.

· Reviews and validates data previously entered into the automated portion of the LSRS.

· Upon request, assists the National ALP team in the areas of data entry, validation and program delivery.

· Responds to routine request for information concerning data within the electronic LSRS.

· When required, travels to the field to gather information required for proper data entry.

Conducts research, examines and evaluates legal instruments and supporting documents as they relate to National Forest System Land in the records and files of the Forest Service, Bureau of Land Management, and County Recorder’s Offices in the categories of:

· Proclamations, purchases, donations, exchanges, and transfers

· Administrative, recreation, power and reclamation withdrawals

· Rights-of-way easements and grants of various kinds

· Classifications such as experimental areas, natural areas, wild and scenic rivers and wilderness

Access to Government Facilities:

Contractor will be provided with all security credentials required for entry into USDA Forest Service offices and for use in USDA computer systems. Security measures required by HSPD12 and/or any other credentials not yet in place but required by the USDA to perform routine duties will be provided.

Contractor will be provided access to all resource material necessary (files, surveys, proclamations etc.) to update, edit, and amend the LSRS.

Training and Travel:

As LSRS products become available to the field, the contractor may be required to travel to National Forest Supervisor Offices and/or different Regions to receive or provide training to Regional, Forest or District personnel.

When required, the contractor will travel to different states, cities and counties to research source documents for the proper entry into the LSRS.

On occasion, the contractor may be required to perform field work in support of the BLM’s Geographic Coordinates Database (GCDB) or other land adjustment work.

Periodically the contractor may be required to attend conferences and/or technical training sessions that are specifically targeted to develop or enhance the skills needed to complete his/her duties.

The Forest Service will pay all travel costs, and fees associated with approved travel and training. Travel costs associated with this contract will be paid as a separate item. The Contractor will submit an invoice and all travel expenses will be subject to the same rules and regulations covering regular government employees in accordance with General Services Administration’s per diem limits.

Government Quality Assurance

Quality assurance will be performed by the Government during the contract at regular intervals. Methods may include visual survey and review of Contractor quality control documents. Deduction for work may include rework at no cost to the Government or Government acceptance with price reduction.

Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met.

1. Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the contracting officer as part of the contractor’s proposal. An updated copy if needed must be provided to the contracting officer on the contract start date and as changes occur.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract complete until final settlement of any claims under this contract.

A description of the site specific quality control inspection plan shall be provided within thirty (30) days of contract award. The plan shall include; (1) control procedures for security of Government-provided items such as required credentials, keys, and lock combinations; (2) location of the inspection documents; (3) corrective or preventive actions that will be taken to meet quality standards; and (4) a customer comments feedback system.

2. Government Review. The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government will accept the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or contract start date, whichever is sooner.

Note: The Government reserves the right to modify performance standards and/or metrics during the life of this contract; in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. Any changes will be accomplished via a bilateral contract modification.

Contract Period and Renewal Option

The contract period shall extend for one calendar year from the date of award. However, at the option of the Government, the contract may be renewed for additional one year periods, not to exceed four renewal periods, provided the Contracting Officer serves notice of renewal at least 60 days prior to contract expiration.

Period of Performance The 1st period of performance of this contract is from April 1, 2014 through March 31, 2015. Option Year 1 is from April 1, 2015 through March 31, 2016, Option Year 2 is from April 1, 2016 through March 31, 2017, Option Year 3 is from April 1, 2017 through March 31, 2018, and Option Year 4 is from April 1, 2018 through March 31, 2019.

8/1/2014 Statement of Work- Land Status Contract