Questions_ _Answers.pdf

Questions & Answers

AG-0343-S-16-0003

December 11, 2015

Q1. What is the approximate magnitude of the Riley Pass project (Solicitation Number: AG-0343-S-16-

0003)? Will this solicitation be issued as an Invitation for Bid or a Request for Proposal?

A1. This project is projected to be between $1M and $5M. It will be issued as a request for proposals.

January 15, 2016

Questions not specifically answered in the solicitation

1. Q. Contaminated soils are up against the bluff, how clean does it need to be? Small excavator clean or hand clean?

A. Excavator clean

2. Q. Will we be able to construct temporary haul roads from the borrow area up the hill adjacent to the spoils coming off Bluff I, basically in between Bluff G and Bluff I and in between Bluff F and Bluff I? If yes, will they have to be reclaimed?

A. Yes you are able to construct temporary haul roads and they will need to be reclaimed

3. Q. Are we able to get copies of the soil borrow reports?

A. Two soil borrow reports will be posted on Fed Biz Ops.

4. Q. Will the design engineer be involved in the review of the proposals?

A. The design engineer will not be on the evaluation team, but may be consulted as needed.

5. Q. Describe how and why the NAICS(?) code was selected for this project and what the revenue values are associated with the NAICS code?

A. The NAICS code was selected based on the preponderance of the work being “dirt work”. The dollar threshold is $36.5M.

6. Q. On the value incentive, is that approved prior to letting the contract?

A. No.

7. Q. What is the timeline for the review of the proposals and when will we find out if we got the job?

A. Proposals are due on February 4, 2016. Proposal reviews and award decisions will be made as quickly as possible. It is not possible to determine a precise timeline.

8. Q. Will you post the bids?

A. This is not an invitation for bid so there will not be a public opening. Only the successful offeror’s prices will be made public.

9. Q. On page 134 of 141, Section L-5 (a)(4)(i), question was asked about what exactly needed to be submitted and signed of Sections A-K in the package?

A. The Standard Form 1442 must be filled-out and signed. The prices in Section B-1 must be submitted.

Contractor’s are required to be registered in the System for Award Management (SAM) prior to award of the contract. The appropriate box in Section K must be checked and submitted as part of your proposal. You do not need to send in Sections C-I as part of your proposal.

10. Q. Could we get a copy of the Powerpoint that was presented.

A. Yes, the powerpoint will be posted on Fed Biz Ops.

11. Q. On page 58 of 141 in Section 204.05 (b), Mine Waste Repository, regarding the oversize boulders it states “or placing them individually as required by (c) below.” There is no section (c) below.

A. That is correct that there is no section (c). The placement of rocks less than 24” is allowed in the mine waste repository if those rocks can be reduced to less than the 12” lift thickness. If they can’t be reduced to less than the 12” lift thickness, they will be either removed from the repository or placed randomly within the repository to prevent nesting.

Questions that are answered in the solicitation

Q1. Will the trees be reused and what are the requirements on that? And how will you incorporate the wood chips into the soil?

A. See Section 201 – Clearing and Grubbing, page 55 of 141.

Q2. Do you have to have a GPS on all of your machines?

A. Page 9 of 141, third paragraph discusses the use of equipment with survey grade Global Positioning

System (GPS) machine-control capability. There is a statement allowing “Contractor may propose alternative means and methods that will achieve the same level of precision …”

Q3. Where does the Digital Design Data come from and will they work with the contractors?

A. Digital data will come from the design engineer, Tetra Tech. Yes, the design engineer will work with the contractors to provide a format of data compatible with GPS equipment.

Q4. Will Tetra Tech do the final cross sections for quantities and payments? Will that be the Forest

Service responsibility or the contractor’s?

A. Pages 44 through 47 and 90 of 141 discuss the survey requirements. Section 204.10 – Measurement on page 63 of 141 states that the Contractor will be responsible for all surveying upon which payment quantities are based. The required surveyed surface data will be provided to the Forest Service. Upon receipt of the survey data from the Contractor, the design engineer on behalf of the Forest Service will do calculations for quantities and payment.

Q5. Will the Forest Serve conduct verification testing on contamination after grading? If there is a hot spot after grading, will the contractor be responsible for additional work?

A. Page 89 of 141, 4th paragraph states that that the Forest Service will conduct the verification sampling. Additionally, based on results of verification sampling, the CO may direct the Contractor to perform additional work.

Q6. Where do we find the levels of contamination at the site?

A. On page 12 of 141 in the solicitation.

Q7. Will any erosion control measures be required and will they be at the contractor’s expense?

A. An Erosion Control Plan, including the implementation, inspection, repair or replacement and removal of erosion control structures, is required under Pay Item 157 and discussed on Pages 52, 53 and 90 of

141.

Q8. Will a grading plan be required for the borrow areas and any temporary haul roads for borrow hauling?

A. No, a grading plan for the borrow areas and temporary haul roads is not required, but reclamation of these areas must conform to the narrative description for reclamation found in Specification 668 –

Reclaim Borrow Source , page 76 of 141, and on pages 93.

Q9. What permits are the contractors required to get?

A. See page 9 of 141, section (m), under Forest Service Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), no permits are necessary, but the Contractor must comply with the substantive requirements of any permit.

Q10. Will there be a Forest Service representative to classify what is spoils and what is not?

A. No there will not be a representative to classify spoils. The drawings depict what is waste and what are spoils.

Q11. Will the Digital Design Data include the locations of the waste and spoils materials?

A. Yes

Q12. What is the difference between waste and spoils?

A. Mine spoils and mine waste are defined on page 12 of 141.

Q13. Is the volume of the water in the 4 ponds sufficient for the project?

A. Yes.

Q14. Can we drill a well on the forest?

A. Forest Service would need to review the proposal to construct operate and reclaim a water well prior to its approval. At this time the Forest Service cannot guarantee a well would be approved.

Q15. What are the required elements in the proposal?

A. Section L and M on pages 132 to 141 were presented in detail.

Q16. Are all items in section L what you are evaluated on and are these items weighted the same?

A. On page 134 of 141, Section L-5 describes the items to be evaluated Past Performance and Company

Experience, Technical Approach and Understanding of the Project, and Biobased Products. On Page 141 of 141 under Section M-2 is information on how the evaluation factors are considered in their importance.

Q17. What are the biobased products?

A. On page 18 of 141, section C-6 provides an example list of the different products to use that are more bio based in place of others.

Q18. What exactly is going to be done with the stumps from Bluff F?

A. Page 91 of 141, 201 – Clearing and Grubbing – work for this item includes “removal of timber, brush, stumps…”. Additionally, page 55 of 141 – 201 Clearing and Grubbing – stumps shall be either used in channel construction or scattered over the reclaimed surfaces. Stumps not used for this purpose shall be stacked at a location designated by the CO.