SF1449_AG0343S170028.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 847424 87

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

AG-0343-S-17-0028

DATE

April 7, 2017

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION JEANNE WINDLE

Email: njwindle@fs.fed.us calls) 406-329-3756 LOCAL TIME

INFORMATION CALL: May 3, 2017

4:00 PM

. ISSUED BY CODE 10. THIS ACQUISITON IS UNRESTRICTED OR SET ASIDE: __100__% FOR

USDA – Forest Service Region 1, Northern Region Acquisition Management

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

24 Fort Missoula Road Missoula, MT 59804

EDWOSB NAICS: 561720

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD: $18 Mill

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Delivery Schedule

16. ADMINISTERED BY CODE

Same as Block 9

17a. CONTRACTOR/ CODE FACILITY

OFFEROR ADDRESS CODE

DUNS No: ____________________________________________ Tax Identification No.: ___________________________________ CAGE Code (see FAR Provision 52.204-16) __________________ Email Address: _________________________________________

18a. PAYMENT WILL BE MADE BY CODE

All invoices will be processed using the Department of Treasury’s Invoice Processing Platform (IPP), visit http://www.ipp.gov to learn more. Contractors must follow the instructions on how to register and submit invoices via IPP.

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

JANITORIAL SERVICES

US Forest Service Fort Missoula

R1 Regional Office and Lolo Supervisor’s Office/Missoula District

Missoula County, Montana

PLEASE PLACE YOUR QUOTE IN

SCHEDULE OF ITEMS, page(s) 3-6

FURNISHING QUOTATION: Complete Standard Form 1449, Schedule of Items, Experience Questionnaire, Contractor QCP, Biobased & Solicitation Provisions as your quote. Please return to the address shown in Block 9. Place “Solicitation No. AG-0343-S-17-0028 on the envelope.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN one original and two 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED http://www.ipp.gov/

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ___________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Janitorial Services/Fort Missoula

SCHEDULE OF ITEMS

JANITORIAL SERVICES

REGION ONE REGIONAL OFFICE, LOLO SUPERVISOR’S OFFICE

AND MISSOULA RANGER DISTRICT OFFICE

MISSOULA COUNTY, MONTANA

BASE YEAR, July 1, 2017 through June 30, 2018

OPTION PERIOD ONE, July 1, 2018 through June 30, 2019

Item No.

Description Unit Quantity Unit Price Amount

1 Janitorial

1.1 Building 24

Monthly

1.2 Building 26

1.3 Building 46

1.4 Building T150

1.5 Additional General T&M

Hourly

40 Hours (estimated quantity over year, paid on actual services rendered)

2 Grounds Maintenance

2.1 Grounds Maintenance

Quarterly

3 Snow Removal (50 days estimated quantity over 4-months, paid on actual services rendered)

3.1 Hand Shoveling and ice

mitigation (auto @ >2”)

Each

3.2 Lots A-1 through A-4 (auto

@ >2”)

3.3 Area A-5 (auto @ >4”)

3.4 Area A-6 (auto @ >4”)

3.5 Area A-7 (upon request)

3.6 Area A-8 (upon request)

3.7 Area A-9 (upon request)

3.8 Sanding parking lots (upon

request)

BASE YEAR TOTAL $

Item No.

Description Unit Quantity Unit Price Amount

OPTION PERIOD TWO, July 1, 2019 through June 30, 2020 quantity over year, paid

Item No.

Description Unit Quantity Unit Price Amount quantity over year, paid

OPTION PERIOD THREE, July 1, 2020 through June 30, 2021

Item No.

Description Unit Quantity Unit Price Amount quantity over year, paid

OPTION PERIOD FOUR, July 1, 2021 through June 30, 2022

TOTAL, Base Year Plus All Option Years CONTRACT TOTAL (Base Year+All Option Years)

Item No.

Description Unit Quantity Unit Price Amount quantity over year, paid

NOTE 1 - The estimated quantities shown are for evaluation purposes only. Contractor will be paid for actual quantities.

NOTE 2 - Quotes are required on all items for each year. The quoter must quote on all items.

Only quotes to the nearest cent will be accepted.

Quoted Price

Work will be performed, and invoiced on a monthly basis in arrears.

One contract will be awarded to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government price and other factors considered (see FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) at the end of this solicitation). Experience Questionnaire (that is included in the solicitation) or similar format is required to be completed and submitted with your quote.

All prospective quoters are encouraged to inspect the site prior to submitting a quote to assess the condition of the site and the scope of work proposed. Failure to do so does not relieve the quoter from accurately determining the scope of work required.

A post award pre-work meeting will be scheduled with the successful offeror/contractor to familiarize employees with the Missoula site. This meeting must take place within ten (10) days of contract award.

QUOTE SUBMISSION

Offers/Quotes are due at the, Northern Region Acquisition Management, US Forest Service, 24 Fort Missoula Rd, Missoula, MT 59804 by Wednesday, May 3, 2017 at 4:00 MST.

Submit quotes Attn: Jeanne Windle, Bldg 24 – Fort Missoula, Missoula MT 59804 or

You may also e-mail your quote to: njwindle@fs.fed.us

See Schedule of Items for Quote submission.

To be considered for award your quote must include the following:

1. Completed and signed cover Sheet (SF 1449)

2. Quote submitted on the Schedule of Items found within this solicitation

3. Experience Questionaire or equivalent

4. Quoter is required to submit a site specific quality control plan with inspection system (plan must include biobased information contained in the solicitation) under the heading “Biobased Product Utilization”) mailto:njwindle@fs.fed.us

5. Quoter is required to identify a few biobased products as stated above and can be listed on the Experience Questionnaire. The Contractor Quality Control Plan needs to address the biobased products to be used per the solicitation.

GENERAL SPECIFICATIONS

Scope of Contract

The Contractor shall provide all management, tools, materials, equipment and labor necessary to ensure that custodial/Janitorial services, snowplowing and grounds maintenance services are performed at Government offices located at Fort Missoula, Missoula, Montana, in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. The Contractor's workforce shall perform all services associated with general custodial, janitorial and grounds maintenance duties listed in the technical requirements.

The Contractor shall be responsible for the orderliness and cleanliness of the grounds and buildings used for offices and storage, including interior and exterior building areas. All areas shall be kept clean, neat, and free of fire and safety hazards or unsanitary conditions.

This work is being solicited as a performance based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

Location of Performance

USDA Forest Service, Fort Missoula Rd, Missoula MT 59804.

Description

This contract is to provide custodial/janitorial services, grounds services and snow removal within Government-owned facilities. The specifications listed below are intended to describe the requirements for services during this period.

Janitorial

• Building 24 Approximately 38,000 sq. ft. maintained area presently occupied by the Lolo National Forest Supervisor's Office and the Missoula Ranger District (excludes the telephone equipment room, archive storage areas and the computer room).

• Building 46 Approximately 3,750 sq. ft. presently occupied by the Lolo National Forest Fire Personnel (excluding the garage bays and storage room on the first floor).

• Building 26 Approximately 38,000 sq. ft. maintained area presently occupied by the Region 1 Northern Headquarters. (excludes the telephone equipment room, archive storage areas and the computer room).

• Building T150 Approximately 4000 sq. ft. presently occupied by the R1 Soils Lab, Mailroom and Lands Office

Grounds Services

Approximately 100,000 sq. ft. of lawn in various areas around Building 24, 26 and temporary office trailer area. Approximatley 18,000 sq. ft. (.4 acre) lawn adjacent to Building 46. Trees, shrubs and all landscape plants within the lawn areas or adjacent to buildings. All walkways adjacent to Building 24, Building 46 and the Modular office. Refer to the Grounds maintenance plan for location of walkways and area included in grounds maintenance.

NOTE: No buildings contained in this solicitation have underground sprinkler systems. All watering of the grounds must be done manually or by manually placed sprinklers. Please refer to Grounds Drawings for additional details.

Snow Removal

Work shall be done in the mornings before 0700 hours. A clear route between the accessible parking spaces of Building 24 and Building 26 and including the accessible ramp to the rear entrance shall be kept free of snow or ice and have sand or de-icer applied as required to maintain accessibility compliant conditions. For all other areas, snow shall be removed during regular business hours when accumulations reach two-inch, or there are apparent unsafe conditions for building occupants or visitors. Snow and ice shall be removed from all porches, steps, breezeways, and walkways at the front and rear of all buildings included on snow plowing drawing. A clear walking path across the road between building 24, 26 and 46 and the employee parking lot shall be maintained including through snow berms left from plowing of the street. Snow shall also be cleared to allow for access into T-150.

The Contractor shall apply salt or an approved anti-slip material to steps and walkways when icy.

Sand barrels shall be filled and maintained by the Contractor through the snow season. The contractor is responsible for contacting the COR in the event of extreme adverse weather to verify facility operation.

**Invoicing for multiple snow removal visits within 1 day (24 hour period starting at 6:00 AM) will need CO’s or COR’s approval on the day of, or prior to, increased weather activity**

Schedule of Work

The facility office hours are from 7:30 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractor work hours shall be between the hours of 6:00 p.m. and 5:00 a.m. except on weekends. Weekend cleaning may be performed at any time during the weekend.

The Contractor’s custodial/janitorial responsibilities as per the contract are as follows:

Building 24 and 26 - Five days per week- Mondays, Tuesday, Wednesdays, Thursdays, and Fridays (Fridays meaning either Friday, Saturday, or Sunday prior to the start of regular business hours on Monday).

Building 46 – June through September, five days per week- Mondays, Tuesday, Wednesdays, Thursdays, and Fridays (Fridays meaning either Friday, Saturday, or Sunday prior to the start of regular business hours on Monday). October through May, three days per week – Mondays, Wednesdays, and Fridays (Fridays meaning either Friday, Saturday, or Sunday prior to the start of regular business hours on Monday).

Building T-150 – Three days per week – Mondays, Wednesdays, and Fridays (Fridays meaning either Friday, Saturday, or Sunday prior to the start of regular business hours on Monday).

Unscheduled Work -The Contractor shall maintain each facility to the standards established in this contract which may require services at more frequent intervals. For example, the Contractor shall resupply restrooms whenever necessary to ensure adequate supplies are always available, or a very snowy day may require snow removal in the afternoon before the close of business.

Other hours may be scheduled if required and approved by the Contracting Officer. Tasks designated by the specifications to be done on a specific schedule shall be done by 0600 hour of the following work day.

The Contractor is not required to provide service on Federal Holidays except in emergency situations (e.g., broken water pipes, commode or urinal overflow, etc.). The holidays are:

New Year’s Day, January 1* Birthday of Martin Luther King, Jr., third Monday in January Washington’s Birthday, third Monday in February Memorial Day, last Monday in May Independence Day, July 4* Labor Day, first Monday in September Columbus Day, second Monday in October Veteran’s Day, November 11* Thanksgiving Day, Fourth Thursday in November Christmas Day, December 25*

*(First Monday after holiday if holiday falls on Sunday or Friday before if holiday falls on Saturday.)

Service Contract Act This contract is subject to the Service Contract Act. Please see attached Wage Determination.

Government Furnished Property

The Government will supply to the Contractor materials, supplies, property or services (hereinafter referred to as "Government-furnished property") as listed below. As supplies need replenishing, the Contractor shall notify the Contracting Officer's Representative (COR) in writing on a monthly basis.

Supplies listed below shall be supplied by the government. The Contractor shall be liable for all loss or damage of such delivered Government-furnished property until completion and final acceptance of work required under this contract.

Government-furnished property shall consist of:

Keys, key cards, or locks necessary for access to areas requiring work under this contract.

Dumpster and refuse disposal of all debris, administrative refuse and trash.

Lights and fluorescent tubes.

Storage space in Government–owned buildings for storage of the supplies and equipment to be used in the performance of the work.

Contractor Furnished Property and Responsibilities

Equipment: shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and be capable of operating from existing sources of electrical power. The Contractor's equipment shall be in good repair and able to operate efficiently and safely.

Restroom supplies: liquid soap, liquid foaming soap (B26), plastic encased deodorant blocks, 2-ply toilet tissue, sanitary napkin receptacle liners, paper hand towels that fit in the available receptacles, toilet seat covers, and room deodorants for automatic dispensers and manual use.

Misc. supplies: Plastic trash liners for all trash cans thoughout the buildings. Salt, sand, or any approved ice melting product.

The CO may inspect the Contractor's equipment, tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items. These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

The Contractor shall provide and maintain a file with copies of MSDS's for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times.

Qualifications of Contractor’s Personnel

Only personnel trained in custodial/Janitorial and grounds maintenance services shall be allowed to perform work under this contract. Contractor personnel shall be easily recognized as contractor employees. A roster of contractor personnel employed under this contract shall be provided to the Contracting Officer (CO) 5 days after the notice to proceed is issued. This roster shall list employee names, duties assigned, and the shift/hours and days each employee is scheduled to work. The roster shall also show telephone numbers of the contract manager and/or alternates. Subsequent changes to these rosters shall be provided to the CO no later than 1 day after any change is made.

The Government reserves the right to perform a security check on any employee working under this contract. In the performance of a security check, the Government may request additional information such as full names, social security numbers, addresses, and telephone numbers. Failure to comply with this provision may be deemed a breach of this contract.

Contract Management

The Contractor shall provide a contract manager responsible for oversight of work. This individual shall be available to meet with the CO during normal working hours. The name of this person, and any alternate, shall be designated in writing to the CO 5 days after the notice to proceed is issued.

Building Security

The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment and materials shall be secured. All buildings will be locked and unlocked by the Government. However, the Contractor shall double check all doors nightly. On week days, interior lights shall be turned off and exterior turned on. Fans in bathrooms, portable air conditioners, and other like conveniences shall be turned off. Night lighting as designated by COR shall be left on. The contractor shall notify the COR if weekend services are planned for other than Friday P.M or last workday evening preceding scheduled holidays so office personnel can be advised to turn off lights over weekends or holidays.

The Contractor shall prohibit the use of keys or electronic access fobs issued by the Government by any persons other than the Contractor employees. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the CO any occurrences of lost or duplicated keys or fobs. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected lock(s) without cost to the Government. The Government may, at its option, replace the affected lock(s) or perform re-keying. Cost of such work shall be deducted from the Contractor's payment.

Measurement and Payment

Monthly payments will be made for custodial/janitorial, grounds maintenance services, and snow removal which have been satisfactorily provided and processed through the Invoice Processing Platform. See the section on Invoice Processing Platform (IPP) for additional information.

Government Quality Assurance

Quality assurance will be performed by the Government during the contract at regular intervals.

Methods may include visual survey and review of Contractor quality control documents. Deduction for work may include rework at no cost to the Government or Government acceptance with price reduction.

Please see Attachment, Quality Assurance Surveillance Plan

Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met.

The Contractor shall provide a Site Specific Quality Control Plan including an inspection system with initial offer.

The Site Specific Quality Control Plan must contain the following in regards to the purchasing and use of biobased products to be considered Complete:

(a) Identification of all biobased products to be acquired, used, and installed in the performance of custodial/janitorial services and grounds maintenance;

a. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials.

(b) Proposed past performance experience with the use of biobased products in custodial/janitorial services and grounds maintenance; and

(c) Identification of past biobased project management experience in the following areas: contracts performed using biobased products and dollar amount.

A description of the inspection system shall include control procedures for any Government provided keys or lock combinations, location of the documented inspections and corrective or preventive actions taken, and a customer comments feedback system.

Records of inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

The Government will evaluate the Contractor's performance under this contract. A variety of surveillance methods may be used (i.e., random sampling, an entire inspection, or customer feedback). When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

Biobased Product Utilization The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February 2012, to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Laundry Detergent Liquid Hand Soap (Including Dispenser) Disinfectant Sanitizer White Board Cleaner Extraction Fluid Neutral Cleaner (Liquid) Stainless Steel Polish Glass Cleaner Bathroom Cleaner Toilet Bow Cleaner Air Freshener (Including Dispenser) Stain Remover

Biobased products that are designated for preferred procurement under USDA’s Biopreferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Biopreferred Program, the Contractor is encouraged to use other commercially available biobased products.

The Contractor shall submit with the initial quote a few biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract (see section titled “Contractor Quality Control” for instructions for the Quality Control Plan containing biobased product information).

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (see Section I, FAR Clause 52.223-2).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

• The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

• Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

• Proposed biobased construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

• The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data shall be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

http://www.biopreferred.gov/

TECHNICAL SPECIFICATIONS

Janitorial Services

Work to include but not limited to:

TOILET ROOMS - Completely damp clean all surfaces, disinfect using a germicidal detergent on a daily basis. After cleaning, receptacles shall be left free of deposits, dirt, streaks, and odors. Exhaust fans shall be cleaned as needed.

FLOORS - Maintain so as to have a uniform, glossy appearance, free of scuff marks, heel marks, and other stains and discoloration. Sealing or cleaning or quarry tile, application of a non-skid finish to the vinyl flooring, and other routine maintenance shall be done on a routine basis. Routine shall be every two months unless otherwise agreed.

CARPET - Maintain at a level where carpet is free of all visible litter and soil. Spots shall be removed as soon as noticed. Vacuuming, shampooing, and spot cleaning, or any appropriate methods shall be used to maintain this standard. Carpet to be maintained to standard includes hallways, high traffic areas and open floor space in office and common areas. Wall to wall carpet cleaning or moving of furnishings is not required. Carpeted areas include all offices, common areas, and conference and meeting rooms as indicated on the Janitorial plans. Stains or damage requiring more than cleaning that may be accomplished by ordinary vacuuming, shampoo or spot cleaners should be brought to the attention of the COR. Tears and raveling shall be brought to the attention of the CO.

TRASH CONTAINERS - Empty daily. Boxes, cans, papers marked "TRASH" shall be removed daily.

RECYCLABLES – Shall be collected on a timely basis from the existing interior collection areas and bins and taken to or pickup service provided to transport to the nearest recycling center. Any bags of shredded paper that has been removed and placed next to the shredder must be collected and recycled. Any proceeds from recycling will belong to the contractor.

Designated recyclables are defined as (1) white paper, (2) colored paper, (3) bags of shredded paper,

(4) beverage containers, (5) cardboard, and (6) aluminum.

PUBLIC RECEPTION AREA - Glass in display cases and entry doors shall be cleaned daily to remove finger prints.

COFFEE ROOMS, SINK AREAS, AND DRINKING FOUNTAINS - Clean and polish to remove stains and mineral deposits daily.

ENTRANCES, LOBBIES, CORRIDORS AND STAIRCASES - Maintain in a clean, uniform appearance with grease and grime removed from handrails and baseboards. All doors that contain glass surfaces must be cleaned and free of streaks and fingerprints on a daily basis.

ELEVATOR - Maintain at a level where floor is free of all visible litter and soil.

MECHANICAL, ARCHIVE AND CLOSED STORAGE AREAS – If needed and by request by COR, up to twice annually, the floors shall be swept to be free of all visible litter and soil. These areas are not included as regularly scheduled service areas and do not need to be checked or inspected as part of routine services.

EXTERIOR ENTRANCES, PORCHES, STEPS, BREEZEWAYS AND WALKWAYS - Remove litter, waste, or dirt as required. Empty ashtrays and wipe clean. Cigarettes shall be disposed of in a safe manor (i.e. in a metal container separate from other waste material or other manner to prevent smoldering butts from causing a fire). Porch windows and sills shall be kept clean and free from streaks. Walls and ceilings and floors shall be kept clear of spider webs, bird droppings or debris.

HIGH CLEANING/MISCELLANEOUS - All exposed surfaces shall be maintained free of dust and grime.

CEILING FANS - Maintain free of dust and grime.

WOOD COLUMNS AND FRENCH DOORS (BUILDING 24) - One coat of wood furniture oil shall be applied annually

WINDOWS - Exterior and interior windows, relight windows, including sills and screens shall be washed once per year and be kept clean and free from streaks. Note that the windows in Bldg 24 and 46 are difficult to clean and may require the use of a mechanized man lift to remove storm windows or window guards.

VENETIAN/VERTICAL BLINDS - Shall be kept dusted and clean. Minimum schedule for this work is quarterly.

Additional Custodial Services

For additional custodial services requested by the Contracting Officer or identified by the contractor that appear to exceed the routine janitorial duties and building upkeep described above, the contractor shall provide the Contracting Officer with a time and material estimate for approval. This type of work may include special cleaning that may be needed due to office rearrangement, pipe breakage/backup, etc.

*The contractor will not be permitted or required to work on items that require special licenses or permits (e.g. electrical work or boiler repair).*

Grounds Maintenance

Lawn and Yard Care

Contractor shall use industry practices required to provide disease and pest-free grass having a well-groomed appearance. This work includes, but is not limited to, mowing, fertilizing, irrigating, reporting of insects and disease, aerating, edging, trimming, raking, policing, sweeping, eliminating weeds, removal of debris caused by wind and storm damage, and the removal of silt deposits caused by water runoff.

Grounds and shrubs shall be watered as often as needed to keep green. Watering at the south wing of Building 24 shall be done by hand (no sprinklers) because of possible leakage into basement area.

Water faucets or valves shall be turned off when not in use. During the winter months, the outside water shall be turned off and the hoses removed to avoid freeze damage.

All hedges, bushes, and flowering trees shall be pruned one time per year. Remove weeds and dead branches. Wood chips shall be placed in flower and shrub beds and under picnic tables as needed.

Removed of blow down debris as necessary.

Lawns shall be mowed and edged to maintain a neat appearance. Edging shall be done by means of a power driven mechanical edger. Lawn services include lawn around the Fire and Helitack Bldg. #46.

Sidewalks shall be kept clear of debris including leaves, seeds, tree fruit drops, grass clippings and bird droppings. Semi-annually, maintain the parking lot and ware yard to remove leaves, needles, dirt and weeds.

Lawn and shrubbery shall be fertilized twice per year in the spring and summer according to manufacturer's instructions.

Pine cones shall be raked up and put in dumpster as needed.

Accumulation of crabapples on lawns and sidewalks shall be managed to prevent tracking apples into building, reduce slipping hazard and provide a neat appearance. Crabapples shall be raked up and put in dumpster as needed.

Grass and weeds growing up through sidewalks and curbing shall be removed manually or with nonselective, general use weed killer as necessary. Remainder of lawn shall be treated with appropriate chemicals to control weeds.

Litter shall be removed from around buildings and on grounds, including debris that accumulates along curbing and gutters.

Inspect for pigeon nests weekly and remove nests. Repair anti pigeon netting if breeches occur.

Pigeon droppings shall be removed from verandas, porches, and sidewalks at least one time a week during the spring, summer, and fall months.

Hoses, sprinklers and yard maintenance tools will be locked in appropriate storage areas when not in use.

Snow Removal (refer to schedule of items for pricing)

1. Sidewalks and walkways indicated on the attached Fort Missoula, Forest Service Properties

Snow Removal plan shall be cleared of snow when there is an accumulation of (2) inches of snow or more. Any snow berms between walkways and truck plowed areas or building entrances shall be removed to provide a clear continuous walking path.

2. Areas indicated on the attached Fort Missoula, Forest Service Properties Snowplowing Plan, Parking lots A-1 through A-4, will automatically be plowed and sanded using 3/8” or smaller gravel or sand when there is an accumulation of two (2) inches of snow or more. Vendor does not have to wait to be called.

3. Road areas A-5 and A-6 shall be automatically plowed when there is an accumulation of four

(4) inches or more.

4. Miscellaneous areas A-7, A8 and A9 shall only be plowed at request of the CO or COR.

5. A crosswalk path across the road, (area A-5), between parking lot area A-1 and entrance sidewalk curb at Building 24 sanded or salted after road plowing. Clean 3/8” or smaller gravel or sand shall be used. This crosswalk extends from the parking lot to the sidewalk curb.

There should not be a snow berm on the road or the parking lot that employees would need to cross to get to the road or crosswalk.

6. Snow will be plowed so that there are no snow berms on the length of the parking lot A1 or

A3 that is adjacent to the street. Snow shall not be plowed forward towards parking bumpers along streets.

7. Vendor will charge a flat fee for clearing and hand shoveling all sidewalk / walkway areas indicated on the Snow Removal Plan.

8. Vendor will charge a flat fee for plowing the parking areas A-1 through A-4 and for plowing or shoveling the walkway to the building per night. If the vendor deems that the snowfall is so deep that it requires a second plowing on the same night, he must contact the Contracting Officer or the Contracting Officers Representative (COR) and get permission for the second plowing.

9. Vendor will charge a flat fee for plowing Sgt. Veuve Dr, (area A-5). Plowed snow may not be left in or accumulated on Fort Missoula Rd. or Bella Vista Ln. located at either end of Sgt.

Veuve Dr. Street will be plowed curb to curb.

10. Vendor will charge a flat fee for plowing area A6. Area includes Fort Missoula Rd. from the intersection of Fort Missoula and Post siding road to the intersection of Fort Missoula Rd and Sgt Sanders St. Snow shall be plowed to the curb with no berms left along the east side of the street bordering the fronts of Buildings 24 or 26. Vendor will plow the remainder of Fort Missoula Rd. from to Post Siding Rd. to allow vehicle access two vehicles wide.

11. Vendor will charge a flat fee for plowing Area A-7; Sgt. Sanders street and Bella Vista Street between Fort Missoula Rd. and Sgt Veuve Dr. Plowed snow may not be left in or accumulated in the intersection of streets. Street will be plowed two lanes wide.

12. Vendor will charge a flat fee for plowing Area A-8; Access path to Overhead doors of building T-150. Width and extent shall be adequate for maneuvering and backing of moving trucks up to overhead doors. (see drawing).

13. Vendor will charge a flat fee for plowing Area A-9; Access path to door of “Old Bakery” building (see drawing).

14. Vendor will be called if extra applications of sand or salt are required without the lots being re-plowed. For this the vendor will charge a flat fee per application.

15. The parking lots will be plowed during the hours of 12:00 p.m. and 6:30 a.m. Monday through Friday a.m., unless called by the Contracting Officer or COR. If it is snowing, plow as close to 6:30 a.m. as possible.

16. The government will inform the employees to keep the parking lots clear of vehicles or park only in designated areas during this time frame in order to facilitate the snowplowing.

Other

Damage to Contractor’s Property: The Government will not be responsible in any way for damage to the Contractor’s equipment or the Contractor’s employees’ personal belongings brought onto the Government premises during the performance of work and this contract.

Damage to Government Property: The contractor is responsible for repairing/ replacing any government owned property or equipment damaged during carrying out the terms of this contract.

Repairs/ replacement must be made to the satisfaction of the COR.

CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

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(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351 https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

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(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_2.html#wp1079912 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031290 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031326

(2) Delivery of the supplies to…