STATEMENT_OF_WORK.pdf

AG-84JC-S-17-0015

HVAC Repair/Maintenance

Geospatial Technical Application Center

STATEMENT OF WORK

Preventive Maintenance and Repair of Server Room A/C Units

DESCRIPTION OF WORK:

The contractor shall perform monthly preventive maintenance and provide on-site response and repair for five (5) air conditioning units.

LOCATION:

USDA Forest Service, 2222 West 2300 South, Salt Lake City, UT 84119, second floor. The air conditioning (AC) units covered under this contract are in a secured area and access will be prearranged with Forest Service personnel.

PERIOD OF PERFORMANCE:

Period of performance is September 1, 2017 through January 31, 2019.

WORK SCHEDULE:

Preventative maintenance will be performed once a month during regular business hours of 7:00 a.m.

through 4:30 p.m., Monday through Friday. Dates and times will be mutually arranged between the

Forest Service and the contractor. All costs for routine preventive maintenance will be included in the fixed monthly payment under this contract.

Emergency service shall be available 24 hours a day, 7 days a week with a 4 hour response time. Repair time should occur within 24-48 hours from the time of the initial service call. The contractor shall diagnose problems with the system(s) and make necessary repairs to bring the affected systems back into operational status in the timeliest fashion, as agreed to by the Forest Service and the Contractor.

EQUIPMENT:

The following is a list of air conditioner units that shall be maintained:

One 5 ton Liebert Challanger2 Floor A/C Unit=Model # CF066A-COO

One 15 ton Liebert Floor A/C Unit=Model # DH199A-AAEI8524

One 20 ton Liebert DS Floor A/C Unit=Model # DS070ADAOE1798A

One Mitsubishi Ductless Split Wall-Mount A/C Unit=Model# PKA-A36FAL

One Fujitsu Ductless Split Wall-Mount A/C Unit=Model# ASU9RQ

MAINTENANCE REQUIREMENTS:

At each monthly maintenance visit, the contractor shall provide a detailed list of items checked and maintenance performed to the Forest Service Contracting Officer’s Representative (COR). In addition, the contractor shall list any maintenance recommendations or potential performance issues identified during routine maintenance activities.

Preventive Maintenance:

Preventive maintenance shall include all condition and performance checks recommended by the manufacturer; equipment adjustments necessary for optimal performance; cleaning; lubrication; and routine replacement of fluids, filters, belts, and other disposable supplies and parts. After contract award, the contractor shall provide an itemized list of maintenance to be performed, and its frequency, similar to the following representative list.

Fan Section

Check and align blower and motor sheaves (quarterly)

Replace filters (monthly)

Check and lubricate motor and blower bearings (quarterly)

Inspect blower wheels for integrity and rotation (monthly)

Check fan belts for integrity and proper tension, replace if necessary (monthly)

Inspect and tighten electrical connections (quarterly)

Inspect contactor and motor starters (quarterly)

Clean accessible area of condensate drain pan, if necessary (monthly)

Clean compartments inside the air handler, if necessary (monthly)

Cooling Section

Inspect and clean evaporator coil (monthly)

Check operation of all safety controls (quarterly)

Check and lubricate motor bearings (quarterly or as needed)

Inspect refrigerant levels (monthly)

Inspect and tighten electrical connections (quarterly)

Inspect contactor and motor starters (quarterly)

Clean condenser coils semiannually (quarterly)

Check condenser for leaks (monthly)

Check compressor suction pressure, oil level, discharge pressure and amp draw

(monthly)

Check connections at compressor terminals (quarterly)

Check operation of safety controls (quarterly)

Check compressor crankcase heater (quarterly)

Humidifier Section

Inspect steam cylinder (monthly)

Inspect distribution of steam through nozzles (quarterly)

Check operation of humidistat (monthly)

CONTRACTOR QUALIFICATIONS:

The contractor shall be a certified HVAC Technician with NATE Certification, shall be experienced and qualified to service units by Liebert, the original equipment manufacturer. The Forest Service requests the contractor to provide proof of certification along with their quotes.

WARRANTY AND SERVICE:

The Contractor guarantees all workmanship, parts, and materials utilized in the maintenance of AC units under this contract.

The Contractor further agrees to replace free of charge any part that may fail in any manner by reason of defective materials or workmanship within 90 days after the acceptance of work by the Government or within the manufacturer’s guarantee period, whichever is greater.

PAYMENTS:

Invoices must be submitted in IPP, (Invoice Processing Platform). Vendors must register in IPP at www.ipp.gov to create invoices. Invoices should be submitted at the end of the month for monthly maintenance. For repairs, invoices should be after work has been completed and accepted.

http://www.ipp.gov/